Guidebook - Google Workspace - 211108

Google Workspace for Enterprise
User Guide
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Table of content
Google Meet 17
Google Meet (Computer) 17
Initiate Meeting 17
Instant Meeting 17
Add live streaming to an event 20

Join a meeting 23
Join a meeting from Meet 23
Join a meeting with a meeting code or nickname 24
Join a meeting from a Google Calendar 26
In a meeting 27
In a meeting layout 27
During the meeting functions 29
Change background 29
Change layout 31
Whiteboard 32
Settings 32
Start and stop a recording 34
Create breakout rooms 35
Pools 36
Create a poll 36
Moderate a poll 37
View a poll report 37
Q&A 37
Turn on Q&A 37
Ask a question 37
View and manage questions 38
View a questions report 38
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Google Meet (Android) 39
Initiate Meeting 39
Instant meeting 39
Schedule meeting 39
Add livestream to an event 39
Join meeting 40
Join a meeting from Google calendar event 40
Join a video meeting from Meet app 40
Join a video meeting with a meeting code or nickname 41
Join a video meeting with a meeting link URL 42
Use phone to dial into a meeting 42
Join a meeting with a phone number 43
Mute or unmute your phone 43
Change layout 44
Whiteboard 45
Settings 46
Google Meet (iOS) 48
Initiate Meeting 48
Instant meeting 48
Schedule meeting 48
Add livestream to an event 48
Join meeting 49
Join a meeting from Google calendar event 49
Join a video meeting from Meet app 49
Join a video meeting with a meeting code or nickname 50
Join a video meeting with a meeting link URL 50
Join a meeting with a phone number 51
Mute or unmute your phone 51
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Change layout 52
Whiteboard 53
Settings 54
Google Calendar 56
Google Calendar (Computer) 57
Schedule an event 57
Create an event 57
Add guest 57
Add an event description and attachments 58
Respond to and manage events 60
Reply to an invitation 60
Propose a new time or add a note 61
Update an existing event
You can invite more guests and change the meeting location. 61
Delete an event 61
Restore a deleted event 63

Create reminders in Calendar 64
View reminders 64
Create a personal reminder 64
Complete or remove a personal reminder 65
Delete a reminder 66
Share and view calendars 66
Share your calendar 66
Let someone see your calendar in a web browser: 67
Share your calendar with specific people and choose how much they can see: 67
Share your calendar with people who don’t use Google Calendar: 68
Create shared calendars 69
Create a shared calendar 69

Share a calendar 70
Delete a calendar 70
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Add out-of-office dates to your calendar 71
Access your notes and tasks 72
Open notes in Keep 72
Open your to-do lists in Tasks 72
Google Calendar (Android) 74
Get Google Calendar 74
Go to a specific day 74
Choose how many days to view 74
How to search 74
Don't see past events 75
Use Calendar offline on mobile 75
Add a calendar someone shared with you 76
Show or hide a calendar you're subscribed to 76
Move events between calendars 77
See someone else's calendar 77
RSVP to an invite 78
Delete an event you create 78
Cancel a booked appointment 79
Google Calendar (iOS) 80
Get Google Calendar 80
Go to a specific day 80
How to search 80
I don't see past events 81
Use Calendar offline on mobile 81
Add a calendar someone shared with you 82
Show or hide a calendar you're subscribed to 82
Hide a calendar temporarily 83
RSVP to an invite 83
Delete an event you create 83
Cancel a booked appointment 84
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Gmail Management 85
Gmail Management (Computer) 85
Create and send email 85
See new email 87
Reply to email 88
Change recipients or subjects 89
Add and remove recipients 89
Edit an email subject 89
Email without an internet connection 90

Turn your vacation responder on or off 91
Organize your inbox 92
Create labels 92
Create a label from an email 93
Apply labels to email 94
Apply a color to a label 95
Move email from your inbox to a label 96
Add filters 96
Star important email 97
Snooze email 97
Archive or delete email 98
Find email 99
Search your inbox 99
Narrow your search 100
Clear your search history 100
Create signatures 101
Create a signature 101
Add a signature to an email 102
Edit a signature 103
Delete a signature 104
Start a video meeting and send messages 105
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Start a video call 105
Join a video call 106
Use Chat in Gmail 106
Send a direct message to a person 107
Send a direct message to a group 107
Change your status in Gmail 108
Use other tools 109
Open your Google Calendar and events 109
Open notes in Google Keep 109
Open your to-do lists in Google Tasks 111
Get add-ons 111
Gmail Management (Android) 112

See new Email 112
Reply to email 113
Change recipients or subjects 113
Create a label 115
Create a label from an email. 115
Add filters 117
Manage your incoming email automatically with Gmail’s filters. 117
Snooze email 117
Archive or delete email 118
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Find email 118
Send a direct message to a person 119
Gmail Management (iOS) 120

See new Email 120
Reply to email 120
Enable Gmail offline 121
Create a label 121
Create a label from an email. 122
Add filters 123
Snooze email 123
Find email 124
Google Chat 125
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Google Chat (Computer) 126
Sign in to Google Chat 126

Send a message to a person. 126
Send a message to a group 126
Create a space or preview and join a space 127
Create a space 127
Preview & join a space. 128
Edit and delete text in your conversation 128
Add you formatting & emojis to your messages 129
Leave a space 129
Delete a conversation 129
Delete a message 130
Upload and share file 130
Search Your messages 131
Manage your notifications 131
Change profile photo or name 132
Profile photo 132
Profile name 132
Google Chat (Android) 132
Send feedback in the Chat app 133
Turn Chat on or off in Gmail 133
Change dark mode settings 133
Start an instant video meeting in Chat & Gmail 134
Schedule & share a Calendar meeting in Chat & Gmail 134
Google Chat (iOS) 134
Send feedback in the Chat app 135
Turn Chat on or off in Gmail 135
Change dark mode settings 135
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Start an instant video meeting in Chat & Gmail 136
Schedule and share a Calendar meeting in Chat & Gmail 136
Google Classroom 136

Google Classroom (Computer) 137
Sign in for the first time 137
Create a class 139
Add materials to the Classwork page 141
Add attachments 142
Post to individual students 143
Invite students to your class 144
Invite students with an invite link 144
Invite students with an email invite 144
Invite students with a class code 146
Create a question 148
Post to one or more classes 149
Assign to one or more students 150
Add a grade category 150
Change the point value 151
Create a multiple-choice question 152
Add a due date or time 153
Add a topic 154
Add attachments
You can add materials, such as Google Drive files, links, or YouTube videos to your
question. 155
Create a quiz assignment 156
Create the quiz 156
Set up your quiz in Google Forms 157
See student answers and return grades 157
Create and post assignments 159
Create an assignment 159
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Post to additional classes 159
Add a topic 160
Add attachments 161
Create a rubric for an assignment 162
Rubric overview 162
Create a rubric 164
Add a rubric to an existing assignment 165

See an assignment’s rubric 166
Edit an assignment’s rubric 167
Delete an assignment’s rubric 168
Give feedback on assignments 169
Open student work 170
See the grade and submission history of an assignment 170
Switch between student work 171
Add comments to student work 172
Add and save comments to use later 173
Find and use a comment in the comment bank 174
Edit a comment in the comment bank 177
Copy a comment in the comment bank 177
Add private comments 177
Grade and return an assignment 178
View student assignments 178
Import grades from a Google Forms quiz 179
Enter, review, or change grades 180
Return work or download grades 183
Create video meetings in Classroom 187
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Set up a video meeting in Classroom 187
Start a video meeting in Classroom 190
View or update your gradebook 191
Open your gradebook 191
View student submissions 192
Enter grades and return work 193
View overall grades for students in a class 193

Set up guardian email summaries 195
Turn guardian summaries on or off 195
Invite a guardian 196
Remove a guardian 198
Email guardians 199
Use the calendars as a teacher 200
View classwork on your Classroom calendar 200
View classwork and events in Google Calendar 202
Post announcements to your students 203
Post an announcement 203
Set student permissions to post and comment 205
Control who can post or comment 206
Mute a student 206
Delete a student post or comment 208
Show or hide deleted posts and comments 209
Add a co-teacher to a class 209
Invite a teacher to co-teach your class 209
Accept an invitation to co-teach a class 210
Google Classroom (Android) 211
Install the Classroom app on Android 212
Create a class 212
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Add materials 213
Add attachments 214
Add a topic 222
Add attachments 222
Email guardians 233
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View assignment due dates 234
Add class events in Google Calendar 235
Create an announcement 236
Manage student permissions 238
Mute a student 238
Mute a student from their post or comment 239
Google Classroom (iOS) 242
Install the Classroom app on iOS 242
Create a class 243
Add materials 244
Add attachments 245
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Next to the class name, tap Next . 251
Add a topic 253
Add attachments 253
Email guardians 263
View assignment due dates 264
Add class events in Google Calendar 265
Create an announcement 266
Manage student permissions 268
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Mute a student 268
Mute a student from their post or comment 269
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1. Google Meet
You can set up or start a new Google meet video meeting from:
● Meet
● Gmail
● Google Calendar
Google Meet front page
1.1. Google Meet (Computer)
1.1.1. Initiate Meeting

a. Instant Meeting
This is for you to initiate an instant meeting, it will directly jump into a meeting,
generate a meeting code and share with others.
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1. Open Meet, click New Meeting
2. Click Start an instant meeting.
3. Click Add others to invite participants or copy the meeting link/code and
share with others.
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b. Schedule a meeting
1. In Google Meet main page, click New Meeting
2. Click Schedule in Google Calendar. You will redirect to the Schedule

meeting option.
3. Organize your meeting option and click Save to schedule a meeting. Your
meeting details will appear in Google Calendar.
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1.1.2. Add live streaming to an event
To create an event with a live stream link, add it from a Calendar event. Livestream
up to 100,000 in-domain viewers.
*Available for Admin/Content Manager Only Starting 1st Sep 2021
1. Create an event in Calendar. In the event summary window, click More

options to open the event details.
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2. Under Event Details, select Add Google Meet video conferencing.
3. Click the View conference details down arrow, which will appear on the right
when Google Meet is selected.
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4. Click Add live stream in the dialog box, which will generate a unique URL.
You can distribute the live stream URL in two ways:
a. Adding the guests in the event invitation. Guests on the invite are able
to participate in the meeting
b. Share the live stream URL with viewers without adding to the guests
list in the event invitation. Viewers will only be able to view the live
stream, but NOT participate in the meeting.
5. When it’s time for your live stream, join the meeting.
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6. To start your live stream, open the Options menu in the lower-right corner,
then click Start streaming.
7. To stop live streaming, reopen the Options menu and click Stop streaming,
then click Yes to confirm that you want to stop the stream.
1.1.3. Join a meeting
1.1.3.1. Join a meeting from Meet
a. Select a scheduled meeting
1. In a web browser, enter https://meet.google.com/.
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2. Select the meeting from your list of scheduled events. Only meetings
scheduled through Google Calendar appear on Google Meet.
3. Check your audio or video and click Join now.
b. Join a meeting with a meeting code or nickname
Every Meet video meeting has a code that you can use to join the meeting.
The meeting code is a series of characters, such as abc-defg-hjk. You can get
the meeting code from the joining information that was sent to you or at the
end of the meeting link.
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1. Open the Meet app and then enter a code or nickname.
2. Click Join.
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1.1.3.2. Join a meeting from a Google Calendar
1. View your scheduled meetings in Calendar and quickly join a video meeting.
2. In the Google Calendar app, open the event.
3. Click Join with Google Meet.
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1.1.4. In a meeting
1.1.4.1. In a meeting layout
Mute or unmute
● You can turn your mic on or off during the meeting.
Turn on or off video
● You can turn your video on or off during the meeting.
Turn on or off captions
● This function can make it easier to follow what’s being said in a

meeting by turning on captions, which show text of the
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conversation.
Raise hand
● When you click the raise hand button, all participants are notified.
Screen sharing
● You can present your entire screen or a specific window in a

meeting. While you present, you can share information such as
documents, presentations, spreadsheets, and more.
More options
● You can see more options including Whiteboard, Recording,

Change layout, Full screen, Change background, Use a phone for
audio, Report problem, Report abuse, Troubleshooting & help and
Settings.
Leave meeting
● Even if you are the person who set up the video meeting, leaving
the meeting does not mean that you are ending it for everyone. The
video meeting keeps going until the last person leaves it.
Meeting details
● You can view the joining info and attachment uploaded by the
moderator.
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Show everyone
● You can view all participants in the meeting. The host has the ability
to mute all participants.
Chat with everyone
● You also can communicate with participants by using chat.
Activities
● Some activities can make it in the meeting room including Breakout

Rooms, Q&A and Pools.
Host controls
● Host can manage meeting access control
1.1.5. During the meeting functions
1.1.5.1. Change background
1. On the bottom, click More options .
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2. Click Change background
3. Select available background or upload your own background
a. To completely blur your background, click Blur your background .

b. To slightly blur your background, click Slightly blur your background.
c. To select a pre-uploaded background, click a background.
d. To upload your own image for your background, click Add .
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1.1.5.2. Change layout
2. Click Change layout
3. Choose layout from the list
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1.1.5.3. Whiteboard
2. Click Whiteboard
3. Select Start new whiteboard or Choose from Drive if you want to use the
existing Jamboard.
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1.1.5.4. Settings
2. Click Settings.
3. You can manage Audio,Video and Host controls settings
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1.1.5.5. Start and stop a recording
Important: Recording is only available from Meet on a computer. Mobile app

users are notified when the recording starts or stops, but can't control recording.
Meetings can only be recorded for up to 8 hours. After 8 hours, the meeting will
automatically stop recording.
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1. At the bottom right, click Activities Recording.
2. Click Start recording.
3. In the window that appears, click Start.
4. Wait for the recording to start. Other participants are notified when the
recording starts or stops.
5. When you finish, click Activities Recording Stop Recording.

