Mohammad Dossary Hospital AL-KHOBAR SAUDI ARABIA. - HUMAN RESOURCE DEPARTMENT POLICY & PROCEDURE Title: Leave Arrangement Policy Number: DPP — HRO1— 04 Issue Date: February 10, 2022 Effective Date: March 10, 2022 Due Review Date: February 09, 2025 Version: 5 Page 1 of 8 1.0 TITLE: LEAVE ARRANGEMENT 2.0 PURPOSE: 2.1 Toestablish policy and procedures for the following Leaves such as: Hajj Leave (Article 114), Marriage Leave (Article 113), Maternity Article 151[Saudi labor law), Paternity Leave (Article 113), Examination Leave (Article 115) and Accompany Leave, Demise, in accordance with the Saudi Labor Law. 3.0 APPLIES TO: 3.1. Human Resources Department 4.0 RESPONSIBILITY: 4.1 Human Resource Director 4.2 Human Resources Staff 5.0 DEFINITIONS: 5.1 HRD - Human Resource Department 6.0 POLICY: 6.1 Mohammad Dossary Hospital will grant the leaves specified in this policy, with ay, to eligible employees, in accordance with Article 159 of the Saudi Labor Law, the relevant policies of MDH and the staffing requirements of the affected department, 7.0 PROCEDURE: 7.4 Public Holidays: 7.44 Eid Abfiter: 7.1.1.1 Employees are entitled for 4 days starting from the day after the 29" of Ramadan according to Umm Al-Qura calendar. The original version of this policy is maintained by the QM Department. Copies of any form, in whole or part, are valid only when the approving signatures are contained and/or released from QM Department.6a: hat DEMWAEY Mohammad Dossary Hospital AL-KHOBAR SAUDI ARABIA HUMAN RESOURCE DEPARTMENT POLICY & PROCEDURE Title: Leave Arrangement 7.1.2 714 7.1.6 Policy Number: DPP — HRO1~ 04 Issue Date: February 10, 2022 Effective Date: March 10, 2022 Due Review Date: February 09, 2025 Version: § Page 2 of 8 Eid Adha’ 7.1.2.1 Employees are entitled for 4 days starting from the day of Arfaa’ according to Umm Al-Qura calendar. National day: 7.1.3.1 Employees are eligible for 1 day. 7.1.3.2 If one of the Public Holidays falls on the weekly rest days, The leave will be extended accordingly. Haj Leave’ 7.1.4.4 Muslim employees, who have served at MDH for a minimum of two (2) consecutive years of service, will be entitled to a paid leave of 10 days including Eid Adha Holidays, to perform Hajj starting from the 5" of the Hijra month of Dhul-Hijah. 7.1.4.2 Leave to perform Haj will be granted only once during the entire service period 7.1.4.3 Will be requested 30 days prior to the start of the leave, along with the hajj permit. Marriage Leave: 7.1.5.1 All employees who will get married may request five (5) days paid leave for the purpose of attending his/her marriage ceremonies, 7.1.8.2 Marriage leave will not be approved not until the employee will provide a copy of his/her marriage contract/certificate. Paternity Leave: 7.1.6.1 Male employees may be eligible for 3 days when a child is born to his wife in the Kingdom of Saudi Arabia. 7.1.6.2 Such leave should be scheduled with 2 weeks working days of the actual birth of the child. 7.1.6.3 Paternity leave will not be approved not until the employee will submit a copy of birth certificate of the new born baby to Human Resources Department. The original version of this policy s maintained by the QM Department. Copies of any form, in whole or part, ‘are valid only when the approving signatures are contained and/or released from QM Department.GO es pee AMEE M Mohammad Dossary Hospital AL-KHOBAR SAUDI ARABIA HUMAN RESOURCE DEPARTMENT POLICY & PROCEDURE Title: Leave Arrangement TAT Policy Number: DPP — HRO1— 04 Issue Date: February 10, 2022 Effective Date: March 10, 2022 Due Review Date: February 09, 2025 Version: 5 Page 3 of 8 Maternity Leave: 7.1.7.1MDH discourages the employment of female candidates who are prospects for pregnancy. 7.1.7.2MDH discourages nurses from engaging in such experience which could affect the conditions of their employment with the hospital. 7.1.7.3 Should this become unavoidable, the maternity leave authorized by the hospital is as follows: 7.1.7.3.1 Incase of giving birth, contracting female employees will be eligible for 70 days (four weeks before delivery and six weeks after) based on the tentative delivery date to be determined by hospital doctor. 7.1.7.3.2 Employee who enjoyed full maternity leave payment is not eligible for annual leave within a maximum, period of 6 months. Academic/Examination Leave (for Saudi Employees only): 7.1.8.1No examination leave will be processed unless the employee gets approval to continue their study from MDH. 7.1.8.2 Employee who is continuing their study shall be granted a leave with full pay for the actual examination period, provided that they present the schedules of examination indicating their name, the actual subjects and the actual examination dates. 