ITS510 Fall 2021, MBA Program

Brac University
Quiz-2, 15 December 2021,
Total Marks 10
Student ID: 21364130
Student Name: Md.Rakin Zarif Badruddoza
Section: 2

Question:
Describe a system approach, which addresses all limitations of traditional file management
system. You need to mention which limitations are you are addressing with this approach.
.

Instructions:
1. Save the file Quiz2 as your name, example (Md.Rahim.doc);
2. Write your name and ID in above mentioned place;
3. Email me your answer file as an attachment to ext.lutfor.rahman@bracu.ac.bd
4. Closing Time 9:30pm latest.

You Answer:

The systems approach assumes that decisions and actions taken in one part of the business will
have an impact on other areas. For example, if the purchasing department fails to obtain the
necessary number and quality of inputs, the production department will be unable to complete its
tasks. Or if sales department fails to obtain the number of sales inputs data, Accounts department
will unable to complete their tasks for wrong or false input. The limitations of traditional file
management system are going to describe in below.

1. Long Development Durations

The first and most serious flaw in the file-based system approach is that even the most basic data retrieval
tasks necessitate substantial programming.
Programmers had to specify what had to be done and how it had to be done in the typical file
environment. Modern databases, on the other hand, employ a nonprocedural data manipulation language
that allows the user to express what needs to be done without describing how.
2. Getting timely answers is difficult
A significant issue with classic file environment systems is the inability to obtain quick answers due to
the necessity for additional adhoc queries and programming for new reports. As a result, we won't be able
to make a quick conclusion.
 3. Administration of a complex system
System administration becomes more complex in the old traditional file-based system as the number of
files grows. Because each file must have its own file management program that allows the user to add,
alter, and remove records, even a simple file system with a few files necessitates the creation and
maintenance of multiple file management applications.
More reporting applications are required to list the contents of files and generate reports. If each
department in the organization preserves its data by establishing its own files, the problem is multiplied.
4. Dependence on data
Another issue with traditional file-based systems is that changes in data properties, such as changing an
integer field to a decimal field, necessitate changes in all programs that read the file.
The file system is said to be data dependent since all data access programs are liable to change when any
of the file's data storage features change (that is, changing the data type).
As a result, if data independence exists, changes to data storage characteristics can be made without
affecting the application program's ability to access the data.

Databases, in general, hold collections of data that may be accessed and used in other applications. The
development, administration, and use of database platforms are all supported by a database management
system.

A relational database management system (RDBMS) is a database management system (DBMS) that
stores data in a row-based table structure that connects related data components. An RDBMS contains
functions that ensure the data's security, accuracy, integrity, and consistency. This is not the same as the
file storage utilized by a database management system.

There are numerous issues with the file system that can be resolved with the use of a relational database
management system. Among them are: -

 Data Redundancy: While it is conceivable for the same information to be replicated in separate
files, the chances of this happening in a relational database management system are slim.
 Inconsistency in the data
 Limited Access to Data Difficulty Data Exchange
 Integrity Issues
 Atomicity Issues
 Anomalies in Concurrent Access
 Problems with Security

The following are some further distinctions between database management systems and relational
database management systems:
 The number of users who are permitted to utilize the system. A DBMS can only handle one user
at a time, whereas an RDBMS can handle numerous users.
 Hardware and software specifications are required. In comparison to an RDBMS, a DBMS
requires fewer software and hardware.
 Amount of information. RDBMSes can handle any quantity of data, from tiny to enormous,
whereas DBMSes are limited to small amounts.
 The structure of the database. Data is stored in a hierarchical format in a DBMS, whereas an
RDBMS uses a table with headers that serve as column names and rows that hold the associated
values.