09:01 AN 99% 5 NTRODUCTION TO MS-EXCEL a UT exercises 1. Tick [V] the correct answer. ai. b. ii. c. ili. d. ili. e. ii. hi. gi. hei. ii. 2. Fill in the blanks. a. spreadsheet b. rows, columns c. arrow keys d. Undo e. left f Range 3. Answer the following questions. a. Microsoft Excel is a powerful spreadsheet program that allows us to organize data, complete calculations, represent data in graphs and develop reports. Excel allows us to organize data in rows and columns. These rows and columns are collectively called a worksheet. b. Moving data allows us to re-organize data in our worksheet. When we move data, the data disappears from its original location. Copying data allows us to repeat data in our worksheet without having to retype the data. When we copy data, the data appears in both the original and the new locations. c. Adjusting the width of the columns on a worksheet accommodates the data properly. This is especially useful if data displayed in the cells is too broad to be completely viewed within the standard column width. Adjusting the height of the rows in a worksheet has many uses and it also enhances the look of our worksheets. d. i. Ribbon: It displays groups of related commands in tabs. Each tab offers shortcut buttons to common tasks. ii. Worksheet: Excel allows us to organize data in rows and columns. These rows and columns are collectively called a worksheet. iiiActive cell: Active cell has a dark border around it. We enter data into the active cell. iv. Scroll Bar: A worksheet window allows us to view the portion of the worksheet displayed on the screen. Below the worksheet window as well as to its right are scroll bars, scroll arrows and scroll boxes, which can be used to move the window around to view different parts of the active worksheet. v. Gridlines: The horizontal and vertical lines representing the rows and @ columns on the worksheet are called gridlines. Gridlines allow us to see and identify each cell within the worksheet. vi.Cell Reference: A cell is referred to by its unique address or cell reference, which is the coordinate of the intersecting column and row. To identify a cell, specify the column letter first followed by the row number. 4. Give answers in short. a. Each worksheet of Excel 2010 typically has 16384 columns and 1048576 rows. b. The default number of worksheet in an Excel 2010 workbook is three. c. A cell is active when a dark border surrounds the cell. a a <09:01 Ga Ate hl! 99% Hl d. Formula bar is used to enter and edit formulas, and perform calculations on worksheet data. 2 Excel 2010 workbooks are stored using the .xlsx file extension. Excel remembers the last change that we have made to the worksheet. If we regret these changes, we can cancel them using the Undo feature. 5. Application Based Question. The steps to insert a row are: a. Click the heading of the row below where we want to insert a new row. b. Click Home tab on the Ribbon. c. Click on the down arrow of the Insert. d. Click on Insert Sheet Rows. The new row will appear, and all the rows that follow shift downwards. 6. Look at the following screen and answer the following questions. a. Bookl b. Sheet1 c. Al d.3 ( i A oS 6S ae EXERCISES 1. Tick [V] the correct answer. a. ii. b. iii. c. i. d. iii. 2. Write 'T' for True and 'F' for False statements. a.T b.F c. F d.T e.F 3. Fill in the blanks. a. Percentage b. Merge and Center command c. Border d. numerical _e. Special f. Increase Decimal, Decrease Decimal 4. Answer the following questions. a. Formatting displays the worksheets in an attractive and more legible outlook. We can make our worksheets more presentable by applying one or several of Excel formatting features. - We use Conditional formatting feature of Excel to assign certain formatting only when the value of the cell meets the specified condition. c. Alignment refers to the position in which data is placed within the boundary of a cell. There are three alignment options-Left align, Centre, Right align. d. The different avaliable number formats are: * General: The default category (no specific formatting is applied) + Number: General number display with two default decimal a a <09:01 Gd z Ate hl! 99% Hl * Currency: Adds Rupees signs and decimals to display monetary values + Accounting: Lines up currency symbols and decimal points in a column + Date: Used to display date values + Time: Used to display time values + Percentage: Multiplies cell value by 100 and displays percent sign * Fraction: Displays value as a specified fraction + Scientific: Uses scientific or exponential notation + Text: Treats values as text + Special: Works with list and database values * Custom: Enables us to create our own custom format e. Theme Gallery is used to apply a combination of formatting settings (colors, fonts and effects) to give a professional look to our spreadsheet. f, When we move our mouse pointer over themes, we see them previewed in our worksheet. This feature is called Live Preview. g. We can add borders to our worksheet cells. It will separate the data from surrounding cells. 