For Department of Social Welfare and Development (DSWD) Pantawid Pamilyang Pilipino Program Sustainable Livelihood Program Field Offices NCR, CAR, I-XIl, CARAGA Department of Public Works and Highways Central Office, Bureau of Maintenance, Planning Service Regional Offices. Subject: Terms of Reference: Reinstatement of DSWD-DPWH Memorandum Of Understanding on the Implementation of “Trabahong Lansangan ng Programang Pantawid Pamilyang Pilipino” BACKGROUND Cognizant of the top ten priority socio-economic agenda of the Duterte administration particularly on: Agenda No. 7 which is to “Invest in human capital development including health, education systems as well as match skils and training to meet the demand of businesses and private sector”. and Agenda No. 8 which is to “Improve social protection programs, including the As ‘such, and in alignment with the convergence strategy of the national ovement to combat poverty, the [DSWD and the DPWH have mutually agreed to continue the implementation of this partnership project and further improve its strategies in employment facilitation through the provision of other For consistency in the execution of the arrangements to be carried out under the Memorandum of Understanding (MoU) signed by and between the DSWD and the DPWH, this Terms of Reference (ToR) is therefore issued tor Circulation to all those who may be involved, directly or indirectly. in the implementation of this partnership project entitled “ Trabahong Lansangan ng Programang 'Pantawid Pamilyang Pilipino’.a OBJECTIVES General To generate and facilitate local and sustainable employment opportunities of Pantawid Pamilyang Pilipino Program beneficiaries and poor Non-Pantawid households! = yaa Specitic * Properly identify eligible Pantawid Pamilya and poor Non-Pant households (project participants) that are suited for employment in roadside maintenance activities of DPWH; * Explore and develop the skills potential of prospective project participants that would provide them wider employment opportunities or more stable Jobs in the future; * [e,formutate and implement institutional arrangements between DSWD, DPWH, LGUs and project participants consistent with the policies, strategies and programs that would create impact of the DSWD and DPWH" convergence strategies on poverty reduction through jobs creation; and * To support the administration of President Rodrigo Roa Duterte's job generation efforts for the poor and low skilled individuals. PROJECT DESCRIPTION and COMPONENTS The partnership project is part of OSWD's efforts and initiatives to facilitate employment of Pantawid Pamilya and poor Non-Pantawid households who After five (5) years of full implementation nationwide, and employing a recorded number of 16,954 Pantawid Pamilya beneficiaries, earnings. of Project participants under a six (6) months job order contract with the project was able to temporarily augment family income. With this, continuation and enhancement of the mechanics of implementation of the project hae thus become indispensable in order to make these employments sustainably effective in terms of improved employability skills and ‘income of project Participants, "These refer to National Housing Targeting System-Poverty Reduction (NHTS-PA) Identified-poor or has been validated through Sustainable Livelihood Program (SLP) Means TestWw. The project has three major components: a) Identification, social preparation and capacity building of prospective project participants; b) Deployment and regular performance monitoring of eligible project participants in the job sites: and ¢) Referral of project participants with good performance to DPWH private contractors for regular employment. SCOPE and COVERAGE Tho paitiieiship project shail cover ali eligible members of DSWD's Pantawid Pamilya and poor Non-Pantawid households. However, endorsement of the participants by the DSWD will still be subject to assessment of the DPWH and will not automatically result in the employment of the said participants The project shall cover all tasks of roadside maintenance under DPWH! District Engineering Offices (DEOs) nationwide. The project shall be in force upon signing by both parties starting FY 2018 to FY 2022 IMPLEMENTATION ARRANGEMENTS Unless otherwise specified, all activities under this partnership project shall be jointly conducted by DSWD and DPWH. Overall, the partnership project shall operate under close coordination between the DPWH’s Planning Service and Bureau of Maintenance and DSWD's National Program Management Office for Sustainable Livelihood Program (SLP-NPMO), both for the internal and external concerns of the project implementation, A National Technical Working Group (N-TWG) shall be created to act as the overall policy making and coordinating body at the national and regional level ‘The N-TWG