| STANDARD OPERATING lv eump-ou-sop. 2 PROCEDURE re SHEN | BUMP STANDARD PROCEDURES ON [“"*" | JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES IN THE a Span CONDUCT OF PLANNING AND DESIGN OF 40f17 BJMP JAIL PROJECT/S PRIOR TO ANNUAL, | BUDGET INCLUSION | 41.0 PURPOSE This circular primarily aims to provide a standard procedure on planning and design of a Jail Facility Project in the Jail Bureau. It is likewise crafted to respond to the requirements of the revised UN Minimum Rules in the Treatment of Prisoners or the Nelson Mandela Rules in relation to existing Philippine Codes. This is also to improve the quality of design of jail infrastructure in the Philippines as a contributing factor to the safety, security, and dignity of detained individuals’ and jail personnel, and was purposely developed to enhance and institutionalize the minimum standard designs for Small, Medium, Large and Very Large Jail Facilities in the Jail Bureau The leadership of the BJMP strongly believes that this circular and its annexes shall contribute substantially to deliver the mission and mandate of the Jail Bureau pursuant to paragraphs 1 and 2 of Section 63 of Republic Act No. 6975 to mitigate or avoid the current challenges encountered in construction projects which greatly affects the Budget Utilization Rate of the Jail Bureau 2.0 RATIONALE/BACKGROUND The BJMP cannot ignore the fact of overcrowding in jails. There are more Persons Deprived of Liberty (PDL) than jails can accomodate. In fact, for the current year (2018) the situation of 540.84% congestion contributes to the increase in morbidity rate of PDL and if not given attention the earliest time, the worst scenario might be to erode humanity in jails. Also, FY 2018 marked a Php 94,088.35 per capita with 154,297 average jail population Pursuant to the provisions of Republic Act No. 6975, it is declared in the policy of the state to ensure public safety at all times. To meet this end view, the State shall bolster a system of collaboration and coordination among the citizenry, local chief executives, other public safety agencies and identified interested parties. The function of the Jail Bureau is to enhance public safety through humane safekeeping and development of PDL. Section 63 of RA 6975 elucidates the BMP mandate as follows: “To establish and maintain in every district, city and municipality a secured, clean, adequately equipped and sanitary jail for the custody and safekeeping of 1 UNOPS Tecnica Guidance for Prison Plain — Prepared By. Reviewed By: ‘Approved|By: °~ Ce ee ALLAN IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureau/BJMP OMR Director for Logistics “Changing Lives, Building a Safer Nation”| STANDARD OPERATING ("or oc PROCEDURE a BJMP STANDARD PROCEDURES ON |“ JAIL PLANNING AND DESIGN aad eT STAN 2019 PRESCRIBES THE PROCEDURES IN THE FE CONDUCT OF PLANNING AND DESIGN OF 2of17 | BUMP JAIL PROJECT/S PRIOR TO ANNUAL, lL BUDGET INCLUSION city and municipal prisoners, any fugitive from justice, or person detained awaiting investigation or trial and/or transfer to the national penitentiary, and/or violent mentally ill person who endangers himself or the safety of others, duly certified as such by a proper medical or health officer, pending the transfer to a medical institution. The municipal or city jail service shall preferably be headed by a graduate of a four (4) year course in psychology, psychiatry, sociology, nursing, social work or criminology who shall assist in the immediate rehabilitation of individuals or detention of prisoners. Great care must be exercised so that the human rights of these prisoners are respected and protected, and their spiritual and physical well- being are properly and promptly attended to.” With the above provisions of the law, the BJMP in partnership with the International Committee of the Red Cross (ICRC), a foreign organization with exclusive humanitarian mission, developed in 2012 the BJMP Manual on Habitat, Water, Sanitation and Kitchen in Jails known as the WATHAB Manual. In support to the said manual, the BMP NHQ issued the standard design/layout of Types A, B and C jail buildings considering the minimal budget for Construction Outlay at that time. The said manual was crafted primarily to provide technical standards in the four areas of PDL living condition in jails: habitat, water, sanitation and kitchen. The ICRC focused their collaborative effort through their “A Call for Action" program aimed at achieving a nationwide change in places of detention of the BMP” However, in the last quarter of 2017, the ICRC and the technical staff of the Directorate for Logistics met and came up with an idea on the need to further develop the existing WATHAB Manual and expand its scope by introducing the standard planning and design procedure following the Project Management Cycle. The proposal is in response to the increased infrastructure budget of the BUMP as a result of its request to the National Government subjective to address jail congestion in the country. With the benevolence of the ICRC, initial planning was conducted and the BJMP Project Team was created. It was followed by series of workshops and finally as the project team progressed, work breakdown structure was produced iterating the deliverables and activities for action. 2 Manual on Habitat. Water, Sanitation and Kitchen in Jas | Prepared By: Reviewed By: ALBERTO M Jail Chief Insp Chief, Real Prog ALLAN S IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureaw/BJMP OMR| STANDARD OPERATING Jno, av PROCEDURE cas \ BJMP STANDARD PROCEDURES ON |" "9 JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES INTHE 9-22 J UNS CONDUCT OF PLANNING AND DESIGN OF 30f17 BJMP JAIL PROJECT/S PRIOR TO ANNUAL eS BUDGET INCLUSION Thus, this Standard Operating Procedure is developed to serve as a guide to BMP logistics officers, planning officers and designers (engineers & architects) on how the infrastructure projects of the Jail Bureau shall be developed and implemented 3.0 SCOPE AND DELIMITATION This SOP covers only the planning phase of Project Management which involves the Preparation of a Project Proposal, Project Brief, Conduct of Feasibility Study and Preparation of the Concept Design and Detailed Design (illustrated in Figure 1.0) Figure 1.0 The Project Management Cycle —7h ne eo ee Planning Phase Implementation Phase 4.0OBJECTIVES 4.1 To re-engineer the current practice on the establishment of new jail facilities and expansion of existing facilities by institutionalizing the proper project planning and application of the minimum standards in the design of jails in response to the revised UN Minimum Rules in the Treatment of Prisoners; 4.2 To adopt Project Management tools, techniques and methods in the life cycle of all projects in the Jail Bureau from Planning Phase to Implementation Phase; AW CENTER AL ADNIISTRINE RE |ornce os wind | Prepared By: Reviewed By: - Approved By; }) JAN Us 2019 IV, zl) ALLAN S IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureau/BJMP OMR Director for Logistics “Changing Lives, Building a Safer Nation”| STANDARD OPERATING § [~~ PROCEDURE = BJMP STANDARD PROCEDURESON (“9 JAIL PLANNING AND DESIGN sao pe rE JAN 2019 PRESCRIBES THE PROCEDURES INTHE. CONDUCT OF PLANNING AND DESIGNOF | 4of17 BUMP JAIL PROJECT/S PRIOR TO ANNUAL BUDGET INCLUSION | 4.3 To build a functional and responsive jail facility that promotes PDL welfare, protects society from PDLioffenders who are incarcerated in BJMP-managed jails while providing them the minimum basic living conditions; 4.4 To guide planners and designers in the 17 Regional Offices in preparing plans compliant to the requirements of an ideal jail facility, taking into account the “Triple Constraints”, the Scope, the Budget and the Schedule; 4.5 To capacitate the Regional Offices thru knowledge on how to prepare the Project Proposal, Project Brief and the need to conduct the Feasibility Study in all proposed projects; and 46 To mitigate or eliminate the issues that commonly arise during implementation phase of infrastructure projects that affects utilization of budget of the Jail Bureau. 