Enrolment process regulations

for the Bachelor and Associate

Degree Study Programmes

Enrolment 2021 - 2022

 Enrolment process regulations
for the Bachelor and Associate
Degree Study Programmes

Enrolment 2021 - 2022

Legal information

This is a translated version of ‘Reglement inschrijfproces voor

bacheloropleidingen en associate degree-opleidingen van Hogeschool
Rotterdam, Inschrijving studiejaar 2021 - 2022’.

In the event of any conflict between the English and the Dutch versions, the
Dutch version shall prevail.
Introduction

These regulations governing the enrolment process for Bachelor

Programmes and Associate Degree Study Programmes (hereinafter
referred to as study programmes)* contain the most important
regulations about enrolment, re-enrolment and unenrolment as a
student or external student at Rotterdam University of Applied Sciences
for the 2021-2022 academic year (article 7.33 paragraph 1 Higher
Education and Research Act). Also included are the admissions
requirements that the applicant (future student) must meet to enrol as
a student for a study programme at Rotterdam University of Applied
Sciences.

The legal status of applicants (future students) is also described in these

regulations. The legal status of a student is regulated separately in the
student handbook of the school to which the study programme in
question belongs. The student handbooks are available on Hint, the
intranet of Rotterdam University of Applied Sciences.
These regulations were adopted by the Executive Board on 22 June
2020 and apply to the enrolment process for the 2021-2022 academic
year.

These regulations replace all previously adopted Regulations on

enrolment and preparation for the bachelor programmes and associate
degree study programmes at Rotterdam University of Applied Sciences.

Rotterdam University of Applied Sciences,

Executive Board

*) Separate regulations have been drawn up for master programmes and

post-higher education programmes and courses that are not regulated
by law.
Contents

Introduction ...........................................................................................................1

Article 1 Enrolment process .............................................................................7

Article 1.1 General provisions .........................................................................7

1.1.1 Definitions ..........................................................................................8
1.1.2 Privacy Policy ................................................................................... 14
1.1.3 Hardship clause .............................................................................. 14
1.1.4 Legal validity .................................................................................... 19
Article 1.2 Prior education requirements ................................................... 16
1.2.1 Diplomas .......................................................................................... 16
1.2.2 Profile and subject cluster requirements .................................... 17
1.2.3 Transfer from an associate degree study programme to a
bachelor study programme .................................................................... 18
1.2.4 Dutch Language Proficiency .......................................................... 19
1.2.5 English Language Proficiency ........................................................ 19
Article 1.3 21+ Admissions Exam, NT2 Exam or Deficiencies Exam ........ 24
1.3.1 21+ Admissions Exam .................................................................... 26
1.3.2 21+ Admissions Exam at Willem de Kooning Academy (WdKA) 26
1.3.3 NT2 Exam ......................................................................................... 27
1.3.4 Deficiencies Exam ........................................................................... 27
Article 1.4 Registration procedure: study programme check and study
programme recommendation ..................................................................... 28
1.4.1 Study Programme Check ............................................................... 28
1.4.2 Applications through 1 May or after 1 May 2021 with a deadline
of 31 July 2021 .......................................................................................... 29
1.4.3 Procedural provisions for the Study Programme Check ........... 26
1.4.4 Special groups ................................................................................. 36
3
 Article 1.5 Placement in study programmes with a numerus fixus or with
additional requirements .............................................................................. 34
1.5.1 Study programmes with a numerus fixus ................................... 34
1.5.2 Study programmes with additional requirements ..................... 37
Article 1.6 Enrolment after a negative binding study recommendation
(BSA) with binding rejection (internal and external) and switching study
programmes .................................................................................................. 39
1.6.1 Negative binding study recommendation at Rotterdam
University of Applied Sciences (BSR internal) ....................................... 39
1.6.2 Negative binding study recommendation at a university of
applied sciences or a university (BSR external) other than Rotterdam
University of Applied Sciences ................................................................ 44
1.6.3 Switching study programmes........................................................ 45
Article 1.7 Enrolment of external students for minors at Rotterdam
University of Applied Sciences ..................................................................... 46
Article 1.8 Re-enrolment............................................................................... 46
Article 1.9 Termination of enrolment ......................................................... 48
Article 1.10 Other provisions in the enrolment process .......................... 49

Article 2 Tuition fees and examination fees .............................................. 49

Article 2.1 General provisions for tuition fees and examination fees .... 49
Article 2.2 Statutory tuition fee.................................................................... 51
Article 2.3 Institutional tuition fee ............................................................... 52
Article 2.4 Reduction and exemption of tuition fees ................................ 53

Article 3 Regulations for legal protection .................................................. 54

Article 3.1 Complaints and Disputes Office (bkg) ...................................... 54
Article 3.2 Additional procedures by the institutional board ................... 55
Appendices ........................................................................................................ 56
Appendix 1 Transfer from associate degree programme to bachelor
programme .................................................................................................... 55
Appendix 2 Regulations for the Admissions Board according to Article
1.4.5 Regulations for the enrolment process ............................................ 59
Appendix 3 Regulations for the examinations of the 21+ Admissions
Exam, NT2 Exam and the Deficiencies Exam. ............................................ 61
Appendix 4 Rules and Regulations for the Exam Committee for the 21+
Admissions Exam, the NT2 Exam and the Deficiencies Exam ................. 71

Guide ................................................................................................................... 75
Guide on the procedure applicable for switchers, with or without a BSR
(internal/external) ......................................................................................... 76
Guide on the application procedure and study programme checks ...... 77
Guide to the Admissions Board................................................................... 78
Guide participation Study Programme Check mandatory yes/no .......... 80
Article 1
Enrolment process
Article 1.1
General provisions

These regulations regulate the manner of enrolment, preparation and

unenrolment of students at Rotterdam University of Applied Sciences,
based on article 7.32 and further of the Higher Education and Research Act
(WHW). The Executive Board has delegated the powers exercised by the
institution on the basis of these statutory provisions to the Dean of
Administration, Information and Control (AIC).

Article 7.31a and further of the Higher Education and Research Act
regulates the rights and obligations of prospective students that submit
applications prior to the academic year in question. After registration,
prospective students are referred to in these regulations as ‘applicants’.

The study programme check activities referred to in Article 7.31b and

further of the Higher Education and Research Act are known as the ‘study
programme check’ at Rotterdam University of Applied Sciences.

The following also applies:

1. When registering for the first year of a study programme by 1 May,
participation in the study programme check is mandatory. The study
programme provides the applicant with a study programme
recommendation, which has no further consequences for the specific
requirement for a positive study programme recommendation upon
enrolment.
2. If you register for the first year of a study programme between 2 May
and the application deadline of 31 July 2021, the study programme
recommendation must be positive (see Article 1.4.2).
3. For study programmes with additional requirements and study
programmes with a numerus fixus, other admission rules apply (Article
1.5).
4. By 31 August, 2021 at the latest, the applicant must have met all the
conditions for enrolment.
5. These regulations do not apply to applicants for funded and non-
funded (post-initial) master programmes and to all post-higher
education programmes and courses that are not regulated by law.
Separate enrolment and preparation regulations have been drawn up
for these specific study programmes and courses at Rotterdam
University of Applied Sciences
(https://www.hogeschoolrotterdam.nl/hogeschool/publicaties/statuten-en-
reglementen/).

