ICT PRACTICAL NOTES

EXCEL <> means not equal to

SUM - =SUM(range)

SUMIF- =SUMIF(range,”>10”) or =SUMIF(range,”<>20”)

COUNT- =COUNT(Range)

COUNTA- =COUNTA(Range)

COUNTIF- =COUNTIF(range,”>20”)

AVERAGE- =AVERAGE(range)

FORMATTING CELLS Procedures

1. Select CELL
2. Right Click -> Format Cells
3. Change Decimal Places or Type of currency

AVERAGEIF - =AVERAGEIF(range,”>20”)

INTEGER- =INT(number)

ROUND- =ROUND(number, decimal point) for example:-

=ROUND(R12,3)

MOD- =MOD(number, divisor) For example:-

=MOD(M11,3)

-MOD Finds remainder of a number divided by a divisor

IF STATEMENT

A B
3 Marks Grade
4 >=90 A*
5 80-90 A
6 70-80 B
7 <70 Work Hard

G H I I
10 Name Marks Grade (ans)

MADE BY JAY PAREKH

11 John 88 =IF(H11>=90,$B$4,IF(H11>=80,$B$5,IF(H11>=70,$B$6,IF(H11<70,$B$7,0)))) A
12 Eric 23 =IF(H12>=90,$B$4,IF(H12>=80,$B$5,IF(H12>=70,$B$6,IF(H12<70,$B$7,0)))) Work Hard

VLOOKUP

J11Letters.csv- (A2-B4)Worksheet 2

A B
1 Letter Meaning
2 A Apple
3 B Ball
4 C Cat

J11Guide.csv

G H H
18 Letter Meaning ANSWER
19 A =VLOOKUP(G19,’[Worksheet2.xslx]’Sheet1!’$A$2:$B$4) Apple
20 S =VLOOKUP(G20,’[Worksheet2.xslx]’Sheet1!’$A$2:$B$4) #N/A
21 B =VLOOKUP(G21,’[Worksheet2.xslx]’Sheet1!’$A$2:$B$4) Ball

HLOOKUP

J12Letters.csv- (B1-J2)Worksheet 3

A B C D E
1 Letter A B C D
2 Meaning Apple Ball Cat Dog

J12guide.csv

G H H
18 Letter Meaning ANSWER
19 A =HLOOKUP(G19,’[Worksheet3.xslx]’Sheet1!’$B$1:$E$2) Apple
20 D =HLOOKUP(G20,’[Worksheet3.xslx]’Sheet1!’$B$1:$E$2) Dog
21 M =HLOOKUP(G21,’[Worksheet3.xslx]’Sheet1!’$B$1:$E$2) #N/A

MADE BY JAY PAREKH

MODE- =MODE(Range) Excel formulae
MEDIAN- =MEDIAN(RANGE)
 +,-,*,/ are signs that are used
PASS OR FAIL (IF STATEMENT)- =IF(number<passing marks,”FAIL”,”PASS”) in a normal formulae
 = is to be used
Minimum- =MIN(Range)  For example , Percent is 3 and
total is 29. Find discount:-
Maximum- =MAX(Range) =((2/100)*29)

Printing

 Grayscale only
 Ensure Header and footer are there or add them
 According to the orientation given

ACCESS
Label- Aa

Text Box- abI

 Insert text box

 Go to property sheet ->Data ->click on right
 Expression builder appears
 Select function
 Type the field name instead of expr

Calculated by run-time-> Query design

IMP NOTE
THUMBRULE
IMP NOTE-FONTS Field Names used in formulas should be
enclosed in square brackets.
Serif – Times New Roman Like-
San Serif – Arial Delivered Price : [Cost Price]+([Cost Price]*0.1)

MADE BY JAY PAREKH

 IMP NOTE-FILE TYPES
.accdb - access database

PRESENTATION .csv - comma separated value, excel

Procedure- Animation bullets in order .rtf – rich text format, word

 Animation-> Select bullets .jpg, .jpeg, .gif- picture formats
 Select 1st level by paragraph
 Top left corner -> Press down .htm - HTM is a file extension for
 Custom animation -> Select animation HTML (Hypertext Markup Language)
 Numbers appear file format.
 Screenshot
 Paste in evidence document

IMP NOTE-PPT
For Handouts:-
 Office Button
 Publish
 Create Handouts in word
(Third Option)

Presenter note- handouts with the notes beside or below
the slide
IMP NOTE
Primary key- Key field
Foreign key – a field of one table which is also
the key field of another table which
establishes relationship between tables

IMP NOTE
Crop all the screenshots in evidence file
before printing!!