5.0DEFINITION OF TERMS The following functional terms used in this circular shall be understood to mean as follows ‘* Appropriation — is the total budget allocated to the Jail Bureau to include Capital Outlay for construction of jail facilities, perimeter fences, offices and other jail facilities. BJMP — Bureau of Jail Management and Penology. Communication Planning — is the method to share the information and who's responsible for preparing and sharing the communication. * Contingency Budget - is the fund allotted for unforeseen events/ocourrences that may occur during the implementation of the project. + ICRC - International Committee of the Red Cross. + Feasibility Study — is a thorough research and study of the site to validate if it will comply with the requirements identified in the Project Brief. + Project — is a temporary endeavor undertaken to create a unique product, like the construction of a jail. Prepared By: Reviewed By: ALANS IRAL, CESE sail Chiet Superintendent ‘Approval; | Deputy Chef for Administration ofthe Jai a" Bureau/BJMP QMR “Changing Lives, Building a Safer Nation”STANDARD OPERATING ” annual PROCEDURE ca JAIL PLANNING AND DESIGN BJMP STANDARD PROCEDURESON "=" 0 | | sBT3R———— EFFECTIVE DATE PRESCRIBES THE PROCEDURES INTHE | ...2 9 ll CONDUCT OF PLANNING AND DESIGN OF 50f17 BUMP JAIL PROJECT/S PRIOR TO ANNUAL. BUDGET INCLUSION Project Management — is the application of knowledge, skills, tools and techniques in project activities to meet project requirements. + Planning Phase — is an iterative activity that continues to progressively detail and elaborate plans about a project. * Project Proposal — is a document that defines the vision of the proposed * Project Brief — is a document that guides the engineers and architects in coming with the concept design of the proposed facility. * Project Design - is the early phase of a project where key features, structure, criteria for success, and major deliverables are planned © Quality Plan — is part of the Project Plan that includes the processes and activities necessary to ensure that the deliverables are produced and the project meets the objectives. «Risk —is an uncertain event or condition in the future which may or may not happen, which may cause a positive or negative effect on project's objectives. «Risk Management Plan — is a document that foresees risks, estimate impacts, and define responses to issues. It also contains a risk management matrix * Risk Register — is a repository in which outputs of risk management processes are recorded = Standards — a document that contains specifics (standard) in the design of BJMP jails such as sizes, locations, material requirements, etc 6.0GENERAL PROCEDURES The following are the Standard Operating Procedure that shall be adopted by all Technical Working Groups at the National Headquarters, Regional Offices and Jail Units: 7.4 Project Initiation Phase. There are two processes in this phase. 7.1.4 Develop a Project Proposal/Charter The project charter is prepared when construction of a new jail or expansion of the existing jail is proposed by a Jail Warden or other stakeholders. The proposal is a simple document where the objective is clearly stated and defined. The needs, problems and good practices encountered in the present structure shall also be discussed in the proposal. The accomplishment of the Jail Assessment Report (JAR) will Prepared | Revi By: Approved By ALLAN S IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureau/BJMP OMR “Changing Lives, Building a Safer Nation”STANDARD OPERATING PROCEDURE sump.o.