7.1.8.3Employee will be required to submit to Human recourses department the result of their examination one month after the examination. Also, in case the examination leave was approved, and the employee did not take the examination as scheduled or the employee took the examination but did not submit the result of the examination, the following will be given to the employee in coordination with their department. 7.1.8.3.1The examination leave period will be changed to unpaid leave and the paid leave will be deducted from the employee's salary entitlement. 7.1.8.3.2 Written corrective action. ‘The original version of this policy is maintained by the QM Department. Copies of any form, in whole or part, are valid only when the approving signatures are contained and/or released from QM Department.ees id Mohammad Dossary Hospital AL-KHOBAR SAUDI ARABIA HUMAN RESOURCE DEPARTMENT POLICY & PROCEDURE Title: Leave Arrangement Policy Number: DPP — HRO1- 04 Issue Date: February 10, 2022 Effective Date: March 10, 2022 Due Review Date: February 09, 2025 Version: § Page 4 of 8 7.1.8.4 Employee can request annual leave in addition or in between the examination leave. 7.1.8.51n case of employee who has to re-take examination, the examination leave period will be considered as unpaid leave. 7.1.9 Study Leave: 7.1.9.1 7192 7.1.9.3 71.9.4 71.9.5 71.9.6 7197 719.8 71.9.9 7.19.10 The original version ofthis policy is maintained by the QM Department. Copies of any form, in whole or part, MDH grants full days for formal education programs, which are approved by the Hospital Administration Doctors with one-year service shall be granted a study leave for a maximum of three (3) days per Gregorian calendar year which starts in Jan. and ends in December. Study leave days shall be availed in the same calendar year without having the right to claim or accumulate un-availed days. Study leave application should be approved by the Department Head, the Medical Director, the HR Director and the Executive Director General prior to any arrangement. Doctors will shoulder all expenses during a study leave The plan for study leave should be integrated in the annual Training & Education Plan for Medical Staff, which is submitted with the Medical Director's approval to the HR Department every January. Leave request with the Medical Director's approval should be submitted to the HR Department at least one (1) month before the leave will commence. Training information (location, time, duration and topic) shall be provided prior to approval Confirmation of attendance (certificate) to be submitted immediately after the training/educational activity. In the event of incomplete documents, the leave will be considered as unpaid leave. Each year, the study leave for administration and technical staff will be according to the approved training plan. are valid only when the approving signatures are contained and/or released from QM Department.Mohammad Dossary Hospital AL-KHOBAR SAUDI ARABIA HUMAN RESOURCE DEPARTMENT POLICY & PROCEDURE Title: Leave Arrangement Policy Number: DPP ~ HRO1— 04 Issue Date: February 10, 2022 Effective Date: March 10, 2022 Due Review Date: February 09, 2025 Version: § Page 5 of 8 7.1.10 Accompany Leave: 7.1.10.1 7110.2 7.1.10.3 71.104 7.4.10.5 7.1.10.6 The period of Accompany Leave to be a maximum of 10 days per year consecutive or intermittent leave. The patient should be the parents, husband, wife or children of the employee. The employee must bring a document as a proof that they accompany the patient whether in private or governmental hospital. The employee is not allowed to carry over the unused days of the Accompany Leave or apply for any compensation if not utilized during the year. The employee must notify in writing the department head prior to escorting their patient. ‘The MDH management has the right to accept or reject the Accompany Leave 7.1.11 Annual Leave: TAA Employees are entitled to enjoy annual vacation with full pay for each year of their employment in accordance with what the hospital management may decide and agree upon in the employment contracts, provided that such vacation shall not be less than what is provided for under the Saudi Labor and Workmen Law. (Refer to APP-HR17-01), 7.1.12 Emergency Leave: 7.1.12.1 All MDH employees are eligible for unpaid emergency leave of up to 10 calendar days per contract year. 7.1.12.1.1 The employee shall apply for emergency Leave only upon urgent -—_ situation or Compelling circumstances. If the employee exhaust more than 10 calendar days the additional days will be deducted from the annual leave. 