1.1.1 Definitions

➢ Admissions Board
Board which, after receiving an objection, assesses whether the
negative binding study programme recommendation has been
granted correctly.
➢ Additional requirements
Requirements as intended in the first paragraph of Article 7.26 and
7.26a of the Higher Education and Research Act.
➢ Ad, associate degree study programme
Type of education that concludes with a legally valid degree, the
Associate degree (Article 7.10a of the Higher Education and
Research Act). The associate degree study programme has a
duration of two years and is internationally comparable to the
higher education level 5 in the European and Dutch qualification
structure.
➢ Advisory Appeal Board of Rotterdam University of Applied
Sciences (gac)
The Advisory Appeal Board referred to in Article 7.63a of the
 Higher Education and Research Act.
➢ The Appeals Tribunal for Higher Education (cbho)
The Appeals Tribunal for Higher Education referred to in Article 7.64
of the Higher Education and Research Act.
➢ Applicant
Person who has registered for the first time for a first-year phase
of a bachelor programme or for an associate degree study
programme at Rotterdam University of Applied Sciences, but is not
yet enrolled as a student.
Or a person who is enrolled as a student and who wants to change
their study programme or type of education (form) as of the new
academic year.
Or a person who was enrolled as a student in the past but wants
to continue a previously discontinued study programme as of the
new academic year or wants to enrol in another bachelor
programme or associate degree study programme.
➢ Board of Appeal for the examinations of Rotterdam University
of Applied Sciences (cbe)
The Board of Appeal for the examinations as referred to in Article
7.60 of the Higher Education and Research Act.
➢ Committee for the 21+ Admissions Exam, the NT2 Exam and
Deficiencies Exam (CTO)
Committee that determines suitability for the study programme in
question on the basis of the testing for the 21+ Admissions Exam,
the NT2 Exam and the Deficiencies Exam.
➢ Complaint
A complaint, as referred to in Section 7.59b of the Higher
Education and Research Act, is an expression of dissatisfaction on
the part of a student/applicant or external student/prospective
external student about the conduct of a person or body associated
with Rotterdam University of Applied Sciences or about the quality
of facilities. The object of a complaint is to obtain an opinion or
decision from the university of applied sciences.
➢ Complaints & Disputes Office of Rotterdam University of
Applied Sciences (bkg)
Office to which a complaint or dispute must be submitted by a
student/external student or by an applicant/future external
student.
➢ Deficiency
A situation in which someone is not directly eligible for the study
programme (Article 7.25, Higher Education and Research Act).
Deficiencies should be resolved before the start of the study
programme. Applicants with a HAVO or VWO high school diploma
who are not admissible at all on the basis of the Regulations for
Registration and Admission to Higher Education (Ratho) cannot
take deficiency tests and cannot become admissible with their
HAVO or VWO diploma. Obtaining separate certificates of HAVO
state examinations will also not make these applicants admissible.
➢ Directorate DUO, Ministry of Education, Culture, and Science
Department of Education, which is part of the Ministry of
Education, Culture and Sciences.
➢ Dispute
A dispute shall be brought to the attention of the Complaints &
Disputes Office by submitting a written objection or filing an
appeal by a student/applicant or external student/prospective
external student against a decision taken by a body of Rotterdam
University of Applied Sciences, which is not a general decision or a
decision of a private law nature.
➢ External student
A person who is enrolled at Rotterdam University of Applied
Sciences solely to take exams of the units of study belonging to the
study programme, as well as take exams of that study programme.
➢ February intake
Intake for a study programme per 1 February.
➢ First-year certificate
The first part of the Bachelor programme, representing 60 credits
and encapsulating the education delivered in the first academic
year. The length of time applicable may be shorter for an
accelerated study programme.
➢ Hint
The intranet for all students and staff of Hogeschool Rotterdam
with information needed to follow, give and support education.
➢ Institution for higher education, university of applied sciences
A university of applied sciences as referred to in section g of the
appendix to the Higher Education and Research Act (WHW).
➢ Institutional Management
Executive Board (CvB), which is charged with management of the
university of applied sciences based on Article 10.8 of the Higher
Education and Research Act and the Articles of Association of
Rotterdam University of Applied Sciences.
➢ Institutional tuition fee
Tuition fee that must be paid by a student who is not eligible for
the statutory tuition fee under the Higher Education and Research
Act.
➢ International diploma/certificate
A diploma/certificate obtained at an accredited non-Dutch
(Kingdom of the Netherlands) educational institution.
➢ International student
A student with a foreign nationality who - in so far as a residence
permit is required on the basis of a residence permit issued for
this purpose - will attend, is attending or has attended an
educational institution established in the Netherlands.
➢ Language and Admission
Department of Education and Development, which prepares and
tests applicants for competencies required to attend a study
programme at Rotterdam University of Applied Sciences.
➢ Management of the institute
Members of staff who, on behalf of the Executive Board, are
responsible for the day-to-day management of the school and for
defining and implementing the school’s policies.
➢ Numerus fixus
The authority of the Executive Board to establish a maximum
number of students (numerus fixus) for enrolment in a study
programme (Article 7.53 or 7.56 of the Higher Education and
Research Act). For this study programme, applicants will be
selected according to a selection procedure.
➢ Prior education requirements, further prior education
requirements and special further prior education
requirements
The requirements referred to in Articles 7.24, 7.25 and 7.25a of the
Higher Education and Research Act respectively.
➢ Re-enrolment student
A person who is enrolled as a student and who wishes to continue
their current study programme (including the form of study)
immediately at the start of the new academic year.
➢ Rejection in case of a negative study programme
recommendation
A measure that follows a negative study programme
recommendation upon enrolment after 1 May.
➢ Rejection in case of two-time non-participation (ND) in the
Study Programme Check
A measure that follows after the applicant has twice failed to
respond to the invitation for the Study Programme Check and/or
has not participated in all study programme check activities of the
study programme in question.
➢ The School
An organisational unit within the university of applied sciences
that delivers one or more related study programmes.
➢ School working day
Day, not a Sunday or statutory Christian or National holiday and
not a school holiday. See also the definition of “non-working day”
in the Collective Labour Agreement for universities of applied
sciences (cao-hbo).
➢ Student
A person enrolled at the university of applied sciences to follow
education and take tests and examinations of a study programme
of the university of applied sciences. Upon enrolment, the type of
education (form) of the study programme will also be indicated:
full-time, part-time or dual-track.
➢ Study recommendation for the first-year certificate phase
(BSR or Binding Study Recommendation)
A written recommendation on continuing the study programme,
issued at the end of the first year of enrolment of each study
programme. The recommendation may also entail a rejection, as
described in Article 7.8b of the Higher Education and Research Act.
➢ Student Service Center (SSC)
Department of Administration, Information and Control (AIC)
which is responsible for supervising the enrolment and
unenrolment process for anyone attending education at
Rotterdam University of Applied Sciences.
➢ Study year
The period of time that commences on 1 September and ends on
31 August of the next calendar year.
➢ The Study Programme Check
Activity that is part of enrolment, as referred to in Article 7.31b
paragraph 1 and further of the Higher Education and Research Act;
participation in the Study Programme Check is mandatory and
consists of a study programme recommendation interview and
one or more study programme check activities. This is followed by
a study programme recommendation. The study programme
check activities are determined in advance by the study
programme.
 ➢ Studielink
The joint application and enrolment application of the universities
of applied sciences, the research universities and the Ministry of
Education, Culture and Science.
➢ Student Information Office
Education and Development department that provides (study)
information to prospective students.
➢ Switcher
A student who is enrolled in a study programme at a higher
education institution and who stops this programme during the
academic year and enrols in another study programme at
Rotterdam University of Applied Sciences.
➢ Tuition exemption for committee position
If a student holds a full-time committee position for a student
organisation, the student may, on the basis of Article 7.47a of the
Higher Education and Research Act, be exempt from paying tuition
fees for an academic year while serving on a board.
➢ (Statutory) Tuition fee
The tuition fees to be paid by a student who falls under Article
7.45a of the Higher Education and Research Act. The Executive
Board at Rotterdam University of Applied Sciences determines the
level of all other tuition fees and examination fees at Rotterdam
University of Applied Sciences on an annual basis.
➢ WHW (Higher Education and Research Act)
The official Dutch abbreviation for the Higher Education and
Research Act (Wet op het hoger onderwijs en wetenschappelijk
onderzoek).

1.1.2 Privacy Policy

The Rotterdam University of Applied Sciences processes personal data for

enrolment, re-enrolment and the preparation of applicants and students at
the Rotterdam University of Applied Sciences. The processing of these data
is required for the different business processes. Processing personal data
properly is the responsibility of the Executive Board and is done in
compliance with the regulations of the General Data Protection Regulation
(GDPR) and the GDPR’s Implementation Act. More information about the
privacy policy can be found on Hint, the intranet of Rotterdam University of
Applied Sciences.

1.1.3 Hardship clause

In unforeseen cases and in cases in which the application of these

regulations leads to clear injustices, the Dean of Administration,
Information and Control (AIC) shall decide.

1.1.4 Legal validity

The provisions of these regulations are legally binding if and insofar as they
do not conflict with higher regulations or the funding conditions. No rights
may be granted to provisions that are found to be contrary to these.
Article 1.2
Prior education requirements

1.2.1 Diplomas

In order to be enrolled in a study programme at Rotterdam University of

Applied Sciences, the applicant must hold at least one of the following
diplomas:
➢ a high school diploma;
➢ HBS A;
➢ HBS B;
➢ MTS;
➢ MMS;
➢ Gymnasium A old style;
➢ Gymnasium B old style;
➢ VWO;
➢ HAVO;
➢ HAVO/(M)BO (diploma issued for a combination of HAVO and (M)BO;
➢ MBO level 4 (all domains);
➢ older diplomas (old style); subject cluster requirements may apply
(Article 1.2.2). For more information, contact the Student
Information Office (studievoorlichting@hr.nl);

other diplomas/certificates:
➢ European school;
➢ Associate degree certificate;
➢ First-year certificate university of applied sciences or university;
➢ Bachelor certificate university of applied sciences or university;
➢ Master certificate university of applied sciences or university;

17
An individual who does not have one of the diplomas referred to above may
be able to do an entrance examination in certain circumstances.

For more information about this entrance examination, please refer to Article
1.3.

A special diploma evaluation procedure is in place for anyone wishing to gain

admission on the basis of a foreign diploma. Information about this is
provided by the Student Service Center (SSC) in collaboration with other
organisational units (Adviespunt Studerende Statushouders [Helpdesk for
Students with a Residence Permit], Student Information Office, Centre of
International Affairs (CoIA) and experts from the study programmes) of
Rotterdam University of Applied Sciences.

Prospective students are eligible under the terms of the Lisbon Treaty under
the recognition of higher education qualifications in the European region
(https://wetten.overheid.nl/BWBV0002946/2008-05-01) in the European region,
unless the Executive Board of Rotterdam University of Applied Sciences has
demonstrated a significant difference between the general requirements
regarding access in the country where the qualification was obtained and the
general requirements defined under the Higher Education and Research Act.

1.2.2 Profile and subject cluster requirements

In addition to the prior education requirements under Article 1.2.1, some

study programmes at a university of applied sciences are subject to a profile
or subject cluster requirement.

Enrolment is possible if one or more mandatory final examination subjects

are missing from the subject cluster or transfer profile. The condition is that
the applicant demonstrates that they meet the necessary competency
requirements. These requirements must then be met before the start of the
study programme (Article 7.25 paragraph 5, Higher Education and Research
Act).

Applicants with a HAVO or VWO high school diploma who are not admissible
at all on the basis of the Regulations for Registration and Admission to
Higher Education (Ratho) cannot take deficiency tests and cannot become
admissible with their HAVO or VWO diploma. Obtaining separate certificates
of HAVO state examinations will also not make these applicants admissible.

The Teacher Study Programme for Primary Schools (PABO) is subject to

special further prior education requirements for education in primary
schools (age 4 - 12) (Article 7.25a, Higher Education and Research Act). These
admissions requirements for prior education apply to the fields of
geography, history and nature & technology. For further information, please
refer to goedvoorbereidnaardepabo.nl.

1.2.3 Transfer from an associate degree study programme to a

bachelor study programme

With certain Associate Degree Certificates from Rotterdam University of

Applied Sciences, it is possible to transition to the second or third year of a
bachelor programme at Rotterdam University of Applied Sciences. Appendix
1 contains an overview of the transfer possibilities. The remaining study
duration of the bachelor programme and the number of credits for the
remaining bachelor programme are also indicated for each transfer. The
overview can also be found on www.hogeschoolrotterdam.nl/van-ad-naar-
bachelor.
1.2.4 Dutch Language Proficiency

If an applicant is admissible on the basis of an international diploma, the

applicant must pass a Dutch language test for a Dutch study programme.
(See also Article 1.3 and Appendix 3). This assessment must be one of the
following:
➢ the NT2 Exam offered by Rotterdam University of Applied Sciences or;
➢ the NT2 State Exam, programme II.

1.2.5 English Language Proficiency

The requirement that the applicant must pass a Dutch-language test does
not apply to those study programmes that will be taught in English. The
requirement for this study programme is that the applicant must pass the
‘academic’ IELTS test with at least an ‘overall band score’ of at least 6.0 (six) or
a comparable certificate in accordance with the table below. The language
requirement is equal to the International Student Code of Conduct
(https://www.internationalstudy.nl/documenten/gedragscode-en-reglementen/).
If the eligible prior education was taught entirely in English, the applicant will
be exempted from the English language requirement. In the case of an EU
Diploma that is included in the Nuffic Diploma List and for which the
examination was administered in English, the student is exempt from the
English language requirement.

The applicant does not have to actively request an exemption, any

exemption will be granted on the basis of the above.

Article 1.3
21+ Admissions Exam, NT2 Exam or
Deficiencies Exam

An applicant who does not have one of the diplomas stated in Article 1.2.1, or
who must take an assessment for a reason stated in Article 1.2, may take
part in the 21+ Admissions Exam, NT2 Exam or Deficiencies Exam.
Registration for these is only possible if a request for enrolment has been
submitted for a study programme at Rotterdam University via Studielink.