Audience notes- handouts with blank lines besides or below the slide

MADE BY JAY PAREKH

 Wild card search
? = one character
* = many no. of characters
No “=” for wildcard search
For Example :-
 Like”hj*” for text beginning with hj
 Like”hj?” for 3 letter text beginning
with hj

Transition and evidence IMP NOTE

 Transition or animation tab For many slides in one page:-
 Select transition and set timings like 20 seconds/0.2 1. Go to print preview
 Click Apply to all 2. Select “Print what”
 View-> Slide sorter 3. Now choose whatever no. of
 Screenshot slides you want
 Paste in evidence file and crop and print (For Ms 2010 and more, go to “Print”
in “File” and select “full page slides to
get the options)

It is important to set a particular timing in the transactions tab for the star to appear in the slide sorter

MADE BY JAY PAREKH

 ACCESS

In label wizard, to add field name with data , in label wizard add the field name before the data in the
following option on the paper. INSERT NAME DETAILS IF TOLD TO DO SO

For report , first create a query before a

report design

Summary is just a short report. Just do as

per required.

IN ACCESS -> QUERY DESIGN

For sum or count or etc of any data,

write in the ‘total’ row in query
design as per the screen shot on right

ACCESS INTEGRATION-
 FOR CHARTING OR GRAPHING
PACKAGE -> EXCEL OR TEXT
DOCUMENT(for .csv)
 FOR WORD PACKAGE -> TEXT
DOCUMENT

MADE BY JAY PAREKH

 OUTLOOK

To make a group or distribution list :-

 Go to New
 Select Distribution List
 The following will appear as per the picture
 Then add members by the button “ add members”
 Take a Screen shot and click “save & close”

IMP NOTE- OUTLOOK

Write in the format below and if any
format given then write “respected”
KEEP SAVING AFTER 5 MINUTES (DON’T FORGET)

MADE BY JAY PAREKH

 Summaries are a form of
query.
The first thing to note
here is that extract does
ACCESS not require you to
To achieve 1 decimal place in access when not able to produce a report. An
extract of information is
, then go to format and select fixed.
purely a query.
Like all queries, you
should ensure that you
source the table data
and not one of your
otherqueries.

If getting check boxes instead of yes/no:-

 Go to design view
 Click the logical/boolean data
(Yes/no)(True/False)(On/Off)
 Go to Field Properties
 Go to Lookup ->Display Control
 Change it to Text Box

Access formulae
 +,-,*,/ are signs that are used
in a normal formulae
 : and []is to be used
 For example , Percent is 3 and
field is total. Find discount:-
Discount applied: [3/100]*[Total]

MADE BY JAY PAREKH

Excel
Fit to one page wide:-
 Go to page layout
 Go to page setup
 Select fit to 1 page
wide……….
 Click ok and print

Row and column headings

 Go to page setup again
 Now go to “sheet” tab
 Select rows and column headings
 Click ok and now you can print

Extract = Filter

KEEP SAVING AFTER 5 MINUTES

MADE BY JAY PAREKH
 DOCUMENT PRODUCTION

How to get file path and name

 Go to insert(for header or footer

go to Design in H&F tools)
 Quick Parts-> Field
 Select FileName in Field names
 Select add path to filename

To Convert a text in a table select the whole range and

click on ‘Convert text to table’ in Table tab in Insert tab.
IMP NOTE- WORD
Bold, Italics & Underline are called
emphasis

Heading appears on top of the first

page of document while header
appears on top of every page of the
document

Different Ways to select a letter

 Double click the letter

MADE BY JAY PAREKH

  Drag the cursor in any direction after clicking it (up, down, right,
left)
 Hold ‘Shift’ button then use any directional key (E.g. Up)

