Module 12 - Features of Material Management Information System

12/2/21, 10:43 AM Module 12: Features of Material Management Information System
Module 12: Features of Material Management Information System
Site: New Era University Printed by: Zuriel P. San Pedro

MTHI11L-18 - Health Information System for Med Lab Date: Thursday, 2 December 2021, 10:43 AM
Course:
Science Lab
Module 12: Features of Material Management Information
Book:
System
https://collvle.neu.edu.ph/mod/book/tool/print/index.php?id=33057 1/11
Description
Lesson 1: Title
Table of contents
1. Introduction/Overview
2. Learning Outcomes
3. Lecture
4. Activity
5. Laboratory Activity
1. Introduction/Overview
In this module, similar in HIS Lecture it will be focusing more on the features of Material Management Systems
2. Learning Outcomes
At the end of this module the student will be able to:
1. Define Material Management System.
2. Enumerate and discuss the inventory control.
3. Discuss the Item Master Maintenance.
4. Discuss the workflow in receiving and tracking items.
3. Lecture
The Materials Management System can be used to manage functions like purchasing, accounting, inventory management, and patient supply
charges (Materials Management Systems, 1996).
Inventory Control
Strategies in improving inventory control in the health care facility:
1. Ensuring Shipment Accuracy. Checking shipments for accuracy means ensuring that the received items are the ones ordered and the
supplies are free from possible damage during transit.
2. Aligning with Sales Projections. Coming up with an inventory tracking report in comparison with actual sales proves to be a challenge in
the field of medicine. However, it is necessary to prevent wastage, identify the trends, and ensure that there is no excess inventory.
3. Complying with Regulations. The health institution should be responsive to the current trends and needs of the highly regulated health
care industry. The regulators monitor health institutions and determine the success or failure of companies to serve the best interest of the
patients.
4. Establishing Buying Cycles. Buying cycles should be determined and understood by inventory personnel based on the previous cycles,
so that inventory ordering becomes manageable through the elimination of shortages and overages. The said cycles determines the trends and
adjustments thar can be made accordingly.
Item Master Maintenance
Item master maintenance has many sections. The upper portion contain master information. The “item” tab is used for maintenance of the
attributes of the item.
Item Availability form specifies inventory levels across all warehouses.

Item Indents and Issues
Goods that are damaged or have indents while being transported from the source to the warehouse may be returned when the supplier allows it.
Damaged items are moved to another warehouse for them to be monitored.
RECEIVING AND TRACKING ITEMS
Proper receipt and inspection of goods
1. Signing for Deliveries – person who receives the delivery should inspect the delivered items before signing the receiving document and
the packing list. Then the document should be submitted to the appropriate department for reconciliation.
2. Refusing Delivery – the receiving department should refuse to accept any shipment if the packaging appears to be damaged or if there is
any item does not have a corresponding purchase order.
3. Record Retention – the packing list should be provided to the receiving department during delivery to ensure that there is proper
documentation since it is are taking possession and legal ownership of the delivered items. If no list was provided, the department should
request a copy form the supplier. All files should be kept according to the guidelines of the entity. This helps track partial and staggered
deliveries.
4. Inspecting the Shipment – personnel receiving the items should inspect the goods to ensure that the following minimum conditions are
met:
a. The received items match the requirements stated in the purchase order. (type, description, color and etc.
b. The quantity is correct.
c. The item has no damage, discoloration and issues.
d. The quantity per unit of measure is accurate.
e. Packing list, certifications, and other delivery documentation are completely provided.
f. Perishable items should be in good condition and have not reached the expiration dates.
g. Items are functioning properly.
5. Partial deliveries – when items re delivered partially without proper notification form the supplier, the receiving personnel should advise
the Purchasing department for approval and further instructions. This should be a typically noted in the packing lit or the receiving
document.
6. Tracking of Goods – goods can easily tracked/traced when they are managed by serial number or batch. Through that, aging of products
can also be monitored based on how long they have been in the warehouse.
4. Activity
Online Activity:
Watch the video clip below and answer the forums.

FORUM 1
FORUM 2
FORUM 3
FORUM 4
Eleanor Hospital Logistics Materials Management Service …
LEAN Healthcare Materials Management Solutions for Me…

Me…
Inventory Management
5. Laboratory Activity
LABORATORY ACTIVITY:
Answer the Laboratory Activity by clicking the link

below.
Laboratory Activity in Material Management System

Module 12 - Features of Material Management Information System

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12/2/21, 10:43 AM Module 12: Features of Material Management Information System

Module 12: Features of Material Management Information System

Site: New Era University Printed by: Zuriel P. San Pedro

At the end of this module the student will be able to:

1. Define Material Management System.

2. Enumerate and discuss the inventory control.

3. Discuss the Item Master Maintenance.

4. Discuss the workflow in receiving and tracking items.

Item Master Maintenance

Item Indents and Issues

RECEIVING AND TRACKING ITEMS

Proper receipt and inspection of goods

b. The quantity is correct.

c. The item has no damage, discoloration and issues.

d. The quantity per unit of measure is accurate.

g. Items are functioning properly.

Watch the video clip below and answer the forums.

Eleanor Hospital Logistics Materials Management Service …

LEAN Healthcare Materials Management Solutions for Me…

Answer the Laboratory Activity by clicking the link

Laboratory Activity in Material Management System

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