19|Page * Unit-Il: MS word: b: 1, What are the features of word 2010 Word Processing: MS Word'ts the most famous word processor and Typing the words or information. However, it also editing and formatting letters, notices, memosvor any other textual Information, Word Processing Features: A Word processing has many unique features namely: 1, Typing Easy: In MS Word typing Is so easy because we need not click enter button after the end of a line asin the case of type writer. The word processor Itself takes the matter to the next line Of the document, This facility Is called Word Wrapping. You can type the matter continuously without resorting to new page or fil, You can easily rectify mistakes as the typed matter appears on the screen, 2. Saving: The document so typed can be stored for future use. The process of storing Is called saving (CTRL4S). We can preserve the document for any number of years in word processing, 3. Spell Check of Words (F7): The Spelling of words In the document can be rectified automatically. We cai find alternative words to our ‘typed words. Not only: that, even the grammatical errors can also be rectifled In word processor. 4, Bullets and Numbering: Bullets are special symbols which can be put for different points or paras In a document whereas numbers are ascending figures like 1,2,3,. different point in the para or document. i tc, which can be assigned to 5. Headers and Footers: A Header Is the text appearing above the document and Footers the text appearing below the document: In Word processor, we can create thesé Headers and Footers in the document easily. fe ‘ 6. Creation of Tables: Tables can be'created’neatly In word processor: If you give directions for required number of rows and columns, word provides a ready made table to work.- 7. Inserting Pletures Objects: A picture Is wojth 4000 words. In word processor, we can Insert the picture in the document to make it: more attyact|ve. These:pictures-can be obtained from clip art which Is available in word processor: © = = 7 8. Mall Merge Facility: If we want to’send the fame Information to different persons, there Is a facility in. word processor known as'mail merge. The matn body'of the letter can be typed once and we can send the same to ifferentaddresses: vs 9. Paper Size and Orientation: We carselect any size of paper'and orientation In M.S.Word. We can select a small paper for visiting card a rilddle size paper for'typing a notice etc. 10, . Macros: With the help of macros. We can avoid certain type of repetitive works. This saves our time and efforts. - . few 11. Preview Facility: Before getting a print of our document, we'caii get’ preview of Document (ctrl#F2). If mistakes are there, we can change the document. 12, Change the Style and Shape of Charatteys and Paragraphs: The documents In word processor can be made attractive and appealing. Because the’shape-and:style’of characters Or letters In the documents can be changed according to our requirements. You can even'change the gap between cone line and other line in the document. This process called line spacing, We can “also alignment the paragraphs like let, right, center and justified K RAJENDRA PRASAD MTECH CSE 1217612@zmall.com20|Page 1,_ Explain the advantages of uslhg a Word Processor? Advantage of Word Processing: The following are the advantages of word proceedings 4. Quality It produces error free documents. The spell and grammar checkin word processing makes the document to be neat and error-free, We can get multiple coples of excellent formatted nature in word processing: s 2: Storage of Text: We can take any number of coples with word processor. We need not type, the € same letter again. Just by makiig some slight changes, we can obtain a modified copy caslly. < 3..Time Saving: We can get any ntimber of coples of document In future without retyping. We can ¢ get the copy of document.on any printer also. 4; Security! We can protect the documents In word procesdri by alving passwords, So there Isa 4 less chance’of viewing the documents by unauthorlzed persons. & 5, Dynamle Exchanige of Data! We can have dynamic exchange of objects and pletures from other < documents Irito word processing documents. The documents can be linked each other 6 Some Applications of Word Processing:. > A Letter requesting leave or order In an office, 6 > ANotice given to appeal to members. > AReport sending by.a manager to head office. > An Essay creating by a student. ‘ > ABrochure used for admission In schools, Colleges and Real Estate Offices. 