Hand out: CS13b ISU-JONES

Microsoft Word 2007 Environment

Office Quick Access Toolbar Command Buttons Restore Down Close
Button
Ribbon Tabs Title Bar Minimize

Groups
Mouse Pointer Mini Toolbar
I
Insertion Point

Scroll Bar

Document Window

Context Menu

View Selector Zoom Feature

Status Bar

Office Button – shows the file menu of commands that allows you to work with document. Such as opening,
saving and printing files.
Quick Access Toolbar – Provides quick access to frequently used commands.
Title Bar – This shows the filename of the opened document using the application.
Ribbon – This is located below the title bar. This provides a centralized are that makes it easy to find ways to
work in your document.
Tabs – used to divide the Ribbon into major activity areas.
Groups – contains related items.
Command Buttons – Used to activate/deactivate formatting commands.
Document Window – This is where the open application file is displayed.
Scroll Bar –It is used with a mouse to bring additional lines of information into view in a window.
Vertical Scroll Bar – Use to move up or down.
Horizontal Scroll Bar –Use to move from side to side. This is displayed when needed.
Status Bar – This displays some useful information about the opened document.
View Selector- Lets you choose how the document will be displayed.
Zooms Feature – Lets you change the size on how the document is displayed.
Mini Toolbar – Displays most used formatting commands.
Context Menu- Displays context-sensitive commands.

Each of the tabs contains the following tools:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish

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Review: Proofing, Comments, Tracking, Changes, Compare, Protect

View: Document Views, Show/Hide, Zoom, Window, Macros

Document Views
There are many ways to view a document in Word. 

• Print Layout:  This is a view of the document as it would appear when printed.  It includes all tables, text,
graphics, and images.

• Full Screen Reading:  This is a full view length view of a document.  Good for viewing two pages at a time.

• Web Layout:  This is a view of the document as it would appear in a web browser.

• Outline:  This is an outline form of the document in the form of bullets.

• Draft:  This view does not display pictures or layouts, just text.

Customize the Word Environment

• Popular - These features allow you to personalize your work environment with language, color schemes, user
name and allow you to access the Live Preview feature.  The Live Preview feature allows you to preview the
results of applying design and formatting changes without actually applying it.

• Display - This feature allows you to modify how the document content is displayed on the screen and when
printed.  You can opt to show or hide certain page elements.

• Proofing - This feature allows you personalize how word corrects and formats your text. You can customize auto
correction settings and have word ignore certain words or errors in a document.

• Save - This feature allows you personalize how your document is saved.  You can specify how often you want
auto save to run and where you want the documents saved.

• Advanced - This feature allows you to specify options for editing, copying, pasting, displaying, printing and
saving.

• Customize - Customize allows you to add features to the Quick Access Toolbar.  If there are tools that you are
utilizing frequently, you may want to add these to the Quick Access Toolbar.

Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear.  To change the alignment:

Choose the appropriate button for alignment on the Paragraph Group.

– Align Left:  the text is aligned with your left margin

– Center:  The text is centered within your margins

– Align Right:  Aligns text with the right margin

– Justify:  Aligns text to both the left and right margins.

Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for
indenting:

• First Line:  Controls the left boundary for the first line of a paragraph

• Hanging:  Controls the left boundary of every line in a paragraph except the first one

• Left:  Controls the left boundary for every line in a paragraph

• Right:  Controls the right boundary for every line in a paragraphMonday, November 28, 2011

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Hand out: CS13b ISU-JONES

Change Case

• Select case - changes the first letter of each selected sentence to uppercase letter

• Lower Case – changes all the selected character to lowercase letters

• Uppercase – Changes all the selected character to uppercase letters

• Title Case – Changes the first letter of each selected word to uppercase letter

• Toggle case – changes all the selected uppercase letters to lowercase letters and change all lowercase letters to
uppercase letters.

Text wrapping style

• In line with text – insert the graphic in the place where the insertion point s located

• Square – wraps the text around all slides of a square bonding the graphic.

• Tight – wraps the text around the graphic in an irregular shape bounding the actual image

• Behind text – the graphic appears behind the text.

• In front of text – the graphic appears in front of the text.

Line spacing – sets the amount of space between lines within a paragraph. It determines the amount of vertical space
between lines of text.

• Single – accommodates the largest font in that line, plus a small amount of extra space.

• 1.5 lines – one and one half times that single line spacing

• Double – twice that of single line spacing.

• At least – minimum line spacing that MS Word can adjust to accommodate larger font size or graphics that
would not otherwise fit within the specified spacing.

• Exactly – fixed line spacing that Word does not adjust. This option spaces all lines evenly.

• Multiple - line spacing that is increased or decreased by a percentage that you specify.

• At – the amount of line spacing you select. This option is available only if you select At least, Exactly, or multiple
in the line spacing box

Word art - is a decorative text in your document.

Crop – means to trim or cut a certain portion of the image without changing the size of the image contained within a
picture.
Header and footer - are used to display information such as page numbers and heading on every page.
Footnote and endnote are used to provide references for text in your printed document.
Footnote – appears at the end of each page in a document.
Endnote – typically appears at the end of a document
Hyperlink –is a text or a graphic that when clicked allows you to transfer to a file or a location in a file.
Superscript – is a format where text is raised slightly above the line.
Subscript – refers to text that is slightly below the current line.

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