Washburn University

FYE June 30, 2019

Schedules to be Prepared by Client

General Items Requested:

Please prepare confirmations for the following. All confirmations should be prepared as of 6/30/19.
(1)
Please mail all prepared confirmations to the attention of
a. Year end funds held at State municipal investment pool
b. Year end certificate of deposit balances
c. Year end other investment balances held directly by the University
d. Sales tax received from the State during FY 2019
e. Property tax received from Shawnee County during FY 2019
f. Year end revenue bonds and KBOR loans
(2) Draft of MD&A document for our review
(3) Draft the Report including footnote disclosures
Draft the Supplemental Disclosures

Other Items Requested Prior to Final Fieldwork:

Copies of all agreements/contracts entered into during FYE 6/30/19. (notes receivable, notes payable,
LOCs, leases-operating and capital, commissions, incentive compensation/bonuses, deferred
(4)
compensation, repurchase, post-retirement, severance, employee/personnel guide, benefit plans,
Trust Agreements etc.)
(5) Year-end trial balances - BAQE and SNA detail for Washburn U and Washburn Tech

Items Requested for Final Fieldwork:

Cash
(6) Updated cash control matrix that we provided at interim
(7) Copies of bank reconciliations at 1/31/19 and 6/30/19 for all cash and cash equivalent accounts
(8) Detail listing of all reconciling items supporting 6/30/19 bank reconciliations
(9) Copies of banks statements for the months ending 1/31/19, 6/30/19 and 7/31/19
(10) Listing of all checks processed and held at year end
Listing of intercompany/interbank transfers occurring 5 business days before and after YE over
(11)
$100,000.
(10a) The January P-Card Statement (corporate credit card)

Investments
(10) Listing of collateral pledged against deposit account balances at 6/30/19

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 (11) 6/30/19 audited financial statements for Washburn University Foundation
(13a) The St******er Investment Statements

Accounts/Notes Receivable
Detail listing of Student Accounts Receivable as of June 30, 2019 and reconciliation to the general
(12)
ledger balance
(13) Schedule of Allowance for Uncollectible Accounts as of June 30, 2019
Detailed summary of cash collections received subsequent to year-end on student account balances
(14)
that were outstanding at 6/30/19

From the schedule of sales tax receipts provided on the confirmation sent to the state of Kansas, we
(13) will select individual receipts and vouch to notifications received from the State and proof of receipt on
the operating bank account statement. Please have these schedules available.
Schedule of "DRC Fund - Calculation of Property Taxes Receivable" & "Tort Claim Fund Calculation of
(14)
Property Taxes Receivable" for 6/30/19
(15) Proof of subsequent receipt of 5/2019 and 6/2019 Sales Taxes
Provide the detail for the Perkin's receivable. This should be year end reports from the UAS detailing
(16)
loans receivable by classification
Tuition revenue detail obtained from Director of Budget detailing credit hours by fee type for the
(21a) purpose of developing the 2019 FY budget. This schedule is developed from banner using "5th week"
enrollment figures (enrollment after the deadline for dropping courses).
(21b) Calculation/spreadsheet of tuition and housing discounts obtained from RT
(21c) FY 2019 enrollment by class, resident and non-resident.

WUF Receivable
(17) Confirmation from WUF showing Due to Washburn University by classification
Detail listing of: Pledges, Life Insurance, Endowment Balances, and Cash Available Balances
(18)
confirmed by WUF
(19) Update WUF Memo and include any changes/modifications in the current year
Detail of current and non-current "Receivable from Washburn University Foundation" that will reconcile
(20)
to the confirmation from Jim Stogsdill
(21) Cash Flow Report of all outstanding pledges - aging schedule 6/30/19
(22) WUF summary of net income available by fund for the first half of CY 2019
(23) WUF summary of net income available by fund through 6/30/2019
(24) WUF report titled "Summary of Transactions on Available Funds" for FY 2019
(25) WUF report showing 2019 rollforward of quasi-endowed funds attributed to KTWU

