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Microsoft Word tips and tricks for your daily “how to” problems. These time saving tricks
will increase your productivity in office as you’ll spend less time working on MS Word
documents. Work better, faster and smarter.
I understand the small and big problems you face in your daily work when using Microsoft
Word. Here I am presenting solutions for these day-to-day MS Word problems in simple and
illustrated fashion. If you don’t find solution to your problem in the articles listed below,
please feel free to ask me a question. These Microsoft Word tips and tricks are important as
they increase your productivity in office. Also, in my experience, these tips save you time to
easily grab a cup of coffee! :-)
Oh yes, one more thing!, this list of tips keeps growing as I add more and more tips on how
to work better, faster and smarter with Microsoft Word. Subscribe to my newsletter and keep
getting all the new beautiful tips by email! Now let’s take the plunge!
Quick Tips
To select an entire paragraph make three rapid clicks anywhere in the paragraph
Ctrl + click selects sentence. Click anywhere in a sentence while holding Ctrl key down
will select the sentence
To create a horizontal line type 3 hyphens and then press Enter
Ctrl+ makes a word subscript and Ctrl Shift + makes a word superscript
Pressing backspace while holding Ctrl key down deletes the preceding word
USe Format Painter feature to quickly apply a particular format to a new area.
Typing =rand(8,10) and then pressing Enter will automatically generate random text you
can use for testing the page formatting, fonts, etc.
To move cursor to the location where it was when you last save the document press
Shift + F5
Select some text -now if you will press Ctrl + Shift + > the font size of the selected text
will increase. To decrease the font size use Ctrl + Shift + < combination
To quickly create a table type a plus sign (+) then press Tab key; again type a plus and
again press Tab key; do this as many times as the number of cells you want in your
table. Then press Enter. And table shall appear!
These tips on Microsoft Word make your life easier and increase your productivity at work.
How to Save Images from MS Word Document
Learn how to save images from MS Word document. If document has a lot of image inserted
in it and you need them as separate files, you can easily save them all with this method.
Find and Replace All Images in MS-Word
Learn how to find and replace images in an MS-Word document. With this method you can
select and replace all the images in a document in one go.
Trademark Symbol ™: Legal Use and How to Type in MS Word
Registered trademark symbol (®) is distinct from trademark sign ™ and service mark ℠.
There are several methods to type it in computer.
Registered Symbol ®: How to Type in MS Word and HTML
Legal use of various Trademark Symbols, differences among trademark, registered
trademark and copyright symbols. Also know how to type trademark sign in MS Word.
How to Type Copyright Symbol in MS Word
Copyright symbol © can be easily typed and inserted in MS Word, MS Excel, Windows
Notepad, Apple Mac, HTML, JavaScript and plain text etc. Learn how to type it this symbol
of legal importance to protect your intellectual property. Press Alt key and then type 0169 on
NumPad of your computer. Alt + 0169 is the shortcut for typing © symbol.
Type ° Degree Symbol in MS Word
Learn how to type degree symbol in MS Word, Excel, HTML and Unicode. Inserting degree
sign in documents is often required while typing temperatures, angles, coordinates etc. The
easiest method of typing degree symbol in MS Word is to use the key combination of
Ctrl+Shift+@ and then press space bar.
Strikethrough Shortcut Key for MS Word
Learn to create strikethrough shortcut key for MS Word, MS Excel, MS Outlook etc.
Microsoft doesn’t provide any built-in key combination for the strike through command.
How to Change Default Font in MS Word
It is easy to change default font style, size, color etc. in all the MS Word documents. You
can edit normal.dot template file with the click of a button.
“When you open a new document, its style is based on a template called normal.dot.
Whatever styles and formatting are set in normal.dot template —the same gets applied on all
the new documents. Earlier, it was possible to open normal.dot template and make changes.
But now, even better, you can edit this template without even opening it.”
MS Word: How to Split a Document in Two Windows
An MS Word document can be split so as to display two copies with independent scroll bars.
It is useful in tasks like editing and tallying in large documents.
“Remember, once the document is split, some of your actions will apply to the copy which is
active at that moment. To activate a copy, just click anywhere inside it. However, any editing
or formatting will affect both the copies. For example, if you make some text bold in the
upper copy –the same text will become bold in the lower copy as well”
Select text > Click on Insert tab > Table > Convert Text to Table
Change Order of Words by Swapping Sequence
Learn how to change order (sequence) of a set of words by swapping them around in
Microsoft Word. This is done using regular expressions (wildcards).
“Sometimes, we need to swap the order of two (or more) words and change their sequence.
Depending upon the size of the document, this task could turn out to be nightmarish. But
with proper use of regular expressions, you can perform it in a jiffy!”
Find and Replace Numbers, Digits, Numerals
Learn how to find and replace numbers, digits, numerals in a given MS Word document.
You can find certain numbers or range of numbers and replace them with nothing or
anything.
“At times we find ourselves in a situation wherein we need to find and replace only numbers
(numerical digits) in a given document. It is quite easy to accomplish using Find and Replace
facility given in MS-Word. Here is how we can accomplish this.”
Create Shorter Column in Two Column Layout
Learn how to insert a column break in MS-Word to make columns of different sizes. With
this, you can make a column shorter than the other.
“As per the normal behavior of columns in MS-Word, you have to fill the first column with
content before moving onto the next column. MS-Word users sometimes, however, want to
only partially fill the first column and move onto the next one. Let’s learn how we can
accomplish this.”