February 18, 2022

Budget Oversight Committee

Agenda
Attendance: Amanda, Kylie, Courtney
Agenda
• Review committee purpose and charge
o We need at least 2 contemporary items for our workshop (articles, podcasts, videos,
etc). What do you think about each of us selecting one (for a total of 3)
• Discuss Barr & McCellan (read for week of March 1’s class)
o Amanda & Kylie are assigned the same chapter, so one of Amanda will also read Chapter
5 (as the committee chair)
o Amanda has a job interview March 1 and will miss class
Purpose
BOC assists the Division of Student Affairs in managing resources in a model of collaboration and shared
leadership. The main functions of the committee are to review and prioritize annual budget need
requests and make allocation recommendations; make recommendations for student tuition and fee
changes; and make recommendations for budget reductions strategies, if needed.

Charge
Provide a professional development workshop for the Division of Student Affairs on budgeting and
resource allocation and management.
• The professional development workshop generally follows these parameters:
o Length: 2 hours
o Cover content BOC has determined to be essential for Division staff
o Specially, in advance, at least 2 contemporary items for Divisions staff to read/watch in
preparation for the workshop
▪ Each of us will pick an item and lead a discussion/activity on it
o Include intended learning outcomes and strategies for assessing learning
o Possible layout:
▪ 1 hour – how our budget exists
▪ 2 hour – does our budget reflect the mission and values of Chapin and our
division
• Read the following by Friday, Feb 25
o Barr & McCellan (2018) - whole book, but especially Chapters 3-7
o Chapter 3 – Understanding Budgets (23 pages)
o Chapter 4 – Management of the Budget Cycle (21 pages)
o Chapter 5 – Understanding Auxiliary and Capital Budgets (14 pages) - RLH & SHW
o Chapter 6 – Problems and Pitfalls in Budget Management (17 pages) - EDI & DoS
o Chapter 7 – Managing Budget Fluctuations (18 pages) - VPSA & AVP
• Consider the following,
o The DSA’s needs for budgeting and resource allocation/management
o The Division’s assumptions and parameters for budgeting
o What a detailed plan for the budget process might include
Next meeting:
• For our next meeting, complete:
o Amanda will send out calendar invite