HCEB Ltd – Terms of Reference – Version 1.

Heathrow Community Engagement Board Limited

Terms of Reference (June 2018)

1 Preamble

1.1 The Airports National Policy Statement (the Airports NPS)1. requires that an
independent community engagement board is set up at Heathrow ‘to help
to ensure that local communities are able to contribute effectively to the
delivery of expansion, including to consultations and evidence gathering
during the planning process.’2 Relevant extracts from the Airports NPS are
enclosed at Appendix 1.

1.2 The Heathrow Community Engagement Board Limited (hereinafter referred

to as the HCEB Ltd) was set up by to fulfil and deliver the joint requirements
of an airport consultative committee under section 35 of the Civil Aviation
Act 1982 and a community engagement board as set out in the
Government’s Airports NPS.

1.3 The HCEB Ltd is a company limited by guarantee incorporated under

number 11412280.

2 The HCEB Ltd Statement of Purpose

2.1 To ensure that all key stakeholders3 of Heathrow Airport have the
opportunity to contribute to decision making concerning on-going
operations and any proposed future development of the airport.

2.2 To foster constructive relationships between Heathrow Airport and its key
stakeholders by:

a) promoting meaningful and inclusive engagement, which has

demonstrable impact on decision making

b) scrutinising and challenging its consultation plans and activities,

making recommendations for improvement

c) holding it to account for the commitments it has made as part of the

DCO process

1
The current version of the NPS was issued in June 2018
2
Paragraph 5.257 Airports NPS, June 2018
3
Key Stakeholders means: [to be refined but will include local communities, local business, local amenities etc]
 HCEB Ltd – Terms of Reference – Version 1.0

3 Funding

3.1 Heathrow Airport will provide funding to the HCEB Ltd in accordance with
the “funding agreement”.

3.2 The HCEB Ltd will be free to use the funding as it sees fit provided that all
times the funding is used to further the functions of the HCEB Ltd.

4 The values of the HCEB Ltd

4.1

i. Independence

ii. impartiality

iii. inclusivity

iv. transparency

v. integrity

5 How the HCEB Ltd will perform its role

5.1 The HCEB Ltd’s work will involve both high-level policy considerations as well
as highly localised technical detail. The HCEB Ltd will call on technical
expertise where appropriate.

5.2 The HCEB Ltd’s engagement strategy will include other relevant groups, as
appropriate.

5.3 The HCEB Ltd will also help inform, facilitate and fully engage with airspace
change processes that take place at Heathrow Airport.

5.4 The HCEB Ltd will engage with Heathrow Airport and relevant groups in
regard to Heathrow Airport’s day to day operations in so far as they fall
within HCEB Ltd’s remit and is required under s35 of the Civil Aviation Act
1982.

6 Meetings and Activity

6.1 The HCEB Ltd’s activities will, as a minimum, cover the requirements of
section 35 of the Civil Aviation Act 1982 and will aim to reflect the key
stakeholders who are affected by the current operations and proposed
future development of Heathrow Airport. It will be constituted from three
categories:
 HCEB Ltd – Terms of Reference – Version 1.0

▪ local residents and interest groups: representing local people affected by

the airport’s operations and expansion, and environmental and noise
groups, business and economic groups (including trade unions) and
residents’ groups;

▪ users: travel and tourism industry, aviation industry including airlines,

passengers; and

▪ local authorities: those whose boundary abuts Heathrow or where the

communities are significantly affected by the operation of the airport.

6.2 All attendees at the HCEB Ltd’s meetings or events commit to adhering to
the HCEB Ltd code of conduct.

7 The HCEB Structure

7.1 The operational structure of the HCEB Ltd is detailed in Appendix 2.

8 The Chair

8.1 The Chair of the HCEB Ltd shall be independent.

8.2 The Chair shall be responsible for the funds that the HCEB Ltd receives and
set the strategic direction of the HCEB Ltd.

8.3 The Chair may choose to delegate their functions and responsibilities so that
the HCEB Ltd can discharge its responsibilities efficiently and effectively.

9 Governance

9.1.1 The work of the HCEB Ltd will be overseen by its Board of Directors.

9.1.2 The HCEB Ltd’s Terms of Reference are subject to amendment upon the
agreement of the Chair and Board of Directors of HCEB Ltd.

9.1.3 Heathrow Airport and the Department for Transport will be treated as
interested parties and therefore have the opportunity to make
representations on proposed changes to the terms of reference.

-End-
 HCEB Ltd – Terms of Reference – Version 1.0

Appendix 1 - Extracts from the Airports NPS

The Airports National Policy Statement is dated June 2018, and the extract below is taken
from that version.
 HCEB Ltd – Terms of Reference – Version 1.0

Appendix 2 – HCEB Operational Structure & Rules of Organisation

Under Review: to be Included in later version