Ie > be > Rand = AU RLS) S7|Page a ot Unit-IV: MS Power point ‘o - What are the features of PowerPoint? & vA. Power point is one of the packages of the MS-Office that makes the presentations beautiful. We we ee oe be ie ep es ae oe ee at a ey Will use these presentations in transparency films, 35 MM slides and also to show slides on computer Screen, Let us see how the slides in power point will appear. _Afe following are the features of PowerPoint: ‘1, The PowerPoint Ribbon: MS — PowerPoint 2010 replaced the menu bar with the Ribbon. So, users who needa special effect or other tool can access it much more easily and more quickly. 2. Slide Masterst Slide master allow for certain elements to be made part of the template, while making other areas editable in each slide. 3. The quick style gallery: The new quick style gallery with new themes helps us to create professional presentations quickly. We can chogse many built in colour schemes for the presentation. , 4, Smart Art: Smart Art graphics are visual representations of information and ideas that are colour coordinated and pre constructed for common purposes. 5, Better Tables and Charts: Tables and charts are impgrtant elements of many slide representations, Power point 2010 makes it easier to create-and qdit them. Live Preview: slide before selecting them. . 7. Video Capabilities: One of the attractive features is allows you to use video In your presentations and use it during the slide show. 8, Special. Effects: presentation. : ‘9, Support Other File Format: Power point support for other file formats such as PDF, XML etc. 40. Themes and Quick Styles: Power Point comes with new themes, layouts and quick styles that offer you a wide range of options when you are formatting your presentations. K RAJENDRA PRASAD MTECH CSE Asst Prof 12@gmail.com ‘This feature allows the user to see various colours themes, fonts and effects on the We can use @ number of special effects to enhance the quality of yourc& 48|Page pie : _ 2. What are parts of Parts of power point window? File Tab : This tab opens the Backstage view which basically allows you to manage the file and settige— in PowerPoint. You can save presentations, open existing ones and create new presentations based blank or predefined templates. Ribbon: The ribbon contains three components: * Tabs: They appear across the top of the Ribbon and contain groups of related ‘commands like Home, Insert, Page Layout: * Groups: They organize related commands; each group name appears below the group on ,the Ribbon. For example, a group of “FA “commands related to fonts, alignment, etc, ‘aufekAteystTootbar slide Views oURr + Commands: Commands appear within each group as mentioned above, & Title Bar : This is the top section of the window. It shows the name of the file followed by the name). the program which in this case Is Microsoft PowerPoint, 9 = Slide Area : This is the area where the actual slide is created and edited. You can add, edit and delay ‘text, images, shapes and multimedia in this section. : @ king on the, opens the PowerPoint Help window where you have a list of common topics to browse from. You " Help : The Help Icon can be used to get PowerPoint related help anytime you need, G also search for specific topics from the search bar at the top Zoom Options : The zoom control lets you zoom in for a closer look at your text, The zoom contre consists of a slider that you can slide left or right to zoom in or out, you can click on the -and + 2. buttons to increase or decrease the zoom factor. The maximum zoom is 400%. Slide Views :The group of four buttons located to the left of the Zoom control, near the bottom & screen, lets you swvitch between PowerPoint views. = + Normal Layout view: This displays page in normal view with the slide on the right anda gy thumbnails to the left. This view allows you to edit individual slides and also rearrange they + ‘Slide Sorter view: This displays all the slides as a matrix. This view only allows you to rear the slides but not edit the contents of each slide. PBB, + Reating Views This view ke a sideshow with access tothe Windows task bar in case AO Yes need to switch windows. However, like the slideshow you cannot edit anything in this views. K RAJENDRA PRASAD MTECH CSE Asst Prof Z6L2@email,com 7 _S) Ii ee“AD [Page Notes Section :This sections allows you to add notes for the presentation, These notes will not be displayed on the screen during the presentation; these are just quick reference for the presenter. Quick Access Toolbar : The Quick Access Toolbar is located just under the ribbon. This toolbar offers a epenent place to group the most commonly used commands in PowerPoint. You can customize this ‘toollis a lideTab : This section is available only in the Normal view. It displays all the slides in sequence. You jar to suit your needs. Click the File tab, This takes you to Backstage view. © Select New. : + Select Blank presentation under Available Templates and ‘Themes. It will be highlighted by default. © Click Create. - __® , Anew blank presentation appears in the PowerPoint window To open an existing