HRP- Unit 2

Human Resource Planning is a process by which the management ensures the right number of
people and right kind of people, at the right place , at the right time doing the right things for
which they are recruited and placed for the achievement of goals of the organization

In the words of Colman, “Manpower planning is the process of determining manpower

requirements and the means of meeting those requirements in order to carry out the integrated
plan of the organization”
Objective of HRP
1. Ensure optimum use of human resources currently employed

2. Avoid imbalances in the distribution and allocation of human resources

3. Assess or forecast future skill requirements of the organization's overall
objectives
4. Provide control measure to ensure availability of necessary resources when
required
5. Control the aspect of human resources

6. Formulate transfer and promotion policies

Nature & scope of HRP

1. It present an inventory of existing man power of the organisation. Analysis of this

resource helps in ascertaining the status of the available personnel and to discover
untapped talent presently available with the organisation.

2. Helps in determining the short fall or surplus of the resource by

comparing the total resource needs with the present supply. It also helps in projecting future HR
needs.

3. Concerned with the initiation of various organisation programmes depending upon the
demand and supply of human resources

4. Designing training programme for different categories of human resource.

 Need for HRP
1. HRP helps in effective recruitment and selections.

2. HRP also facilitates designing of training programmes for the employees to develop the required
skills in them.

3. HRP provides lead time for procuring personnel as the lead time given is a time-consuming
process.

HRP Process:
The process of HRP involves the following steps:

Step 1: Determination of HRP objectives of HR planning

Step 2: Current HR inventory

Step 3: Demand & supply Forecasting – internal (hr audit & replacement chart)

Step 4:Gap analysis

80- demand
100 – supply 20
 Step 5 Employment plan (redeployment & redundancy/ retrenchment plan)
Vrs, compulsory retirement, LWP, layoff.

Step 6 checking out Employment plans: activities like recruitment, selection, placement,
transfer & promotion.

Step 7: designing training programme.

Internal Factors Affecting HRP

1. Strategies of the Company

2. Human Resource Policies of the Company
3. Formal and Informal Groups
4. Job Analysis
5. Company’s production Operations policy
6. Trade unions
 External Factors Affecting HRP

1. Government policies
2. Level of economic development
3. Business Environment
4. Information Technology
5. Level of Technology

6. International Factors