Compliance Brief

Doing the Right Thing

As a leader in health care solutions, we ALWAYS want to do the right thing -- for our customers, our teammates and ourselves. This
Compliance Brief highlights our vehicle fleet policies. If you have questions about this or any other UHS policy, please don't hesitate to
contact me at 952-607-3014 or laziebell@uhs.com.
- Lynn Ziebell, Chief Compliance Officer

Vehicle Fleet Policies

Some UHS teammates drive UHS owned vehicles. Several key policies govern the expectations and procedures relating
to the use of company vehicles. Adhering to these requirements ensures employee safety, compliance with DOT and IRS
regulations, and managing vehicle costs for the District. Vehicle Fleet Policies can be found in the Policy Corner in UHS’
inForm Learning Management System.

VF002 – Operating Commercial Motor

VF001 – Motor Vehicle Record/Violations
Vehicles All Drivers of a CMV (vehicle
All Drivers must hold a current, valid and
>10,000 lbs. gross vehicle weight rating)
unrestricted driver’s license. All Drivers of
must follow minimum requirements to
UHS Vehicles must have a MVR on file with
drive a CMV—including having a DOT
VFS. If no current MVR is on file, the
Driver Qualification File set up with Lee
employee cannot drive a UHS Vehicle.
TranServices (LTS).

VF004 – Personal Use Charge Certain UHS

VF003 – Commercial Motor Vehicles –
Vehicles are allowed to be taken home
Hours of Service All Drivers of an identified
voluntarily by employees and others are
DOT truck must comply with Hours of
restricted from any personal activities and
Service for long-haul and short-haul
cannot be taken home. Vehicles taken
driving.
home are subject to this policy.

VF005 – Business Mileage Reimbursement

VF006 – Eligibility To be eligible for a
Employees not eligible for a UHS Vehicle
passenger vehicle, employees must
may need to travel from time to time for
consistently drive more than 12,000 annual
business purposes. Reimbursement is
Business Miles year-over-year. Personal
through Concur. Commuting miles (home
commuting miles do not count toward
to first customer and back home) are not
eligibility.
eligible for reimbursement.

VF007 – Expectations of Drivers

VF008 – Accident Reporting/Repairs/
Drivers having access to UHS Vehicles are
Subrogation/Insurance Drivers having
expected to adhere to the UHS Vehicle
access to UHS Vehicles are expected to
Fleet Policies and to operate UHS Vehicles
report accidents in a timely manner (within
under safe, legal, and cost-effective
24 hours). Call 800-824-4207 to report
conditions and to secure UHS Vehicles and
accidents involving UHS Vehicles.
equipment / content when unattended.

Putting Policy into Practice

“Compliance with UHS policies reduces the cost of operating vehicles for our district offices by each driver
taking responsibility for the operation and maintenance of the vehicle they drive, and helps keep UHS
employees safe by knowing what is expected of them.”

-Shelly Lofgren, Director of Vehicle Fleet Services (srlofgren@uhs.com)