Student Meeting (5:30 PM- 6:15 PM)

● 5:30-5:45
○ Students grab informational sheets/checklists.
○ Students sit with groups
● 5:45-6:15
○ Student informational meeting.
■ Lateness
■ Arrival Time
■ Meds
■ If lost procedures
■ Instruct on chaperone meeting.
Chaperone Meeting (5:30 PM- 6:15 PM):
● 5:30-5:45
○ Chaperones meet in the gym to discuss expectations and
communication.
■ Emergency phone number
■ Bus expectations (spread out)
● 5:45-6:15 PM
○ Chaperone Questions
○ Get in place for group meetings.
Group Meeting (6:15-6:30 PM):
○ Give students a moment to get to their groups.
○ Student Checklist
■ Ice-breaker
■ Contact information swap (relayed to parent- add into
checklist)
■ Emergency procedures?
■ One thing to know about me…
■ Students/chaperone groups can leave as soon as they
are completed with their checklists.
Questions for Matt:
● Report for departure time (5 AM departure time for VH)-
● Chaperone checklist (allergies & HIPAA, any other contacts?)
● Times for lanyard before meeting
● Come to gym to get lanyard/water bottle and check-in
Information for chaperones:

-Checklist
-No booze in front of kids
- Special notes are for severe allergies or self-carried meds. Only people I
did not include special notes for was if the student was your child (since
you know about it anyway)