6. In the window that appears, click Stop recording.
Tip: The recording also stops when everyone leaves the meeting
7. The recording is saved to the meeting organizer’s My Drive > Meet
Recordings folder. An email with the recording link is sent to the meeting
organizer, and the person who started the recording.
1.1.5.6. Create breakout rooms
1. On your computer, start a video call.
2. At the bottom right, click Activities Breakout rooms

3. In the Breakout rooms panel, choose the number of breakout rooms. You can
create up to 100 breakout rooms in a call.
4. Call participants are then distributed across the rooms. To manually move
people into different rooms, you can:
a. Enter the participant’s name directly into a breakout room.

b. Click the participant’s name. Hold down the mouse, drag the name,
and then drop it into another breakout room.
c. To randomly mix up the groups again, click Shuffle .
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5. At the bottom right, click Open rooms.
Tip: A notification will show at the bottom of the screen when participants ask
for help from the moderator. To join that participant's breakout room, click
Join. To return to that question later, click Later. On the breakout room panel,
an “Asked for help” banner shows above rooms that ask for help.
1.1.5.7. Pools
a. Create a poll
1. In a meeting, at the bottom right, click Activities , then click

Polls.
2. Click Start a poll.
3. Enter a question and add options for the poll.
4. Choose one:
i. To post your poll, click Launch.
ii. To save your poll so you can launch it later, click Save.
Tip: Polls you save remain listed under Polls for the duration of the
video call. After the call ends, all polls are permanently deleted.
Meeting moderators are emailed a polling report at the end of the
meeting.
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b. Moderate a poll
1. In a meeting, at the bottom right, click Activities , then click Polls.

2. Optional: To let participants see a poll’s results, next to "Show
everyone the results", click Switch on .
3. Optional: To close a poll and not allow responses, click End the poll.
Tip: Participants can still view the poll.
4. To permanently delete a poll from your list of polls, click Delete .
Tip: No one can view deleted polls.
c. View a poll report

1. After a meeting, the moderator is emailed a report for any polls
conducted in the meeting. The report includes the names and answers
of the meeting participants.
2. Open the poll report email.
3. Click the report attachment.
1.1.5.8. Q&A
a. Turn on Q&A
1. In a meeting, tap Activities Q&A.

2. Tap Turn on Q&A.
b. Ask a question
When you ask a question, everyone in the meeting gets a notification.
1. In a meeting, tap the screen Menu .
2. Tap Activities Q&A.

3. Tap Ask a question.
4. Enter the question.
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5. Tap Post.
c. View and manage questions
In the moderator’s view, the moderator can filter, delete, and upvote a
question.
1. In a meeting, tap Activities

2. Click Q&A.
3. To upvote a question, on the question, tap Upvote .
4. To sort questions by order or most upvotes, next to "Newest first," tap
Down arrow and select an option.
5. To delete a question, on the question, tap Delete .
Tip: Moderators can delete anyone’s question. Participants can only delete
their own question. The moderator can see all deleted questions and who
asked them in the Questions report emailed to them after the meeting.
d. View a questions report
After the meeting, a question report is emailed to the moderator. The email
includes a list of questions that were asked, hidden, or deleted along with the
names of the people who posted the questions.
1. Open the email with the questions report.

2. Click the report attachment.
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1.2. Google Meet (Android)

a. Instant meeting
1. Open Meet, click New meeting

2. Click Start an instant meeting
3. Click Share invite to invite participant or copy the meeting link/code and
share with others
b. Schedule meeting
1. In Google Meet main page , click New Meeting

2. Click Schedule in Google Calendar. You will redirect to the schedule
meeting option.
3. Organize your meeting option and click Save to schedule
1.2.2. Add livestream to an event
To create an event with a live stream link, add it from a Calendar event. Livestream
up to 100,000 in-domain viewers.
1. Create an event in Calendar. In the event summary window , scroll up for the
event detail
2. Under Event Details , select Add Google Meet video conferencing.
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3. Click the View conference details down arrow , which will appear on the
right when Google Meet is selected
4. Click Add live stream in the dialog box, which will generate a unique URL
a. Adding the guest in the event invitation . Guests on the invite are able
to participate
b. Share the live stream URL with viewers without adding to the guest list
in the event invitation. Viewers will only be able to view the live, but
NOT participate in the meeting
6. To start your live stream, open the Options menu in the lower-right corner of
7. To stop live streaming , reopen the Options menu and click Stop streaming
, then click Yes to confirm to confirm that you want to stop the stream.
1.2.3. Join meeting

a. Join a meeting from Google calendar event
View your scheduled meetings in Calendar and quickly join a video meeting.

2. Tap Join video call.
b. Join a video meeting from Meet app
In Meet, you can join a video meeting using the Meet app, or you can enter a
meeting code. You can use the Meet app with any Google account, such as a
Google Workspace account or an @gmail.com account.
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Tip: A chime sounds as the first 5 people join. After that, new participants are
muted.
1. Open the Google Meet app .

2. Swipe from the bottom to view your scheduled meetings. Only meetings
3. Tap Join or select a meeting from the list Join meeting.
c. Join a video meeting with a meeting code or nickname
The meeting code is a series of characters, such as abc-defg-hjk. You can
get the meeting code from the joining information that was sent to you or at
the end of the meeting link.
1. Open the Meet app and then tap Meeting code.

2. Enter the meeting code or nickname.
Tip: The hyphens in the meeting code are optional.
3. Tap Join meeting.
4. (Optional) Depending on whether you're joining from a different
organization or signed in to a Google Workspace account, choose an
option:
● Select Ask to Join.

● Enter your name and tap Ask to Join.
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d. Join a video meeting with a meeting link URL
Sometimes there isn’t enough time to schedule a meeting and book a room.
With Meet, you can join an impromptu video meeting by clicking the meeting
link URL sent to you in a text or email.
1. Tap the meeting link sent to you via text or email.

2. Follow the onscreen prompts to join
e. Use phone to dial into a meeting
Important: You can only dial into meetings with a phone if the meeting is
organized by a Google Workspace user.
A phone number is added only if administrators turn on the dial-in feature.
If your Google Workspace administrator allows, you can dial in for audio-only
access to a Meet video meeting up to 15 minutes before the meeting starts
until it ends. If someone is already in the meeting and grants access, you can
join sooner.
You can be in a different organization or have a different Google Workspace

edition from the event organizer. If you’re in the organizer's corporate
directory, participants see your name in the meeting if not they see only a
partial phone number.
● Other participants should always verify that the person who dials in is
the correct participant
● Anyone who dials in counts toward the maximum limit.
● Regular call charges apply.
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f. Join a meeting with a phone number
Tip: If you try to dial in to a meeting before it starts you might get an error that
the PIN is not recognized.
You can dial in during the scheduled meeting time using one of the following
methods:
1. Enter the phone number that’s in the Google Calendar event or meeting
invitation.
Then, enter the PIN and #.
2. From the Meet or Calendar app, tap the phone number.
The PIN is automatically entered.
g. Mute or unmute your phone
You're muted if another meeting participant mutes you or if you:
1. Press *6.
2. Have your phone's volume at the lowest level.
3. Join after the 5th participant.
4. Press *6 again or increase the volume to unmute.
1.2.4. Change background
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a. To completely blur your background, click Blur your
background .
b. To slightly blur your background, click Slightly blur your
background.
c. To select a pre-uploaded background, click a background.
d. To upload your own image for your background, click Add

.
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1.2.5. Change layout
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1.2.6. Whiteboard
1. On the bottom, click More options
2. Click Whiteboard
existing Jamboard.
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1.2.7. Settings
2. Click Settings.
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1.3. Google Meet (iOS)
a. Instant meeting
1. Open Meet, click New meeting

2. Click Start an instant meeting
3. Click Share invite to invite participant or copy the meeting link/code and
share with others
b. Schedule meeting
1. In Google Meet main page , click New Meeting

2. Click Schedule in Google Calendar. You will redirect to the schedule
meeting option.
3. Organize your meeting option and click Save to schedule
1.3.2. Add livestream to an event
To create an event with a live stream link, add it from a Calendar event.
Livestream up to 100,000 in-domain viewers.
*Available for Admin/Content Manager Only Starting 1st Sep 2021
1. Create an event in Calendar. In the event summary window , scroll up for the
event detail
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2. Under Event Details , select Add Google Meet video conferencing.
3. Click the View conference details down arrow , which will appear on the
right when Google Meet is selected.
4. Click Add live stream in the dialog box, which will generate a unique URL
c. Adding the guest in the event invitation . Guests on the invite are able
to participate
d. Share the live stream URL with viewers without adding to the guest list
in the event invitation. Viewers will only be able to view the live, but
NOT participate in the meeting
6. To start your live stream, open the Options menu in the lower-right corner of
7. To stop live streaming , reopen the Options menu and click Stop streaming
, then click Yes to confirm to confirm that you want to stop the stream.
1.3.3. Join meeting

a. Join a meeting from Google calendar event
View your scheduled meetings in Calendar and quickly join a video meeting.

2. Tap Join video call.
b. Join a video meeting from Meet app
1. Open the Google Meet app .

2. Swipe from the bottom to view your scheduled meetings. Only meetings
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3. Tap Join or select a meeting from the list Join meeting.
c. Join a video meeting with a meeting code or nickname
The meeting code is a series of characters, such as abc-defg-hjk. You can
get the meeting code from the joining information that was sent to you or at
the end of the meeting link.
1. Open the Meet app and then tap Meeting code.

2. Enter the meeting code or nickname.
Tip: The hyphens in the meeting code are optional.
4. (Optional) Depending on whether you're joining from a different
organization or signed in to a Google Workspace account, choose an
option:
● Select Ask to Join.

● Enter your name and tap Ask to Join.
d. Join a video meeting with a meeting link URL
Sometimes there isn’t enough time to schedule a meeting and book a room.
With Meet, you can join an impromptu video meeting by clicking the meeting
link URL sent to you in a text or email.
1. Tap the meeting link sent to you via text or email.

2. Follow the onscreen prompts to join
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e. Join a meeting with a phone number
Tip: If you try to dial in to a meeting before it starts you might get an error that
the PIN is not recognized.
You can dial in during the scheduled meeting time using one of the following
methods:
1. Enter the phone number that’s in the Google Calendar event or meeting
invitation.
2. Then, enter the PIN and #.
3. From the Meet or Calendar app, tap the phone number.
The PIN is automatically entered.
f. Mute or unmute your phone
You're muted if another meeting participant mutes you or if you:
● Press *6.
● Have your phone's volume at the lowest level.
● Join after the 5th participant.
● Press *6 again or increase the volume to unmute.
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1.3.4. Change background

● To completely blur your background, click Blur your background

● To slightly blur your background, click Slightly blur your background.
● To select a pre-uploaded background, click a background.
● To upload your own image for your background, click Add .
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1.3.5. Change layout
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1.3.6. Whiteboard
2. Click Whiteboard
existing Jamboard.
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1.3.7. Settings
2. Click Settings.
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2. Google Calendar
With Google Calendar, you can quickly schedule meetings and events and get
reminders about upcoming activities, so you always know what’s next. Calendar is
designed for teams, so it’s easy to share your schedule with others and create
multiple calendars that you and your team can use together.
Calendar main page
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2.1. Google Calendar (Computer)
2.1.1. Schedule an event
2.1.1.1. Create an event
In Calendar, click Create or click an empty time slot in the calendar grid.
2.1.1.2. Add guest
1. In the Add guests field, enter the first few letters of a person’s name or
email address. Matching addresses in your organization’s directory appear
as you enter text.
2. Click a suggestion to add that person to the event. If no suggestions

appear, enter your guest’s full email address. After you add a guest to your
event, a video meeting in Google Meet is automatically added to the event.
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3. The guest's calendar appears next to yours.
2.1.1.3. Add an event description and attachments
a. Add an event description

1. Click the Add description or attachments field.
2. Add details, such as contact information, instructions, or links for your
event.
3. (Optional) Format your description by bolding, italicizing, underlining,
or adding lists and links.
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b. Add an attachments
1. Click the Add description or attachments field.

