Date of proposal: XX/XX/XXXX

Contract Number:

Company NAME
CERTIFICATION CONTRACT

EUROPEAN FLAX©

CONTACTS

NAME NAME
Account Manager Commercial Assistant
Tel: Tel:
Email: Email:

www.bureauveritas.com/certification

SF01 FSC COC v3.6

Date d’émission de l’offre : JJ/MM/AAAA
N° de devis :
 1. YOUR CERTIFICATION PROJECT

RESPOND TO CONSUMERS AND CSR DEMANDS:

Material origin and traceabibility
Respect for the environment
Social Responsibility and ethics
Fibre qualities with proven performances
To communicate the unique selling points of flax and linen to the entire value
chain until final consumer

WITH GUARANTEES:
Traceability verified through yearly confidential audit
European Flax® is built and endorsed by the whole European fibre industry,
European Flax® is registered by the EUROPEAN CONFEDERATION OF FLAX AND
HEMP [CELC],
True composition supported by the BAST FIBRE AUTHORITY.

AND MARKETING
TOOLS

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 2. WHY CHOOSE BUREAU VERITAS CERTIFICATION ?

World Leader in certification Bureau Veritas Certification is the independent

certification body of the Bureau Veritas Group

- Presence in more than 100 countries Our professional values :

- More than 50 national accreditations and - Customer-oriented
international - Spirit of enterprise and leadership
- More than 5700 experienced auditors and - Sharing of knowledge and permanent learning
highly qualified - Local actions and global contribution
- 60% of audits conducted by employees - Transparency
- More than 100,000 certificates issued - Teamwork and solidarity
- 300 000 audit days/year
- Competences in all industries

Our objective is to offer our customers all the guarantees they are entitled to expect - in
terms of reliability, professionalism and quality of the service delivered.

LA SATISFACTION CLIENT
Au cœur de nos préoccupations :
• 100% of clients listened to following their audit
• 35% to 40% return rate from the satisfaction survey
• 100% of dissatisfied customers contacted by phone

WITH BUREAU VERITAS CERTIFICATION :

• Opt for high value added audits conducted by auditors who are experts in your field.
• Enjoy personalized attention throughout your certification process.
• Achieve national and international recognition of your trustworthiness, and commitment
to your customers.
 Communicate effectively about your certification.

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 3. THE EUROPEAN FLAX© CERTIFICATION
European Flax® is the qualitative visa of premium European linen fiber for all applications. It
preserves, highlights and safeguards a uniquely European agriculture and industry, its regional
origins and its inherent non-relocatable know-how. European Flax® is an ambitious global
certification that aims to certify a guarantee of transparency and security for each stage of
production - from seed to fiber.

In the European Flax® traceability chain, each company shall make a conformity assessment
against the EUROPEAN FLAX® criteria. Following this verification, a EUROPEAN FLAX ®
certificate is issued to the company.

For companies producing flax fibre (scutching) and trading flax fibre, the certificate is delivered
by the CELC. This certificate issuance process is defined in the EUROPEAN FLAX ® Licence
contract (EUROPEAN FLAX® Charter and/or Framework Contract Company-CELC).

For companies processing linen/flax, traders of yarns/fabrics/semi-products, manufacturers of

finished products, the certificate is delivered by Bureau Veritas Certification. Retailers can also
be certified by BVC.
This certificate issuance process is defined:
- in this document EUROPEAN FLAX® standard: technical criteria.
- in the document Description of the EUROPEAN FLAX ® certification process: issuance
process.

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 The certification process shall check if the quality system is implemented and meets the standard
requirements. On these principles the certification is achieved through the following steps:

Contract review

Planning

INITIAL AUDIT

DOCUMENTARY Year 1
REVIEW

Certification
Committee

Certificate issuance

SURVEILLANCE
Year 2
AUDIT N°1

ON SITE AUDIT

SURVEILLANCE
AUDIT N°2 Year 3
DOCUMENTARY
AUDIT

Renewal after
3 years

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 4. THE EXPERIENCE OF OUR AUDITORS

Qualified auditors:

Bureau Veritas Certification auditors are selected for audit according to 4 different criteria:

1. Having an initial engineering or equivalent university level and the required

communication skills,

2. Having a relevant quality management / traceability experience,

3. Being trained on the European Flax standards

Auditors are listed in Bureau Veritas Certification IT system covering all schemes provided by
Certification. This unique system called AACS (Assessors Allocation Control System) allows
controlling the qualifications of all our auditors and their audit assignments based on auditors'
expertise.