The Executive Board sets up an annual committee to determine the

suitability of the applicant for the study programme in question; this is the
Committee for the 21+ Admissions Exam, the NT2 Exam and Deficiencies
Exam.
The content of the 21+ Admissions Exam (Article 7.29 Higher Education and
Research Act), NT2 Exam (Article 7.28 Higher Education and Research Act)
and the Deficiencies Exam (Article 7.25 Higher Education and Research Act)
are determined by the Executive Board.
The list of examination subjects for the 21+ Admissions Exam, NT2 Exam and
the Deficiencies Exam is published annually on www.hogeschoolrotterdam.nl.

A financial contribution will be required from anyone wishing to take part in

the 21+ Admissions Exam, the NT2 Exam or the Deficiencies Exam. More
information about registering and paying for the 21+ Admissions Exam, NT2
Exam and the Deficiencies Exam can be found at
www.hogeschoolrotterdam.nl/toelating. Dates for the examinations are
published annually on www.hogeschoolrotterdam.nl/toelating.

Applicants who have registered can prepare for the assessment through
independent learning or by taking preparatory courses. Further information
on the content of the research and education can be found at
hint.hr.nl/toelatingstraject.

For applicants with refugee status, the age limit differs, based on Article 7.29
paragraph 3 Higher Education and Research Act. They must be at least 17
years of age on 1 October of the same year in which the application is
submitted to be allowed to take the 21+ Admissions Exam. Applicants with a
refugee status take the Dutch language section of the NT2 Exam instead of
the Dutch section of the 21+ Admissions Exam.

The applicant may appeal the result of the 21+ Admissions Exam, NT2 Exam
and the Deficiencies Exam within twelve school working days with the 21+
Admissions Exam Committee, the NT2 Exam Committee or the Deficiencies
Exam Committee, before they can appeal the result with the Board of Appeal
for the examinations (Article 7.61 paragraph 1 Higher Education and
Research Act).

For further information, refer to the regulations in Appendices 3 and 4.

1.3.1 21+ Admissions Exam

Applicants who are not in possession of an eligible diploma or certificate are

required to successfully complete the 21+ Admissions Exam at Rotterdam
University of Applied Sciences. The applicant must be at least 21 years old on
1 October of the year the application applies to. For the February intake, the
date is 1 February. An applicant may be exempted for a subject of the 21+
Admissions Exam after this exemption has been granted by the Commission
for Admission Research (CTO). An applicant is eligible for an exemption if
they have obtained a partial certificate for that subject from the national and
central examination for HAVO or VWO.

An applicant who successfully completes the subjects prescribed for the 21+
Admissions Exam will receive a certificate for the 21+ Admissions Exam. A
positive decision will only be issued if it has been demonstrated that an
applicant has sufficient knowledge of the Dutch language to successfully
complete the education provided (Article 7.29(1) of the WHW). The certificate
for the 21+ Admissions Exam will only entitle an applicant to admission to the
study programme for which the decision was issued, and is only valid for the
coming academic year and the following academic year.

1.3.2 21+ Admissions Exam at Willem de Kooning Academy

(WdKA)

The Arts & Crafts/Design and Fine Art study programmes at Willem de
Kooning Academy (WdKA) are subject to a different 21+ Admissions Exam
than the regular programmes at Rotterdam University of Applied Sciences,
namely the WdKA Test 21+, in which the applicant must demonstrate
sufficient artistic talent.
1.3.3 NT2 Exam

The NT2 Exam consists of three phases of which the assessments are based
on level B2 of the European Reference Framework. In this first phase, the
candidate will undergo a reading comprehension test and in the second
phase a writing test. If both examinations are successfully completed, the
candidate may take the oral and comprehension tests in the third phase. An
applicant who successfully completes the NT2 Exams will receive a certificate
for the NT2 Exam.

1.3.4 Deficiencies Exam

An applicant who wants to follow a study programme, but has a HAVO, VWO
or MBO-long diploma with a transition profile or subject cluster in which one
or more mandatory final examination subjects are missing, has one or more
so-called ‘subject deficiencies’. An applicant may be exempted for a subject of
the 21+ Admissions Exam after this exemption has been granted by the
Commission for Admission Research (CTO). An applicant is eligible for an
exemption if they have obtained a partial certificate for that subject from the
national and central examination for HAVO or VWO.
An applicant who successfully completes the Deficiencies Exam will receive a
certificate for the Deficiencies Exam.
Article 1.4
Registration procedure: study programme
check and study programme recommendation

1.4.1 Study Programme Check

The purpose of the Study Programme Check is to give the applicant insight
into the suitability of the selected study programme and which factors may
hinder successful participation.
The study programme recommendation will follow after the study
programme recommendation meeting. The study programme
recommendation will state the applicant’s suitability for the selected study
programme, possibly complemented with advice as to which other study
programme(s) are more suitable for the applicant. If the suitability
assessment is positive, a positive study programme recommendation will
follow; in case of doubt, a positive recommendation with a note of attention
and if the assessment is negative, a negative study programme
recommendation follows. The study programme recommendation will also
state whether it is advisable for an applicant to take part in support activities
or activities to brush up on knowledge or skills.

The Study Programme Check is a mandatory part of enrolment at Rotterdam

University of Applied Sciences for all study programmes. This obligation does
not apply to programmes with a numerus fixus (limited number of students)
and programmes with additional requirements such as Midwifery and arts
study programmes (see Article 1.5).

The Study Programme Check applies to applicants (full-time, part-time and

dual-track) who apply for the first year of the study programme in question
and who have not previously been enrolled in the study programme in
question.
Not participating in the Study Programme Check means that the applicant
will be rejected and can no longer enrol for that study programme in that
same academic year.

At Rotterdam University of Applied Sciences, participation in the Study

Programme Check is mandatory and consists of a study programme check
meeting and one or more study programme check activities. This is followed
by a study programme recommendation. The study programme check
activities are determined in advance by the study programme.

The study programme recommendation interview is conducted with staff of

the Rotterdam University of Applied Sciences who have been appointed for
this purpose and may take place either as a group or individually.

1.4.2 Applications through 1 May or after 1 May 2021 with a

deadline of 31 July 2021

Rotterdam University of Applied Sciences applies the following rules with

regard to the Study Programme Check for applications no later than on or
after 1 May 2021 with a final application date of 31 July 2021.
1. The Study Programme Check is a mandatory component for applicants
who register for the first year of a study programme. Different rules
apply to some groups of applicants (see Article 1.5).
2. Applicants who register for a study programme (full-time, dual-track or
part-time) no later than 1 May 2021 will receive a study programme
recommendation that only serves as advice. It is highly recommend to
follow the advice, but it does not affect the further enrolment procedure.
3. When applying for the first year of a study programme as of
2 May 2021 through the application deadline of 31 July 2021, the
 applicant is not only obliged to participate in the Study Programme
Check, but it is also a requirement that participation in the Study
Programme Check leads to a positive (with a point of attention) study
programme recommendation. If the applicant receives a negative study
programme recommendation, the enrolment will be rejected.
4. For those who have registered with Rotterdam University of Applied
Sciences for a study programme by 1 May 2021 and decide to convert
their application to another study programme after 1 May 2021,
participation in a Study Programme Check will be mandatory for
enrolment for the study programme in question. The requirement that a
positive (with a point of attention) study programme recommendation is
required does not apply in this case.
5. For applicants who have registered with another university of applied
sciences or another institution of higher education by 1 May 2021 at the
latest and decide to apply to Rotterdam University of Applied Sciences
after 1 May participation in the Study Programme Check will be
mandatory to be eligible for enrolment. The requirement to participate
in a Study Programme Check and obtain a positive study programme
recommendation does not apply here.

1.4.3 Procedural provisions for the Study Programme Check

The mandatory Study Programme Check, as part of the complete enrolment

process, takes place upon the invitation of Rotterdam University of Applied
Sciences and consists of study programme check activities and a study
programme recommendation interview. The study programme check
activities that support the interview may include, for example, filling in the
digital survey, submitting a Career Orientation & Guidance CV (LOB-cv),
composing a portfolio, writing a motivation letter, presenting the most recent
grade list(s), conducting a case study, giving a presentation, attending an
education activity at a location of Rotterdam University of Applied Sciences
and compiling an overview of competencies acquired elsewhere (EVCs).

The rest of the procedure for the Study Programme Check is as follows:
1. Apply via Studielink
After registration via Studielink the applicant will receive
confirmation of registration at Rotterdam University of Applied
Sciences and information on how to log in to the online environment
of Rotterdam University of Applied Sciences.
2. Invitation to attend a study programme recommendation
interview
The applicant will be invited by the study programme. This invitation
states with which reservation system the applicant can register for
the study programme recommendation interview or on which day
and time determined by the study programme the interview will
take place. The invitation also states which study programme check
activities the applicant must prepare for the study programme
recommendation interview.