2. Click My Drive or Upload and select your file.
3. Click Select or Upload. Your file will be attached to the event
c. Save your event
When you’re finished filling in the details, save your event and send your
invitations.
1. Click Save.
2. Choose an options:
● Send to notify guests by email
● Don’t send to skip notifications at this time
● Dismiss to continue editing the invitation
3. If you’re inviting people from outside of your organization, click:
● Invite external guests to notify them.
● Continue editing to notify them later.
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4. (Optional) To open your event on the Edit event page, click More options.
2.1.2. Respond to and manage events
RSVP to invitations to let people know whether you're going to an event. Add a note
or suggest a different time for an event.
2.1.2.1. Reply to an invitation
When you get an invitation to an event, it appears on your calendar. If you

subscribe to email notifications, you get invitations by email as well. If you're
using Gmail, you can respond to the invitation right from the email.
1. In the calendar grid, click the event.

2. At the bottom next to Going?, click Yes, No, or Maybe.
Tip: To respond to the event from Gmail, open the email and next to
Going?, click Yes, No, or Maybe.
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2.1.2.2. Propose a new time or add a note
1. Click the event.

2. In the bottom-right corner, click the Up arrow and choose an option:
● Add note - Enter your message, optionally change your event

response, and click Send.
● Propose a new time - On the left, choose the day and time, optionally
add a message, and click Send proposal.
2.1.2.3. Update an existing event

You can invite more guests and change the meeting location.
1. In the calendar grid, click the event, then click Edit.

2. To invite more guests, change the meeting location, or add attachments,
make your changes and click Save.
Note: If the event organizer hasn’t given you edit permissions, you can't
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make changes to the event time or its duration.
2.1.2.4. Delete an event
If you delete an event, it remains in a calendar’s trash for approximately 30 days.

After 30 days, it’s permanently deleted, but you can permanently delete it before that
if you want
a. Delete an event:
1. In your calendar grid, click the event,
2. Click Delete .
b. Permanently remove a deleted event:
1. Click Settings , then click Trash.
2. Check the box next to the deleted event and click Delete .
3. (Optional) To permanently remove all events in your trash, at the top right,
click Empty trash.
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2.1.2.5. Restore a deleted event
You have approximately 30 days to restore an event that you deleted by

mistake.
1. Click Settings , then click Trash.
2. Check the box next to the deleted event and click Restore .
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2.1.3. Create reminders in Calendar
To remember something on your to-do list, add a personal reminder.
2.1.3.1. View reminders
1. Go to Calendar.
2. At the bottom left, under My calendars, make sure the Reminders box is
checked
2.1.3.2. Create a personal reminder
1. In your Calendar grid, click a time slot and click Reminder.

2. Add a title and choose a date and time.
3. (Optional) To select the frequency of your reminder, click Does not repeat
and select an option.
4. (Optional) If you want your reminder to last all day, check the All day box.
5. Click Save.
Note: Reminders you create in Google Keep also show up in Calendar.
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2.1.3.3. Complete or remove a personal reminder
You can remove a reminder from your calendar by marking it as done, deleting
it, or hiding all reminders temporarily. Mark a reminder done
Choose an option:
● If you have one single reminder in a time slot, click the reminder and
then click Mark as done.
● If you have multiple reminders in the same time slot, click the reminder
block, point to the reminder, and click Mark as done .
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2.1.3.4. Delete a reminder
1. If you have a single reminder in a time slot, click the reminder and then click
Delete .
2. If you have multiple reminders in the same time slot, click the reminder block, point
to the reminder and click Delete .
2.1.4. Share and view calendars
Share your calendar with co-workers, family, and friends so they can easily see
when you’re available. You can look at other people’s calendars to do the same.
2.1.4.1. Share your calendar
Choose whether to share your calendar publicly or only with your organization:
1. Click Settings , then click Settings.

2. On the left, click your calendar.
3. In the Access permissions section, choose an option:
● To make your calendar available publicly on the web, check the Make
available to public box. Next to each sharing permission, click the
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Down arrow and choose whether you want to show your free and
busy times.
● To make your calendar available only to your organization, check the
Make available for My Organization box. Next to each sharing
permission, click the Down arrow and choose whether you want
to show your free and busy times.
● To make your calendar available throughout Google Workspace, check
the Show calendar info in other Google apps, limited by the access
permissions box.
2.1.4.2. Let someone see your calendar in a web browser:
You can get an HTML link to your calendar that you can share with people.

3. In the Access permissions section, click Get shareable link, then click
Copy Link.
4. Paste the link in an email and send it.
2.1.4.3. Share your calendar with specific people and choose how much they can see:
When you share your calendar with someone, you can decide how they see
your events and whether they can also make changes, such as adding or editing
events.

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3. In the Share with specific people section, click Add people and enter the
email address or names of the people you want to share your calendar with.
4. Choose a sharing permission option:
● See only free/busy (hide details)
● See all event details
● Make changes to events
● Make changes and manage sharing
5. Click Send.
2.1.4.4. Share your calendar with people who don’t use Google Calendar:
1. In the Share with specific people section, click Add people.
2. Enter the email address or names of the people you want to share your
calendar with.
3. Click Send.
If the person you’re sharing your calendar with doesn’t use Calendar, click
Invite to send them an invitation to use it.
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2.1.5. Create shared calendars
In addition to your own calendar, you can create shared calendars to track group
activities, such as project schedules or co-worker vacations.
2.1.5.1. Create a shared calendar
1. Open Calendar, and on the left next to Other calendars, click Add other
calendars, then click Create new calendar.
2. Name the calendar and add a description.
3. Click Time zone and select your time zone.
4. Click Create calendar. Your new calendar appears under My calendars.
5. (Optional) To update any calendar preferences, point to it and click More
, then click Settings.
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2.1.5.2. Share a calendar
1. Open Calendar and under My calendars, point to the calendar you want to
share, and click More , then click Settings and sharing.

2. Choose an option:
● To share with individuals—Under Share with specific people, click Add
people and add the person or the email address of the person you
want to share with. Click Send.
● To change wider sharing settings—Under Access permissions, select
Make available to public or Make available for organization name.
2.1.5.3. Delete a calendar

1. Click settings, then click Settings.
2. Select the calendar you want to delete and scroll to the bottom.
3. In the Remove calendar section, choose an option:
● Click Unsubscribe if you want to unsubscribe from calendars that are
read-only.
● Click Delete if you want to delete calendars that you own.
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2.1.5.4. Add out-of-office dates to your calendar
1. In your calendar grid, click the first day that you're away from work
2. Click Out of office and select a time period.
3. (Optional) To explain you're away from work, enter a message in the
Decline message section.
4. In the Visibility section, choose an option:
● Public
● Default visibility
● Private
5. Click Save. Any new and existing meetings during this time will be
automatically declined.
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2.1.6. Access your notes and tasks
Keep track of your notes and tasks without leaving Calendar.
2.1.6.1. Open notes in Keep
1. On the right, click Keep .
2. To Add a note or list, click + Take a note or New list .

3. To edit a note, click a note and enter a message.
4. Click Done.
2.1.6.2. Open your to-do lists in Tasks

● In Calendar, on the right, click Tasks .

● If it’s the first time you’re opening Tasks, at the bottom,
click Get Started. (If you don’t see Tasks, at the bottom right, click
Show side panel .)
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2. (Optional) To create a new task list:
I. At the top under Tasks, click the Down arrow , then click
Create new list.
II. Add a name and click Done.
III. (Optional) To change lists, click the Down arrow and select a list.
IV. Click Add a task and enter a task.
V. (Optional) To add details or a due date, click Edit .
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2.2. Google Calendar (Android)
2.2.1. Get Google Calendar
1. On your Android phone or tablet, visit the Google Calendar page on

Google Play.
2. Tap Install.
3. Open the app and sign in with your Google Account.
2.2.2. Go to a specific day
1. On your Android phone, open the Google Calendar app .
2. In the top left, tap the month name. For example, January .
3. Swipe left or right to go to other months.
4. Tap a date to see events on that day.
Get back to today: At the top right corner, tap Jump to today .
2.2.3. Choose how many days to view
When you open the Calendar app, you'll see a list of your upcoming events. You
can switch views to see your whole day or multiple days.
1. On your Android phone, open the Google Calendar app .
2. In the top left corner, tap the Menu .

3. Choose a view, like Schedule or Month. To see all your events, goals, and
reminders in a list that's broken up by day, choose "Schedule
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2.2.4. How to search
1. On your Android phone or tablet, open the Google Calendar app .
2. In the top right, tap Search .

3. Enter your search terms.
4. On the bottom right, tap Search .
Note: To improve the search suggestions, your Calendar searches and

browsing activity are saved in My Activity if Web & App Activity is turned on.
2.2.5. Don't see past events
If you don't see past events when you search, try using advanced search on your
computer to only see results for a certain time period.
1. On your computer, open Google Calendar.
2. In the search box, click the Down arrow

3. Add in information you want to filter by, including the dates.
4. At the bottom of the box, click Search.
2.2.6. Use Calendar offline on mobile
If you use the Google Calendar app while you're offline, you can:
● Find events and make changes.

● Create, edit, or respond to events.
● Access Tasks and Reminders.
Tips:Install the Calendar app, connect to the internet, and then sign in to your
Google Account. Your account syncs automatically and you can use Google
Calendar offline.
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While you’re offline, changes don’t sync with your computer or others’ calendars
until you're online again.
While you’re offline, you can’t email event guests.
2.2.7. Add a calendar someone shared with you
When someone shares their calendar with your email address, you get an email
with a link to add their calendar. Learn how calendars can be shared.
1. In your email, tap the link that says Add this calendar.
2. Your Google Calendar app opens.
3. In the pop-up that appears, tap Yes.
4. Your calendar will appear on the left, under “My calendars.”
2.2.8. Show or hide a calendar you're subscribed to
Important: You can only subscribe to a calendar on the web, from

calendar.google.com.
You can show or hide calendars you’ve already subscribed to, but you can’t
subscribe to a calendar in the Google Calendar app.
1. Open the Google Calendar app .
2. At the top left, tap Menu Settings .

3. Tap the calendar you want to view.
4. Optional: To find more calendars, tap Show more.
5. Check or uncheck your preferred calendar.
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2.2.9. Move events between calendars
To move an event from one calendar to another, you must be the organizer of a
Google Calendar event. You must also have edit access to the calendar you move
the event to.
When you move an event, you add the event’s organizers to the new calendar and
remove organizers from the old calendar.
Also, when you move an event that recurs to another calendar, you do the same to
future instances. You can’t move only one instance of an event that recurs.
1. Open Google Calendar .

2. Open a calendar.
3. Select the event you want to move.
4. Under the name of the meeting, tap the calendar name.
5. Where you want to move the event, tap the name of the calendar.
6. In the top right, tap Save.
2.2.10. See someone else's calendar
You can't add other people's calendars from the Google Calendar app. However,
once you add the calendars from your computer, you'll see them in the app.
Find a time that someone is free
2. In the bottom right, tap Create .

3. Tap Event.
4. Under "Add people," add people to your event.
5. Tap View schedules.
6. Choose a time.
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2.2.11. RSVP to an invite
1. Open the invitation email, or the event that was added to your calendar.
2. Next to "Going?," click an option:
● Yes
● No
● Maybe
● Yes, in a meeting room
● Yes, joining virtually
2.2.12. Delete an event you create
If you create an event, or can edit an event, you can delete the event. This takes
the event off your calendar, and off the calendars of everyone else invited.
1. On your Android phone or tablet, open the Google Calendar app .

2. Open the event you want to delete.
3. In the top right, tap More .
4. Tap Delete Delete.
Important: If you’re not the event owner, if you tap Delete, you only remove the
event from your calendar.
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2.2.13. Cancel a booked appointment
Important: When you cancel a booked appointment:
● The appointment is removed from your calendar.

● A cancellation email is sent to the person who booked the appointment.
● The cancelled appointment time appears available on your booking page.
1. Open your appointment confirmation email.