7.1.12.1.2 The emergency leave policy is intended to permit a human response to true emergency situations Denial of emergency leave will be prompt and final ‘The original version of this policy is maintained by the QM Department. Copies of any form, in whole or part, are valid only when the approving signatures are contained and/or released from QM Department.‘Mohammad Dossary Hospital AL-KHOBAR SAUDI ARABIA HUMAN RESOURCE DEPARTMENT POLICY & PROCEDURE Title: Leave Arrangement SAAS Ge Policy Number: DPP ~ HRO1— 04 Issue Date: February 10, 2022 Effective Date: March 10, 2022 Due Review Date: February 09, 2025 Version: § Page 6 of 8 when it becomes clear that an application is motivated by other than genuine emergency. 7.1.12.1.3 An employee may be granted compassionate leave in the event of a disaster, such as, severe flood, fire, etc., resulting in his/her residence being damaged wholly or partially that he/she has to seek shelter elsewhere. The leave may be up to a maximum of 10 consecutive days depending on the circumstances of each case 7.1.12.1.4 Upon return from any emergency leave, the employee will be required to submit appropriate documents authenticated by Saudi Embassy or attested by local government authority, clarifying that an actual emergency existed. 7.1.13 Sick Leave 7.1.13.1 Employee whose sickness is proved by a medical certificate issued by the treating doctor and approved by the Medical Director is entitled to sick leave in accordance with article 117 of the Saudi Labor Law. (Refer to APP-HR17-02) 7.1.14 Demise leave: 7.1.14.1 For first degree (Father, Mother, Wife, Grandfather& Grandmother) 5 days are granted. 7.1.14.2 Any other blood related relatives on is granted for 3 days unpaid 7.1.14.3 Muslim Female employee: shall be entitled to a paid leave for a minimum period of 4 months and 10 days from the date of death of her husband and has the right to extend such leave without pay if she is pregnant during the Demise period 7.1.14.4 Non-Muslim Female employee: shall be entitled to a full-paid leave for a minimum period of 15 days from the date of death of the husband. 7.1.15 Foundation day: 7.1.15.1 Employees are eligible for 1 day ‘The original version ofthis policy is maintained by the QM Department. Copies of any form, in whole or part, are valid only when the approving signatures are contained and/or released from QM Department.eat Se) Mohammad Dossary Hospital AL-KHOBAR SAUDI ARABIA HUMAN RESOURCE DEPARTMENT POLICY & PROCEDURE Title: Leave Arrangement 72 73 74 75 76 77 78 Policy Number: DPP - HR01~ 04 Issue Date: February 10, 2022 Effective Date: March 10, 2022 Due Review Date: February 09, 2025 Version: § Page 7 of 8 7.1.16.2 If one of the Public Holidays falls on the weekly rest days, the leave will be extended accordingly. Special leaves will not be granted retroactively. ‘An employee scheduled for annual travel will have to complete his/her vacation checkout list from Personnel Department. Passport with a Saudi exit and re-entry visa and vacation benefits will be handed over to the employee within 24 hours prior to his/her scheduled departure date. The duration of re-entry visa shall not exceed 10 days of the employee approved arrival date. Saudi multi re-entry visa will be issued only for Department Heads, Consultants, and Specialists, or at the discretion of the Executive Director General. Employee will bear all visa expenses. There shall be no cash-in-lieu payments made for special leaves not utilized. MDH does not allow grating of any leave without pay. However, any request for any leave without pay for exceptional circumstances has to be approved by The Executive Director General 8.0 ATTACHMENT(S): 841 Nil 9.0 REFERENCE(S): 94 Saudi Labor Law The original version of this policy is maintained by the QM Department. Copies of any form, in whole or part, ‘are valid only when the approving signatures are contained and/or released from OM Department.SW EY F, Mohammad Dossary Hospital AL-KHOBAR SAUDI ARABIA HUMAN RESOURCE DEPARTMENT POLICY & PROCEDURE Title: Leave Arrangement Policy Number: DPP — HRO1~ 04 Issue Date: February 10, 2022 Effective Date: March 10, 2022 ue Review Date: February 09, 2025 Version: 5 Page 6 of 8 10.0 APPROVALS: _ Signature Date MS.MANAL AL AMER Coy» Feb. 5, P . Tepared BY: | suman Resource Recruitment Supervisor 2022 MS. MARYKAYE TACUEL R.N,CPHQ Febs, Reviewed By: | auality Management & Patient Safety Director Iydavesl 2022 7 a MR.RAMI MIKWAR Feb7, Approved BY: | suman Resource Director QL 2022 MR.SALEM ALTHAQAFI Feb.09, The original version ofthis policy is maintained by the QM Department. Copies of any form, in whole or part, are valid only when the approving signatures are contained and/or released from QM Department.