Provisions:
a. Invitation to a study programme recommendation interview
with application until 1 July 2021
If the applicant is able to independently select the day and time via
the study programme’s reservation system, the interview must occur
within three calendar weeks after the first invitation.
If the applicant is invited with a day and date set by the study
programme, they will only be able to change the day and time once,
if there are valid reasons for doing so, in consultation with the study
 programme. If the applicant does not respond to the invitation
and/or does not appear (no-show) at the scheduled time and/or does
not comply with the determined study programme check activities,
the applicant will be given a second and final opportunity by the
study programme. The reservation period for the second
opportunity will be limited to two calender weeks. In special cases,
management of the institute may decide to offer a third opportunity.
If the applicant does not make use of this second (or possibly third)
invitation within the set term and/or fails again to appear (no-show)
and/or fails again to comply with the determined study programme
check activities, the applicant will be rejected by the Student Service
Center (SSC) for the study programme in question via Studielink. As a
result, the possibility of enrolling in the study programme in question
will be voided.
The applicant may file an objection to this decision with the Advisory
Appeal Board (klacht@hr.nl) within six weeks of the date of rejection
(https://www.hogeschoolrotterdam.nl/hogeschool/publicaties/statuten-
en-reglementen/).
b. Invitation with application on/after 1 July with final deadline 31
July 2021
After registering for a study programme on/after 1 July with a final
registration date of 31 July 2021, the applicant will receive an
invitation for the study programme recommendation interview in
calendar week 32, 33, or 34 (9-27 August 2021), unless the study
programme offers other possibilities outside of the aforementioned
calendar weeks. If the applicant does not make use of the invitation
and/or does not appear (no-show) on the day and at the time
scheduled in calendar week 32, 33 or 34 and/or does not comply
with the determined study programme check activities, the applicant
 of the study programme will receive a second invitation with a date
and time set by the study programme within six business days after
the first invitation. In special cases, management of the institute may
decide to offer a third opportunity.
If the applicant does not make use of this second (or possibly third)
invitation within the set term and/or does not appear again (no-
show) and/or does not comply with the set study programme check
activities, the enrolment request will be rejected by the Student
Service Center for the study programme in question via Studielink.
This means that the applicant can no longer enrol in that same
academic year.
The applicant can file an objection against this decision with the
Advisory Appeal Board (klacht@hr.nl) within six weeks of the date of
rejection (https://www.hogeschoolrotterdam.nl/hogeschool/
publicaties/statuten-en-reglementen/).
c. The study programme recommendation interviews may be
scheduled for any school business day. School business days are
from Monday to Saturday.
3. Study programme check activities for the purpose of the study
programme recommendation interview
To reinforce and substantiate the study programme
recommendation interview, the study programme determines in
advance a (number of) study activity (or activities) and makes these
known to the applicant.
In the invitation to the study programme recommendation interview,
the applicant will be informed of the study programme check
activities required for the study programme recommendation
interview.
a. These study programme check activities may consist of activities that
can be performed independently by the applicant at a location to be
determined by the applicant or at a location of Rotterdam University
of Applied Sciences to be determined by the study programme.
➢ If the study programme check activity consists, for example,
of making a portfolio, writing a motivation letter, Career
Orientation & Guidance CV (LOB-cv) or application letter, the
conditions (terms and conditions) that the writing and/or
submission must meet will be clearly stated in the invitation.
➢ If the applicant is invited to fill in the digital survey, they will
receive the link to this digital survey via the app mijn.hr.nl.
The report that follows from the digital survey will be sent to
the applicant’s student e-mail account immediately after
completion of the survey. Due to the processing time
involved, applicants will be required to have completed the
digital survey at least three school working days before the
study programme recommendation interview.
➢ Applicants must bring the report and/or all of the
documents required for the study programme check activity
(or activities) to the interview. If the applicant does not
comply with the study programme check activity (or
activities), their right to participate in the study programme
recommendation interview will be rescinded.
b. Participation in the study programme check activity (or activities) is
mandatory. Without fully and correctly completing the study
programme check activities, the applicant cannot participate in the
study programme recommendation interview of the study
programme in question.
4. Applying to more than one study programme at Rotterdam
University of Applied Sciences
a. Each study programme at Rotterdam University of Applied Sciences
independently determines the study programme check activity (or
activities) and their content. It may be possible that if the applicant
wants to have a study programme recommendation interview with
more than one study programme, the requirements for the study
programme check activities may differ. This may mean that the
applicant in question will be required to re-do the digital survey, the
motivation letter and the portfolio, etc., because of the different
competencies necessary for the future profession at hand.
b. If an applicant has applied to more than one study programme at
Rotterdam University of Applied Sciences, they will do the Study
Programme Check for the study programme of their first choice. The
applicant will also inform the other study programmes of their
choice.
c. If the applicant still chooses a study programme other than the one
for which they have applied, the applicant can submit the result of
the first Study Programme Check to the contact person for the Study
Programme Check of the study programme in question. The Study
Programme Check contact person checks whether the information is
sufficient to provide a valid study programme recommendation for
the study programme in question. If not, the Study Programme
Check contact person will indicate which study programme check
activities still need to be performed and what the next step will be.

5. Study programme recommendation

The study programme recommendation will be communicated digitally
to the applicant no later than twelve school working days after
 participation in the Study Programme Check. Reference is made to
Article 1.4.2 for either a binding or non-binding study programme
recommendation.

1.4.4 Special groups

1. Applicants with a disability

In the case of an applicant with a disability, this circumstance is
taken into account as far as possible when administering and
assessing the Study Programme Check. The applicant must report
such a circumstance in writing to the study programme’s contact
person, as stated on the invitation, at least twelve school working
days prior to the date of the Study Programme Check.
2. Applicants from government institutions on Bonaire, Sint
Eustatius and Saba, respectively Aruba, Curaçao and Sint
Maarten
These applicants must participate in the Study Programme Check,
but they do not have to be personally present at Rotterdam
University of Applied Sciences for the Study Programme Check and
can participate via an online interview. Identification will be checked
by showing the proof of identity (document) during the online
interview. It will be registered that the identification has been
shown. The identification itself will not be recorded or processed.
3. Applicants with a long commute
In cases where the distance between the residence or lodging and
the place where the study programme check activities take place is
such that applicants residing abroad are seriously inconvenienced,
the study programme is required to make provisions to enable these
applicants to participate in the study programme check activities
 (Article 7.31 clause 2 Higher Education and Research Act) without the
requirement of their physical presence.
Identification will be checked by showing the proof of identity
(document) during the online interview. It will be registered that the
identification has been shown. The identification itself will not be
recorded or processed.

1.4.5 Admissions Board

If an applicant with an application after 1 May 2021 receives a negative

binding study programme recommendation, the applicant may submit an
objection to the Admissions Board within eighteen school working days after
the negative binding study programme recommendation has been received
(klacht@hr.nl).

For further information see Appendix 2 and

https://www.hogeschoolrotterdam.nl/hogeschool/publicaties/statuten-en-
reglementen/.
Article 1.5
Placement in study programmes with a
numerus fixus or with additional
requirements

1.5.1 Study programmes with a numerus fixus

Educational institutions are fully responsible for selecting and assigning

places to students in study programmes with numerus fixus. The educational
institution itself is therefore responsible for setting up and conducting the
selection and ranking process. A bachelor programme can only become a
numerus fixus programme with the approval of the Executive Board.

The following applies to study programmes with a numerus fixus:

1. Registration is possible until 15 January 2021. Registration takes
place via Studielink.
2. The applicant can only register for a maximum of two Bachelor
programmes with numerus fixus, with the exception of the
Physiotherapy and Midwifery study programmes. For these
numerus fixus study programmes, applicants may only apply to one
Physiotherapy study programme or for one Midwifery study
programme in the country.
3. The applicant must participate in the entire selection procedure. A
ranking number cannot be awarded otherwise;
4. The Study Programme Check, as described in Article 1.4, does not
apply;
5. If the applicant for the Midwifery study programme does not meet
the additional requirement, the applicant is rejected and further
excluded from participation in the second selection round and does
 not receive a ranking number;
6. In cases where the distance between the residence or lodging and
the place where the selection procedure takes place is such that
applicants residing abroad are seriously inconvenienced, the study
programme is required to make provisions so that these applicants
may still take part in the selection procedure (Article 7.31 clause 2
Higher Education and Research Act), without the requirement of
their physical presence.
7. If an applicant does not participate fully and/or sufficiently in the
selection programme required by the study programme, the
applicant will receive an NP (non-participation);
8. If following a second invitation the applicant also does not fully
and/or sufficiently participate in the mandatory selection procedure
required by the study programme, the applicant will receive a
second NP (non-participation) and the Student Service Center (SSC)
will reject the application for the study programme in question in
Studielink;
9. If the institute has determined that the selection procedure consists
of several rounds, applicants who fail to pass the final round will
receive a ranking number;
10. Each selection round consists of a minimum of two selection criteria;
11. The dates of the so-called ‘selection days’ are posted in advance by
the study programme on Hint and/or www.hr.nl;
12. The selection criteria and procedure are listed by the relevant study
programme on Hint and/or www.hr.nl;
13. The results of the selection affect the ranking;
14. On 15 April 2021, the registrant will be informed via Studielink of
their ranking number (placement number);
15. immediately after 15 April 2021, the applicant will be informed by
 the study programme of their ranking number and the reasons for
the ranking (the ranking number and proof of admission);
16. The applicant must accept the offer in Studielink within two weeks. If
the applicant does not accept the offer in Studielink by the final
deadline, the place will no longer be available;
17. A place may be offered via Studielink until 15 August 2021;
18. By 31 August 2021 at the latest, all other enrolment conditions for
Rotterdam University of Applied Sciences must be completed;
19. Students wishing to enrol for a higher year of a Bachelor
programme for which a numerus fixus applies may have their
enrolment refused if they have not previously been enrolled for this
Bachelor. In this situation, Rotterdam University of Applied Sciences
may refuse enrolment on the basis of a shortage of education
capacity in the main phase.

An applicant may file an objection against the decision of the ranking number
and proof of admission with the Advisory Appeal Board
(https://www.hogeschoolrotterdam.nl/hogeschool/publicaties/statuten-en-
reglementen/).
For the 2021 - 2022 academic year, Rotterdam University of Applied Sciences
has the following bachelor programmes with numerus fixus:
1.5.2 Study programmes with additional requirements

Certain study programmes impose additional requirements for the

applicant’s knowledge, skills or characteristics (Articles 7.26 and 7.26a Higher
Education and Research Act).
1. Willem de Kooning Academy (art study programmes) and Rotterdam
Academy (associate degree programmes) have their own admission
regulations for art study programmes and teacher study programmes in
the field of art (Article 7.26 a Higher Education and Research Act). The
applicant must demonstrate sufficient artistic talent:
➢ Visual ability, working from observation and imagination.
➢ A feeling for colour, shape and materials.
➢ Originality and wilfulness.
2. Specific admission requirements are also in place for the following study
programmes:
➢ Creative Media and Game Technologies:
o sufficient creative talent,
o independent work attitude,
o affinity with technology.
➢ Health Care Management (associate degree programme):
o knowledge or skills in the field of health care.
➢ Maritime Officer:
o medical certificate to exercise the profession.
➢ Midwifery:
o aptitude and suitability to exercise the profession,
o required social-communicative and reflective skills,
o professional thinking to develop the required level of
responsibility for risk assessment in Midwifery.
3. The Study Programme Check is not mandatory for the applicants
referred to in this article (see Article 1.4). However, certain study
 programmes with specific admission procedures do offer an optional
Study Programme Check. Applicants are strongly recommended to take
part in this optional Study Programme Check.

For courses with additional requirements, the deadline for registration is 31

July 2021, the same as for regular study programmes. Midwifery is the only
study programme with additional requirements and a deadline of 15 January
2021 due to the restricted student numbers (see Article 1.5.1). In addition, all
enrolment requirements must be completed as of 31 August 2021.
Article 1.6
Enrolment after a negative binding study
recommendation (BSA) with binding rejection
(internal and external) and switching study
programmes

1.6.1 Negative binding study recommendation at Rotterdam

University of Applied Sciences (BSR internal)

A student from Rotterdam University of Applied Sciences who has received a

negative binding study recommendation (negative BSR) can no longer be
enrolled in the same study programme as a student or external student. This
rule applies to full-time, part time and dual-track education. The student may
also no longer enrol as a student or external student for full-time, part-time
or dual track in bachelor programmes that share the same first-year phase.

After at least one year, the student may submit a one-time request to the
management of the institute of the study programme in question to be re-
admitted to the same study programme. In this request, the student must
demonstrate that they will be able to follow the study programme
successfully (Article 7.8b paragraph 5 Higher Education and Research Act).

Students who wish to enrol in a different study programme as of the new

academic year (Article 7.31a paragraph 5, Higher Education and Research
Act) other than the one for which they were rejected, must register for this in
accordance with the applicable enrolment procedure for Rotterdam
University of Applied Sciences and must participate in the Study Programme
Check, as described in Article 1.4. The requirement to participate in a Study
Programme Check and obtain a positive result for registrations submitted
after 1 May does not apply.