-sop._ BJMP STANDARD PROCEDURES ON |" 5 JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES IN THE | ae 3 JAN 2018 CONDUCT OF PLANNING AND DESIGN OF 6ofi7 BUMP JAIL PROJECT/S PRIOR TO ANNUAL BUDGET INCLUSION | support the writing of a charter. A standard format is attached as Annex “B” and the document shall outline the following: + Summary «Introduction of your current jail (its profile and staff) + The current jail needs and or problems encountered * Objectives (why you are proposing for a new jail) + Ideal location of the new jail + The key benefits of reaching or achieving the objectives older Registry — create a list of various key stakeholders that you can identify who has big impact on the project. An example of the Stake Holders Registry is hereby presented: ef Superintendent rector for Logistics Reviewed By: & 'SIRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureau/SJMP OMR Nr.) Name Role Function | Power | influence | Expectations | Contact Information 7 DBM | Reeasethe | Responsbietor | High High | Can reduce the busget Spproving he current _ busget ‘ongestion rate 2) ILE] aorse he May ody for igh High Tower the request the approval of ‘mune system Ceptal Outay of related diseases the Jal Bureau 3 TUGU | As CED oTIRe | Donate = pce | Hah Fah Gis, has fo. | of and fora feneure public | funcional facity Salety a8 AOR | for POL } Tai TWG | Project Team | Prepare the High Fgh u Project Proposal, | Projet Bret 5 Head ofthe | Prepare Prowat_| Hah High] Provide a dosant ROTWG” | Bref and Project Jal facty forthe Proposal PoL and Division leona personnel TWG-RO | Director | Proven af | Ensure tat Medium | High] Reaizaton ofa for Standards and | constucion of technical | jails fished in Logistics | guidance on | a 12manth Medium, Large NHQ | onstruction | peri ang Ven tage | projects Sai under he dai Bureau TIGRE | Ofer technical | Provide re tow Tigh instuionaize he] Wrplementaton necessary Minimirn ‘ssstance and Standard Jai ompetony for Design inthe Sapapiity | the hatin of te sume Suldup for | standard design Ta SEER ‘Approved EF «me wom “Changing Lives, Building a Safer Nation”STANDARD OPERATING |“ PROCEDURE euwp-o.sor 2b \ BJMP STANDARD PROCEDURES ON |[™"*"" 9 JAIL PLANNING AND DESIGN ne == | PRESCRIBES THE PROCEDURES IN THE ar | CONDUCT OF PLANNING AND DESIGN OF Tofi7. | BJMP JAIL PROJECT/S PRIOR TO ANNUAL l BUDGET INCLUSION ene ee a eee es Be a i Providers | perms: | ae wares pre oe ee eng 7.2 Project Planning Phase. This is the phase where the Project Team at the jail unit level shall be organizing or assembling the team and kick off meetings. The meetings are focused in the preparation of project brief using the project charter. This is to detail the work required to deliver the project objectives, 7.2.1 Create the Project Brief The project proponent (most of the time the Jail Wardens) with the assistance of the TWG members at jail units and Regional Offices shall prepare the project brief. Together, they shall prepare the document and conduct series of meetings and workshops and adopt a methodology of doing things in which the key stakeholders (all Section Heads are represented) are present to thoroughly discuss the brief contents and make decisions using the project charter as one of its references. But in case of expansion of an existing jail, a brief is only required if the new capacity changes the category of the jail based on the assumptions made, for example from Medium (101-500 PDL capacity) to Large (501-1000 PDL capacity) The Brief shall discuss thoroughly the following outlined contents but the team shall ensure that all requirements defined in this document shall be in line with the minimum standards for the design