2. Tap Cancel appointment. A new page opens.
3. Tap Cancel your appointment Close.
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2.3. Google Calendar (iOS)
2.3.1. Get Google Calendar
1. On your iPhone or iPad, visit the Google Calendar page from the App
Store.
2. Tap Get.
3. Open the app and sign in with your Google Account.
2.3.2. Go to a specific day
1. On your iPhone or iPad, open the Google Calendar app .
2. In the top left, tap the month name. For example, January .
3. Swipe left or right to go to other months.
4. Tap a date to see events on that day.
Get back to today: At the top right corner, tap Jump to today .
2.3.3. How to search
2. In the top right, tap Search .

3. Enter your search terms.
4. On the bottom right, tap Search .
Note: To improve the search suggestions, your Calendar searches and browsing
activity are saved in My Activity if Web & App Activity is turned on.
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2.3.4. I don't see past events
If you don't see past events when you search, try using advanced search on your
computer to only see results for a certain time period.
1. On your computer, open Google Calendar.
2. In the search box, click the Down arrow .

3. Add in information you want to filter by, including the dates.
4. At the bottom of the box, click Search.
2.3.5. Use Calendar offline on mobile
If you use the Google Calendar app while you're offline, you can:
● Find events and make changes.

● Create, edit, or respond to events.
● Access Tasks and Reminders.
Tips:
Install the Calendar app, connect to the internet, and then sign in to your Google
Account. Your account syncs automatically and you can use Google Calendar
offline.
While you’re offline, changes don’t sync with your computer or others’ calendars
until you're online again.
While you’re offline, you can’t email event guests.
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2.3.6. Add a calendar someone shared with you
When someone shares their calendar with your email address, you get an email
with a link to add their calendar. Learn how calendars can be shared.
1. In your email, tap the link that says Add this calendar.
2. Your Google Calendar opens in a browser.
3. In the pop-up that appears, tap Add.
4. Your calendar will appear on the left, under “My calendars.”
2.3.7. Show or hide a calendar you're subscribed to
Important: You can only subscribe to a calendar on the web, from

calendar.google.com.
You can show or hide calendars you’ve already subscribed to, but you can’t
subscribe to a calendar in the Google Calendar app.
2. At the top left, tap Menu Settings .

3. Tap the calendar you want to view.
4. Optional: To find more calendars, tap Show more.
5. Check or uncheck your preferred calendar.
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2.3.8. Hide a calendar temporarily
This is a good option for calendars that you only check occasionally. You can tell
that your calendar is hidden if the square next to it isn't colored in.
1. On your iPhone or iPad, open the Google Calendar app
2. In the top left, tap Menu .

3. In your list of calendars, tap the colored box next to a calendar name.
2.3.9. RSVP to an invite

1. Open the invitation email, or the event that was added to your calendar.
2. Next to "Going?," click an option:
● Yes
● No
● Maybe
● Yes, in a meeting room
● Yes, joining virtually
2.3.10. Delete an event you create
If you create an event, or can edit an event, you can delete the event. This takes
the event off your calendar, and off the calendars of everyone else invited.

2. Open the event you want to delete.
3. In the top right, tap More .
4. Tap Delete Delete event.
Important: If you’re not the event owner, if you tap Delete, you only remove the
event from your calendar.
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2.3.11. Cancel a booked appointment
Important: When you cancel a booked appointment:
● The appointment is removed from your calendar.

● A cancellation email is sent to the person who booked the appointment.
● The cancelled appointment time appears available on your booking page.
1. Open your appointment confirmation email.

2. Tap Cancel appointment. A new page opens.
3. Tap Cancel your appointment Close.
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3. Gmail Management
With Gmail, your email is stored safely in the cloud. You can get to messages from any
computer or device with a web browser. If your administrator allows, you can join or
start a video meeting in Google Meet right from Gmail. Add Google Chat to your Gmail
inbox and get all the features of Chat directly in Gmail.
3.1. Gmail Management (Computer)
3.1.1. Create and send email
1. Open Gmail.
2. On the left, click Compose + .You might see Compose instead.
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3. (Optional) To change your window size, in the upper corner, click Maximize
or Exit full screen.
4. Add recipients and a subject.
5. Enter your message. Email you start writing but don't send are
automatically saved in Drafts on the left.
6. (Optional) Add attachments, such as Drive files or photos .
7. Click Send.
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3.1.2. See new email
Unread email are bold. To open an email, click it. By default, replies to email are
grouped into conversations. Keeping all email together in a thread makes it easier
to keep track of them and saves space in your inbox.
If you prefer to separate your existing email from future email, you can turn off
conversation view.
1. At the top right, click Settings , then click See all settings.
2. In the General tab, scroll to Conversation View and select Conversation view
off.
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3. At the bottom, click Save Changes.
3.1.3. Reply to email
1. To reply to a single email or the last email in a thread, click Reply .
2. To reply to an email within a thread, click Reply .
3. To forward a single email or the last email in a thread, click Forward .
4. To forward an email within a thread, click More , then click Forward.
5. To see previous email in a thread, click Show trimmed content .
6. To forward an entire conversation, at the top, click More , then click

Forward all.
To use a Smart Reply, at the bottom of the email, click a suggested reply. You
can then edit the email before sending it.
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3.1.4. Change recipients or subjects
3.1.4.1. Add and remove recipients
1. From an open email, click a recipient’s address.
2. To add more recipients, type their email addresses.
3. To remove recipients, next to their email address, click Remove .
3.1.4.2. Edit an email subject
1. Next to Type of response , click the Down arrow , then click

Edit subject.
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2. Enter a new subject.
3.1.5. Email without an internet connection
Chrome Browser only
Use Gmail offline to read, respond to, and search your Gmail messages when you
aren't connected to the internet. Any email you write, archive, label, or delete while
you're offline will be sent or moved when you’re back online.
When you enable Gmail offline on a device, your messages sync with the
browser's storage on the computer you're using. Enable Gmail offline on each
device for which you want offline access.
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Enable Gmail offline:
2. Go to the Offline tab and check the Enable offline mail box.
3. (Optional) Next to Sync settings, choose how many days of email you want to
store offline.
4. Next to Security, choose whether to keep or remove offline data on your

device.
5. Click Save Changes.
3.1.6. Turn your vacation responder on or off
1. Open Gmail .
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3. Scroll down to Vacation responder and select Vacation responder on or
Vacation responder off.
4. If you turned on the vacation responder, enter the dates you're away and
add a message. Then, select who should get a response.
3.1.7. Organize your inbox
Manage email with labels and filters and move email out of your inbox.
3.1.7.1. Create labels
1. Open Gmail.
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3. Click the Labels tab.
4. Scroll to the Labels section and click Create new label.
5. Enter the label name and click Create.
Gmail label names can be up to 225 characters long.
You can also create nested labels, which are like subfolders.
3.1.7.2. Create a label from an email
1. From an email, click Labels , then click Create new.
2. Enter the label name and click Create.
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3. (Optional) Click Nest label under and choose an existing label to place it
under.
4. The new label automatically applies to your email.
3.1.7.3. Apply labels to email
1. In your inbox, check the boxes next to the email you want to apply a label to.
2. Click Labels .
3. Check the boxes next to the labels you want to add and click Apply.
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3.1.7.4. Apply a color to a label
1. In the left panel, point to a label and click More .
2. Point to Label color and choose a color. Or, click Add custom color.
The change instantly applies to all email with that label.
3. (Optional) To remove a label color, point to Label color and click

Remove color.
4. (Optional) To see all email with a particular label, in the left panel, click the
label’s name.
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3.1.7.5. Move email from your inbox to a label
1. In your inbox, check the boxes next to the email you want to move into a
label.
2. Click Move to .
3. Click the label you want to move your email to.
3.1.8. Add filters
Manage your incoming email automatically with Gmail’s filters.
1. Open Gmail.
2. In the search box at the top, click the Down arrow .
3. Enter your search criteria. If you want to check that your search worked
correctly, see what emails show up by clicking Search.
4. At the bottom of the search window, click Create filter.
5. Choose what you’d like the filter to do.
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6. Click Create filter.
3.1.9. Star important email
Want to flag an important email? Click Star next to an email in your inbox or
an email within a conversation. To see all your starred email, in the left sidebar,
click Starred.
3.1.10. Snooze email
Postpone email to a future date or time that's more convenient for you.
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1. Open Gmail and point to an email.
2. On the right, click Snooze .
3. Under Snooze until, choose a time.
4. The email automatically snoozes and moves out of your inbox. You will get
a reminder about the snoozed email after the specified time.
5. (Optional) To see all snoozed email, click Snoozed in the left sidebar.
3.1.11. Archive or delete email
Archived email messages move out of your inbox but stay under All mail, so that
you can find them later. Deleted email messages move to the Trash and get
permanently deleted after 30 days.
To archive or delete email, select one or more emails.
● At the top, click Archive or Delete .

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● Or, you can point to a single email and click
Archive or Delete .
3.1.12. Find email
3.1.12.1. Search your inbox
1. Open Gmail.
2. At the top, in the search box, enter your search criteria.
● When you search a person’s email address, the results also show
email that includes their alias. To limit the search to only the original
email, enclose the search criteria in double quotes. For example:
"from:john.doe@gmail.com".
● When you search “from:email", the results also return Drive files
shared by that email address.
3. Press Enter.
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3.1.12.2. Narrow your search
1. To narrow your search, at the right of the Gmail search box, click the Down
arrow .
2. Add specific search criteria. For example, you can find an email from Alice
that has an attachment within a particular time frame.
3.1.12.3. Clear your search history
1. Click the search box. Your most recent search may show.
2. Go to the search and click Delete .
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3.1.13. Create signatures
3.1.13.1. Create a signature
Your signature can include your name, title, contact information, and pictures or
links. You can also create multiple signatures.
1. Open Gmail.
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3. In the General tab, scroll to Signature and click Create new.
4. Name your signature, then click Create.

This name is not your actual signature, but is a name for the signature
template.
5. In the text box at the right, add your signature text.
6. Use the format bar to add text colors, links, and images.
3.1.13.2. Add a signature to an email
1. Open Gmail.
2. Click Compose.
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3. Click Insert signature and select a signature.
3.1.13.3. Edit a signature
1. Open Gmail.
3. In the General tab, scroll to Signature and click the signature you want to
edit.
4. In the text box at the right, make your changes.
5. (Optional) To change the signature name, click Edit .
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3.1.13.4. Delete a signature
1. Open Gmail.
2. At the top right, click Settings c, then click See all settings.
3. In the General tab, scroll to Signature and click the signature you want to
remove.
4. Click Delete , then click Delete.
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3.1.14. Start a video meeting and send messages
3.1.14.1. Start a video call
You can start or join face-to-face video calls while in Gmail.
1. Open Gmail.
2. At the bottom left corner, under “Meet” click New meeting.
● To send the meeting invite via link or email, click Send invite.
● To copy the meeting invite details, click Copy meeting invite.
● To send an email invite, click Share via email.
3. When you’re ready to join the meeting, click Join now.

Before you join your first meeting, make sure to allow permissions for your
Microphone and Camera. Once you grant permission:
● To turn your microphone on or off, click Microphone .
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● To turn your camera on or off, click Camera .
4. To join the call, click Join now.
5. To end the call, click Leave call .
3.1.14.2. Join a video call
1. Open Gmail.
2. In the bottom left corner, click My meetings to join a video call that is
upcoming on your calendar.
3. Under “My Meetings” hover over the upcoming meeting you’d like to join,
then click Join.
● To turn your microphone on or off, click Microphone .
● To turn your camera on or off, click Camera .
4. To join the call, click Join now.
5. To end the call, click Leave call .
3.1.15. Use Chat in Gmail
In Chat, you can send a direct message to individuals or groups. Direct messages
are private conversations between you and other people. Once you create a direct
message, you can't add people, so the conversation remains private.
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3.1.15.1. Send a direct message to a person
1. Open Gmail.
2. If the name isn’t already under "Chat" click Start a chat .
3. Enter a name or email address. Suggestions appear as you enter text.

