Tech Brief

Introduction to OnBase ECM

Leaner, faster, more accurate with enterprise
content management

To increase profits and gain a competitive advantage, organizations Integrates with your critical
of all sizes across all industries need to do more than ever before. business systems
And they have to do it faster, better and with fewer resources. But how
do you decrease expenses without reducing productivity or pushing Helps you comply with regulations
employees past their limits?
Automates and optimizes
One way is to stop using paper. processes

Manual and paper-based processes are bottlenecks. Paper is often

difficult to find, making fast access to critical information almost
impossible. Employees could spend up to half their time searching
for information, according to research by PricewaterhouseCoopers.

Enterprise content management (ECM) busts the bottleneck by

capturing paper documents electronically, giving users instant access
to the information they need, when they need it. ECM eliminates paper
and streamlines processes regardless of industry focus, making it an
excellent fit for manufacturing, construction, retail, transportation
and many more organizations. It can also be applied in departments
common to every organization to support accounts payable, human
resources, accounts receivable and contract management.

Three benefits of ECM beyond eliminating paper

There are benefits beyond eliminating paper, of course. Here are
three more, provided by OnBase by Hyland, a leading ECM solution.

1. Capture documents electronically to establish lean practices

We’ve established that searching for paper steals time from productive
activities, and that capturing those documents electronically allows
employees to instantly find what they’re looking for, recovering time
better spent on more strategic activities.

But storing and shipping paper is expensive, too. U.S. businesses spend
around $8 billion annually managing paper, according to a report by
Corp! Magazine.
 Establish lean practices by reducing your reliance on paper
and automating manual processes.
With OnBase, you establish lean practices by reducing
your reliance on paper and decreasing shipping and
storage costs. And there’s no limit to the type of
documents you can store. OnBase supports everything
from invoices, check images and employee files, to
contracts, CAD drawings and quality certification
documents. You also manage content according to
your organization’s business rules, measuring the
health of those processes in real time, adjusting as
necessary and growing leaner with each modification.
2. Automates processes to increase speed,
accuracy and visibility
You can also do more with less by using workflow to
automate manual and paper-based processes. Instead
of clicking through emails, searching through desks
or waiting for documents to arrive via interoffice mail,
workflow automatically routes that information to the
appropriate professionals electronically.
When work moves forward and is ready for the
next step in the process, workflow alerts stakeholders,
speeding up processes across the organization. It
can be used to accelerate departmental processes in
AP, AR and HR, and expand beyond the back office to
support facilities management, project management,
order processing and fulfillment, engineering and
work order changes, quality management processes
and more. OnBase lets you create these powerful
workflows without custom coding, so you manage
them yourself, without reliance on a vendor.
With annual software releases based in part on
customer or member requests, OnBase is easy to use
and built to evolve with your business. Its flexibility
means you can implement OnBase departmentally
or enterprise-wide, depending on your needs.
©2017 Hyland Software, Inc. All rights reserved. 3150-17
By capturing, accessing and electronically routing
information, not only do you know what’s happening
right now with your processes, you also ensure that you
are effectively controlling and managing compliance
with regulations. Through automation, notifications
and checklists, OnBase supports consistency and
standardization of processes, making sure every
required action is taken.
3. Integrates systems to increase communication
Another way to do more with less is to integrate ECM
with the systems you rely on every day so they can
share information. OnBase easily integrates with your
ERP, HRIS and homegrown or core business system,
tying your systems together, giving them the ability
to communicate effortlessly.
Integration allows employees to stay within the
applications they regularly use, like your HCM
or accounting software, while easily finding the
documentation they need. No reason to switch
screens or bounce between open desktop windows.
By increasing communication between your existing
IT investments, you further your lean goal. You also
create value for your employees and customers. Your
workers have the information they need, when they
need it for more informed decision-making and they
spend less time searching for documents and more
time serving customers.
Doing more with less doesn’t have to be painful. You just
need to take that first step - stop relying on paper.
Learn more at OnBase.com »