of the jail facility based on categories herein set forth Jail Lay-out Family Visit Commitment Food Chain Management PDL Accommodation Development Activities Healthcare ‘Support Services General Requirements Security Prepared B Reviewed By: ALBERTO MARIANO | salt Chit inspqctor Chief, Real Property Divi ALLAN SIRAL, CESE Jail Chief Superintendent Deputy Chief for Administration ofthe Jail BureauBJMP OMR hief Superintendent rector for Logistics “Changing Lives, Building a Safer Nation”The TWG shall also create the Gantt Chart/Bar Chart that includes all the identified activities and corresponding duration. A sample from Quezon City Brief is provided below as a guide: STANDARD OPERATING PRESCRIBES THE PROCEDURES IN THE CONDUCT OF PLANNING AND DESIGN OF BUMP JAIL PROJECT/S PRIOR TO ANNUAL 3UDGET INCLUSION 80f17 sump-pi-sop.2y_ PROCEDURE BJMP STANDARD PROCEDURES ON “=? 5 JAIL PLANNING AND DESIGN 8 Lege 23 VAN 2019 _| Pomona We omc ave tmmrerornon [eevee Tamarac eenaraanaanee urorenerdnen ieee mie sees wt oo rr SEES EEE Eee Eee Eee ‘cement Ropenomn gone ‘ae gps BURT AERO Howe Howe owes bm rar Poraand ate wert inpieaare men] eon cenesinae nc) PTT Ieibeioneionrner roe mc oc2o bt site me amd iaie eontenpraea Louaibee rere tte AUD Ha nr ne ‘Ribaanebom 5, Time ine forthe new QCl planing, design and construction m D thief Superintendent rector for Logistics Reviewed By: & 'SIRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureau/SJMP OM “Changing Lives, Building a Safer Nation” Aowoved NTH CIEL VIF W) kL | | Pe| STANDARD OPERATING "ono a __ PROCEDURE BJMP STANDARD PROCEDURES ON [5 JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES IN THE CONDUCT OF PLANNING AND DESIGN OF 90f17 BUMP JAIL PROJECT/S PRIOR TO ANNUAL BUDGET INCLUSION | A bubble diagram is also an essential component of a project brief to provide the designer a clearer understanding of the zoning of the new jail and the interrelation of each facilities found in the proposed new facility or expansion of an existing one. Samples of bubble diagram are also attached as guide Bubble Diagram of the Proposed New Quezon City Jail_ | orice oto Prepared “T Reviewed By Approved BY. ip RARIANO | ALLAN S IRAL, CESE Chie, Real Pro ( . ry on Tai Chit Superintendent | recs ‘approval; | Deputy Chef for Administration of he Jail Bureau/8JMP OMR hief Superintendent rector for Logistics “Changing Lives, Building a Safer Nation”STANDARD OPERATING |“... cies PROCEDURE BJMP STANDARD PROCEDURES ON |“? JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES INTHE |_.2.3 JAN 2019 CONDUCT OF PLANNING AND DESIGN OF 4100f17 BJMP JAIL PROJECT/S PRIOR TO ANNUAL BUDGET INCLUSION Zone 1. “Trone2 = | = ! — c> Zone 4 7 | itector for Logistics Reviewed By: ALLAN S IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureau/SJMP OMR “Changing Lives, Building a Safer Nation”STANDARD OPERATING [| PROCEDURE BJMP STANDARD PROCEDURES ON |“ 5 JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES IN THE CONDUCT OF PLANNING AND DESIGN OF BJMP JAIL PROJECT/S PRIOR TO ANNUAL. BUDGET INCLUSION Tolletana ath aor Example of a Bubble Diagram for a Large Facility - Accommodation condor Jeo(—staveas UP, LAW CENTER] OFFICE of ManOnaL AOE JAN U8 2019 TECIEL Y F H ALLAN S IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureaw/BJMP OMR “Changing Lives, Building a Safer Nation”STANDARD OPERATING [one ooo PROCEDURE | BJMP STANDARD PROCEDURES ON |", JAIL PLANNING AND DESIGN | STORE SET PRESCRIBES THE PROCEDURES INTHE |...” 