presentation: «Click the File tab, This takes you to Backstage view. «Select Open. The Open dialog box appears «Select your desired presentation, then click Qpen. Save presentation. «Click the File tab in the top left corner of the window «Click the Save As option then select PowerPoint Presentation «Inthe Save in: window, click on the down arrow and select My Documents or another Disk «Inthe File Name: window, type your last name about me.pptx Exit PowerPoint. © Click the Microsoft PowerPoint button in the top left corner of the window. ‘* Click the Close option at the bottom of the window or © Click the X at the top right corner of the window. J RAJENDRA PRASAD MTECH CSE Asst Prof 612@50|Page * 4, Explain how to Inserting and Deleting, copy and paste slides in a Presenta To delete a slide: be ition a es + Select Slide 4 under the Slides tab at the preview bar on the left side of the page * Or Right click on Slide 4. * Press the Delete or Backspace key on your keyboard. To move a slide: + Select the slide you want to move. ‘© Click, hold, and drag your mouse to a new location. A horizontal insertion point will mark the location © Release the mouse button. The slide will appear in the new location. How to insert or add new slides >> ight-click in the Navigation Pane under any existing slide and cick on the New Slide option, O- a, CTRL +M or Home tab, click the down arrow within the New Slide button > The new slide is inserted. You can ndw change the layout of this slide to suit your design requirements > To change the slide layout, right-click on the newly inserted slide and go to the Layout option where you can choose from the existing layout styles available to you To copy and pastea slide: 4: On the Slides tab in the left pane, select the slide you want to copy. : 2, Click the Copy command on the Home tab or right-click your selection and choose Copy. = 3, Inthe left pane, click just below a slide—or between two slides—to choose the location where you want the topy to appear. A horizontal insertion point will mark the location. Click the Paste command on the Home tab. You can also right-click and choose Paste. The copied slide will appear. SEM 2. 5, Toselect multiple slides, press and hold Ctl on your keyboard and click the [fi] Fema 2 slides you want to select. y ; | K RAJENDRA PRASAD TECH CSE Asst Prof rai7612@gmai } y q a ~StPage 5S. Explain charts A chart can help you show what your data means and Why it's important. And they can add visual interest to Slide shows that are otherwise filled with text. Inserting charts PowerPoint uses an Excel worksheet as a placeholder for entering chart data, Therefore, when you insert or adit a chart in PowerPoint, an Excel window will automatically open. = Toinserta chart: 1. Select the Insert tab, - Click the Insert Chart command in the Illustratigns Group. The Insert Chart dialog box will appear. RwN . Select a category from the left pane of the diglag box, and review the charts that appear in the center., 5. Select the desired chart. 6. Click OK. 7. An Excel window will open with @ placeholder for your data, To enter chart data: L The data that appears in the Excel spreadsheet is placeholder source data that you will replace with your own information: The Excel source data is used to create the PowerPoint chart. Copying and pasting existing Excel data: If you already have an Excel worksheet with data you want to use for a PowerPoint chart, you can transfer the data by copying and pasting it. When the Excel window opens, open your existing worksheet, select and copy the data, and paste it into the ae ama worksheet in place of the placeholder data, Be sure to frag tha b ‘want to Include in the chart. K RAJENDRA PRASAD MTECH CSE Asst ProfIn the Search for: field of the Insert Clip Art Task Pane that appeared on the right hand side of the window, type home. Z Click the Go button located at the top of the Cllp Art Task Pane. a sa fe ca arrow located to the right of All media file types. ick the box in front of All media ty jpes, Ph mets otographs, Movles, and <1 ¢ Click on any one of the clip art choices that displays a home. The clip, art will appear on the slide, probably in the middle of it. . Print slides. * Click on the File tab in the top left corner of the window. © Select Print. + Inthe Print window, maintain Print All Sides under settings. * Click the down arrow next to Color/Grayscale: ynder settings. * Select Grayscale. * Select Frame Slides in the drop down meny under Full Page Slides. ‘© Click the Print button 6. Explain Creating of tables It is similar like in ms word. ae 27 Explain procedure for preparing slide show PowerPoint allows you to start your slide show fram the first slide or from any slide within the slide show. Once your slide show hps started, you'll need to know how to advance through the slides. 1. Select the Slide Show tab. 2. Click the From Beginning command in the Start Slide Show group to start the slide show with the first slide 3. You can also start the slide show from tl on From Current Slide from the Start Sllde Show group. 