In case of a planning-neutral conversion or after a name change of an

existing study programme, a previously issued negative binding study
37
recommendation will continue to apply to that ‘old’ study programme and
the binding rejection (NBSR) will also apply to the ‘new’ study programme.

Registration for another study programme is possible via Studielink until 31

July 2021. Between 1 August and 31 August 2021 at the latest, applicants can
register via the application procedure of the Student Service Center. In
addition, all enrolment requirements must be completed as of 31 August
2021. The student with a negative binding study recommendation from
Rotterdam University of Applied Sciences may enrol for the same study
programme at another university of applied sciences.

1.6.2 Negative binding study recommendation at a university

of applied sciences or a university (BSR external) other
than Rotterdam University of Applied Sciences

If a student has received a negative binding study recommendation (BSR

external) from another university or college, they can start again at
Rotterdam University of Applied Sciences. The student must register via
Studielink no later than 31 July 2021 and also complete the Study
Programme Check as described in Article 1.4 of these regulations as part of
their admission.

Between 1 August and 31 August 2021 at the latest, applications are

submitted via the application procedure of the Student Service Center. In
addition, all enrolment requirements must be completed as of 31 August
2021.

The applicant is responsible for providing proof of the Binding Study

Recommendation issued elsewhere to Rotterdam University of Applied
Sciences within the specified period (Article 7.31d paragraph 3 Higher
Education and Research Act).
When registering for the first time after 1 May and no later than 31 July 2021,
this group of applicants is not required to participate in the Study
Programme Check that leads to a positive (with a point of attention) study
programme recommendation.

1.6.3 Switching study programmes

Switching during the course of an academic year is possible if:

a. the student who is enrolled in a study programme at Rotterdam
University of Applied Sciences in that academic year wishes to change
study programmes or type of education (transfer/switch). The
management of the institute of the study programme in question must
grant permission for this. Requests to transfer/switch can be submitted
to Student Service Center until June 1 of the academic year in question.
An approved transfer request will be effective as of the first day of the
month following the receipt of the transfer request. Exceptions to this
are approved transfer requests received in the month of September: in
this case the transfer will take effect as of 1 September. The start of
enrolment for the new study programme coincides with the date of
unenrolment for the old study programme;
b. a student who is enrolled in a study programme at another institution of
higher education for that academic year and wishes to transfer to a
study programme at Rotterdam University of Applied Sciences. The
management of the institute of the study programme in question must
grant permission for this. Requests to transfer from another educational
institution may be submitted to the Student Service Center until 1
October of the academic year in question.
Article 1.7
Enrolment of external students for minors at
Rotterdam University of Applied Sciences

Students following a study programme at another Dutch university of

applied sciences or university may enrol for a minor at Rotterdam University
of Applied Sciences. The procedure is as follows:
1. applications are sent via Kies op Maat (www.kiesopmaat.nl);
2. applications are handed over to Student Service Center:
a. the original learning agreement is signed in triplicate by the
student’s own Exam Board, by the Exam Board of the school that
offers the minor of Rotterdam University of Applied Sciences and by
the student themselves.
b. the original Certificate of Paid Tuition fee from the partner institution
is presented to exempt the student from paying tuition fees;
3. in addition, the student complies with the requirements set by the minor
for admission in order to successfully follow the minor. These are listed
on www.kiesopmaat.nl.

The external minor student is only entitled to participate in the education

and assessments associated with the minor for which the student is enrolled.

Article 1.8
Re-enrolment

The following rules apply to everyone who is enrolled as a student at

Rotterdam University of Applied Sciences during an academic year and
wishes to continue their enrolment (study programme, including the type of
education) in the immediately following (new) academic year (also referred to
as ‘re-enrolment’):
a. the student will submit a re-enrolment request via Studielink. The
application for re-enrolment must be submitted via Studielink no
 later than 31 August 2021;
b. the student will receive a notification about the payment of the
tuition fee via Studielink;
c. the student pays the tuition fees through a digital authorisation in
Studielink (confirmed by student, their parents/guardians or a third
party), a guarantee statement from the employer or proof of paid
tuition fee;
d. the student will always remain personally liable for payment of the
tuition fee, even in the event that a guarantee declaration has been
issued by the employer;
e. if debts arise within the Rotterdam University of Applied Sciences,
the policy is that these debts must be paid within the academic year.
The student cannot be enrolled for the new academic year if the
outstanding debt has not been paid;
f. the student is enrolled after the owed tuition fee has been paid in
full (directly or via an authorisation) or a proof of payment of tuition
fees from another institution of higher education has been
submitted, whereby tuition fees must have been paid by 31 August
2021 at the latest;
g. Rotterdam University of Applied Sciences reports the enrolment to
Directorate DUO, Ministry of Education, Culture, and Science in
Groningen;
h. the student receives a digital confirmation of re-enrolment via
Studielink.
Article 1.9
Termination of enrolment

General provisions on termination of enrolment

Enrolment ends automatically at the end of the academic year on 31 August.
Enrolment may be terminated prematurely during the academic year at the
request of the student and on the initiative of and by the Executive Board. In
both cases, enrolment shall be terminated as of the first day of the following
month.

If enrolment is terminated prematurely, a check will be conducted in

accordance with legislation to determine if the student is eligible for a partial
refund of the tuition fee. If this is the case and there are no outstanding
claims, a refund will be issued.

Premature termination of the enrolment at the request of the student

During the academic year, students may submit a request to terminate their
enrolment prematurely, hereinafter referred to as ‘unenrolment’. Retroactive
unenrolment is not possible. Unenrolment takes place as of the first of the
month following the month in which the student submitted a request for
premature unenrolment via Studielink. Requests submitted in June, July and
August will be effective as of 31 August. The student can indicate in
Studielink that unenrolment will take place at a later time. The SSC informs
the student and DUO about the termination of enrolment. In the event of
death, enrolment is terminated on the date of death (received via BRP).
Reimbursement takes place on the first of the month after death.

Premature termination of enrolment by the Executive Board

a. Upon graduation, enrolment will be terminated as of the first day of the
month following the month in which the degree was awarded, unless the
student indicates to the Student Service Center that they prefer to
terminate enrolment at the end of the academic year. Requests
submitted in June, July and August will be effective as of 31 August.
b. In special cases, the Executive Board, upon the advice of the Exam Board,
the deans and/or the management of the institute and after careful
consideration of the interests involved, may terminate a student’s
enrolment in a study programme, or may refuse it, if the student’s
conduct or statements demonstrate unsuitability for the exercise of one
or more of the professions for which the study programme prepares its
students, or for the practical preparation for professional practice
(Article 7.42a, paragraph 1 Higher Education and Research Act). The
Executive Board will give the student the opportunity to present their
case. The reasoned decision shall be announced in writing.
c. If a student or external student has committed serious fraud, the
Executive Board can, on the recommendation of the Exam Board,
permanently terminate the enrolment of the individual in question for
the study programme (Article 7.12b(2) of the Higher Education and
Research Act), once the Exam Board has given the individual in question
the opportunity to present their case.
d. The SSC shall inform both the person concerned and Directorate DUO,
Ministry of Education, Culture, and Science of the termination of
enrolment.

Article 1.10
Other provisions in the enrolment process

Enrolment is only possible if the applicant, student or external student

(Article 7.32 paragraph 5 Higher Education and Research Act):
1.
a. has Dutch nationality or is treated as a Dutch citizen by virtue of a
statutory provision;
b. is a foreign national and younger than eighteen years of age on the
first day of commencement of the study programme for which first-
time enrolment is sought;
c. a foreign national who is eighteen years of age or older on the first
 day of commencement of the study programme for which first-time
enrolment is sought and who is a lawful resident in the Netherlands
on that day according to Article 8 of the Aliens Act 2000;
d. is a foreign national and resides outside of the Netherlands on the
first day of commencement of the study programme for which first-
time enrolment is sought;
e. is a foreign national,who no longer meets one of the conditions set
out under 2, 3 or 4 and has previously been enrolled in a study
programme at an institution in accordance with one of those
components, which study programme is still being followed and has
not yet been completed.
2. An applicant must submit a request for enrolment via Studielink by 31
July 2021 at the latest. For the special categories, for which the 31 July
2021 application deadline does not automatically apply, reference is
made to the relevant provisions in Articles 1.5 and 1.6.
3. All enrolment requirements must be met by 31 August 2021 at the latest,
unless the student is exempt from paying tuition fees due to a
board/committee position.
4. If the applicant wishes to change the variant of the study programme for
which they applied in August, with the approval of the study programme
for which they applied, or wishes to change the enrolment form (full-
time, part-time, dual) of that study programme (and this is no longer
possible via Studielink), they must submit an online request to the
Student Service Center.
5. In addition to the enrolment conditions, applicants from outside the
European Economic Area must have a study visa.
6. If the part-time study programme (Article 7.27 Higher Education and
Research Act) requires ‘the performance of relevant work’ as a
requirement for enrolment, the Student Handbook for the coming
academic year will state which requirements the work must meet, which
units of study the work comprises and the size of the study load.
If it is possible to be exempted from the obligation to perform relevant
work by performing alternative tasks, the Student Handbook of the
 study programme in question must state under which conditions this is
possible.
Please note that the Student Handbook for the coming academic year,
which is referred to in these regulations, will only be ready in August. For
the correct information, we recommend contacting the coordinator of
the part-time study programme in question.
7. Enrolment during the academic year is possible in three situations:
a. the study programme has a regular intake in February;
b. the student who is enrolled in a study programme of study at
Rotterdam University of Applied Sciences in that academic year
wishes to change programmes or type of education
(transfer/switching). See Article 1.6.3;
c. students who are enrolled in a study programme at another
institution of higher education for that academic year and wish to
transfer to a study programme at Rotterdam University of Applied
Sciences (see article 1.6.3).
8. The applicant will receive a confirmation of enrolment from Directorate
DUO, Ministry of Education, Culture, and Science via Studielink. Upon
first-time enrolment, the applicant will receive a student ID card from
Rotterdam University of Applied Sciences.
9. Enrolment as an external student will only be possible if the Executive
Board believes that the nature or importance of the education does not
oppose this. For more information see
https://hint.hr.nl/nl/HR/Studie/Studenten-Service-
Center/Aanmelding/Algemeen/
10. In the case of part-time study programmes for Education in Primary
Schools (age 4 - 12), only the applicant who
a. meets the conditions for enrolment in the primary school teacher
training programme by 1 February will be enrolled;
b. has been awarded a Bachelor degree in higher vocational or
university education, and
c. in view of a statement to this effect by the Exam Board, is eligible for
exemptions as a result of which the study programme can be
 completed in two years.
For the purposes of subsection 9a, those who are entitled to use one of
the titles mentioned in Article 7.20, subsections 1 and 2 of the Higher
Education and Research Act, shall be considered equal to those who
have been awarded a bachelor degree.
Article 2
Tuition fees and examination fees
Article 2.1
General provisions for tuition fees and
examination fees

There is a distinction between statutory tuition fees and institutional tuition

fees. The government determines the amount of the statutory tuition fee
each year. The amount of the institutional tuition fees is determined annually
by the Executive Board of Rotterdam University of Applied Sciences in
accordance with Article 7.46 of the Higher Education and Research Act.