5 JAN 2019 __ CONDUCT OF PLANNING AND DESIGN OF 120/17 BUMP JAIL PROJECT/S PRIOR TO ANNUAL, BUDGET INCLUSION 7.2.2. Conduct of a Feasibility Study A feasibility study is performed by an organization in order to evaluate whether a specific action makes sense from an economic or operational standpoint. The objective of the study is to test the feasibility of a specific action and to determine and define any issues that would argue against this action As to the context of this SOP, the conduct of feasibility study applies only to the lot where the proposed project is to be implemented. The conduct of FS cover the proposed site is indispensable especially to a new jail facility. The project team shall conduct a Feasibility Study (Standard format is attached as ‘Annex “D") to determine the viability and suitability of the lot based on the requirements mentioned in the project brief. The following shall be considered in the conduct of feasibility study: Technical documents of the lot to be donated Accessibility Natural Environment Essential Services Social Environment, and Proximity to services and other institutions 7.3. Develop the Project Design — after all the major processes listed above are done and the viability of the site was proven ideal in the FS Report, architects and engineers and other stakeholders shall perform the following: 7.3.1 Develop the Concept Design The development of the concept design of the proposed projects by the architects and engineers who were tapped to prepare the concept design shall be based on the project brief and the bubble diagram prepared by the project team. 7.3.2 Develop the Detailed Design The detailed design shall be based on the Minimum Standards for the Design of BUMP Jails as herein attached marked as (Annex A). In this stage, the architects and engineers shall provide fal fin Prepared By! ‘Approved 5 ALBERTO MWARIANO Jall Chef inspegtor Chief, Real Property Di ALLAN 5 IRAL, CESE Jail Chief Superintendent | wovel Deputy Chief for Administration of the Jail | og or BureaulBJMP MR 7 Chief Superintendent Director for Logistics “Changing Lives, Building a Safer Nation”BoE STAN = 7 fe a ac | ee baa BJMP STANDARD PROCEDURES ON [“"" JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES IN THE malt 3 AN 2019 CONDUCT OF PLANNING AND DESIGN OF 130f17 BJMP JAIL PROJECT/S PRIOR TO ANNUAL. BUDGET INCLUSION Determine the engineering requirements; Develop construction plans/drawings Determine total project cost Develop construction specifications Design development and construction documents; and Once the above processes have been complied with, submit the document to the regional approving authority and subsequently to the National Headquarters thru the Program Director (Directorate for Logistics) for inclusion in the priority projects to be requested for funds, 7.4 RESPONSIBILITY — The following matrix summarizes the above processes defining individual or group responsibilities and the corresponding projected period of action to finish the planning documents, to wit: Feely Development | 1. Project ‘3. Feasibility |S: Bidaing fetice ede 2. Jail Bret asbity | 4, Develop Design | 5 6 Construction | 7.Hand over Defntion of the | Wentfcaton offal | Validation of | Development of | Wentifiation | Execution and | Ensuring coniulty Vision ofthe | Requirements | thesite wth | thedetaled | of Techneally, | monitoring of | inthe proper oa proposed facility | (Programming) | respectto | layout, project operation and project construction mantenance ofthe | Fequirements | deta, including fecty coat estimates 7 Tal hesesamant | 7 Programming | 7 Feasbiy | 7 Concept Design 7 Consucton | Reba Pan eer (AR) Cheat Sty Report| (il Fear Legoook | V Cenioa of ~ Project Proposal | Vv Bubbe Diagram an) ¥ Mentoring | Aonepance Booument | Space Mate (SM) + Dated Design Repos |v Operatin and sai Bret (Constucien ¥ Ceniicateot | ” Maintenance en ¥ Nice to . mu Dilaehe Document Sigs Wee Complcion | Manual Spoctcaons, Bil of Quanites) ¥ Budget request {t0NHO andor | | aM 7 Conductiai_—| 7 Prodan 7 Taently | 7 Daterine | 7 Beveop bd | 7 Seeure | 7 Receive a bait Actes Assessment (to | "Programming suitably of |” engneetng coounents |” Constucion |" eranings