Types of

Business
Documents
 Business Documents
Business documents are files of various types that record various details regarding an
organization's internal and external dealings. They're usually essential for a company's
management, as they provide the information needed to properly run it as well as details
of various transactions with other parties.

There are many different types of Business Documents but this presentation will
only focus on two of them, Purchase Requisition and Statements of Accounts
Purchase Requisition

A purchase requisition form is an internal document used by an employee to

purchase goods or services on behalf of their firm. These purchases may be
for business operations (such as office supplies), inventory, or
manufacturing inputs

Uses of Purchase Requisition

A requisition is a formal request for obtaining a product or service,

typically initiated by a business. The requisition process typically
requires the use of standardized documents, known as requisition
forms, to maintain an audit trail along the way, although today
most of these are electronic forms.
Here are seven reasons why purchase requests play an important role in
the procurement process.

Purchase requisitions:

● Initiate the purchasing process

● Help track every purchase order
● Make the procurement process transparent
● Help in assessing the legitimacy of the need
● Prevent chances for fraud
● Serve as evidence of communication
● Establish an audit trail

Features of Purchase Requisition

It contains details of the product, its quantity, price, and the
name of the requestor along with the department.
Examples of Purchase
Requisition Form
Statement Of Accounts

A statement of account is a detailed report of the contents of an

account. An example is a statement sent to a customer, showing
billings to and payments from the customer during a specific time
period, resulting in an ending balance.

Use of Statement of Accounts

A statement of account is a detailed report of the contents of an

account. An example is a statement sent to a customer, showing
billings to and payments from the customer during a specific time
period, resulting in an ending balance.
Features of Statement Account
Account statements should include enough information to give an accurate,
up-to-date overview of a customers’ transaction history. The type of
information you might expect to find on a statement of account includes:

● An overall balance. This might be positive (if the customer owes you
money), negative (if you own them money), or 0 (if all payments
have been settled).
● A date range. You might create an account statement that covers a
specific month, year, or quarter – or you might want to show every
single transaction between you and your customer. Either way, the
dates should be clear.
● Every transaction made within the specific date range, including
sales (paid upfront or on credit), payments, and refunds. You should
list the date and value of each transaction.
● Document numbers to support each transaction. This might
include the numbers from invoices, credit notes, or payment
receipts.
● Contact details for you and your customer – including
company name, address, phone number, or email address.
● A currency. This is particularly important if you have
customers abroad. Even if you have transactions in multiple
currencies, an account statement should only be in one.
Examples of Statements of
Accounts
Group Members: Mikala Campbell
Emily Dacres
Brytannea Byroo