Different Ways to select a phrase or a sentence

 Drag the cursor in any direction after clicking it

 Hold ‘Shift’ and use any directional key
 Go to the left and click once
 Keep cursor in beginning, Hold ‘Shift’ and click upto the
last line

Backspace erases in left and delete erases in right

To get a different header only on the first page

- Go to header and footer design
- Select different first page and edit
the header on the first page

To change space between paragraphs

MADE BY JAY PAREKH
  Click the button
 Then the following appears
 Click line spacing and change it
accordingly
Maintain aspect ratio
 Click photo
 Go to ‘Format’, Click

Change the transparency of one color in a picture

1. Click the picture that you want to create transparent areas in.
2. Under Picture Tools, on the Format tab, in the Adjust group,
click Recolor.

 Click Set Transparent Color, and then click the color in the picture
or image that you want to make transparent.

MADE BY JAY PAREKH

 IMP NOTE-ICT
Visit http://www.ictlounge.com
Adjust Bullet’s or bulleted text’s indent
for further help in ict

 Select bullets
 Right click and select ‘Adjust List Indent’
 Change the postion accordingly of the bullet or its text

o TABLE PROPERTIES

Select Table

Click the four-headed arrow appearing on the top left

corner of the table

Select column or row

 Go to the top of the column or beside the row
 An arrow appears, click it

Add Row or column

 Click where you want to insert it

 Then select ‘Insert’ ‘Above’ or ‘Below’ or ‘Left’ or ‘Right’

Convert Table to text

 Select table
 Go to ‘Layout’ tab
 Select ‘ Covert to text’ towards the right

MADE BY JAY PAREKH

 Shade in table
 Click the row, column or the whole
table
 Right click
 Select borders & shading, this
appears
 Go to ‘Shading’ tab
 Select ‘Fill’ and add colour

Text Directions

 Select one or more cells

 Right click
 Select text directions
 Change the direction of the table

Increase cell height

 Select cell
 Drag the border below the cell with a two headed arrow
increasing the height

Merge cells

 Select two or more cells

 Right click and select merge cells
 ORGo to Layout -> Merge

Split cells

MADE BY JAY PAREKH

  Select one cell
 Right click and select split cell
 Type in the number of rows or columns you want to split to.
Cell Alignment
 Select table
 Right click it
 Select cell alignment accordingly

o Types of breaks
 Column break
 Click the part that needs to be
sent to other side
 Go to ‘Page Layout’ Tab
 Select ‘Breaks’ button
 Select ‘Column’
 How to make columns
 Click after a paragraph
 In ‘Page Layout’ tab, select ‘columns’ button
 Go to more columns
 Type the number required
 To increase the space between
columns
 Unselect equal ‘column width’ box
 Then adjust the width or the spacing
 Section Breaks
 Go to ‘Page Layout’ tab

MADE BY JAY PAREKH

  Select ‘Breaks’ button
 Select a section break from the 4 accordingly
 Page Break
 Click before the text
 In ‘page layout’ tab, select breaks
 Select page break
o HOW TO APPLY CHANGES IN
ORIENTATION TO ONLY ONE
SHEET
 Click before the text
 Go to page layout tab
 Select the small page setup button
 Type in the changes
 Select ‘this point forward’ in preview

o Orphan and widow

control
 Go to small Paragraph
button
 Select or unselect Widow/Orphan control box under
line and page breaks tab
EXCEL
Set print area in excel
 Select area
 Go to page layout tab
 Click print area

MADE BY JAY PAREKH

 What is:-

1. SUMIF – It adds the cells specified by a condition or a criteria.

=SUMIF(range,”<10)
2. COUNT – Counts the number of cells that contain numbers
3. COUNTA - Counts Number Of Cells in a range Which Are Not Empty
4. COUNTIF – Counts the number of cells within a range that meet the condition
given
5. AVERAGEIF – Finds the average for the cells specified by a given condition or
criteria
6. INTEGER - Integer deletes the numbers behind the decimal point irrespective of any
number more than or equal to 0.5. In short it rounds a number down to the nearest integer

How to name a range

 Select the range

 Right click on it
 Click ‘Define Name’
 Name the range
accordingly

IMP NOTE-ICT
Read www.w3schools.com
for further help in HTML
and other sorts of ICT help