producetheJAR)| Checklist hat thesite based] requirements | 7 Conductpre| Permits ard | Develop and inte | + Researen icons he cn ¥ Develop procuremers| Clearances | abuidng Stats about | progosedjats | requirements | schematic fanlerence | Jot ste mmartenance jaloperatons | Functonal fromthe bie | design te inspection | program v Colate ater Components and | andpotentl | ¥ Conduct Detaled necessary) | v Review pens!) 7 Develop and reerant dosed | fs Enginoecing --seawogs | _manage alan for Prepared By: | Reviewed By: | Approved By: ALLAN S IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureau/BJMP OMR “Changing Lives, Building a Safer Nation”STANDARD OPERATING = [rn oa PROCEDURE 1 BJMP STANDARD PROCEDURES ON |“? 4 JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES IN THE wore 3 JAN 2018 CONDUCT OF PLANNING AND DESIGN OF 140f17 BJMP JAIL PROJECT/S PRIOR TO ANNUAL BUDGET INCLUSION infomation © | operational carsideing_| 7 Daveopioor | 7 Rivers | 7 Aarinsor | vansforng POL correspondence | requrements wih] may tect] plan, elvaios, | ivatonto |” constucion | andpersonrlio v Hangover mrespondng) | ze lecaion | _secions i contact the ren fcity cole impecsontte | and ¥ Develop + Condutpre| v Mentor | ¥ Develop handover documents and | design ‘essbity | "constuction tie | ualiyot | | acivites WARtote |v Detemine | v Propose Spectcaions | cternce | works | Ste inspecten by Tecnica! inerelatonsip |" atematve | 7 Develop ¥ Conduct ste| Oversee the Techical Wong Geup | amongal Seluionsto |” consucton inspeton | consucten | Ispecson and re}. ‘uretonal iconites | sched | v Openand | sored peoepiace | + Create Projecl components proviens | v Datwequanty |" evauae | v Oban Conmites | Proposal trrowhouttie |v Recommend | "tea bids ccnpaney | v Covwoat eet | agers whicrscuion| ¥ Datemine cia | ¥ Conduct | permis ¥ Estate he 'smost pret cost, post ‘ oientaitoor | feasBieto | ¥ Develops | qualcaton space area implement |” Qunetites ‘lowest ‘enue for ¥ Drtousget | bidder the proposed al requestoNHO | 7 Award and fs andr 08M approve ‘Guidelines for contract satis, + Tee Notice toPreceed Tehocsoges —|7 Val © Branstoming | » Visual > Designs |= Guldeine |» visual oval inspecton and |S FocusGroup | inspecton | © Constucton : inspection |" ingpecons | mmeasuemenis |" Dscusions | © Document Drawings provided | Peroman |e Meetings | lv inteviews | ntervews Researsd | + 00s inthe ay + ceremonies | lv Staite cata + Review | 6 Schedules Gover measue- mays * Meaings |S Qualty met rents Says stents Procure: Je Meetings 2 Decte ment raking Maru | «meetings ore ee maven AWN RANE ea Prepared By: Revi By: ‘Approved oy JAN U8 2019 ) ALCAN S IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureaw/BJMP QMR “Changing Lives, Building a Safer Nation”STANDARD OPERATING PROCEDURE sump.o1-sor. 2 Tee EW BJMP STANDARD PROCEDURES ON |“? 5 JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES INTHE |... JAN 2019 _ CONDUCT OF PLANNING AND DESIGN OF 4150f17 | BUMP JAIL PROJECT/S PRIOR TO ANNUAL | BUDGET INCLUSION ‘OfieeTean |» Datacolecion’ | » Remirmenis | Datacolocion | 7 Ragan! | 7 Bis nd Pojed [7 Eraser Primary Waren (al ‘cemicaton |» Chie Engees wads Manage | 7 Tecnica Resporatie | lee) Waren andthe |” Logsics | ¥ Tectical Commit wert Inspection and ° IMG jal personnel Division, Personnel of two(@Ac) | Team ‘Acoeptance Consoidaion | —witsuppot | » Personnel Drecoraefor |“ BAC |e Logites Conmitee and Proect fromRegenal |” fom Logistics Seoete Dison | Proposal Engineer Operations f | (when ‘at creation |» TG the Regen, needed) = |v BAC Members of Consotdaion | + Persomel Techical | sie a Biel fone Wortng | + Chie Document Regina Grup Logises | producton intligerce ¥ Procite. Dison, | * Members o Dison rent | + ORs, TW: (R0) Secten 3 Regenal |» ChiefLogetes | + Popo- ¥ Logics | Opera Drsion ren Dison | | fens = 088, Warden