STEPHANIE RUTLEDGE

639 Audubon Ct.

Hayward, CA 94544
Hm: (510) 489-2276 Cell: (510) 461-0188
Email: sr5780b6@westpost.net

PROFILE
Executive Administrative Assistant with several years senior level experience. H
ighly versatile, with a varied background in a variety of industries and the abi
lity to work effectively with people in all areas of an organization. Excelling
at maintaining communication flow with customers, employees, outside vendors and
business partners. Understands the importance of high confidentiality and how
to handle sensitive information efficiently and discreetly. Used to the unexpect
ed, thrives on challenge and enjoys diversity. Formed and headed a team of in-ho
useAdministrative Assistants; these efforts led to markedly increased success by
this team through application of team based knowledge and experience acquired d
uring the course of my career.

RELEVANT EXPERIENCE
The Traveling Kitchen July 2008 present
Owner/Operator
* Small catering business designed for intimate, in-home dinner parties or event
s.

Kaiser Permanente Hospital Nov. 2008 Mar 2009

Hospital and Clinical Education
EA for Area Finance Officer and clerical staff for Clinical Education temporar
y assignments which concluded at the end of the funding.

Health Net of CA, Inc. Sept. 2004 - Jul 2008

Health Insurance
Administrative Coordinator reporting to two Regional VP/Sales Directors
* Organized the first Administrative Council in the company, creating a viable a
nd functioning support unit of all the administrative assistants in the building
. In addition, led the companys ERT for the Oakland branch
* Liaison with building management, security, vendors, payroll and personnel.
* Personally coordinated yearly team events and broker events and, in addition,
was part of a team effort in organizing larger company-wide venues.
* Managed personnel paperwork and performance review process.
* Prepared monthly sales reports.
* Maintained executives calendar.
* Coordinated meetings, both internal and external.
* Answered phones, screened calls and handled issues that did not require the di
rect participation of management.
* Arranged travel accommodations for both executives and their respective teams.
* Created sales and training presentations, letters, memos, emails.
* Participated in identifying and implementing programs to improve company proce
sses and procedures.

Stephanie Rutledge
Applied Materials Nov. 1999 April 2003
Semiconductor Industry
Executive Assistant to Sr. Director of IT
* Extensive calendar, email and contact information maintenance.
* Wrote for the divisional quarterly newsletter
* Managed personnel paperwork and performance review process.
* Handled monthly expense reports in an efficient and timely manner.
* Responsible for Directors travel arrangements and travel arrangements for memb
ers of his team, both foreign and domestic.
* Answered phones, screened calls and handled issues that did not require the di
rect participation of management.
* Coordinated team and company events; participated in organizing yearly Interna
tional events and annual company charity events.

Clarify, Inc. June 1998 - October 1999

Software Developer
Executive Assistant to the CEO
* Handled extensive calendaring and meeting arrangements.
* Answered phones, screened calls and handled issues that did not require the di
rect participation of the CEO.
* Arranged for Board of Director meetings, interfacing with members and their as
sistants.
* Provided required materials, arranged for catering when indicated.
* Expense reports handled in an efficient and timely manner.
* Was responsible for highly confidential materials and privy to information of
the same level.
* Arranged for extensive travel, both domestic and foreign.
* Productively dealt with vendors and employees, customers and business partners
in absence of management.

NeTpower, Inc. Nov. 1996 - April 1998

High Speed Computer Design and Sales
Executive Assistant to the President/CEO
* Handled extensive calendaring and meeting arrangements.
* Answered phones, screened calls and handled issues that did not require the di
rect participation of the CEO.
* Arranged for Board of Director meetings, interfacing with members and their as
sistants.
* Expense reports handled in an efficient and timely manner.
* Was responsible for highly confidential materials and privy to information of
the same level.
* Arranged for extensive travel, both domestic and foreign.
* Productively dealt with vendors and employees, customers and business partners
in absence of management.

ADDITIONAL INFORMATION:
Home care provider for elderly family member Sept. 2008 June 2009
Home school educator Sept. 2009 March 2010
* Provided in home teaching for 13 yr. old autistic grandchild
Stephanie Rutledge______________________________________________________________
_______

GENERAL INFORMATION

EDUCATION
Chabot College, Hayward, CA
Ohlone College, Fremont, CA
General Education Courses
SOFTWARE KNOWLEDGE
Microsoft Office
Lotus Notes
Outlook
PowerPoint
Excel

OTHER
Events Coordination
Catering
Transcription
Composition/Editing/Proofing
Internet Research