The following general provisions apply to tuition fees and examination fees:
1. a student must pay statutory tuition fees or institutional tuition fees at
the university of applied sciences for each academic year that the
student is enrolled in a study programme by the Executive Board. The
student will be able to pay the tuition fees in instalments, in accordance
with a payment schedule to be decided on by Rotterdam University of
Applied Sciences. The maximum amount of administration costs that
can be charged for this is determined by law;
2. an external student must pay tuition fees for each academic year that
they are enrolled by the Executive Board in a study programme at the
university of applied sciences. The Executive Board will establish the
level of examination fees to be paid. The examination fee must always
be paid immediately and in full;
3. the amount of the statutory tuition fees and the institutional tuition and
examination fees to be determined by the Executive Board will be
announced annually before 1 April to the applicant via
www.hogeschoolrotterdam.nl. Subject to mandatory regulations, which
shall be determined and published by the government after that date;
4. the amount of the full statutory tuition fee is determined by a general
government order (Article 7.45 Higher Education and Research Act). The
amount of the partial statutory tuition fee shall be determined by the
Executive Board;
5. a student who meets the conditions referred to above and who is
enrolled in a full-time study programme does not have to pay tuition
fees in the case of exemption of payment of tuition fees due to a
board/commitee position, as referred to in Article 7.47a Higher
Education and Research Act. The conditions and requirements for this
are included in the Implementation Regulations for the Profiling Fund of
Rotterdam University of Applied Sciences
(https://hint.hr.nl/nl/HR/Studie/hulp-bij-studie/mijn-personal-situatie/ik-
heb-geldvragen/Profileringsfonds/)
6. the student will receive a notification about the payment of the tuition
fee via Studielink;
a. the student pays the tuition fees by means of a digital authorisation
in Studielink (by the student, their parents/guardians or a third
party), a guarantee statement from the employer or a proof of paid
tuition fees from another educational institution;
b. the student will always remain personally liable for payment of the
tuition fee, even in the event that a guarantee declaration has been
issued by the employer;
c. enrolment will only be effected after proof has been submitted that
the tuition or examination fees have been paid within the set term.
The same applies for a second enrolment. Enrolment is not subject
to any other financial contribution;
d. if debts arise within the Rotterdam University of Applied Sciences,
the policy is that these debts must be paid within the current
academic year. Students cannot be (re-)enrolled if an outstanding
debt has not been paid.
Article 2.2
Statutory tuition fee

Not everyone is eligible for the statutory tuition fee; conditions apply for
these. If all of the following requirements are met, the student is eligible for
the statutory tuition fee.

1. The student meets the nationality requirement

This means that the student has the nationality of a country that is
part of the European Economic Area (EEA), or of Surinam or
Switzerland, or resides in the Netherlands because the student is a
first-degree family member of a EU citizen residing in the
Netherlands, or has a residence permit that entitles the student to a
study grant.
2. The student has not previously obtained a degree
This means that no associate degree, bachelor or master degree has
been obtained at the beginning of the academic year of the
associate degree programme, and no bachelor degree has been
obtained at the beginning of the academic year of the bachelor
programme.
3. The student has not previously obtained a Bachelor degree
For enrolment in a bachelor programme, the additional condition
applies that, according to the basic education registry, the student
has not previously obtained a Bachelor degree at a funded
institution in connection with the initial education since 1 September
1991, as referred to in Article 7.10a Higher Education and Research
Act.

Exemptions
In addition to the above conditions, the statutory tuition fee applies
if the student:
1. enrols in an associate degree programme within healthcare/education
 and has not yet obtained an associate degree, bachelor or master
degree within healthcare/education;
2. enrols in a bachelor programme in health care/education and has not
yet obtained a bachelor programme in health care/education;
3. after obtaining the first degree, wants to complete the second study
programme, which started in parallel with the first study;
4. has a UAF status.

If the above conditions are not met, the institutional tuition fee will apply
upon enrolment. It is possible that the conditions are no longer met during
the academic year. The student will then owe the institutional tuition fee for
the next academic year.

Halving of the tuition fee

A student is eligible for the halving of statutory tuition fees for the 2021-2022
academic year if the student is starting an associate degree or bachelor
programme at a publicly funded institution of higher education for the first
time. If the student is eligible for a halving of tuition fees in the 2020-2021
academic year and is enrolled in a programme in the Education sector on 1
September 2021, the halving of tuition fees will also apply to the 2021-2022
academic year.

Article 2.3
Institutional tuition fee
1. A student who enrols in a study programme must pay the institutional
tuition fees as determined by the Executive Board, which are at least
equal to the statutory tuition fees, if they do not meet the conditions
referred to in Article 7.45 Higher Education and Research Act.
2. The Executive Board may set different institutional tuition fees for each
study programme or group of study programmes or for each group or
groups of students.
3. If, during an academic year, the student, as referred to in the first
paragraph, still meets the conditions referred to in the first paragraph of
 Article 2.2, first paragraph of these regulations or Article 7.45 second
paragraph of the Higher Education and Research Act:
a. the student shall, at their request, be required to pay the statutory
tuition fee for the remaining part of the academic year;
b. the Executive Board shall reimburse the student for the institutional
tuition fee already paid for the remainder of the academic year.

Article 2.4
Reduction and exemption of tuition fees
1. If a student, as referred to in Article 2.2, is enrolled in a programme at an
institution and wishes to enrol for a second time at the same or another
funded institution, with the exception of the Open University, the
student will be exempt from paying tuition fees for the second
enrolment after submitting a Certificate of Paid Tuition from the other
educational institution, unless the amount paid or payable for the first
enrolment is lower than the statutory tuition fees. In that case, the
student must pay the difference.
2. Anyone who is required to pay school fees or course fees in order to
attend publicly funded education under the Tuition and Course Fees Act
(Les- en cursusgeldwet) and who wishes to enrol instead or in addition in
the same study year and is required to pay statutory tuition fees for this,
shall be required to pay tuition fees equal to the difference between the
contribution already paid and the higher tuition fees referred to for the
enrolment for a study programme provided by a funded institution, with
the exception of the Open University. If the owed tuition fees are lower
than the amount already paid, the student will be exempted from paying
tuition fees.
3. A student shall only be required to pay part of the statutory tuition fee
owed by them if the student enrols during the academic year. In that
case, the amount due will be proportional to the number of months
remaining in the academic year.
Article 3
Regulations for legal protection
Article 3.1
Complaints and Disputes Office (bkg)

An applicant/student has the right to submit a complaint or dispute (appeal

or objection) to the Complaints & Disputes Office. A complaint or dispute can
be filed via the web form on Hint. The applicant/student is expected to first
report a complaint to their own school in order to reach a joint solution
before submitting a complaint via the Complaints & Disputes Office.
If a complaint or dispute is received by the Complaints & Disputes Office, the
Complaints & Disputes Office will send a confirmation of receipt to the
person filing the complaint or dispute and notify to whom or to which
committee the complaint or dispute has been forwarded for settlement.

An applicant who is rejected for a study programme can file an appeal

against that decision.

The interested party may file an objection against a decision taken, based on
these regulations, with the Complaints & Disputes Office within six weeks of
the decision taken by or on behalf of the Executive Board. This period will
start on the day after the decision has been announced to the student. More
information about complaints, appeals or objections can be found at
https://www.hogeschoolrotterdam.nl/hogeschool/publicaties/statuten-en-
reglementen/)
Article 3.2
Additional procedures by the institutional
board

Anyone who encounters discrimination, intimidation, harassment,

aggression or violence (undesirable behaviour) can turn to a confidential
counsellor or submit a complaint to this complaints committee. A complaint
can be filed up to three years after the date on which the incident in question
took place. For more information, see the appendix on Complaints
Procedure for Undesirable Behaviour in the Student Handbook.
Appendices

53
Appendix 1
Transfer from associate degree-programme
to bachelor programme
* = will be determined
individually
Appendix 2
Regulations for the Admissions Board
according to Article 1.4.5 Regulations for the
enrolment process

ARTICLE 1
Admissions Board
The Admissions Board consists of three members per session; two
permanent members with mainly legal knowledge and one expert with
content knowledge of the study programme in question. The permanent
members, four in total, are appointed annually by the Executive Board. The
expert shall be appointed for each session by the management of the
institute, to which the study programme in question belongs. The
Committee will appoint a Chair from amongst its members.

ARTICLE 2
Objection
An applicant who is not admitted to a study programme can file an
objection. This objection must be submitted within eighteen school
working days after the negative binding study programme
recommendation has been received. The objection shall be submitted
digitally, stating the grounds.

ARTICLE 3
Consideration of the objection
The Admissions Board forms an opinion based on the grounds for the
study programme recommendation and its own observation from the
interview with the applicant and assesses the study programme
recommendation against the pre-determined criteria of the study
programme. The Board may ask the request originator to explain (whether
verbally or in writing) the study programme recommendation that was
issued to them. The Chair of the Board will decide on the time and place of
the interview. The interview will take place with due observance of the
period of time set out in Article 5. If the person who has filed the objection
states the reason why they are unable to appear at the time determined by
the Board, a new interview shall be scheduled. The time limit within which
a decision must be made in accordance with Article 5. If this is no longer
applicable, the committee shall determine a time frame. The person who is
filing the objection may be assisted in the interview by a confidential
adviser.

ARTICLE 4
Decision-making
The Admissions Board will only decide by majority vote.
The voting ratio will not be revealed. The Chair shall be responsible for the
manner in which the objection is addressed and signs the decision.
The Admissions Board may be supported by an official secretary. The chair
may delegate tasks to the secretary.

ARTICLE 5
Decision
The Admissions Board will reach a decision on the study programme
recommendation previously issued to the applicant. The decision of the
Admissions Board will contain the assessment of founded or unfounded
and will be made available to the applicant with a copy to the School and
the Student Service Center within fourteen days after the objection has
been filed.
In the event of a founded decision, the school will adjust the study
recommendation on the basis of the Board’s decision.
In case of a declaration of unfounded, the reasons for this will be provided
with the statement that an appeal may be filed with the Advisory Appeal
Board (see appendix 3).

These regulations came into effect on 1 February 2015 and may be cited as
the Regulations of the Admissions Board.
Appendix 3
Regulations for the examinations of the 21+
Admissions Exam, NT2 Exam and the
Deficiencies Exam.