5. Application Based Question. Conditional FormattingAte hl! 99% Hl INCTIONS IN MS-EXCEL ye ee 30 OT exercises 1. Tick [V] the correct answer. a. b. ii. c. ii. d. i. fi 2. Fill in the blanks. a. Constants, Formulas b. formula c. cell reference d. related cells e. Arithmetic f. calculate, analyze g. AutoFill h. Functions 3. for True and 'F' for False statements. b.F eT d.F eT 4. Answer the following questions. a. Constant and Formula are two types of data present in Excel. The values which are directly entered in the cell are called constant values. Numbers, names, data, currency, etc., are the examples of constant value. A Formula is a sequence of cell reference, mathematical functions or operators of existing value to give new value. We can use formulas to perform all kinds of calculations in our Excel data. b. i. Cell Reference: Every cell in a worksheet has a unique address, also called cell reference. By default, cells are identified by a specific column letter and row number. ii. Cell Range: A group of related cells in a worksheet is called a cell range. Cell ranges are identified by their anchor points, the upper left corner and the lower right corner of the range. c. An operator specifies the type of calculation we want to perform. Two types of operators are: i. Arithmetic Operators. Examples—Addition (+), Subtraction (-), Multiplication (*), Division (/), Percent (%), Exponentiation (4) ii. Comparison Operators. Examples-Equal to (=), Greater than (>), Less than (<), Greater than or equal to (>=), Less than or equal to ( d. A function is a built-in formula that we can use to perform a Not equal to (<>) calculation on the data in our worksheet. The different types of functions are SUM, ROUND, COUNT, MIN, MAX, @ RATE, etc. e. Steps to perform common calculations are: Step 1: Click on the cell below or to the right of the cells containing numbers you want to include in the calculation. Step 2: Click on Home tab. Step 3: Click on down arrow button of Auto Sum to display the list of common calculations. Step 4: Click on the calculation you want to perform. A moving outline appears around the adjacent cells that Excel will include in the ca Step 5: Press Enter keWMRAMARMIN the calculation. Formula bar shows the formula of calculation. a a <09:02 Ga z AN 99% 8 INTERNET @ND SEARCH ENGINE a EXERCISES 1. Tick [“] the correct answer. a. iii. b. iii. ¢. iii. di. 2. Fill in the blanks. a. Net b. E-mail c. Search engine d. Spider e. Subject f. Instant 3. Write 'T' for True and 'F' for False statements. aT b.T .T d.F eT fF g.T 4. Match the following. a. iv. b. vi. av di. 5. Very Short Answer Questions. |. Internet a b. It is used to do research, e-mail, chat, buy, sell, play games, etc. . Search engine and Subject directories a Google, Ask Jeeves, Lycos, Yahoo! e. Google is a fast, relevant and the largest single catalogue of web pages available today. 6. Long Answer type Questions. a. The Internet, also called the Net, is one of the largest networks that links millions or trillions of computers all over the world. It is a widely used research tool, providing us with access to global information and instant communication. Today, more than one billion users around the world access a variety of services on the Internet. The World Wide Web and E-mail are two of the most widely used Internet services. b. A search engine is a software program which helps in finding websites, web pages and Internet files. Search engines are particularly helpful in locating web pages on certain topics or in locating specific pages for which we do not know the exact URL (web address). c. Many search engines use a program, called Spider, to display a list of all web pages that contain the word or phrase you entered. Also called a crawler or bot, a spider reads pages on websites in order to create a list or index of hits (result). d. If we enter a phrase with spaces between the words in the search text, most search engines display results (hits) that include all of the words. The following list identifies techniques that we can use to improve our searches: i. Use specific nouns. Put the most important terms first in the search text. ii. Use quotation marks ases so that the search engine finds an exact sequen] iii, List all possible spellings le—e-mail, email. iv, If the search is unsuccessful with one search engine, try another. a a <