Oficer | + Regonal cence | peratens a | Oficer, | + 1N0 fice, | TW | 3 Heath Offer | Consolaon | andreport | wing Mrbers of WG * Chet | Logics + crs, + Regonal Operato s | Ofer | «Inet | Ofer Sarees [+ Propaedby. | Preparedby |» Prparedby: |» agonal |» Sihand |» Regorel |» Techical Secretariat rd |” Secetaiatond |” Secrtanat™ |” Engineer Aware Logistics Inspacton ana TWG; Two; areTWG, | + ChefLagisice | Committee |» Dvecorte | Acceptance | + coneme | + contome: |» Contome: |” Ovison Merbers |” foLogsies | Commitee ior | Waren Warden Warden; | © Heasot + Head of Infastuctre + Approved by: | + Approvedty: | » Approved by: | PrecuingEnty | Prouing Regona— |” Regional | ‘Regonal (Hore) Eniy Dreer Drectr redor (HOPE) TineFrane | approximate? | — approximately? | approumateiy? | approtmateyT | Projet shaud | Depending on | Win a wook aor month ren ron iments | beawarded | teconract” | isuance of Create winin mons | perod OF Compton mer | adverse OFC te MOAT AMSAT FETE Hiaaie ar Prepared OBA ALBERTO M MARIANO Jail Chief Inspector ALLAN S IRAL, CESE Jail Chief Superintendent Deputy Chief for Administration of the Jail Bureau/BJMP OMR JAN U8 2019 D “Changing Lives, Building a Safer Nation”| STANDARD OPERATING a | PROCEDURE + mest TEBE NO. Hl BJMP STANDARD PROCEDURES ON |“? 9 JAIL PLANNING AND DESIGN "S'S" JAN 2019 PRESCRIBES THE PROCEDURES IN THE * pg CONDUCT OF PLANNING AND DESIGN OF 160f17 | BJMP JAIL PROJECT/S PRIOR TO ANNUAL BUDGET INCLUSION PROJECTED TIMELINE FOR FDP. me} ar oe seam +O OO = ca ra co = ee 9.0 RELATED LEGISLATIVE CONTEXTS RA 9184, Government Procurement Reform Act 2016 Revised IRR of RA No. 9184 RA No. 3019, Anti-Graft and Corrupt Practices Act National Building Code of the Philippines DBM-DPWH Joint Circular No. 1, dated 20 October 2016 BJMP Manual on Habitat, Water, Sanitation, and Kitchen in Jails Philippine Plumbing Code Philippine Electrical Code Fire Code of the Philippines, and National Structural Code of the Philippines (NSCP 2015 edition) 10.0 CHANGES AND UPDATE All policies, guidelines and procedures are subject to regular assessment to reflect improvement and upgrade the delivery of public service. 11.0 MONITORING & EVALUATION This procedure will be reviewed two years from its date of implementation, or earlier should a review be warranted. Prepared By. Revie) Approved By: D. "ano “Gey iD ALLAN SIRAL, CESE - Jail Chief Superintendent proval: Deputy Chief for Administration of the Jail | BureawasP OM JAN U8 2019 4 hief Superintendent | “Changing Lives, Building a Safer Nation”STANDARD OPERATING Tae ay euwp-ov-sop. 20 PROCEDURE BJMP STANDARD PROCEDURES ON |“? JAIL PLANNING AND DESIGN PRESCRIBES THE PROCEDURES INTHE |_.-- 28 sen 2019 CONDUCT OF PLANNING AND DESIGN OF 470117 | BUMP JAIL PROJECTS PRIOR TO ANNUAL | ‘BUDGET INCLUSION 12.0 SEPARABILITY CLAUSE In the event that any provision or part of this policy is declared unauthorized, unconstitutional or invalid by a competent authority, provisions not affected by such declaration shall remain valid and effective. 13.0 RESCISION CLAUSE All other issuances which are inconsistent with this policy are hereby rescinded or modified accordingly and all WATHAB copies shall be recalled and stamped as “Obsolete” by the Document Control Officer pursuant to the provisions of BJMP QMS on Control of Documents. 14.0 EFFECTIVITY This SOP shall take effect fifteen (15) days following the filing of three certified copies at the University of the Philippines Law Center in consonance with Section 3 and 4, Chapter 2, Book VII of Executive Order No. 292, otherwise known as “The Revised Administrative Code of 1987." owesteaTNe Prepared By isapaaey ALBERTO M sion | ALAM S RAL, CESE Sal Chet Supeitadent Zr nbproval:. | Deputy Ct for Aamiisaton of he Jal Bureau/BJMP QMR, i Chief Superintendent jector for Logistics “Changing Lives, Building a Safer Nation”