When audits are planned, auditor’s profiles are matched, using the AACS system, with the skills
required for specific audits. Bureau Veritas Certification does its best to allocate multi skilled auditors
to covers all activities of the concerned audit.

Bureau Veritas’ ability to tailor auditors’ competences with clients’ needs ensures that audits are
conducted in a competent manner, adding value to the process, and ensuring a thorough
understanding of the technical approaches, technologies and processes implemented by the
company.

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 5. FINANCIAL PROPOSAL

This proposal is established for the audit of the following company: (Company Name), concerning its (…
Producing / Manufacturing / Processing / Trading / Retailing) activity.
It will include the following sites: (List of sites and locations)
LIST OF SUBCONTRACTORS INVOLVED WITH PRODUCTS TO BE CERTIFIED, IF ANY
Liste des sous-traitants produisant des matières destinées à être certifiées, le cas échéant

Company and site name Address Activity

Outsourcing:
If the company wants to include subcontractors in the European Flax certification scope, a subcontractor
list shall be provided. Subcontractors will be audited by Bureau Veritas.
In case of change of subcontractors’ list, the company must provide to the Bureau Veritas Certification
the updated list six months before the surveillance audit to ensure compliance with the contract and hold
the programming.

Note: using a subcontractor means outsourcing a work on certified flax/linen material. Purchase and sale
of certified products are managed by the Company, not the subcontractor. The material remains the
property of the certified company. Invoicing between the subcontractor and the Company is only related
to the outsourced activities.
When a company is outsourcing work on certified fibres/products, the concerned subcontractors shall be
included in the certification scope: the subcontractors shall be in conformity with the technical criteria
related to on site traceability.

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 Year 1 : Initial Audit Fees in €
- Documentary Audit,
- Certification Decision,
- Certificate Issuance 2500 €
- Administrative costs

0€
- composition tests*
Year 2 : Surveillance Audit n°1 Fees in €
- On-site Audit,
- Certification maintenance decision,
- Administrative costs,
- Travel costs 2500 €

(ADD LINE IF AUDIT OF SUBCONTRACTORS + 0,25MD to 0,5MD per

subcontractor depending on the distance)
0€
- composition tests*
Année 3 : Surveillance Audit n°2 Fees in €

- Documentary Audit,
- Certification maintenance decision,
2500 €
- Administrative costs

- composition tests* 0€

Total 7500 €
For 3 years

*Mandatory for Producers / Manufacturers / Processors, not applicable for Traders, Retailers and
Scutchers.

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 6. ACCEPTANCE OF THE PROPOSITION

1. The contractual conditions are defined below, as is the GP01 Certification Procedure (attached).
2. Bureau Veritas Certification (Country) will invoice Customers upon delivery of the Services. The
certificate cannot be issued until full payment has been received by Bureau Veritas Veritas
Certification (Country).
3. This quotation excludes the VAT.
4. The offer is valid for 3 months from the date of issue.
5. The cost of travel, accommodation and meals will be invoiced in addition.

When agreed, please return a complete copy of this document fulfilled at the address at the end of this
page.

Tic the desired services

Initial audit & surveillance audits

Preferred periods & dates for the Audit

(Indicate the different dates available for you AND if there is impossible period for the audit)

Proposed dates for the audit: ............................................................................................

Affix an original signature and the stamp (tablet) of the company

The acceptance of this offer implies the agreement of the company on the data established in the
entitled form «Request for Quotation (RFQ joined). This proposition is valid only associated with this
document.
The visa and the stamp of the company on this document are worth acceptance of the terms of the
general conditions (SF05), and of the EUROPEAN FLAX® Certification Process (GP 01).

For Bureau Veritas Certification COUNTRY: For XXX:

Name: Name:

Signature:___________________ Signature:___________________

Position: Country Manager Position:

Town: Date Town:

Company stamp & Visa

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 BUREAU VERITAS CERTIFICATION Country
Adress
Country
Tél : xxxxxxxxxxxxx Fax : xxxxxxxxxxxxxxx

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– SF05
INSERT YOUR GENERAL CONDITION OF SALE

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