> TOYOTA anne |ororA uoroR miipenEsconPoraTion POLICIES AND PROCEDURES buso-errw.008 oer Tgey ay, ion Lana 028 Main Group: [Sub Group: [Administrator Version No. DMSD Parts & Accessories Manual - Standard Operating) Receiving of Delivered Parts [Process Owngr Vt - 2018.01 Procedure ri LR Parts Department VAuthor Final Approver Page: en 1 of 2 ariphlkgfabis, TeeravaniciP LoaboonsuffT ftry Tejano / Lynd Garcia lA. PROCESS FLOW AND NARRATIVE u No: Fs Role es ae Se Sie e ProcadUrestiaraai arate hens ney START 14 Check arived actual part matches withthe ai avec content of the PSI or ORR from supper including ae peice ne actual conan of pat. * | watepouseman [rsivon ] Y Penis Suen 121 Retum parts with escrepency based from PO 2 | warenousemen pone eee to supper Update menval ventory 3.4 Update manual inventory mentoring. 3. | Parts Admin monitoring and consolidate the PSI&DR |Consolidate PSI & DR until system will be up for lsystem receiving. 4.1 Once system has been fixed, perform eystem Counterman Fib%Once system's xed receiving per PO in SAP DBM. Take note that in pee perform system recehving order to deny ifthe tem in the PSI has been “1 countesman again in DBM lotdered manually, there is no DBM PO# indicated at the bottom of TMP Order Number of each item, ot oNs0.Mare06.0 Meus Recein DBL Submit Documents to 5.1 Submit TMP PSI / DR and SAP recreated GR pa FA Manager Slip to F&A Manager. 2.I) TOYOTA eee foreranoroneuurenssconotrox POLICIES AND PROCEDURES putso-errio08 te anyay yous ape at Main Group: [Sub Group: [Administrator Wersion No DMSD Parts & Accessories Manel Peete ee Receiving of Delivered Parts | Process Owngr v4 - 2018.01 7 ‘DLR parts Department Author Final Approver Page: en 2 of 2 ariyiegrnbis Teeravanic LoaboonsufTiptry Tejano | Lynd Gifcia B. DEFINITION 8.1. PSI- Parts Sales Invoice; a bill or official document for the parts provided by the supplior 8.2 Direct delivery parts - parts that are directly delivered to the dealer by the supplier, for example chemicals, wherein the reference ‘during receiving is Delivery Receipt only, not the Parts Sales Invoice. B.3_ Delivery Receipt - official document provided by the supplier during dicect delivery which contains part number and quantity only IC, OBJECTIVE OF TASK / FUNCTION C1. To be able to receive arrived parts delivery during system down time. ©.2. To perform system receiving in DBM once system is up. ID. POLICY D.1_ PSI & DR willbe only given to Accounting once GR has been performed in the system including the GR Slip. 0.2 Recreation of manual transactions must be done immediately. As much as possible within the day in order to have accurate data ‘based from actual inventory. ROLES AND RESPONSIBILITY E.1. Dealer Warehouseman - performs actual receiving, inspection, and binning of parts. E.2_ Dealer Parts Admin - consolidates the PSI and DR, performs system receiving once syster APPENDICES AND REFERENCES F.1. DMSD-PRT006-02 Manual Receiving in DBM