ARTICLE 1
General information
1. General
Applicants will be able to take part in education (courses) and
assessments once a year. When participating in the assessment,
the applicant must complete all assessments, unless otherwise
determined by the Exam Committee for the 21+ Admissions Exam,
NT2 Exam and the Deficiencies Exam.
2. Application for exemption ‘before enrolment’
a. An applicant who, on the basis of partial HAVO or VWO certificates,
thinks they are eligible for one or more exemptions, should submit
a request to the Committee for the 21+ Admissions Exam, NT2
Exam and the Deficiencies Exam. This request must be
accompanied by an authenticated photocopy of the partial
certificate(s) obtained.
b. Other certificates than those named in clause 2 sub a will be
assessed on a case-by-case basis.
c. The applicant cannot apply for an exemption in case of an
unsatisfactory mark (lower than 5.5) and/or on the basis of a 21+
Admissions Exam obtained elsewhere.
d. The exemption will only take effect from the moment the applicant
has received proof from the Committee for the 21+ Admissions
Exam, NT2 Exam and the Deficiencies Exam.
e. Information about the deadline for applying for an exemption and
the procedure can be found in Hint.
3. Studying with a disability
If necessary and wherever possible, the Committee offers
 applicants with a disability the opportunity to take the
assessments in a manner appropriate to their disability. To apply
for a special provision, the applicant must be able to submit proof
of the disability at least twelve school working days before the
assessment date.

ARTICLE 2
General information about the 21+ Admissions Exam,
the NT2 Exam and Deficiencies Exam
1. Definition of the term ‘assessment’ or ‘testing’
The term ‘assessment’ covers: the 21+ Admissions Exam, the NT2 Exam
and the Deficiencies Exam. The examinations consist of examination
subjects. An exam subject consists of one or more tests.
2. Linked assessment times
The first and second assessment times (resit) will be linked. This means
that a resit date is set at the first assessment.
3. Proof of identity
a. The applicant who participates in an assessment must show the
invigilator a valid ID when registering in the room.
b. Accepted forms of identification are: an identity card, passport,
driving licence or residence permit.
c. If an applicant is unable to identify themselves, they will be
excluded from participation in the assessment. See Article 2(6) for
more information.
5. Rescheduling
Rescheduling of assessments is not possible once the date has been
selected. Resit opportunities are the only opportunities offered in this
regard.
6. Absence
The applicant who is absent at the first assessment moment has the
right to use the resit as the only assessment moment.
7. Cancelling participation in an assessment
If participation in an assessment is cancelled, the payment will not be
 reimbursed unless cancellation takes place within the legal
reconsideration period of fourteen days.

2.1 Written and digital assessments

1. Digital testing
a. The same rules apply to digital assessments as for written
assessments.
b. If other rules apply, instructions will be given prior to the
assessment.
2. Start and end time
Assessments start and end at the time indicated on the assessment
schedule.
3. Before the start of the assessment
Applicants:
a. must be present 10 minutes before the assessment starts;
b. shall take a seat at a table, except if they are allocated a place,
hang up their coats over the back of their chairs, turn off their
mobile phones and all other communication devices prior to the
assessment, place these in their bags and place their bags in front
of their tables;
c. sign the attendance list at the request of the invigilator (before or
after the assessment);
d. shall place writing utensils on their tables. The following are
permitted: a pen, pencil and an eraser;
e. places any other permitted aids stated on the cover sheet on the
table;
f. apart from the items stated in points d and e, shall only be
permitted to use the materials issued by the invigilator during the
assessment.
4. Start of the assessment
Applicants:
a. will not be permitted entry after the assessment has started;
 b. immediately after the assessment has been handed out, the
applicant will write their name and student number on the answer
sheet and the scrap papers (in the case of digital assessments:
the applicant uses their own student number to login);
c. checks whether they are at the right assessment;
d. check whether the assessment is complete;
e. will maintain absolute silence during the assessment;
f. shall avoid giving the impression of wanting to look at the work of
a fellow applicant through their behaviour and posture;
g. should avoid a situation in which other applicants are able to see
their work;
h. shall observe the instructions of the invigilator at all times.
5. During the assessment
During the assessment:
a. may not use any aids of other applicants;
b. the invigilator will indicate when applicants are permitted to leave.
Applicants will only be able to leave an assessment 30 minutes
after the assessment has started. Any applicants who wish to leave
will make this known by raising their hands. The invigilator will
collect the assessment work from the tables of the individual
applicants. Once this has been done for all applicants wishing to
leave, the invigilator shall give these applicants permission to leave
the room.
c. applicants may go to the toilet after the first thirty minutes after
the start of the assessment;
e. consumptions (food) are not allowed. Applicants are permitted to
drink water during testing, provided this is drunk from a
transparent bottle or another type of packaging that can be
checked for fraud. Food and drinks are not permitted in rooms
where digital testing is given.
6. End of the testing
a. The invigilator will indicate when the final 10 minutes have started.
 Applicants will only leave the room at the end of the assessment
time, when given the signal to do so by the invigilator.
b. Applicants who are still working on the assessment up to the end
of the assessment time will put away their writing materials at a
sign from the invigilator and will remain seated until the invigilator
has collected their assessment work.
c. Applicants shall hand in the exercise(s) and scrap paper to the
invigilator together with their answers.

2.2 Obligations relating to the completed assessment

1. In the event that the answers that were handed in are lost after they
were recorded by the invigilator and before being graded, the
applicant will be given the opportunity to resit the assessment in
question in the next set assessment period.
2. If the computations are lost after a score has been awarded by the
examiner, the established result will count as the final result.

2.3 Definition of fraud and plagiarism

1. Fraud and plagiarism are understood to refer to an act committed by
an applicant, or an applicant’s failure to act, as a result of which an
accurate assessment of the applicant’s knowledge, insight and skills
are either partly or completely impossible.
2. The following cases at the least will be deemed as fraud:
a. if it is established during or after an assessment that the applicant
has not handed in the computations they made;
b. when, during or after an assessment, it is found that the applicant
is using or has used aids (programmable calculator, mobile
phone, smartwatch, books, syllabi, notes, etc.), which use were
not expressly permitted;
c. when it is observed, during or after an assessment, that the
participant looks or has looked at the work produced by another
participant or participants;
d. when it is observed, during or after an assessment, that an
 applicant has given another applicant cause or the opportunity to
look at their work;
e. when it is observed, during or after an assessment, that the
applicant gives or has given information to other applicants about
the content and answers to the assessment during the
assessment;
f. when it is found during or after an assessment that the applicant
has provided incorrect or fraudulent information about their
identity during the assessment;
g. if it appears that the applicant was in possession of the questions
or assignments for the assessment in question before the actual
date or time on which the assessment would take place;
3. Plagiarism will be understood to include the following at the very least:
a. the use or copying of other people’s texts, data or ideas without
full and correct reference of the source;
b. Presenting the structure or central thinking contained in sources
produced by third parties as your own work thoughts, even if a
reference to other authors has been included;
c. Paraphrasing (passages from) the content of texts produced by
others, without sufficiently acknowledging the source in question;
d. Reproducing figures and illustrations without stating the source
from which they have been obtained;
e. Submitting text that has previously been submitted for
assignments in other study programme components, or that is
similar to such texts;
f. copying work from other applicants and presenting it as their own
work.

2.4 Fraud in assessments

1. If an applicant commits fraud, the Committee for the 21+
Admissions Exam, NT2 Exam and the Deficiencies Exam (the
committee) may remove the right of the party concerned to take
one or more assessments designated by the Committee, for a
 period of no more than one year to be determined by the
committee. In the event of serious fraud, the Executive Board shall
be able to permanently refuse the enrolment of the individual in
question for the study programme on the recommendation of the
committee.
2. A measure as referred to in paragraph 1 shall only be imposed by
the committee after the person accused of fraud has been given
the opportunity to be heard. When doing so, the offender will be
able to arrange representation by a confidential counsellor or an
authorised representative.
3. A decision by the committee to impose a measure as referred to in
the previous subsections shall be a reasoned decision. The
committee will notify the offender of the decision digitally, within
twelve school working days of the day on which the decision was
taken.
4. The applicant in question has the right to file an appeal against
one of the aforementioned decisions of the committee with the
Board of Appeal for the examinations
(https://www.hogeschoolrotterdam.nl/hogeschool/publicaties/statuten-
en-reglementen/)

2.5 Official report

1. In the event that at any point during the assessment, an applicant
commits an irregularity, the invigilator shall be entitled to interrupt
that assessment of that applicant, collect their work and deny the
applicant any further access to the room in which the assessment is
being held.
2. Once an assessment has ended, the invigilators must sign the written
record sheet included with each assessment and will also state any
relevant observations on the same form.
3. If fraud or plagiarism is detected, the invigilator shall inform the
committee in writing.
2.6 Sanctions in case of detected fraud and plagiarism
1. In the case of fraud/plagiarism, the committee is authorised to impose
sanctions as referred to in Article 7.12b Higher Education and Research
Act, or - in the case of serious fraud - to advise the Executive Board to
refuse the enrolment of the person concerned.

2. Depending on the seriousness of the fraud/plagiarism committed

(including recidivism), the chair of the committee imposes sanctions on
the applicant. This may vary from a reprimand to exclusion from all
assessments for a maximum of one year.

2.7 Committee for the 21+ Admissions Exam, the NT2 Exam and
Deficiencies Exam (CTO)
If the applicant is of the opinion that a decision or instruction given is
incorrect and detrimental to them, the applicant should contact the CTO
(Commissietoelatingsonderzoek@hr.nl). Requests must be submitted within
twelve school working days from the date of the decision made or
instruction given.

2.8 Hardship clause

All matters relating to rules on administering assessments that do not
feature in these regulations will be at the discretion of the committee.