and its respective agencies shall be expected to observe and Perform their roles and responsibilities for this partnership project as stipulated in the MoU and this ToR A. Pre-implementation and Coordination 1. Creation of the National Technical Working Group (N-TWG; The N-TWG shall be composed of Division / Unit Heads and/or technical staff of DSWD and DPWH who are directly involved in the development and operation of the partnership project. The N-TWG which shall be headed by the Director of the DPWH's Bureau of Maintenance and the DSWD SLP-NPMO Director, shall be the main Convener of the semestral N-TWG meetings, and: shall perform the following functions Y Formulate and disseminate operational guidelines, policies, rules and regulations of the partnership project: =~ Conduct semestral appraisal of project activities implemented under the partnership project: ¥ Recommend policy reforms or enhancements of project operational ‘systems and Procedures; ~ Appropriately address and make immediate recommendations to resolve all issues, concems and problems that may be encountered in the course of project implementation: ~ Conduct regular consultation meetings. or dialogues to examine gress of specific acti Project; and v Ensure that all project activities and Proceedings are completely and Chronologically documented S undertaken under the parinersip The N-TWG shall_be composed of each agencies’ designate: permanent and alternate focal Persons: yee Ho __-DEWHineaaie Tauern aE DEWD t-sys TMG | Diector Bureau of Maintenance, | Drecior, SLP-NPMO, DSWD Chair and | DPWH Permanent | Mente! Gee ee Alternate | Designaled Technical Sta Members lesignaled Technical Staff i | Psion or Unit Head, Bureau of | Unt Head, SLP-NPMO, DSWD Maintenance, DPWH | Designated Technical” Sta 7 Division or Unit Head, Planning — | Service, DPWH coe eee eee ees Creation of the Regional Technical Working Group (R-TWG} The R-TWG shall be composed of designated Officers and Staff at the regional level of DSWD and DPWH who are directly involved in the development and operation of the Partnership project. The R-TWG, which shall be headed by the DPWH's Regional Director and the DSWD Regional Director, shall be the main convener of the quarterly R-TWG meetings, and shall perform the following functions: pao ole) ¥ Conduct regular monitoring of project activities implemented under the partnership project; ¥ Recommend policy reforms or enhancements of Project operational systems and procedures; ¥ Appropriately address and make immediate Fecommendations to [esolve all regional issues, concems and probleme ther may be encountered during project implementation; ¥ Conduct regular consultation meetings. or dialogues to examine progress of specific activities undertaken under the partnership project; and ¥ Ensure that all project activities and Proceedings are completely and chronologically documented. 4The R-TWG shall be composed of Permanent and alternate focal persons: Structure | se ge Permanent. DPWH Regional Director DSWD Regional Director Mba | | Alternate | Designated Technical Staff Mombers | Division or Unit Head, DPWH Regional Office 3. Conduct of Project Briefings with All DSWD and DPWH Regional Implementing Offices and Other Stakeholders Designated Technical Unit Head, SLP-RPMO, DSW each agencies’ designated Staff To ensure proper understanding and appreciation of the enhanced Project, a general orientation implementers and other possible shall be conducted for all Project stakeholders in the regions. 4 Identification, Social Preparation and Capacity Building of Project Participants Under this partnership project, employment facilitati be localized to allow the communities within the Priority access to the benefits and project that the DPWH may implement The following procedures in the identification, ion is encouraged to project area or vicinity ©pportunities of any infrastructure Preparation and training of prospective project participants shall be applied in the project: Stage / Phase Implementation Dissemination of Annual Jobs Allocation Employable Parlcipants Project | Link (CML) alert reflexes, and interested to work with the project in roadside maintenance projects of the DPWH, The CML and PDO shall ensure that endorsed project Participants have already undergone the basic social ________| preparation process of DSWD. Basic Task/ . Activiies The DPWH National Office shall make available / provide the DSWD and the DPWH Regional Offices | with the number of annual Job allocation that shall ‘correspond to the 20% share of DSWD. per DEO at the Jastmonth ofeach preceding year. | Even prior to receipt of the number of annual job allocation from the DPWH, the in coordination with the SLP Project Development Officer (PDO) and DEOs, shall already pre-screen and identify employable Pantawid and Non- Pantawid