RECRUITMENT PROCESS

1.0 Title / Objective: To arrange and provide requisite skilled

manpower for each category at the appropriate time.

2.0 Administration:
Asst Project Manager/Team Leads/ H.R. – for Short listing, recruitment,
Selection & Placement of Jr. Cad Engineers and Trainees in Production
Dept.

General Manager/Project Manager/Assistant Project Manager – for

recruitment, selection & Placement of Team leads and Sr. Cad
Engineer in Production Dept.

GM – H.R – for recruitment, selection & placement in personnel in

executive and personnel in managerial cadre.

3.0 Policy & Guidelines:

3.1 This policy deals with recruitment, selection and placement.

All recruitment shall be initiated processed only through H.R. This
is a critical process as the quality of manpower determines the
competency of the entire organization. This policy would aim to
provide a plat form for uniformity and quality of manpower.

3.2 The recruitment process start with the receipt of a

requirement from the concerned department,(as per Attachment-
6.1) the existing of any vacancies arise due to (resignation,
termination, etc.) and new positions due to expansion, new
projects, etc.

3.3 In case of new position, the search brief / profile to be made as

per the
following data.

3.3.1 Job, Cadre / level of the post.

3.3.2 Qualification, Experience, Age, Essential
Qualifications, preferential Qualifications and Skills required.
3.3.3 Role and Responsibilities of the position.
3.3.4 Role in the organizational hierarchy (Organizational
Chart).

3.4 The existing manpower is scanned for deployment. In case of

any suitability deploy the existing manpower.

Recruitment Process(Rev1.0 B1)

 3.5 In case of non available in Data bank, job search is given in
leading job
portals.

3.6 Shortlist the applicants and schedule the interview.

3.6.1 Issue the interview call letter / Mail (as per

Attachment-6.3) and intimate the candidate.
3.6.2 In case the of a non-local candidate, a telephonic
interview need to be arranged.
3.6.3 Welcome the candidate and give the Employee
Application Form (as per Attachment-6.4).

4.0 Interviews are conducted as per the schedule and the rating are
finalized as per the format in Attachment 6.5

4.1 The candidates are short listed for the posts. Reference
checks
are made through (as per Attachment-6.6). This reference
checks are to
be conducted only for level VI to VIII.
4.2. Offer letter is issued indicating terms of joining
(Attachment 6.7).Upon
the communication of acceptance of offer of appointment
issue
Appointment Letter is issued (Attachment 6.8).
4.3. All the documents and testimonials submitted by candidate
are checked for authenticity. Following are the list of
documents to be
collected at the time of joining.
4.3.1 Experience certificate and relieving letter from
previous
employer.
4.3.2 Salary Certificate /form 16 / Copy of pay slip.
4.3.3 All photocopies of certificates from X class onwards.
4.3.4 Five Passport size Photo graphs.

4.4. Complete the joining formalities of the person join the

company
like filling up of the following forms.
4.4.1. Employee Data Form.
4.4.2. Provident Fund Nomination Form.
4.4.3. Application for opening bank account.

Recruitment Process(Rev1.0 B1)

 4.4.4. Apex Intellectual Property
4.4.5. Collecting the 5 passport size photographs.
4.4.6. Application of Insurance details form
4.4.7. Social Security Number form
4.5 Conduct a 1-day induction on joining and ensure inclusion of
ISO.

4.6. Candidates who are interviewed / evaluated but not

selected shall
be issued a communication of non-selection in the
prescribed format.
Basic Norms / Criteria for Selection:

Position Age Qualification Yrs of

Experience
Trainee 21- 26 yrs Graduate 0 – 1 yrs
Executive / 21 –30 yrs Diploma/Graduate 1 –3 yrs
Jr./CAD/SR. / Post Graduate
Cad engineer BE/ MBA / MCA/
MSc /CA /ICWA
Asst Project > 26 yrs - do - 3 – 6 yrs
Manager /
Team Lead
Managers / > 28 yrs - do - 4 – 7 Yrs
Project
Manager
AGM / General >28 yrs - do - 5 –10 yrs
Manager

4.7 Placement Lead Time: The Maximum placement lead-time

for different categories of positions shall be as follows.

 Managerial level-VIII and above: 90 days from the

date of receiving approved requisition.

 Managerial level –VI : 60 days from the date of

receiving approved requisition.

 Team Lead and Level – IV to VI : 30 days from the

date of receiving approved requisition.

 Associates and Executives Level- II and III: 30 days

from the date of receiving approved requisition.

Recruitment Process(Rev1.0 B1)

 4.8 Structure of interview and Composition of Interview
Panel:

Position / Level Level Interview Panel

of
Intervie
w
Trainee Two 1. H.R
2. Team lead
Executive / Two 1. H.R
Jr.Cad Engineer 2.Team lead
Asst project Two / 1. H.R
Manager / Team Three 2. Functional head/project
Lead Manager
3. GM –H.R
Managers / Three 1.H.R
Project Manager 2.Functional head
3.GM

5.0 Walk-in- Interview: On any day any one can walk in to the
company, and preliminary interview is conducted. This will add to
the application data bank. If found suitable the candidate will be
recruited as per the policy.

6.0 Attachment:

6.1 Job Details

6.2 Approved Agencies List
6.3 Interview Call Letter
6.4 Employment Application Form
6.5 Applicants Rating Form
6.6 Reference Check Form
6.7 Offer Letter
6.8 Appointment Letter
6.9 Employee Data Form
6.10 Regret Letter

Recruitment Process(Rev1.0 B1)