4.
5. Click the person you want to message.
6. Enter a message, then click Send .
3.1.15.2. Send a direct message to a group
1. Open Gmail.
2. Under "Chat" click on an existing group conversation, enter a message, then
click Send .
3. If the group conversation isn’t under "Chat” click Start a chat , then click
Start group conversation.
5. Click Done .
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6. Enter a message, then click Send .
3.1.16. Change your status in Gmail
1. Open Gmail.
2. At the top right, click your Chat status to change it.
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3. If you choose Do not disturb, select how long you want to mute your
notifications for.
4. (Optional) To turn off Do not disturb, click your status, then click
Turn off do not disturb.
3.1.17. Use other tools
3.1.17.1. Open your Google Calendar and events
1. Open Calendar: On the right, click Calendar .Your daily events and a mini
monthly calendar appear.
2. See event details: Click an event to open it and see details.
3. Reply to an event: Open an event. At the bottom, next to Going?, click a

reply.
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3.1.17.2. Open notes in Google Keep
1. Open Google Keep: On the right, click Keep .
2. Add a note or list: Click + Take a note or New list .
3. Edit a note: Click a note and enter a message. Click Done.
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3.1.17.3. Open your to-do lists in Google Tasks
1. Open Google Tasks: On the right, click Tasks . The current list appears
at the top, with any tasks below it.
2. Add a new list: Click the Down arrow Drop down , then click Create a
new list.
3. Change lists: Click the Down arrow and select a list.
4. Add a new task: Click + Add a task. To add a new task from an email, drag
the email into a task list.
5. Edit or delete a task: Point to a task and click Edit . From the Edit window,
click Delete to delete a task.
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3.1.18. Get add-ons
1. On the right, click Add-ons .
2. Click an add-on.
3. Click Install.
3.2. Gmail Management (Android)
1. Open Gmail
2. On the bottom right, click Compose +.
3. Add recipients and a subject
4. Enter your message. Email you start writing but don’t send are
automatically saved in Drafts on the left
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3.2.2. See new Email
1. Unread email are bold. To open an email, click it. By default, replies to
email are grouped into conversations. Keeping all email together in a
thread makes it easier to keep track of them and saves space in your
inbox.
2. If you prefer to separate your existing email from future email, you can turn
off conversation view.
3. At the bottom left , click Settings , then click See all settings.

Forward all.
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3.2.4. Change recipients or subjects
3.2.4.1. Add and remove recipients
1. From an open email, click a recipient’s address
2. To add more recipients, type their email addresses
3. To remove recipients, click their email address, click Remove
4. Edit an Email subjct

Under the recipient address you can add and edit your subject
5. Enable Gmail offline
6. At the bottom left, click Settings , then click See all Settings.
7. Go to the Offline tab and check the Enable offline mail box
8. (Optional) Next to Sync settings, choose how many days of email you want
to store offline.

device.
10. Click Save Changes
1. Open Gmail
2. At the bottom left, click Settings , then click See all settings
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Manage email with labels and filters and move email out of your inbox
3.2.6.1. Create a label
1. Open Gmail
2. At the bottom left , click settings , then click See all Settings
5. Enter the label name and click Create
3.2.6.2. Create a label from an email.
1. Open Gmail
2. At the bottom left, click Settings, then click See all settings
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3. Click the labels tab
4. Scroll to the labels section and click Create new label
1. In your inbox, check the boxes next to the email you want to apply a label
to.
2. Click Labels .
3. Check the boxes next to the labels you want to add and click Apply

Remove color.
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label.
2. Click Move to .
3.2.7. Add filters
1. Open Gmail.
click Starred.
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3.2.9. Snooze email

The email automatically snoozes and moves out of your inbox. You will get a
reminder about the snoozed email after the specified time.
To archive or delete email, select one or more emails. At the top, click
Archive or Delete . Or, you can point to a single email and click
Archive or Delete .
3.2.11. Find email
1. Open Gmail.
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1. To narrow your search, at the right of the Gmail search box, click the
Down arrow .
In Chat, you can send a direct message to individuals or groups. Direct messages
are private conversations between you and other people. Once you create a direct
message, you can't add people, so the conversation remains private.
3.2.12.1. Send a direct message to a person
1. Open Gmail.
5. Enter a message, then click Send
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3.3. Gmail Management (iOS)
1. Open Gmail
2. On the bottom right, click Compose +.
3. Add recipients and a subject
4. Enter your message. Email you start writing but don’t send are
automatically saved in Drafts on the left
3.3.2. See new Email
1. Unread email are bold. To open an email, click it. By default, replies to
email are grouped into conversations. Keeping all email together in a
thread makes it easier to keep track of them and saves space in your
inbox.
2. If you prefer to separate your existing email from future email, you can turn
off conversation view.
3. At the bottom left , click Settings , then click See all settings.

Forward all.
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3.3.4. Add and remove recipients
1. From an open email, click a recipient’s address

2. To add more recipients, type their email addresses
3. To remove recipients, click their email address, click Remove
3.3.5. Enable Gmail offline
1. At the bottom left, click Settings , then click See all Settings.
2. Go to the Offline tab and check the Enable offline mail box
3. (Optional) Next to Sync settings, choose how many days of email you want
to store offline.
device.
5. Click Save Changes
1. Open Gmail
2. At the bottom left, click Settings , then click See all settings
Manage email with labels and filters and move email out of your inbox
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3.3.7.1. Create a label
1. Open Gmail
2. At the bottom left , click settings , then click See all Settings
3.3.7.2. Create a label from an email.
1. Open Gmail
2. At the bottom left, click Settings, then click See all settings
3. Click the labels tab
4. Scroll to the labels section and click Create new label
1. In your inbox, check the boxes next to the email you want to apply a label
to.
2. Click Labels .
3. Check the boxes next to the labels you want to add and click Apply
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Remove color.
label.
2. Click Move to .
3.3.8. Add filters
1. Open Gmail.

click Starred.
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3.3.10. Snooze email

4. The email automatically snoozes and moves out of your inbox. You will get
a reminder about the snoozed email after the specified time.
To archive or delete email, select one or more emails. At the top, click
Archive or Delete . Or, you can point to a single email and click
Archive or Delete .
3.3.12. Find email
1. Open Gmail.
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1. To narrow your search, at the right of the Gmail search box, click the Down
arrow .
In Chat, you can send a direct message to individuals or groups.

Send a direct message to a person:
1. Open Gmail.
5. Enter a message, then click Send
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4. Google Chat
You can message a person or group in Google Chat the same way you do in classic
Hangouts, but with enhanced features. Google Chat is available in Gmail. You can also
use Google Chat on the web and on mobile with apps for Android, iOS, and desktop.
4.1. Google Chat (Computer)
4.1.1. Sign in to Google Chat
1. Go to Google Chat or your Gmail account.

2. If prompted, sign in to your Google Account.
Tips:You can also install the Chat standalone app.
4.1.2. Send a message to a person.

2. On the left, under “Chat,” click the name of the person you want to
message.
● If you can’t find their name, click Start a chat .

● Enter a name or email address. Suggestions appear as you enter text.
Tip: If you’re logged into a work or school account, to send a direct
message to someone outside of your organization, enter their email
address.
● Select the person you want to message.
3. Enter a message.
4. Click Send .
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4.1.3. Send a message to a group

2. On the left, under "Chat," click a group name.
3. Enter a message.
4. Click Send .
5. If the group isn’t under "Chat," click Start a chat Start group
conversation.
7. Click Done .
8. Enter a message.
9. Click Send .
4.1.4. Create a space or preview and join a space
4.1.4.1. Create a space
2. Next to “Spaces,” click Create or find a space Create space.

3. Enter a space name.
4. Optional: To customize your space:
● If you want to pick an emoji, click Choose an emoji . If you don't
select an emoji, a default avatar is used.
● If you use a Google Workspace account, you may have the option to
select these options that can’t be changed later:
○ “Use threaded replies” to create different conversation threads.
○ “Allow people outside of your organization to join.”
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5. Enter names or email addresses of people and groups you want to add.
You can also select from suggestions.
6. Click Create.
7. Optional: To add more people and bots to the space:
a. Click Add people & bots.
b. Enter names or emails.
c. Click Send.
4.1.4.2. Preview & join a space.
2. Next to “Spaces,” click Start a chat Browse spaces.

● The spaces you're invited to are at the top of the list.
● To find a space, enter its name.
● Optional: To preview a space, point to the space name and click
Preview.
○ When you preview a space, you can read messages, but you can't
send messages or get notifications.
3. In the preview, to block the space, click Block. To join the space, click Join
4.1.5. Edit and delete text in your conversation
Important: You must use Chat with a Google Workspace account to edit or delete
messages.
Point to your chat message, then click:
1. Edit : Make your changes, then click Done .
2. Delete : To confirm, click Delete.
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4.1.6. Add you formatting & emojis to your messages
● Bold text: Add asterisks * before and after the text you want to bold. For
example, if you enter, *Tuesday*, the chat displays Tuesday.
● Italicize text: Add underscores _ before and after the text you want to
italicize. For example, if you enter _every week_, the chat displays every
week.
● Strikethrough text: Add tildes ~ before and after the text you want struck
through. For example, if you enter ~done~, the chat displays done.
● Create an inline code block: Add backticks ` before and after the text you
want in a code block.
● Create a multi-line code block: Add 3 backticks ``` before and after the text
you want in a code block.
● To select an emoji:
○ Click Emoji .
○ Select the emoji you want to add.
4.1.7. Leave a space
Important: If you create a conversation in classic Hangouts, you can’t add people
or leave the conversation in Google Chat. To do so, create a new space or new
message in Google Chat.
2. On the left, under “Spaces,” next to the space name, click More options
Leave Leave space.
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4.1.8. Delete a conversation
2. On the left, next to the person's name, click More options Delete
conversation Delete.
4.1.9. Delete a message
Important: You must use Chat with a Google Workspace account to delete a
message.
1. Point to your chat message, then click Delete
2. To confirm, click Delete .
4.1.10. Upload and share file
1. Point to your chat message, then click Delete
2. To confirm, click Delete .

4. Enter your message.
● In Gmail: Click Add .

● To attach a file from your computer, click Upload

○ The file isn’t added to Google Drive. Other users get the file directly
in the message.
● To attach a Drive file, click Google Drive .
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○ If anyone in the space doesn’t have access to the file, you get a
notification when you send the file.
○ If you have edit access to the file, you can grant access.
○ If you grant access to a file in a space, access also applies to people
who later join the space.
○ If people leave the space, they lose access to the file unless you
give them access separately.
6. Select the file you want to send.
7. Click Send .
4.1.11. Search Your messages
1. Open Google Chat or the Chat desktop app .
2. At the top right, click Search .

3. On the left, select a space or click All spaces and direct messages.
4. In the search box, enter search terms.
Optional: To narrow your search, click people and content types, such as
images or videos.
5. To open the result, click Go to thread.
4.1.12. Manage your notifications

2. Open settings:
● In Chat: Click your status Chat notification settings or Settings .
● In Gmail: Click your status Chat notification settings.

3. Under “Desktop” or “Desktop notifications,” select an option:
● To play a sound for notifications, check the box next to “Play
notification sounds.”
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● To turn email notifications for unread messages on or off, under “Email"
or “Email notifications,” select Only @mentions & direct messages or
Off.
Tip: Email reminders apply to messages that you haven't read after 12 hours.
4.1.13. Change profile photo or name
4.1.13.1. Profile photo
Google Chat displays your Google Account's profile photo. If you update your
photo for Chat, it's updated for other Google services.
1. Sign in to your Google Account.

2. Under "Personal info," click Photo.
3. Upload a photo from your computer or choose one of your Google Photos.
4. Rotate and crop your photo as needed.
● Find steps to crop your photo with assistive technology below.
5. At the bottom left, click Save as profile picture.
4.1.14. Profile name
Google Chat displays the name on your Google Account.
1. Sign in to your Google Account.
2. Under "Personal info," click Name Edit .

3. Follow the steps on the screen.
Tip: To change your name on a work or school account, contact your administrator.
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4.2. Google Chat (Android)
1. In the Google Play store, download Google Chat or the Gmail app.
2. Open the app.
3. If prompted, sign in to your Google Account to send and receive messages.
4.2.2. Send feedback in the Chat app
1. Open the Google Chat app .

2. Go to the area in Chat that you have trouble with.
3. At the top left, tap Menu Send feedback.

4. Enter your comments into the box.
Optional: If a screenshot would help explain your feedback to our support
team, leave the box next to “Screenshot” checked. If you don’t want to
include a screenshot, uncheck the box.
5. At the top right, tap Send .
4.2.3. Turn Chat on or off in Gmail
1. Open the Gmail app .

2. At the top left, tap Menu Settings.
3. Choose an account to opt in to Google Chat.
4. Under “General,” next to “Chat,” turn on “Show the chat and spaces tab.”
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4.2.4. Change dark mode settings
Important: Dark theme for Google Chat is only available with Android 10.0 or up.
1. On your Android device, tap Settings Display.

2. Turn Dark theme on or off.
4.2.5. Start an instant video meeting in Chat & Gmail
1. Open the Chat app or Gmail app .
2. Tap Chat or Spaces .
3. Open a chat message and in the reply area, tap Add video meeting
Send .
4. To join a meeting, tap Join video meeting Join now.
4.2.6. Schedule & share a Calendar meeting in Chat & Gmail
Important: If you’re using your mobile device, you must have the Google Calendar
app to schedule and share a Calendar meeting in Chat. If you don’t have the
Google Calendar app installed, Google Play will open so you can download it.
3. Open a chat message and in the reply area, tap Google Calendar .
4. A scheduled meeting in the nearest time slot will appear. You can change
event details to a different date or time, or add a room tap Save &
share.
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4.3. Google Chat (iOS)
1. Download the Chat app or the Gmail app from the App Store.
2. Open the app.
3. If prompted, sign in to your Google Account.
4.3.2. Send feedback in the Chat app
1. Open the Google Chat app .