MADE BY JAY PAREKH

Web page editor

Format of an empty webpage

Align’s tag is <palign = “justify”> or <palign = “centre”>

For blank space type ‘&nbsp’

A computer has 256 colour codes

It is called font colour in html

Color Color 6 digit HEX Colour

#RRGGBB
#000000 Black

#FF0000 Red

#00FF00 Green

MADE BY JAY PAREKH

 #0000FF Blue

#FFFF00 Yellow

#00FFFF Aqua

#FF00FF Fuchsia

#808080 Grey

#FFFFFF White

100% intensity of any colour of the three is FF

75% intensity of any colour of the three is C0
50% intensity of any colour of the three is 80
25% intensity of any colour of the three is 40

Range of intensity is 0,1,2,3,4,5,6,7,8,9,A,B,C,D,E,F

That makes it 16 values of intensity

Size of font= 5
Font face = Arial
Color = 50% intensity of green, 100% intensity of blue and 0% of
red

<font size="5" face="Arial" color="#0080FF">

Table editing

MADE BY JAY PAREKH

 Merging and splitting of cells

- To merge
 Select two or more rows or columns
 Right click
 Merge cells
- To split
 Select the cell
 Right click
 Split cell
 Type number of rows and
columns to split to

Cell Padding and spacing

- Go to table properties by right
clicking on the selected table
- Adjust the padding and spacing
accordingly
- Apply

Collapse table border(makes cell

spacing disappear)

Select the table, right click

 Go to table properties
 Tick the collapse table border box

MADE BY JAY PAREKH

Edit light border and dark border colour

Table background picture or colour

Cell background colour and

image

Page background image or

colour

MADE BY JAY PAREKH

 Insert header cell in a table

 Insert a row above a row

 Select the new row and right click it
 Select cell properties and select ‘Header
cell’

Bookmark a letter

 Select the letter

 Go to insert
 Select bookmark
 <p><a name="top">top</a></p>
 It will appear like this

MADE BY JAY PAREKH

  Delete the word top such that it becomes
 <p><a name="top"></a></p>
 Now it is not visible in the preview or design mode
HYPERLINKS
To existing file

- Select letter
- Go to insert
- Select hyperlink
- Find the file and hyperlink
it

To an email address
- Select letter
- Go to insert
- Select hyperlink
- Select email
address tab
- Type the email
address
- Select ok
To a place in document
like the bookmark
- Select letter
- Go to insert
- Select hyperlink
- Go to ‘place in this
document’ tab
MADE BY JAY PAREKH
 - Select the bookmark
- Click ok

Open hyperlink in a new window or something

else

 In hyperlink settings, select

target frame in whichever
hyperlink style you want to
choose
 Type ‘_’ first then type the name after clicking the common
target

Style Sheets

 Go to file
 New
 On the right side, select more page templates
 Select Style Sheets -> Normal Style Sheets
 A new style sheet appears

MADE BY JAY PAREKH

 HOW TO OPERATE AHEAD
 Go to format
 Select style
 Select html tag and click modify
 Click format
 Work ahead accordingly

If stated ,’ First choice: Arial

Default: the browser’s default sans-serif font’
Then type
font family: Arial, Sans-serif

How to edit:-
1) External line width
 Select table tag in style
 Modify-> Format-> Border
 Set the width as the stated width
2) Internal Gridline width
 Select td tag in style
 Modify->Format-> Border
 Set the width as the stated width

How to comment in a style sheet

 /* XYZ */

How to comment in a normal web page

 Go to insert
 Click on the dropdown button
 Comment appears
MADE BY JAY PAREKH
  Type it
 enter

tag for

break - <br>

Horizontal ruled - <hr> (a horizontal line appears)

IMPORTANT FOR WEB PAGE PRINTING

 Check the print preview

 Go to page setup in browser
 In header and footer, go to header
 Select custom
 Change the name

Print codes in word document

Style sheet in browser too

MADE BY JAY PAREKH

__________________________________________________________
__________________________________________________________
__________________________________________________________
_________________________________________________________

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________

__________________________________________________________
__________________________________________________________
MADE BY JAY PAREKH
I HOPE YOU ALL WILL BENEFIT FROM IT.
- JAY PAREKH

MADE BY JAY PAREKH