ARTICLE 3
Rules on resits and passing
1. Result
The result of an assessment will be announced digitally within
eighteen schoolwork days after the assessment has been
administered.
In the event of unforeseen circumstances, the Committee for the
21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam
may deviate from this deadline.
2. Resits
The applicant is entitled to a maximum of one resit per
assessment, unless otherwise determined by the Committee for
the 21+ Admissions Exam, the NT2 Exam and the Deficiencies
Exam. The opportunity to do a resit will only be offered if the
result attained is not satisfactory. If an applicant does a resit, the
highest mark attained will apply.
3. Rules on passing
General
The programme may impose a number of additional requirements
for a number of programmes. These are indicated in the
information guide for the 2021-2022 21+ Admissions Exam, the
NT2 Exam and the Deficiencies Exam of the Language and
Admission Department.
21+ Admissions Exam
The applicant first takes the Dutch reading examination and must
obtain at least a 5.5 before taking the other examination subjects.
The applicant who is going to follow an English-language study
programme must first take the English reading examination and
obtain at least a 5.5 before taking the other examination subjects.
All other examination subjects must also earn at least a 5.5.
Deficiencies Exam
Applicants who are required to take the Deficiencies Exam must
receive a minimum score of 5.5 for the assessment(s).
The NT2 Exam
The applicant who has to take the NT2 Exam must first obtain at
least a 5.5 for the phase 1 assessment before being allowed to
participate in phases 2 and 3. Applicants are also required to attain
a minimum score of 5.5 for phases 2 and 3.
4. Inspection
After receiving the results, the applicant has the right to inspect
the assessment in the coming academic year and the following
academic year. An applicant will be offered the opportunity to
review their results within 12 school working days after the
request has been received. The Committee for the 21+ Admissions
Exam, the NT2 Exam and the Deficiencies Exam may deviate from
this rule.
5. Follow-up discussion
After announcing assessment results, the Administration Office
will be able to organise a follow-up discussion. The Committee
for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies
Exam determines for which assessment a follow-up meeting will
be organised. If applicable, this follow-up discussion will take place
no later than six school working days before the resit.
6. Validity of the certificate for the 21+ Admissions Exam, the
NT2 Exam and the Deficiencies Exam.
a. The certificate for the 21+ Admissions Exam, the NT2
Exam and the Deficiencies Exam is valid for the coming
academic year and the following academic year, unless
the subjects obtained separately were obtained in
different academic years.
b. The examination subjects obtained are valid for the
coming academic year and the following academic year.
Appendix 4
Rules and Regulations for the Exam Committee for the 21+
Admissions Exam, the NT2 Exam and the Deficiencies Exam

ARTICLE 1
Authority of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam
The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam is the committee that
determines, on the basis of the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam, whether the
applicant has successfully passed the examination.
1. The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam has the following
tasks and authority:
a. to administer testing;
b. to establish whether an applicant has passed or failed;
c. to issue the certificate for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam as
proof that the assessment has been concluded successfully;
d. to make decisions on irregularities and fraud;
e. to make decisions on notices of administrative appeal;
f. to make decisions about changes to the study programme choice;
g. to grant exemptions ‘before enrolment’;
h. to decide on assessments;
i. to determine for which assessment there will be the right to follow-up;
j. to monitor the quality of the assessments that form part of the assessment process.
2. No powers other than those referred to in Article 1(1) shall be conferred or granted in that capacity to the
Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam.

ARTICLE 2
Exemptions
In cases where the Regulations of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies
Exam do not provide for, or in cases where the application of the rules of the Regulations of the Committee for the
21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam leads to clear injustice, the (chair of the)
Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam or the Dean of Education and
Development shall decide.
The following will be understood by the term “clear injustice” at the very least:
1. special circumstances, such as those mentioned in Article 3.1, on the basis of which the Committee for the 21+
Admissions Exam, the NT2 Exam and the Deficiencies Exam or the Dean of Education and Development may
decide to make a provision;
2. In situations in which applicants (that fall under the 21+ Exam) receive a negative binding study
recommendation entailing their debarment from their chosen programme, it will be possible for provisions to
be made in relation to the components that are missing;
3. Other situations of clear injustice.

ARTICLE 3
Special circumstances
Circumstances such as those indicated in the Higher Education and Research Act are regarded as special
circumstances.

1. Special personal circumstances

a. illness, pregnancy and childbirth on the part of the applicant in question;
b. special compelling family circumstances;
c. a physical, sensory or other type of functional disorder on the part of the applicant in question;
d. top-class sport (see below)
e. other compelling personal circumstances, not being a holiday.
2. Top-class sport
In exceptional cases, top-level sports activities may take up so much time that they delay the timely start of the
21+ Admissions Exam (ex. Article 7.29 of the Higher Education and Research Act). In such cases, the sporting
activities in question must be at a national or international level and involve a substantial amount of time. The
applicant in question must form part of the national team of a sports association that is affiliated to the
NOC/NSF. An appeal to this article is not possible in combination with the use of other, group-based provisions
made by the university of applied sciences.
3. Other compelling circumstances
In the event of unfairness or injustice of a predominant nature, the Dean of Education and Development may
also support the applicant in circumstances other than those mentioned (hardship clause).

ARTICLE 4
Committee for the 21+ Admissions Exam, the NT2 Exam and the
Deficiencies Exam
1. Composition
a. The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam consists of a
maximum of five members, including a chair and a secretary. The secretary also has voting rights.
b. The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam shall elect a chair
from among its members.
c. The manager of the Language and Admission Department and employees of the administration office
cannot be a member of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies
Exam.
d. The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam may seek advice
from a person with a certain expertise.
e. The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam relies on the
administration office of the Language and Admission Department for support of its activities.
2. Appointment of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies
Exam
a. The members of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam
are appointed by the Dean of Education and Development (OeO).
b. The committee members are nominated by the Language and Admission Manager.
c. Committee members are appointed for a period of one academic year.
d. Alternates shall be appointed annually.
e. The maximum consecutive term will be eight years. The term of eight years does not apply to the
secretary.
3. Meetings
 a. The Chair of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam is
authorised to convene the Committee as often as it deems necessary in the interests of the progress of
the Committee’s work, or if two members of the Committee submit a request to this end, digitally, and
inform the chair of the items for discussion. The Chair responds to the request within six school working
days.
If the Chair does not respond within six school working days, the applicants are authorised to convene a
meeting themselves, subject to the requirements of formality.
b. Subject to the provisions of the previous paragraph, the convening notice for the meeting shall be issued
by or on behalf of the Chair within a period of at least six school working days, not including the day of the
convening notice and that of the meeting, by means of an e-mail and/or an calendar request. Besides the
place and time of the meeting, this will include the subjects to be discussed.
c. The meetings are presided by the chair of the Committee for the 21+ Admissions Exam, the NT2 Exam and
the Deficiencies Exam. In the absence of the Chair, the Chair shall decide who will chair the meeting on
their behalf. Minutes shall be taken of the proceedings of the meeting. When drawing up minutes, the
Secretary may call on the support of someone from the Administration Office. At the following meeting,
the minutes shall be submitted to the Committee for the 21+ Admissions Exam, the NT2 Exam and the
Deficiencies Exam for approval and will be signed by the Chair in evidence thereof.
d. The meetings of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam are
held behind closed doors.
e. A member of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam may
not be represented at a meeting by another person by proxy.
f. The cases that are addressed by the Committee for the 21+ Admissions Exam, the NT2 Exam and the
Deficiencies Exam are subject to confidentiality. The outcomes are only be made known by or on behalf of
the chair.
4. Meeting frequency
The Committee for the 21+ Admissions Exam, the NT2 Exam and the
Deficiencies Exam meets in principle on a monthly basis.
In any event, the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam meets at
least four times a year.
5. Quorum
The quorum consists of three members.
6. Decision-making
a. The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam makes its decisions
by a majority of the votes cast by the members present and entitled to vote at the meeting, on the
understanding that at least half of the members of the Committee must be present in order to make a
decision.
b. Provisional relief may be granted in urgent cases. In principle, preliminary relief will be granted by the
Chairman and another member of the Committee. If this is not the case, preliminary relief will be granted
by the Secretary and another member of the Committee.
c. Voting in relation to individual persons shall take place in writing, whilst voting relating to inanimate
objects shall take place verbally, unless the Chair determines or permits a different method of voting and
none of those entitled to vote object to the proposed voting method. Votes cast in writing will take the
form of unsigned, closed voting slips.
d. Blank votes don’t count.
 e. In the event of a tie in a vote relating to an inanimate object, a discussion will take place and a further vote
held during the same meeting. In the event that the votes in the additional vote also result in a tie, the
proposal shall be deemed to have been rejected.
f. In the event of a tie in a vote relating to an inanimate object, a discussion will take place and a further vote
held during the same meeting. If votes are cast again after a revote, the outcome shall be determined by
the drawing of lots.
g. Each member of the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam
has the right to cast one vote.
h. If all members of the Committee are present at a meeting of the Committee for the 21+ Admissions Exam,
the NT2 Exam and the Deficiencies Exam, valid decisions may be taken on all subjects under discussion,
even if the rules for convening and holding meetings laid down in these rules have not been observed,
provided the decisions are taken unanimously.
i. The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam may, instead of
meeting, also make decisions by e-mail, provided all members of the Committee for the 21+ Admissions
Exam, the NT2 Exam and the Deficiencies Exam agree unanimously.
7. Duties conferred on the Secretary
a. The Secretary has the following duties:
➢ to organise meetings;
➢ to prepare and circulate minutes;
➢ to establish external contacts in support of decision-making;
➢ to archive minutes and notices of administrative appeal.
b. In that capacity the Secretary shall not be assigned any tasks other than those mentioned under point a.
8. Examiners
a. The Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam annually appoints
examiners, with the understanding that under these regulations only staff members charged with
providing education in the unit of study in question may be eligible to be appointed as examiners, unless
the Committee for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam decides otherwise.
For the purpose of this Article, ‘staff members’ also includes those who perform the duties of a staff
member on the basis of secondment or contract positions (staff who are not salaried).
b. For staff members, the designation as examiner shall lapse immediately when the person concerned
ceases to be a staff member responsible for education in the education unit concerned.
9. The conduct of members of the Committee
The conduct of a committee member who interferes with the functioning of the Committee for the 21+
Admissions Exam, the NT2 Exam and the Deficiencies Exam is discussed at the meeting: if this behaviour is
repeated, the (mis)conduct will be submitted to the Dean of Education and Development (OeO).
Guide
Guide on the procedure applicable for
switchers, with or without a BSR
(internal/external)
Guide on the application procedure and study programme checks
The Study
Programme Check
Study programme recommendation (positive: yes or
no) can be accompanied by a referral to:
- Student Information Office
- Student counselling office
- Target group mentorship
- Studying with a functional impairment, disability
- Studying parents
- Top sports programme
- Summer school
- Remedial courses

For more information, see:

HINT > Study > Study Counselling > Referrals for
Study Career Coaches

An applicant is only admissible if all admission

requirements of the university of applied sciences
have been met.
NO STUDY CHOICE CHECK =
NOT ADMISSIBLE
A different enrolment policy applies to students who
switch as a result of a BSR and to applicants for art
programmes and study programmes with numerus
fixus.
For more information: hr.nl/aanmelden
Guide to the Admissions Board
information: Hint > Complaint > Complaint what to do? > Application

* Exceptions can be made in special cases. See the

Admissions Board Regulations, Article 3.
Guide participation Study Programme Check mandatory
yes/no
Issued by: Concern Staff, September 2020

Editorial:
Ronald Goijen (project group SKC/final editing), Coco Bogers (AIC), Lisette
Kouwenhoven (OeO), Diana van der Lugt (OeO), Lisa Markesteijn (CcS),
Eegje Ponsioen (AIC), Fabian Valk (OeO), Anne-Els Valstar (CcS).

Cover image: Paul de Ruiter Architects