2. Go to the area in Chat that you have trouble with.
3. At the top left, tap Menu Send feedback.

4. Enter your comments into the box.
Optional: If a screenshot would help explain your feedback to our support
team, leave the box next to “Screenshot” checked. If you don’t want to
include a screenshot, uncheck the box.
5. At the top right, tap Send
4.3.3. Turn Chat on or off in Gmail
1. Open the Gmail app .

2. At the top left, tap Menu Settings.
3. Choose an account to opt in to Google Chat.
4. Under “General,” next to "Chat," turn Show the chat and spaces tab on or
off.
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4.3.4. Change dark mode settings
On your iPhone, you can turn dark mode on or off in your phone’s settings. This
change applies to all apps, not just Google Chat.
4.3.5. Start an instant video meeting in Chat & Gmail
3. Open a chat message and in the reply area, tap Add video meeting
Send .
4. To join a meeting, tap Join video meeting Join now.
4.3.6. Schedule and share a Calendar meeting in Chat & Gmail
Important: If you’re using your mobile device, you must have the Google Calendar
app to schedule and share a Calendar meeting in Chat. If you don’t have the
Google Calendar app installed, the App Store will open so you can download it.
You can only share and schedule a meeting in Chat with the Google Calendar app.
Other calendar apps don’t work with Google Chat. If you prefer to schedule events
in another app on iOS, you shouldn’t use this feature.
3. Open a chat message and in the reply area, tap Google Calendar .
4. A scheduled meeting in the nearest time slot will appear. You can change
event details to a different date or time, or add a room tap Save & share.
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5. Google Classroom
Classroom is a web-based platform that integrates your Google Workspace for

Education account with all Google Workspace services, including Google Docs,
Gmail, and Google Calendar.
5.1. Google Classroom (Computer)
5.1.1. Sign in for the first time
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1. Go to classroom.google.com and click Go to Classroom.
2. Enter the email address for your Classroom account and click Next.
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3. Enter your password and click Next.
4. If there is a welcome message, review it and click Accept.
5. If you're using a Google Workspace for Education account, click I’m A

Teacher.
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6. Click Get Started.
5.1.2. Create a class
You can create a class to assign work and post announcements to students.
1. Go to classroom.google.com.
2. At the top of the Classes page, click Add , then click Create class.
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3. Enter the class name.
4. (Optional) To enter a short description, grade level, or class time, click

Section and enter the details.
5. (Optional) To add a subject, click Subject and enter a name or click one
from the list that appears when you enter text.
6. (Optional) To enter the location for the class, click Room and enter the
details.
7. Click Create.
5.1.3. Add materials to the Classwork page
As a Classroom teacher, you can post resource materials, such as a syllabus,

classroom rules, or topic-related reading, to the Classwork page.
2. Click the class, then click Classwork.
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3. At the top, click Create, then click Material.
4. Enter a title and a description.
5.1.4. Add attachments
You can add attachments to your material, such as files from your computer,
Google Drive files, YouTube videos, or links.
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1. Click Add and then choose an option:
● File
● Google Drive
● YouTube
● Link
2. If you see a message that you don’t have permission to attach a file, click
Copy. Classroom makes a copy of the file to attach to the material and saves
it to the class Drive folder.
3. (Optional) To delete an attachment, next to it, click Remove .
5.1.5. Post to individual students

1. Follow the steps above to add material.
2. Under For, click the Down arrow , then select the class or classes you
want to include
3. Click a student’s name to select them.
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4. Note: You’ll see the number of students you posted to in the class stream. To
view the students’ names, click number students on the material.
5.1.6. Invite students to your class
5.1.6.1. Invite students with an invite link
Each class you create has an invite link. You can share the link with students so
they can join your class.
2. On the class card, click More , then click Copy invite link.
3. Paste the link into an email for your students.
4. When students get your email, they click the link to join your class.
5.1.6.2. Invite students with an email invite
2. Click the class you want to invite students to.
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3. At the top, click People, then click Invite students .
4. Enter the email address of a student or group.

As you enter text, an autocomplete list might appear under Search
Results.
5. (Optional) Under Search results, click a student or a group.
6. (Optional) To invite more students or groups, repeat steps 4 and 5.
7. Click Invite.
8. After you send the invite:
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● Your class list updates to show the names of invited students.
● Your students can click Join in the email or on the class card.
5.1.6.3. Invite students with a class code
Each class you create has a class code. You can share the code with students
so they can join your class. To share the code, paste it into an email, display it
with a projector, or write it on the board.
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2. Click the class, then Settings .
3. (Optional) To copy the code so you can paste it into an email, under
General, next to Class code, copy the code.
4. (Optional) To display the code with a projector, under General, next to

Class view, click Display class code .
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5. To get a larger view of the code, click Full screen .
6. Along with the code, give the students these instructions:
i. Go to classroom.google.com.
ii. On the Classes page, click Add , then click Join class.
iii. Enter the code and click Join.
5.1.7. Create a question
As a Classroom teacher, you can post short-answer or multiple-choice questions.

After you post a question, you can track the number of students who responded.
You can also draft questions to post later and post a question to individual
students.
5.1.7.1. Create a question
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3. At the top, click Create, then click Question.
4. Enter the question and any instructions.

5. For short-answer questions, students can edit their answer and reply to
each other. You can turn these options on or off.
● Students can edit answer—To allow students to edit their answer after
submitting, click the switch to the on position .
Note: Students can only edit their answer before you grade it.
● Students can reply to each other—To allow students to view and
comment on classmates' answers after answering the question, click
the switch to the on position .
To prevent students from seeing each other's answers, click the switch
to the off position .
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5.1.7.2. Post to one or more classes
Under For, click the Down arrow , then select the class or classes you want
to include.
5.1.7.3. Assign to one or more students
1. Next to All students, click the Down arrow , then click All students to
deselect it.
2. Select the students for the question
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5.1.7.4. Add a grade category
2. Click the class Classwork.
● To add a grade category to an existing post, next to the assignment,
quiz assignment, or question, click More Edit.

● To add a grade category to a new post, create an assignment, quiz
assignment, or question.
4. Under Grade category, click the Down arrow , choose a category and
click Save.
5. (Optional) To edit the grade category, under Grade category, choose No

category or a category and click Save.
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5.1.7.5. Change the point value
1. Under Points, click the value.
2. Enter a new point value or select Ungraded.
5.1.7.6. Create a multiple-choice question
1. Next to Short answer, click the Down arrow , then click Multiple
choice.
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2. Click Option 1 and enter the first answer option.
3. Click Add option and add as many options as you want.
4. (Optional) To delete an option, next to it, click Remove .
5. By default, when students turn in a question, they see a class summary of

answers. To turn off this feature, next to Students can see class
summary, click the switch to the off position .
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5.1.7.7. Add a due date or time
1. Under Due, click the Down arrow .
2. Next to No due date, click the Down arrow .
3. Click a date on the calendar.

4. (Optional) To set a due time, click Time, then enter a time and specify AM
or PM.
Note: Work is marked Missing or Turned in late as soon as the date or
time due arrives. For example, for work to be on time at 9:00 AM, set the
time due to 9:01 AM.
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5.1.7.8. Add a topic
1. Under Topic, click the Down arrow .
● To create a topic, click Create topic and enter a topic name.
● To select a topic in the list, click it.
5.1.7.9. Add attachments

You can add materials, such as Google Drive files, links, or YouTube videos to
your question.
1. To upload a file, click Attach . Select the file and click Upload,
2. To attach a Google Drive file:
● Click Drive .
● Select the item and click Add.
3. To attach a YouTube video, click YouTube and choose an option:

4. To search for a video to attach:
● In the search box, enter keywords and click Search .

● Click the video, then click Add.
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5. To attach a video link:
● Click URL.
● Enter the URL and click Add.
6. To attach a link, click Link , enter the URL, and click Add Link.
7. To delete an attachment, next to it, click Remove .
5.1.8. Create a quiz assignment
You can create a quiz assignment in Classroom where students complete and
submit a Google Forms quiz. You can assign the quiz assignment to one or more
classes or to individual students, schedule it to post later, add a due date and time,
and add attachments.
Google Forms can automatically grade the quiz and you can import the grades into
Classroom. Students can see their grades immediately or after you review their
answers. You can also lock a quiz on Chromebooks managed by your school.
5.1.8.1. Create the quiz
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3. At the top, click Create, then click Quiz assignment.
4. Enter the title and any instructions.

5. (Optional) To prevent students who use Chromebooks managed by your
school from opening other web pages when taking the Forms quiz, next to
Locked mode on Chromebooks, click Turn on .
6. (Optional) To import grades, next to Grade importing, click Turn on .
5.1.8.2. Set up your quiz in Google Forms
When you create a quiz assignment, Classroom creates a blank quiz using
Google Forms and attaches the form to the assignment.
In the assignment, click the Forms quiz attachment and set up your quiz. You
can let students see their grade immediately after they submit their answers. If
you change the name of the quiz in Google Drive, the name is updated in
Classroom.
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5.1.8.3. See student answers and return grades
To see student answers:
3. On the quiz assignment, click the quiz attachment.
4. Click Edit , then click Responses.
To return grades to students:
3. Click the quiz assignment.
4. On the left, select the students you want to return grades to.
5. Click Return, then click Return to confirm.
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5.1.9. Create and post assignments
5.1.9.1. Create an assignment
3. At the top, click Create, then click Assignment.
4. Enter the title and any instructions.
5.1.9.2. Post to additional classes
Assignments to multiple classes go to all students in those classes.
1. Create an assignment (details above).
2. Under For, click the Down arrow , then select the class or classes you
want to include.
5.1.9.3. Post to individual students

2. Next to All students, click the Down arrow , then click All students
again to deselect students.
3. Click a student's name to select them.
Use grade categories to organize assignments. With grade categories, you and
your students can see the category an assignment belongs to, such as
Homework or Essays. Teachers also see the categories on the Grades page.
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2. Under Grade category, click the Down arrow , then select a category
from them menu.
Use grade categories to organize assignments. With grade categories, you and
your students can see the category an assignment belongs to, such as
Homework or Essays. Teachers also see the categories on the Grades page.
2. Under Grade category, click the Down arrow , then select a category
from the menu.
2. Under Due, click the Down arrow .
3. Next to No due date, click the Down arrow .

4. Click a date on the calendar.
5. (Optional) To set a due time, click Time, then enter a time and specify AM
or PM.
2. Under Topic, click the Down arrow .
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● To create a topic, click Create topic and enter a topic name.

● Click a topic in the list to select it.

2. Click Add, then choose an option:
● File
● Google Drive
● YouTube
● Link
3. If you see a message that you don’t have permission to attach a file, click
Copy. Classroom makes a copy of the file to attach to the assignment and
saves it to the class Drive folder.
4. Next to the attachment, click the Down arrow and choose an option for
how students interact with the attachment:
● Students can view file—All students can read the file, but not edit it.
● Students can edit file—All students share the same file and can make
changes to it.
● Make a copy for each student—Students get their own copy of the
Google Docs, Sheets, or Slides file with their name added to the
document title. You and the student can edit the document. When
students turn in the assignment, they can’t edit the document until you
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return it to them.
5. Optional-To delete an attachment, next to the attachment, click Remove
5.1.10. Create a rubric for an assignment
5.1.10.1. Rubric overview
For your reference, this image shows a finished rubric with the parts labelled.
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Number Name Description Example
Criterion title The name of a criterion Introduction

you're evaluating
Criterion A brief description of the The opening paragraph of

description criterion’s focus your essay
Level title Under a criterion, the title Excellent

of a specific performance
level. A word, phrase,
letter, or number.
Level description Under a criterion, a Uses several introduction

description of the strategies to engage the
expectations or reader and present the topic.
characteristics for a Establishes appropriate tone.
specific performance level Includes a clear,
well-developed thesis
statement.
Total rubric points The total points available 100

for the rubric
Total criterion The total points available 20

points for a criterion
Level points The points available for a 5

specific criterion level
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5.1.10.2. Create a rubric
You can create up to 50 criteria per rubric and up to 10 performance levels per
criterion.
Note: Before you can create a rubric, the assignment must have a title.
1. On a computer, go to classroom.google.com.
3. Create an assignment with a title click Rubric Create rubric.
4. (Optional) To turn off scoring for the rubric, next to Use scoring, click the
switch to Off .
5. (Optional) If you use scoring, next to Sort the order of points by, select
Descending or Ascending.
Note: With scoring, you can add performance levels in any order. The
levels automatically arrange by point value.
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6. Under Criterion title, enter a criterion, such as Grammar, Teamwork, or
Citations.
7. (Optional) To add a criterion description, under Criterion description, enter
the description.
8. Under Points, enter the number of points awarded for the performance
level.
Note: The rubric's total score automatically updates as you add points.
9. Under Level title, enter a title for the performance level, such as Excellent,
Full mastery, or Level A.
10. Under Description, enter the expectations for the level.
11. (Optional) To add another performance level to the criterion, click Add a
level and repeat steps 8–10.

