Government of Pakistan

Public Procurement Regulatory Authority

(Monitoring & Evaluation Wing)
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Subject: THREE YEAR PERFORMANCE OF THE GOVERNMENT

(AUGUST 2018 TO MARCH 2022)

Sr. # Topic/Area Material/ Documents Required

Strengthening the Public Procurement systems at the
1. Vision of Ministry for the
federal level to bring more transparency and value for
Sector (Linked with PTI
money.
manifesto)

2. Baseline of the sector,  Practical difficulties in the implementation of

‘where we were’ procurement processes;

 Public procurement through traditional paper-
based procurement;
 Deviations from procurement rules and
regulations;
 Relatively inefficient procurement procedures;
 Various flaws and inconsistencies in public
procurement processes.
a) Improvement in procurement process for ease of
3. Key objectives behind the
doing business;
vision
b) Harmonization of procurement laws, rules and
procedures including nomenclatures;
c) Improving and updating laws, rules and
procedures and making use of technology (i.e.
e-Procurement System) to facilitate transparency,
fairness, competition and achieve value for
money;
d) Improving governance and institutional capacity of
PPRAs and procuring agencies;
e) Strengthening monitoring and oversight capacity
of procurement regulatory authorities;
f) Capacity building of procuring entities and
suppliers.

4. Initiatives undertaken by  E-Pak Acquisition & Disposal) System (EPADS)

the Ministry for realization project is of national importance and significance,
of the Vision and through development of such a robust

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 system, PPRA intends to fully automate the public
procurement process in Pakistan, by reducing
human intervention to the maximum extent
possible. The long term benefits would include
greater transparency, better governance,
efficiency, cost-effectiveness, economic
development, increased productivity, value for
money, ease of doing business and above all
significant saving to the public exchequer.

 In line with International Best Practices the

Authority has developed the Standard
Procurement Document (SPD) for procurement
of Goods, Request for Proposal (RFP)
Document for Hiring of Consultancy Services,
and Standard Procurement Document (SPD)
for Closed Framework Agreement for supply
of goods and allied services in order to bring
more clarity, remove inconsistencies with
regulatory framework and standardization in the
procurement process.
Initiatives taken for the ease of doing business:
5. Updates on the initiatives/
i. Contract has been signed on 8th April 2021 with
projects
the successful bidder hired for the designing,
development, implementation and designing
of e-Pak Acquisition & Disposal System
(EPADS). Partial implementation of the EPADS is
expected in selected ministries (i.e. health,
education, NHA & WAPDA) by June 2022,
whereas, complete implementation in all the
Federal Ministries/ Divisions is expected by the
second quarter of next F.Y. 2022-23.
ii. Meetings were held with various stakeholders
including NADRA, SECP, FBR and PEC to
develop linkages between e-procurement system
with respect to beneficial ownership, companies’
registration, tax and national ID’s verification etc.
In this regard, MoUs will be signed with respective

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 stakeholders for system integration.
iii. The Authority has developed the initial draft of the
specialized standard bidding documents for
procurement of Information System (Supply &
Installation) and SBDs for the procurement of
therapeutic Goods (Pharmaceuticals) with the
objective to simplify and standardize the
procurement procedure and harmonize the
procurement practices at national level.
iv. In order to improve the control environment of the
organization and increase accountability, Internal
Audit System has been introduced. In this regard
Internal Audit Manual has been prepared.
v. Accounting Procedures (PPRA Accounting
Procedures 2016), have been improved in line
with best international practices.
vi. e-Office Management System has been
developed to ensure efficient and cost-effective
file management system and other related
matters.

6. Info graphics of initiatives  PPRA in line with the Federal Government’s policy

(financial outlay, on austerity measures has reduced /saved the

expenditure, budget etc.) establishment expenditures (operating

expenditure).
 PPRA during past three years has undertaken
various measures i.e. grievance redressal,
complaint handling & review mechanism fees,
tender & evaluation report uploading fees and
training fees, to become self-sufficient.
 During F.Y. 2021-22 although 55 Million are
allocated, however, the Authority did not request
for release of funds from Federal Government
rather shall bear operational expenditure through
its own resources.