2. Explain Components. of word2010 window. . K RAJENDRA PRASAD MTECH CSE 1217612@zmall.com21 [Page 1. Tho Quick Access Toolbar: The Quick Access toolbar provides frequently used commands. By default Save, Undo, and Redo appear on the Quick hecess toolbar. ‘The Title Bar: The Title bar displays the title of the document on which you are currently working, Word names the first new decument you open Decumentl. As you open additional new documents, Word names them sequentially. document, you assign the document a new name. ‘The Ribbon: You use commands to tell ticrasoft Word what to do: In Microsoft Word 2010, you use the Ribbon to Issue commands, clicking a tad displ command groups, i . > Wihen you save you several related Home Tab: This is the most used tab; it incorporates all text formatting features such as font and paragraph chang > Insert Tabs This tab allows you to Insert a variety of items into a document from pictures, clip art, tables and headers and footers, ' % Page Layout Tab: This tab has commands to adjust page elements such as margins, orlentatlon, Inserting colurnns, page backarqunds and themes. > Reference Tab: This tab has commands to yse when creating a Table of Contents and ctation age for a paper. It provides you with many simple-solutions to create these typically difficult to produce documents. i > Malling Tab: This tab allows you to create qacuments to help when sending cut mailings such as printing envelopes, labels and processing mail merges. > Review Tab: This tab allows you to make any changes to your document due to spelling and Grammar Issues, It also holds the track changes feature which provides people with the ability to make notes and changes toa document af another person. > View Tab: This tab allows you to change the view of your document to a different two page document of zoom. 3, Dialog box launcher: You may also find a diglog box launcher in the ‘bottom-right comer of a roup. Cleking the dialog box launcher gives you access to additional commands via a dialog box. ‘Buler: You can use the ruler to change the format of your document gulcidy, ‘The Text Areavlust below the ruler is a large afea called'the text area. You type your document in ‘the text area! The blinking vertical line in the upper-left comer of the text area is the cursor Status bar: The Status bar appears at the yery bottom of your window and provides such Information as the current page and the number of wordsin your dacument. You can change what Alsplays on the Status bar by right-clicking on the Status bar and selecting the options you want from the Customize Status Bar meriu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means it is selected. 7. TheVertical and Horlzontal and Vertical Scroll Bars: The Vertical and horizontal scroll bars enable You to move up, down, and across your window simply by dragging the icon. 8, Hide the ribbon, 9. Navigation pane, 10. Backstage view and Switch between views. 4 5. RAJENDRA PRASAD MTECH CSE 12iZ612@pmaihcom :22[Page 2 4.” Explain creating, opening closing & saving documants é Word files are called documents, When you start 4 new ptoject In Word, you'll need to create a new al document, which can elther be blank or from a template, You'll also need to know how to'open’ an’ existing document, To create a new blank document: 1, Click the File tab, This takes you to Backstage view. 2. Select New. 3.. Select Blank document under Avaliable al Templates. It will be highlighted by default. i if e ee 4, Click Create. A new blank documént appéars in the Word window. Using Templates: Word 2010 allows you to apply built-in templates from a wide selection of popular Word templates, Including resumes, agendas, business cards, and faxes. snot To find and apply a template In Word, dé the following: ae ar ae ar aes 1. Onthe File tab, click New. 2. Under Avallable Templates, do one of the following: To use one of the built-in templates, ellek Sample, Templates, click the template that you want, and then click Create. To reuse a template that you've recently used, click Recent Téfiplates, click the template that you want, and then click Create. A To find a template on Office.com, under Office.com Templates, cick the template category that you want, click the template that you! want, and click Download to download the template from Office.com to your computer. Once you have selected your template you can modify tin any way to 2 fo Ps create the document you want. VE To | To open an existing document: 4. Click the File tab. This takes you to backstage view. 2. Select Open. The Open dialog box appears. 3, Select your document, and then click Open. If you've opened a file recently, you can also access it from the Recent Documents list. Just click on the File tab and select Recent To save a new document: KRAJENDRA PRASAD MTECH CSE + ral7612@gmall.com