12. (Optional) To add another criterion, choose an option:
● To add a blank criterion, in the lower-left corner, click Add a criterion
and repeat steps 6–11.
● To copy a criterion, in a criterion’s box, click More Duplicate

criterion and repeat steps 6–11.
13. (Optional) To rearrange criteria, in a criterion’s box, click More Move

criterion up or Move criterion down.
14. Click Save.
5.1.10.3. Add a rubric to an existing assignment
2. Click the class Classwork the assignment.
3. At the top, click More Edit.
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4. On the right, click Rubric and choose an option:
● Create rubric
● Reuse rubric
● Import from Sheets
5.1.10.4. See an assignment’s rubric
3. Click the assignment at the bottom, click the rubric.

Note: If you don't see a rubric, your teacher hasn't added one to the
assignment yet.
4. (Optional) To see or hide all criteria, click Expand criteria or Collapse
criteria .
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5. (Optional) To see or hide individual criteria, click the Down arrow or Up
arrow .
5.1.10.5. Edit an assignment’s rubric
You can only edit or delete an assignment's rubric before you start grading the
assignment. Edits made to the rubric only affect the assignment that you’re in.

assignment yet.
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4. In the top-right corner, click More Edit.

Note: This option isn’t available after you start grading with the rubric.
5. Enter your changes click Save.
5.1.10.6. Delete an assignment’s rubric
This option isn’t available after you start grading with the rubric.

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assignment yet.
4. In the top-right corner, click More Delete.

5. To confirm, click Delete.
5.1.11. Give feedback on assignments
You can give your students personalized feedback on any type of file in the
Classroom grading tool. You can leave comments on student work and maintain a
comment bank to store comments that you use most often.
Students can attach any file type to their assignments, including:
● Google Docs, Sheets, or Slides

● Microsoft®️ Word®️, Excel®️, or PowerPoint®️
● Adobe®️ PDF®️
● Image files
● TXT files
● Video files (WEBM, MPEG4, 3GPP, MOV, AVI, MPEG-PS, WMV, FLV, OGG)
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5.1.11.1. Open student work
3. Click the assignment, then click View question or View assignment.
4. On the left, click the student name, then click a file that they turned in.
5. Click student name
5.1.11.2. See the grade and submission history of an assignment
You can see how the grade for an assignment has changed and how many
times a student has submitted work for an assignment.
2. At the top, click Classwork, then click the assignment, and then
click View assignment.
3. On the left, click the student's name.
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4. Click See history.
5.1.11.3. Switch between student work
To see another student’s work while grading, choose an option:
1. Click the Down arrow and choose a student name.
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2. Click Back or Next .
5.1.11.4. Add comments to student work
1. In Classroom, open the student work (details above).

2. Select the passage or file that you want to comment on.
3. Click Add a comment .
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4. Enter your comment and click Comment.
5.1.11.5. Add and save comments to use later
You have 2 ways to add comments to the comment bank.
a. Add an existing comment to the comment bank
2. In the top-right corner of the comment box, click More , then click Add
to comment bank.
3. Make any edits and click Add.
b. Enter a comment directly into the comment bank
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2. On the right, click Comment bank.
3. Click Add to bank and choose an option:
● Enter a single comment—Enter your comment.

● Enter multiple comments—Press Enter after each comment you write
to put your comments in a list.
● Enter a list of prepared comments—Paste your list. Your prepared list
should have one comment per line.
4. Click Add.
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5.1.11.6. Find and use a comment in the comment bank
There are multiple ways you can search for and use comments in the comment
bank.
a. Use a hash to find comments
2. Select the text and click Add comment .

3. In the comment box, choose an option:
● Enter # to see the 5 most frequently used comments.
● Enter # and then a keyword or phrase.
4. You'll see suggestions as you enter text.
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5. Click the comment, then click Comment.
b. Search for and copy a comment
1. Click Comment bank , then click Search .
2. Enter a keyword or phrase.
3. Point to the comment that you want to use and click More , then click
Copy to clipboard.
4. In the comment box, paste the comment.
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5. Make any changes to the comment and click Comment.
5.1.11.7. Edit a comment in the comment bank

2. Click Comment bank.
3. Point to the comment that you want to edit and click More , then click
Edit.
4. Enter your changes and click Save.
5.1.11.8. Copy a comment in the comment bank
2. Click Comment bank .
3. Point to the comment and click More , then click Copy to clipboard.
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5.1.11.9. Add private comments
You can add private comments for a student. The student sees and responds to
your comment when they open the returned assignment. If the student responds
to your comment, you can read it and reply in the grading tool.
2. Click Grading .
3. Under Private comments, click Add private comment, then enter your
comment.
4. Click Post.
5.1.12. Grade and return an assignment
5.1.12.1. View student assignments
Before viewing a student's assignment, you can see the status of student work,
and the number of students in each category.
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2. Click the class.
4. On the Student work page, you see the number and names of students
grouped by work status:
● Assigned—Work that students have to turn in, including missing or

unsubmitted work
● Turned in—Work that students turned in
● Graded—Graded work you’ve returned
● Returned—Ungraded (non-graded) work you’ve returned
5. (Optional) To see the students in a category, click Turned in, Assigned,

Graded, or Returned.
6. To see a student’s submission, on the left, click a student’s name.
5.1.12.2. Import grades from a Google Forms quiz
To turn on grade importing, ensure that a Forms quiz is the only attachment on
an assignment.
If you didn’t turn on grade importing when you created the assignment, you can
edit the assignment after the assignment is posted and completed by students.
2. Click the class.
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4. At the top-right, click Import Grades.
5. Click Import to confirm.
6. The grades autofill next to the students’ names.
7. (Optional) To return grades, next to each student whose grade you want to
return, check the box and click Return.
8. Students can see their grade in Classroom and Forms.
5.1.12.3. Enter, review, or change grades
When you enter a grade, it syncs between the grading tool, the Grades page,
and the Student work page.
As you grade assignments, you might notice that the work or grade status is
color coded:
● Red—Missing work.
● Green—Turned in work or draft grade.
● Black—Returned work.
Other colors are based on your class theme and don’t indicate work or grade
status.
a. Enter a grade on the Student work page
2. Click the class.
3. At the top, click Classwork, then click the assignment, and then click
View assignment.
4. To open and review any file the student attached, click the thumbnail.
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5. (Optional) The default point value is 100. To change it, click the point value.
Enter another value or select Ungraded, then click Update.
6. Next to the student's name, enter the grade. The grade saves
automatically.
7. Enter grades for any other students.
b. Enter a grade in the grading tool
You can enter grades and give your students personalized feedback with the
Classroom grading tool.
The default grade denominator is 100, but it can be changed to any whole
number greater than zero. You can change the grade denominator at any
time. Changes to grade denominators only affect assignments that haven’t
been returned. Returned assignments maintain their original denominator.
1. Open a student assignment in the grading tool.
2. Click Grading .
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3. Under Grade, enter the grade.
c. See the grade and submission history of an assignment
times a student has submitted an assignment.
View assignment.
3. On the left, click a student's name.
4. Click See history.
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d. Change a grade
You can change a grade after you return an assignment to students. Also,
students can do more work and resubmit the assignment. You can then
change the grade and return the assignment again.
2. Click the class.
View assignment.
4. Next to a student’s name, click the grade you want to change.
5. Enter a new number.
6. The new grade saves automatically.
7. (Optional) Click Return, then click Return to confirm.
Note: The student can view their new grade when you return their assignment
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5.1.12.4. Return work or download grades
Students can’t edit any files attached to an assignment until you return it. When
you return work, students get notifications if they’re turned on. You can return
work, with or without a grade, to one or more students at a time.
a. Return an assignment from the Student work page
Students can view their grades when you return their assignments.
2. Click the class.
View assignment.
4. Next to each student whose assignment you want to return, check the box,
then click Return, and confirm.
Note: To use Return, you have to select one or more students.
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b. Return an assignment from the grading tool
Students can view their grades when you return their assignments. The grading
tool syncs your feedback and grades to Classroom
2. Click the class.
View assignment.
4. Open a student's assignment.
5. (Optional) Enter a grade or feedback.
6. (Optional) To return the student’s work, in the top-right corner, click Return.
7. (Optional) To return work to multiple students:
● Next to Return, click the Down arrow , then click

Return multiple submission.
● Next to the students’ names you want to return the assignment to,
check the box, then click Return.
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c. Return an ungraded assignment
2. Click the class.
View assignment.
4. On the left, check the box next to each student whose assignment you
want to return.
5. Click Return and confirm.
d. Download grades
You can download grades from Classroom to Google Sheets or to a

comma-separated values (CSV) file. If you need a hardcopy of the grades, you
can print the file you download.
Currently, you can only download grades in the computer version of Classroom.
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2. Click the class.
View assignment.
4. On the Student Work page, click Settings , then click Copy all
grades to Google Sheets.
5. The spreadsheet is created in your Classroom Drive folder.
6. Download grades
5.1.13. Create video meetings in Classroom
You can set up and start class video meetings in Classroom. To use Meet features
in Classroom, your Workspace administrator has to turn on Meet for your school
5.1.13.1. Set up a video meeting in Classroom
a. Create a Meet link in your class
2. Click the class, then click Settings .
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3. Under General, click Generate Meet link.
4. A Meet link appears for your class. At the top, click Save.
b. Copy a Meet link
You can copy a Meet link and paste it into an assignment, question, or
message.

3. Next to the Meet link, click the Down arrow , then click Copy.
c. Reset a Meet link
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If you have issues with the link, you can reset it and get a new one. The old
link won't be associated with the classroom, but the meeting nickname (alias)
can still be used to create new Google Meet conferences.

3. Next to the Meet link, click the Down arrow , then click Reset.
d. Add a Meet link to an announcement
1. Copy the Meet link (instructions above).

2. On the Stream page, click Share something with your class.
3. Enter your announcement and at the bottom, click Add, then click Link
4. Paste the Meet link , then click Add link.
5. Click Post.
e. Add a Meet link to an assignment or question

2. On the Classwork page, click Create and then Assignment or Question.
3. In the assignment or question details, click Add, then click Link .
4. Paste the Meet link and then click Add link.
5. Click Assign or Ask.
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5.1.13.2. Start a video meeting in Classroom
2. Click the class.
● At the top of the Stream page, under the class code, click the Meet
link.
● At the top of the Classwork page, click Meet.

If you don't see Meet, make sure the link is visible to students
(instructions above).
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● In a question or assignment, click the link for the class video meeting.
4. In Meet, before you join the meeting, at the top, check that you’re signed in
with your Classroom account. If not, click Switch account , then select or
sign in to your Classroom account.
5. Click Join now.
5.1.14. View or update your gradebook
On the Grades page, you can view and update your gradebook. You can view
student submissions, enter grades, and return work. Students get their grades
when you return their work. Only teachers see the Grades page.
5.1.14.1. Open your gradebook
You can open your gradebook from 2 places.
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● On a class card, click Open gradebook.
● In a class, at the top, click Grades.
5.1.14.2. View student submissions
On the Grades page, you can view, grade, and return a student’s submission.
You might notice that the work or grade status is color coded:
Red—Missing work
Green—Turned in work or draft grade
Black—Returned work
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status.
2. Click a class, then click Grades.
3. Point at a cell for a student’s assignment. Click More ,then click View
submission.
5.1.14.3. Enter grades and return work
You can return to work with or without a grade. Grades you enter save as drafts
until you click Return. When you return to work, email or mobile notifications
are sent to students who get them, and students can view their grades.
2. Click a class, then click Grades.
3. (Optional) Enter a grade for a student’s assignment.
4. To return a student's assignment, click More , then click Return and

confirm.
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5.1.14.4. View overall grades for students in a class
If you use Total points or Weighted by category grading, you can see a
student's overall grade in the class. You can view overall grades from the
Grades page or the People page.
2. Click a class.
● Click Grades. A student's overall grade is next to their name.
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● Click People, then click a student's name. The student's overall grade
is next to their name.
5.1.15. Set up guardian email summaries
You or your administrator can invite guardians to receive automatic email

summaries of their student’s progress. You choose which classes to include in the
summaries. You can only add guardians for students using Classroom with a
Google Workspace account.
5.1.15.1. Turn guardian summaries on or off
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3. Under General, click the switch On or Off .
4. If you don't want to turn on summaries for all your current classes and
classes you create going forward, uncheck the Add all the classes you
teach to guardian email summaries box.
5. Click Add Class.
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5.1.15.2. Invite a guardian
Only one teacher or admin needs to invite the guardian. When a guardian
accepts the invitation, they are linked to the student in all of their classes. All
verified teachers and admins can see the student’s guardian.
2. Click the class, then click People.
3. Next to a student’s name, click Invite guardians.
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4. Enter the guardian’s email address.
To invite multiple guardians, insert a comma between the email addresses.
5. Click Invite.
5.1.15.3. Remove a guardian
Warning: This action removes the guardian from all of the student’s classes at
your school, not just the classes that you teach. If guardians don’t want to
receive email summaries, they can unsubscribe instead.
3. Next to the student’s guardian’s name, click More , then click

Remove guardians.
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4. Check the boxes next to the guardians that you want to remove, then click
Remove.
5.1.15.4. Email guardians
If a guardian accepts your invitation for automatic email summaries, you can
also directly email them.
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● To email one student’s guardians, next to the student's name, click
More , then click Email guardians.