7. Photographs of initiatives N/A

etc.

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8. Awareness & Outreach N/A
for the initiatives

9. Testimonials N/A

 Subject expert of
sector
 Beneficiaries/
stakeholders
 Media feedback
(snapshot of news
story)
Amendments in Public Procurement Rules, 2004:
10 Legislative, policy
i. In order to make Public Procurement processes
framework (proposed/
more efficient, cost-effective and transparent total
implemented)
of 25 amendments are made in Public
Procurement Rules, 2004. Simplification and
elaboration of regulatory framework will contribute
towards ease of doing business.
ii. 14 Amendments were made in Public
Procurement Rules, 2004, vide S.R.O.
442(I)/2020 dated 19th May 2020, wherein some of
the new rules are introduced:
 Provision of rule-37A titled as “Unsolicited
Proposal” inserted allowing procuring
agencies to receive any proposal contain a
unique and innovative idea and approach
which is not submitted in response to any
procurement request.
 Provision of rule- 7A titled as “e-Public
Procurement” is inserted allowing procuring
agencies to carry out procurement process
using information and communication
technology or electronic means to make
procurement process more efficient,
transparent and cost-effective.
 New rule 16A titled as “Procurement of
common use items, services and
commodities through framework
agreements” inserted so that procuring

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 agencies may procure recurrent or common
use items, services including maintenance
services and those commodities, whose
market price fluctuate during the term of the
agreement, thus saving their time and
contributing to value for money in procurement
process.
iii. 11 Amendments were proposed and
subsequently notified by the Federal Government
vide S.R.O 834(1)/2021 dated June 29, 2021,
wherein following key changes have been made:
 Definition for “corrupt and fraudulent
practices” extended to coercive, collusive,
obstructive and fraudulent practices in order
reduce the negative impacts i.e. wasted
resources, inefficiency and missed
opportunities, in the public procurement
process.
 Amendments are made in rule-19 titled as
“blacklisting/ debarment” which contains
that if bidder is blacklisted/debarred by
international organizations he shall be
ineligible for participation in public
procurement. Furthermore, proportional
punishments are introduced to eliminate the
menace of corrupt and fraudulent practices.
 Provision of rule-42(e) titled as “Forced
Account” and rule-42(f) titled as “Direct
contracting with State Owned Entities” are
introduced by incorporating certain conditions
for its applicability i.e. organization should
accomplish work exclusively through its own
resources etc., to improve speedy completion
of desired work.
 Amendments are made in rule-24(2) titled as
“Reservations and Preferences” wherein it
has been further clarified that domestic
reference shall be given to domestic suppliers

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 or contractors, while competing with
international bidders under certain
circumstances i.e. procurement of goods
(manufactured, mined, extracted or grown in
Islamic Republic of Pakistan) etc.
 Bid evaluation system has been strengthened
to make it more efficient and transparent.
 Grievance Redressal Mechanism has been
made more specific, time-bound and efficient.

Regulations:
 In terms of Rule 48(7) of Public Procurement
Rules 2004, any bidder or party not satisfied with
the decision of Grievance Redressal Committee
(GRC) may file an appeal before the Authority
within 30 days of communication of the decision
subject to the prescribed fee and in accordance
with the procedure issued by the Authority. In this
regard, the Authority vide S.R.O 90(I)/2022
notified the regulations titled as “Redressal of
Grievance Regulations, 2021”. In pursuance of
subject regulations a high powered Appellate
Committee was constituted. During the reporting
period the committee decided upon number of
appeals filed by the bidders/ parties. It is pertinent
to note that majority of the decisions were upheld
by the judicial courts, thus making the
procurement process more efficient.
 Regulations on “Procedure of Filing and Disposal
of Review Petitions under Rule-19(3), 2021” and
were notified vide S.R.O. 90(I)/2022 dated 12th
January 2022.