household member/s and endorse to the DPWH those that are physically and mentally fit with DSWD City/Municipal 5‘Generation of V List and Screening of Emak | Participants Project | Pre-Employment Orientation, Social Preparation and Technical Skils Training on Basic Road Maintenance ~~ Stage/ Phase] | Preparation of the participants | least one month prior to actual deployment, The DSWD shall invite as resource person epresentatives from DPWH to assist in the social | ‘The C/ML and PDO will generale the work pool lst of | Potential participants. The SLP Provincial Coordinator (PC) shall consolidate the said list of participants and Submit the same to the Regional Field Office of the DSWD for endorsement to OPWH Regional Office. The concemed DPWH DEO will conduct the fin Screening of potential project participants endorsed by the Regional Field Office of the OSWO. For the Pre-Employment Orientation and Social Preparation, all qualified project participants shall undergo a general project orientation from DSWD and OPWEH such as basic employment and skils training and the TLP ToR. This activity, which shall be funded by the DSWD, shall be jointy conducted by the | concerned DPWH' DEO end DSWD's SLP PDO at On the Technical Skils Training on Basic Road Maintenance, the DPWH shall conduct on-the-job training (OT), Only trained and qualified project participants shall be accepted in the project. Both DSWD and DPWH shall jointly attest in writing that the participants have had undergone said orientation and training, (See attached Sample Certiication Template, Annex A) 5. Preparation of Basic Employment Documents Under this activity, the Project participants shall be coached by the PDO to prepare or secure the basic employment documents required by the DPWH. From the list of qualified project participants provided by the DPWH, the PDO shall immedi lately prepare the project proposal for the availment of Employment Assistance Fund (EAF) in accordance with SLP guidelines, which documents and uniforms includes processing of kasic employment of said project participants. 6B. Implementation 1. Deployment of Project Participants Zhe following procedures and conditions in the deployment of qualified project participants shall be applied in the project: Basic Task <= Condition: _| _s_ ? _. Activities lati teas its | Compliance to the 60-20 | The DSWD should ensure that there is more than PPWH = jOSWD Job | sufficient number of project patcipants to respond tp-+-~, Allocation Sharing the 20% jobs allocated by the DPWH to the projet through a work pool of qualified beneficiaries. The PDO in charge shall maintain/update the work pool hist and submit a copy in advance to the DEO during thé regular TWG meetings. | The OPWH shall be allowed to supplement unfilled Post or to replace participants who backed-out from the project but have not yet been replaced by the DSWD on the agreed submission deadiine so that no Gaon THe ey Mlerunlions ot work witloccu, | Creation of Work Pool of | To ensure that roadside maintenance works are Substitute or Reliever | constantly accomplished by the project participants, Workers | the DSWD may create a Work Poo! of Substitute or Reliever Workers that can be called or available at any time a regular worker has backed-out or absent for health or any personal reasons. These substitutes or Telievers are underslood to have already undergone and had passed the pre-screening conducted by the ——_____| DSWDandDPWH, Provision of Uniforms | The DEOs wil refer the 4PS and Non Pantawid project and Personal Protective | participants to the local supplier of uniforms and PPE Equipment (PPE) and shall assist the project participants in securing of said uniforms. | The PDO, through the Employment Assistance Fund |(EAF) modality of the SLP, shall craft the corresponding EAF project proposal for cash assistance to the participants, to be used in securing of basic employment requirements, uniforms and PPE. Prescribed Uniform Set includes 1.Cap __| 2 Long sleeves shirt :Condition, "Procedure? ‘| a Basic Task/ Activities Without Prior Notice PoorfUnsatistactory | Performance ‘Six (6) Months Job Order | Each project Contract nteeism, Tardiness, | The DPWH DE and the DSWD PDO shall maintain a Backed-out or Absence | well coordinated performance monitoring ofthe project 1 Pair of rubber boots 1 Reflective vest | 4 Rain co. rticipant shall be covered with a six | Months’ job order contract with the project and may be —jfenewed basedon performance. | Gepioyed project pariicipanis shall be under the | management and supervision of the DPWH Regional Directors or District Engineers to ensure that project Participants are following the work standards and ethics set forth by the DPWH such as the wearing of |_appropriate working uniforms, . | Participants to ensure that non-performing