Republic of the Philippines Department of Education REGION IV-A SCHOOLS DIVISION OFFICE OF CAVITE PROVINCE July 5, 2021 DIVISION MEMORANDUM NO. 216, s. 2021 To: OIC, Assistant Schools Division Superintendents Chiefs, CID and SGOD Public Schools District Supervisors Public Elementary and Secondary School Heads All Concerned INSTITUTIONALIZATION OF MONITORING, EVALUATION AND ADJUSTMENT (MEA) TEAM 1, __ This is with reference to DepEd Order No. 43, s. 2010 also known as “Creation of the Quality Management Teams (QMTs|”, and DepEd Order No 44, s. 2010 also known as “Adoption of KRT 3: Quality Assurance and Accountability Framework " Institutionalization of the Quality Management System in DepEd. 2. The institutionalization of Monitoring, Evaluation and Adjustment Team in the districts and schools particularly aims to: a. Increase efficiency in the implementation of the M and E system; ‘b. Implement timely and accurate progress and process monitoring and evaluation of the division, districts and schools’ programs, projects and activities (PAs) so as to provide objective information to serve as the basis for decision-making for continuous improvement. c. Immediately respond to the issues and concerns relative to the implementation of PPAs. 3. Reporting shall start in the 3rd quarter of CY 2021. 4. Should there be any clarifications and concern, you may contact Ms. Maria Belen C. Mojica, SEPS - SMME and Ms. Kristine G. dela Rosa, EPS - SMME thru email addresses: mariabeien.mojica@deped.gov.ph and kristine genenideped.gov.ph and contact no. 5. Immediate dissemination of this Memorandum is highly encouraged. ROMMEL C7BAUTISTA, cxso v) Schools Division Superintendent 9 Cavite capitol Compound, Brgy. Luciano, Trece Martres City, Cavite BR (046) 419-0014, 419-1286, 412-0349, 419-1739, 412-0849 4® www.depedcavite.com.ph G& deped.cavite@deped.gov.ph “Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang KABITENYO”ao Republic of the Philippines Department of Education REGION IV-A SCHOOLS DIVISION OFFICE OF CAVITE PROVINCE Composition of Monitoring, Evaluation and Adjustment (MEA) Team Division MEA Team (DMEAT) Chair = Schools Division Superintendent Co-Chair - Asst. Schools Division Superintendent Members - Chief, SGOD Chief, CID M and E Coordinators / SEPS and EPS II EPS, SGOD EPSs, CID Planning Officer PSDSs by Cluster Information Technology Officer Cluster/District MEA Team (CMEAT) Chair - PSDS: Members - Central Principal Secondary School Head ICT Teacher Schools Heads of the District School MEA Team (SMEAT) Big Schools Chair - School Head Co-Chair - — Mand E Teacher Coordinator Members - SPT Representative (GPTA / LGU) Department Heads / Teachers ICT Teacher ‘Small Schools Chair - School Head Co-Chair - | Mand E Teacher Coordinator Member - —GPTA President 9% cavite ‘Capitol Compound, Brgy. Luciano, Trece Martires City, Cavite ‘ BR (046) 419-0016, 419-1286, 412-0349, 439-1739, 412-0849 PG wwuwdepedcavite.comsh EX deped.cavite@deped.cov.oh “Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang KABITENYO”Republic of the Philippines Department of Education REGION IV-A SCHOOLS DIVISION OFFICE OF CAVITE PROVINCE Terms of Reference A. Division Level (DMEA Team) Functions and Responsibilities of the Chair - Manages the division MEA system - Ensures compliance to quality standards for basic education programs in the division - Established the DMEA following guidelines set - Manages the operation of the Division M and E system - Acts of the recommendations from M and E report - Interacts with Region and Division Stakeholders, ASDS, Division M and E Team Functions and Responsibilities of Co-Chair - Co-manages the division MEA system - Review findings and recommendations submitted by the Division MEA. Team - Takes the lead in the preparation of appropriate instruments and tools for M and E - Communicates the reviewed M and E report to the SDS for appropriate action Interacts with SDS and Division M and E team Functions and Responsibilities of the Division MEA Team - Assures the conduct of quality planning and implementation of Technical Assistance to schools and strengthening of SBM implementation such as: o E-SIP Appraisal © Curriculum Implementation © Instructional supervision conducted by SHs to teachers © Technical assistance provided by SHs to teachers ° HRMO processes - Develops the M and E instruments and tools for use by the division and sub - M&E teams - Coordinates development of TA plans together with other resource persons based on M&E reports - Drafts recommendations based on M&E reports - Communicates findings and recommendations to top management. B. Cluster/District Level (DisMEA Team) Functions and Responsibilities of the District/Cluster MEA Team - Ensures quality implementation of TA to schools and strengthening of SBM - Monitor the implementation of MEA in schools. - Conduct process check on the implementation of the following in the schools included in their district: © SIP appraisal ¢ Curriculum implementation learning resource materials utilization & cavite Capit! Compound, Brgy. Luciano, Tce Mares City, Cavite “B (046) 419-0014, 419-1286, 412-0349, 419-1739, 412-0849 > wow depedcavite.com.ph (3 deped.cavite@deped.gov.oh “Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang KABITENYO”Republic of the Doiléppines Department of Education REGION IV-A SCHOOLS DIVISION OFFICE OF CAVITE PROVINCE Resource generation and mobilization School and community partnerships Fund utilization Instructional supervision conducted by SHs to teachers Technical assistance provided by the SHs to schools School - based training programs - Gather and consolidate quarterly M and E reports from SMEAT - Prepare quarterly M and E reports based on the consolidated SMEAT