44, This option Is conventent if you only want tg view or present certain slides Another option for starting the sllde show Is to select Siide Show view a EE at the bottom of the window he slide you prefer by selecting the slide and clicking ¥ RASENDRA PRASAD MITECH CSE Asst Prof54|Page To end a slide show, hover and select the menu box options command and click End Show. You STN Slide show setup options PowerPoint has various options for setting up and playing a slide show. For example, you can set up an unattended presentation that can be displayed at a kiosk and make your slide show repeat with continuous looping: To access slide show setup options: 1, Select the Slide Show tab. 2. Click the Set Up Show command. 3, The Set Up Show dialog box will dppeaf. Click the buttons in the interactive below to learn about the various options available for setting up and playing a slide show. 4, Cllek OK to apply the settings to the slide show. we Explain custom animation Creating Custom Animation: the animation effects make the slide is beautiful. Let us How animation to the slides. > Select the slide for which we want to apply animation. > Click on Animation Ribbon->Custom Animation. zs > Then dialogue box will appears. = > Click on the text or picture in the slide and click on Add Effect in the below Custom Animation = Consequently some types of effects aprear like (Entrance, Emphasis, Exit, Motion Path). © > Select one effect. Again some more effects appear. Select any one of the below eff Consequently the picture or text Is animated. Remove Custom Animation Pane (remove one by one) 4. Select the slide with the animation you would like to remove. 2. Ifthe Custom Animations pane is not visible, click on the uutton in the ‘Animations group on the Animations tab. 3, In the Modify: [éffect] list select the animation to be removed. o, cies EEE, K RAJENDRA PRASAD MTECH CSE Asst ProfS5|Page 9.Explain template In PowerPoint. A. The template feature is another great tool for accessibility. Templates allow the user to have slides. Available that have been customized with items such as name, date, etc. The background color, font Style, font color, text siz, etc. can be customized for the user as well. To create a template, follow the instructions below. Open PowerPoint. Enter any necessary text in the slides as desired. Apply settings to the slides, such as background color, text size, etc. Click the File tab and click save as aw NP Weed eee lege eee. enter the name and select save as type Is PowerPoint template 6. Click on save button ning already existing t ntati 1, Choose open from Office button. 2. Choose the file that you want to open (or) typg the name of the file in the “File name” window. 3. Click on open button. 10. Write about inserting objects or image, audio and video in Power Point A. PowerPointis a great program because it lets you easily add graphics to your presentation, ‘Linsorting an image/audio/video in PowerPoint: * First select the slide where you would like the image to appear Under the Insert tab, click on the Picture/chart/shapes button under the Illustrations group ORif your slide has a text box with a media button, click the Insert picture/ audio/video from file button on the bottom left K RAJENDRA PRASAD MTECH CSE Asst Prof 612wakechsie ot qeieie sa Sfp + Inthe Insert Picture dialog find the folder where you saved your image and double-click it Sy © Your image will appear on the slide ST 2. Borders and Effects: Ti Select a picture in the presentation and it shows picture [zai [al ee I tools option. PowerPoint comes with a number of built-in 56|Page prio options, or you can customize your own using the drop down Picture Shape, Picture Border, a a Picture Effects menus on the right. 4 4, Cropping & Resizing Images: é + The last group in the Picture Tools tab is the Size group. el + Here you can specify the height and the width of the selected image. e! * You can also use the Crop tool to femove unnecessary parts of your images. Cropping resizes ~ an image by hiding horizontal or vertical edges, ! j To crop an image, click the Crop button. Special handles will appear around your image, as [ seen below. I * Click and drag the handles inward to hide that part of your image. You can also use out- cropping to add a margin to an iriage. Simply drag the handles away from the image rather than inward, . e ‘+ Ifyou want to undo a crop, you can either click crop again-and drag the handles outward to) make the hidden part visible or slmply click the Reset Image button. 2 5. Drawing Shape: In the Insert command tab, the Shapes group contains several categories of shapes, including lines, basic shapés, block arrows, flowchart elements, stars and banners, and callouts. Qa. + Tose PowerPoint's built-in shapes, go to the Insert tab and under the illustrations a on the Shapes button to see the list. + Click on your desired shape. * On thé slide, click and drag your mouse to create your shape, Once your shape is in place you can move it around, use the handles to change the size rotation, arid edit it as you would any other object, 11. Explain Auto content Wizard {RAJENDRA PRASAD MTECH CSE Asst Prof