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 Inventory
(26) Report showing final count for all bookstore inventory counted at year end.
(27) Please provide a detail of instructions used for the Fiscal Year-End Inventory for FYE 2019

Property, Plant & Equipment

(28) Schedule of Capital Assets, Net of Depreciation
Fixed asset detail including a rollforward of fixed assets and accumulated depreciation To be used for
(29)
footnote support and cash flow calculation.
(30) Rollforward and Detail of Construction in Progress at 6/30/19
(31) Detail of Projects in Progress at 6/30/19
Provide a list of fixed asset additions during the CY. This list should include description, life of asset,
(31)
cost, and CY depreciation taken.
Provide a list of fixed asset disposals during the CY. This list should include description, CY Depr.
(32)
Expense, Accumulated Depreciation, Gain/Loss, and any proceeds received.
Have available upon request supporting documentation for capital asset additions or disposals in
(33)
excess of $250,000.
(34) Schedule of Capitalized Interest
(35) General ledger detail for all Repairs & Maintenance Expense accounts greater than $50,000.

Prepaid Expenses/Other Assets

Provide a detail supporting all 6/30/19 prepaid expenses over $50,000, nature of the prepaid,
(36)
amortization period, etc. and a reconciliation of the expense side of the more significant prepaids.

Accounts Payable
Detail of listing of Accounts Payable at 6/30/19, with reconciliation to general ledger, for all funds.
(37)
Please provide this detail in excel.
(38) General ledger detail of Accrued Expenses (for Washburn and Washburn Tech)
(39) Internally produced health insurance claims history report
(40) Health insurance claims IBNR calculation along with claims history reports from BCBS
Provide a detail of all check registers (in excel) subsequent to year end up until date of fieldwork and
(41)
please pull invoices over $250,000 on the subsequent check register.
(40) Calculation of WU ERIP and WIT OPEB liabilities

Bonds Payable
Rollforward of any bonds payable, including beginning balance, additions, capitalized interest payments
(41) and ending balance. Schedule of accrued interest showing beginning balance, interest expense,
interest paid, and ending balance.

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 (42) Amortization of premium and issuance cost of bonds.
(43) Calculation of economic gain on all refunded bonds

Accrued Expenses
Schedule of accrued compensated absences by department as of 6/30/19. Also need calculation of
estimated amount of accrued compensated absences that will be used by employees during the next
(44)
calendar year. Please provide details about how much of this balance should be classified as short
term and long term liability.
Schedule of accrued salaries and payroll taxes at 6/30/19. Include copies of supporting documentation
(45)
for the 1st payroll period paid in July 2019.
(46) Detail of TIAA-CREF accrual for 6/30/19

(47) Calculation of Deferred Tuition Revenue

(48) Listing by individual of Housing Deposits.

(49) Listing by individual of Damage Deposits.

Net Assets
(50) Please prepare the rollforward of Net Assets and the net asset breakdown.

Revenues, Expenses, Report Disclosures

A comprehensive analytical review on selected operating expense accounts and/or programs will be
(51) performed during audit fieldwork. We will provide you with a list of accounts with significant fluctuations
from prior year for explanations and corroborating evidence to support all comments.
The "Student Credit Hours" Report by term and residency and student type for 2019. Also include the
(52)
report for summer 2019 classes.
Student detail used to create the "Student Credit Hours" report (in the prior year, this report was
(53)
referred to as "20th Day Enrollment Census" information)
Schedule of Washburn Tech secondary and post secondary headcount for Fall 2018 and Spring 2019
(54)
semesters by course.
Report from Residential Life showing occupancy rates in all dormitories for Fall 2018 and Spring 2019
(55)
semesters. Please also include a blank residential contract showing room and board pricing.
(56) Report showing head count by department for FYE 2019
(57) Please provide a list of journal entries made during the year in excel.

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