reports. - Provide the schools copy of the report. - Facilitate the AIP review and adjustments in schools. - Submit district M and E report to division MEA team. - Interacts with the Division MEA Team and SHs under the district concerned C. School Level (SMEA Team) Functions and Responsibilities of the Chair (School Head) - Manages the MEA implementation in the schools - Ensures implementation and advancement of SBM practice - Makes decisions pertinent to improving quality outcomes in the school - Orients school stakeholders on how to operationalize the MEA system. - Designates the members of the School MEA Team - Designs monitoring and feedback system (e.g. flow of reports and feedbacks, reporting schedule, monitoring and feedback forms]; - Convenes School MEA Team regularly to discuss M and E concerns together with implementation team; - Communicates the learners’ progress to intended stakeholders; - Submits quarterly accomplishment report to district and division; and - Interacts with SDS and school internal and external stakeholders Functions and Responsibilities of Co-Chair (School M&E Teacher Coordinator) Monitors and evaluates regularly the implementation of school improvement plan; + Conducts monitoring process during plan implementation + Analyses and interprets M and E data; - Evaluates results of E-SIP implementation which will be made as basis for planning interventions and other plan adjustments - Prepares regular M and E report and submit to SH - Provides M and E data analysis and interpretation to SH and Project teams Interacts with SH and other members of the SMEA Team Functions and Responsibilities of the Member a. SPT Representative (Parent / LGU Rep) - Monitors the implementation of ESIP - Updates M and E plan during ESIP revisit % cavite Capito! Compound, Brgy. Luclano, Trece Martires City, Cavite * BR (046) 419-0014, 419-1286, 412-0349, 419-1739, 412-0849, % wwnw.depedcavite.com.ph ( deped.cavite@ doped gov.oh “Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang KABITENYO”Republic of the Philippines Department of Education REGION IV-A SCHOOLS DIVISION OFFICE OF CAVITE PROVINCE b. Department Chairs / Teachers - Manages M and E of learning outcomes - Tracks / monitors school and learner performance - Recommend to the SH actions to improve learner achievement - Submits quarterly consolidated learners performance report to School Head and School M and E team - Interacts with School M and E Coordinator and teachers and department chairs ¢. ICT Coordinator / Computer Teacher - Manages School Information System (SIS) - Gathers, records, organizes, stores data and ensures that school records are complete and up to date - Interacts with School M and E Coordinator and Department Chairs MEA Implementers School MEA Implementers - School Head + School Planning team - ESIP Implementing Team + School M and E Coordinator - Teachers - Big School - Department Chairs or Grade/Year Coordinators = Small Schools - (3-10 Teachers) - all Teachers Cluster/ District MEA Implementers - Public Schools District Supervisor/s - District M and E Team - Central Principal - 2 Secondary School Heads - ICT Teacher - School Heads of the District Division MEA Implementers - Division M and E Team - Education Program Supervisors - Public Schools District Supervisors - Division Unit Heads % cavite Capito! Compound, Brgy. Luciano, Trece Martires City, Cavite “B (046) 419-0014, 419-1286, 412-0349, 419-1739, 412-0849 2B wwu.sepedcavite.com.ph (3 deped.cavite@deped.gov.oh yong Pang Edukasyong Tapat at Sapat para sa Batang KABITENYO”Monitoring and Evaluation Plan Republic of the Philippines Bepartment of Coucation REGION IV-A ‘SCHOOLS DIVISION OFFICE OF CAVITE PROVINCE ‘To systematically process the collection, analyzing and using information to track a program’s progress toward reaching its objectives and to guide management decisions, the following MEA team shall conduct the following monitoring and evaluation procedure: Monitoring | Source of Format Concerned | Timeline | User of Data Receiver and Data Person of Data Evaluation Submiss Method ion di AIP Year 3. | https://tinyurl.com/ME | School MEA| Every | SMEAT | to be submitted to Quarter! (2021) AReportFormat Team — | Quarter the Progress CMEAT/DisMEAT Monitoring every Sth of the of Annual succeeding quarter Implement ation Plan, 2. District | Submitted Cluster Every | CMEAT/ | to be submitted to Quarterly | Quarterly MEA Team | Quarter | DisMEAT | the DMEAT every Monitoring | Progress LOth of the Se 8. Cavite capitol Compound, Bre. Luciano, Trece Marties City, Cavite BF (046) 419-0014, 419-1286, 412-0349, 419-1739, 412-0849 6% www.depedcavite.com.ph (2 deped.avite@depedgov.ch “Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang KABITENYO"gs, By Republic of the Philippines Department of Education REGION IV- SCHOOLS DIVISION OFFICE OF CAVITE PROVINCE of Annual | Monitoring succeeding quarter. Implement | of Annual thru uploading in ation Plan | Implementa this tion Plan of https://tinyurl.com Schools /DistrictMEARepor ts 3. Division Submitted Division Every, DMEAT to be submitted to Monitoring MEA Team | Quarter the SMME and Top of Cluster | Quarterly Management Implement | Monitoring ation Plan |of Annual Implementat ion Plan DMEA Report | Quarterly Division Every, SMME To be submitted to Performance MEA Quarter Section; Top Management Monitoring: Implemente Top Status of rs Manageme Unaccomplis nt hed Programs and Projects; Division Work and Financial Plan M 9% Cavite Capitol Compound, Brey. Luciano, Trece Martires City, Cavite * $B (026) 419-0014, 19-1286, 412-0349, 419-1739, 412-0849 4 www.depedcavite.com.ph (8 doped.cavite@deped.gov.ph “Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang KABITENYO”