individuals or those with poor attendance are immediajety | replaced by the DSWD from its Pool of Substitulas or Reliever Workers if deemed necessary. | Sh Participants with poorfunsatistactory performance may be terminated by the DPWH even before the end of their respective contracts. Referral fo Regular Jobs Based on evalualion of the concemed DPWH District Engineer, the DPWH may refer the good performing Project participants to its private contractors or to its regular workforce for a more sustainable employment. Referred or accepted project participants in new employments outside the projact shall be replaced by the DSWD with a new one to maintain full supply of the | 20% job allocation, Policies on Employment Observance 'o | The DPWH should ensure observance to Goverment Government Standard | standard Policies on Employment, The Hiring Rate Per Day ofthe project shall be based on the prevaiing fale for roadside workers as provided by the Department of Budget and Management (DBM). 2, Monitoring / Evaluation / Reporting qhe N-TWG and R-TWG shall ensure that regular meetings, Consultation workshops, dialogue and conferences relative to the Project implementation are periodically conducted’ for the following purposes: 1. Review of accomplishments vis-a-vis the objectives of the project, 8 b+vi. 2. Identify good practices and lessons learned for project implementation, 3. Identify the difficulties in project implementation and immediate actions taken, and initial recommendations that would specifically address them, and 4. Identify project policy reforms and enhancements The DSWD SLP-RPMO shall prepare and submit reports in coordination w soncemed DPWH DEOs and Regional Gifices (ROs) to the heads of the two agencies (DPWH and DSWD). (See altached Sample Reporting Template, Annex B) To facilitate consolidation and consistency, a template of these reports Shall be designed by the N-TWG prior to actual project take-off. ‘The concerned C/MLs and SLP PDOs together with the DPWH District Engineers (DEs) shall conduct regular performance monitoring of deployed project participants. The DSWD may also monitor the socio- economic progress of the household of the project participants while working with the project and can be subjected to a social case_ management every six months using the Social Welfare Indicators ay (SWI) Sheet administered by a social worker if necessary ( wa) A Joint DSWD-DPWH Annual Job Generation Report shall also Prepared by the N-TWG in coordination with the R-TWG to avoid duplication of reported figures/data. EFFECTIVITY and APPROVAL This ToR for the implementation of the DSWD-DPWH partnership project entitled “Trabahong Lansangan ng Programang Pantawid Pamilyang Pilipino” shall take effect immediately upon signing as jointly agreed and approved by the DSWD and DPWH. ‘The hiring of the participants for the project shall be upon their completion of the Pre-Employment Orientation, Social Preparation and Technical Skills Training on Basic Road Maintenance or the signing of the MoU and ToR, whichever comes later.‘Terms of Reference: Reinstatement of DSWD-DPWH Memorandum of Understanding on the Implementation of “Trabahong Lansangan ng Programang Pantawid Pamilyang Pilipino” RECON ENDING APPROVAL, ( \) LM 2 ewes AIMEE S~TORRE! \NCA-NERI ARDELIZA R. MEDENILLA Undersecretary fol Operations, Undersecretary for Support Services, Department of Social Welfare and Depariment of Public Works & Highways Development APPROVED: ROLANDQ)JOSELITO D. BAUTISTA MARK A. VILLAR Secretary, Secretary, Department of Social Welfare and Department of Public Works & Highways Development a Date Approved: Date Approved: 10AD annex” AY SAMPLE CERTIFICATION CERTIFICATION Pre-Employment Orientation and Social Preparation This is to certily that the following participants have undergone the required Pre-Employment Orienta paration for the project on the Trabahong Lansangan ng Programang Pantawid Pamilyamg, Pilipino: n and Social P Contact Details C ied by DPWH: Certified by DSWD: Designation: Designation’ Date: Date: ‘Technical Skills Training on Basic Roadside Maintenance This is to certify that the above participants have undergone the required Technical Skills Training on Basie Roadside Maintenance for the project on the Trabuhong Lansangan ng Programang Pantawid Pamilyang Pilipino. Certified by DPWH: nation:‘seg ‘49 BION eeg [Aq pamanoy sea ‘hq pesedeigy ep Eysoyuow jo uowisiboe vodn even’ Aisne pejepdn 29 yu E16 sis Tel] Wovuvo| i x sey eBequasieg soquiny sey eBeuesieg sequiny ere y eBeqe0I0d sequin, sHiMdd Ag @2203 420m seinBeu $e peqiosse swedionied gg “Had Aq sqot 105 si0¥seRUOD eqeayd 0} pexiejes sqwedionsed dS ueBuesiey BuoueaesL nay pefoidwis suediowed 41S yeB.eL uff, XOUUY loz 10 sy diysieuied HMda nuig peholdws siuediofued 478 40 soquiNN (Gupeoy) aeidwe, Supodey eldwes