● To email all guardians in a class, at the top, click Email All Guardians.
4. Enter a subject and your message, then click Send.
5.1.16. Use the calendars as a teacher
For each class, you and your students share a Classroom calendar and a calendar
in Google Calendar. If you don't see any calendars for your classes, your
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administrator probably turned off Calendar for your account.
5.1.16.1. View classwork on your Classroom calendar
When you create assignments and questions with due dates, they appear on
your calendars. You and your students can view the classwork on the
Classroom calendar or in Google Calendar.
To view classwork on the Classroom calendar:
2. At the top, click Menu .
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3. Click Calendar.
4. Select an assignment or question to open it.

5. (Optional) To view past or future work, next to the date, click Back or
Next .
6. (Optional) To see classwork for all your classes, click All classes.
To see classwork for only one class, click All classes and select the class.
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5.1.16.2. View classwork and events in Google Calendar
In Google Calendar, you and your students can see classwork due dates and
added events, such as field trips or exam dates.
To see classwork or events in Google Calendar:
3. Click Google Calendar .

4. (Optional) To review details, click the classwork or event in Calendar.
5.1.17. Post announcements to your students
You can post announcements to your class on the class stream. Announcements
are posts with no assignments. You can use them to give notices or reminders to
your students. Announcements appear in chronological order. If you want, you can
move an older post to the top.
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5.1.17.1. Post an announcement
2. Click the class.
3. On the Stream page, click Share something with your class and enter
your announcement.
Announcements to multiple classes go to all students in those classes.

2. Next to For, click the Down arrow , then select the classes you want to
include.
3. Enter your announcement and click Post.
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Unless you’re posting to multiple classes, you can post an announcement to

individual students. You can’t post to more than 100 students at a time.

2. Click All students, then click All students again to deselect students.|
3. Click All students

4. Click a student’s name to select them.
5. On the Stream page, you can see the number of students the
announcement was posted to.
6. (Optional) To view the students’ names, on the announcement, click
number students.Number of students
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5.1.18. Set student permissions to post and comment
You can decide how students can post and comment in Classroom. You can set
permissions by class or by student. If you allow posting or commenting, students
can't edit their posts or comments, but they can delete them. Teachers can delete
any post or comment.
5.1.18.1. Control who can post or comment
3. Under General, next to Stream, click the Down arrow , then choose a
permission:
a. Students can post and comment—This option is the default. Students

can post on the class stream and comment on any item.
b. Students can only comment—Students can comment on an existing
post, but can't create a post.
c. Only teachers can post or comment—Students can't post or comment.
This option mutes all students.
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4. In the top-right corner, click Save.
5.1.18.2. Mute a student
When you mute a student in your class, they can’t post or comment in the class
stream. Students won’t see anything in Classroom to indicate that they are
muted for the class. Muted students can still send you private comments.
Mute a student on the People page
2. Click the class.
3. Click People.
4. Next to the student that you want to mute, check the box.
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5. Click Actions, then click Mute.
6. Click Mute again to confirm.
5.1.18.3. Delete a student post or comment
2. Click the class.
3. Point to the post or comment.
4. Click More , then click Delete, and then click Delete to confirm.
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5.1.18.4. Show or hide deleted posts and comments
This feature is only available in the computer version of Classroom.
3. Under General, next to Show deleted items, click Show or Hide .

4. Click Save.
5.1.19. Add a co-teacher to a class
You can invite teachers to join your class to help coordinate class activities. If you
use Google Groups, you can also invite a group of co-teachers at the same time.
Co-teachers can do the same tasks as the primary teacher, except they can't
delete a class, remove the primary teacher, or mute another teacher in the class.
5.1.19.1. Invite a teacher to co-teach your class
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3. Click Invite teachers .

You can invite individual teachers or a group.
4. Enter the email address of the teacher or group.

As you enter text, Classroom shows matching addresses that you can choose
from.
5. From the list, click a teacher or group.
6. (Optional) To invite more teachers or groups, repeat steps 4–5.
7. Click Invite.
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5.1.19.2. Accept an invitation to co-teach a class
Invited teachers get an email asking them to co-teach your class. To join the
class, the invited teacher must click a link in the email, or sign in to Classroom
and click Accept on the class card.
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5.2. Google Classroom (Android)
5.2.1. Install the Classroom app on Android
Your device must have 5.0 Lollipop or later to get the latest version of the
Classroom app.
1. On your device, tap Play Store .

2. Find and install the Google Classroom app.
1. Tap Classroom .
2. Tap Add Create class.

4. (Optional) To enter a short description, grade level, or class time, tap
5. (Optional) To enter the location for the class, tap Room and enter the
details.
6. (Optional) To add a subject, tap Subject and enter a name.
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7. Tap Create.
Classroom automatically creates a class code that you can use to invite students
to the class. You can always get the class code at the top of the class stream.
5.2.3. Add materials
1. Tap Classroom the class.

2. Tap Classwork.
3. Tap Add Material.
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You can add attachments, such as Google Drive files, YouTube videos, or links, to
your material.

2. Tap Attach choose an option:
● Drive
● Link
● File
● Take photo
● Record video
● New PDF
3. If you see a message that you don’t have permission to attach a file, tap
Copy. Classroom makes a copy of the file to attach to the material and
saves the copy to the class Drive folder.
4. To delete an attachment, next to it, tap the Down arrow Delete.
5.2.5. Post to additional classes
Materials posted to multiple classes are shared with all students in those classes.
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1. Next to the class name, tap Next .
2. Tap any additional classes Done.
Unless you’re posting to multiple classes, you can post material to individual
students. You can’t post to more than 100 students at a time.
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2. Tap All students All students again to deselect it.
3. Tap each student's name to select them.

4. Tap Done.
Note: You’ll see the number of students you posted to in the class stream.
To view the students’ names, tap number students on the material.
When you share an invite link, students can tap the link to join your class.
1. Tap Classroom .
2. Tap the class Settings .
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3. Next to Invite link, choose an option:
● To automatically add the link to a message, tap Share select an

app, such as Gmail.
The link is automatically added to your message.
● To copy the link so you can paste it into a message, tap the link.
The link copies to your clipboard. Paste it into a message for your
students.
4. Send the message with the link to your students.
You can send students an email invite so they can join your class. Students can
accept the invite in their email or in Classroom.
Note: On Android devices, you can invite individual students but not groups. To
invite a group, use the web version of Classroom.
1. Tap Classroom .
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2. Tap the class People .
3. Tap Invite students .
4. Enter the student’s name or email address.

5. (Optional) As you enter text, an autocomplete list of students might appear.
To add a student from the list, tap their name or email address.
6. (Optional) To invite more students, repeat steps 4 and 5.
7. Tap Invite.
Note: If you have trouble adding an email address, it might be outside of your
school’s domain.
After you send the invite, your class list updates to show the names of invited
students.
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Each class you create has a class code. You share the code with students so
they can join your class. To share the code, paste it into an email or write it on
the board.
1. Tap Classroom .
3. Under General, next to Class code, choose an option:

● To copy the code so you can paste it into an email, tap the code.
● Write the code on the board in your class.
4. Along with the code, give students these instructions:

● Sign in to Classroom at classroom.google.com.
● On the homepage, tap Add .

● In the box, enter the code that I gave you and click Join.
● For more detailed instructions, go to Join a class as a student.
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2. Tap Classwork.
3. Tap Add Question.

● Students can edit answer—To allow students to edit their answer
after submitting, tap the switch to the on position .
comment on classmates' answers after answering the question, tap the
switch to the on position .
To prevent students from seeing each other's answers, tap the switch

Note: You can’t post to individual students across multiple classes. Posts to
multiple classes are shared with all students in the classes.
220
1. Tap All students and then All students again to deselect it.
2. Tap the students who you want to post the question to.
3. Tap Done.
Note: You’ll see the number of students assigned the question in the class
stream. To view the students’ names, tap number students on the question.
You can assign categories on a mobile device, but you can only create new
categories on a computer.
1. Next to Grade category, tap No category.

2. Select a category.
1. Next to Points, tap the value.

2. Enter a new point value or tap Ungraded.
Note: For ungraded work, students tap Turn in. If students miss a due date,
the workstatus shows Missing or Turned in late.
3. Tap Save.
221
1. Tap Short answer Multiple choice.

2. Tap Option 1 and enter the first answer option.
3. Tap Add option and add as many options as you want.
4. (Optional) To delete an option, next to it, tap Remove .

answers. To turn off this feature, next to Students can see class summary,
tap the switch to the off position .
By default, the question has no due date. To change this:
1. Tap No due date, select a date, and tap OK.

2. (Optional) To add a due time, tap Time, enter a time, and tap OK.
Note: Work is marked Missing or Turned in late as soon as the date or time
due arrives.
1. Tap No topic.
● To create a new topic, tap Add topic and enter a topic name.
● To select a topic in the list, tap it.
3. Tap Save.
222
You can add Drive files, links, images, or YouTube videos to your question. On
devices with Android 7.0 Nougat and later, you can drag materials to Classroom
from another app when the 2 apps are open in split-screen mode.
Tap Attach and choose an option:
Note: If you see a message that you don’t have permission to attach a file, tap
Copy. Classroom makes a copy to attach to the question and saves it to the
class Drive folder.
To attach a Drive item, tap Drive the item Select.
To attach a link, tap Link , enter the URL, and tap Add.
To attach a file from your device, tap File , select the file, and tap Open.
To attach a YouTube video, tap YouTube and choose an option:
Search for a video to attach:
● In the search box, enter keywords and tap Search .

● Tap the video and tap Insert.
Attach a video link:

Enter the URL, tap the video, and tap Insert.
To take a photo, tap Take photo , take the photo, and tap Done .
To record a video, tap Record video , record the video, and tap Done .
223
To add a new PDF, tap New PDF . You can write notes or draw images on
the PDF. When you're done, tap More Save.
To delete an attachment, next to it, tap Remove .
Before viewing a student's assignment, you can see the status of student work,
and the number of students in each category.
1. Tap Classroom .
2. Tap the class Classwork the assignment.

3. On the Student work page, you see the status of student work:
unsubmitted work
4. To view a student’s submission, tap their name and then any files they
attached.
224
color coded:
status.
1. Tap Classroom .
3. (Optional) The default point value is 100. To change it, at the top, tap the
point value.
Enter another value or select Ungraded Save Update.
Note: For decimal grades, Classroom supports 2 digits after the decimal
point. If you enter more than 2 digits, the grade is rounded to the nearest
2-digit decimal form. For example, if you enter 88.725, it’s rounded to
88.73.
4. Tap the student's name.
225
5. Tap Add grade enter the grade tap Done .
6. Choose one:
● To return to the Student work page, tap Back .

● To return the assignment to the student, tap Return.
Students get their grades when you return their assignments. You can
return assignments during another grading session.
b. See the grade and submission history of an assignment
times a student has submitted an assignment.
1. Tap Classroom .
3. Tap the name of a student.
4. At the top, tap More See history.
c. Change a grade
1. Tap Classroom .
3. Tap the name of the student whose grade you want to change.
226
4. Tap Add grade enter the grade tap Done .
5. Choose one:
● To return to the Student work page, tap Back .

● To return the assignment to the student, tap Return.
Note: The student can view their new grade when you return their
assignment.
Students can’t edit any files attached to an assignment until you return it. When
you return work, students get notifications if they’re turned on. You can return
work, with or without a grade, to one or more students at a time.
1. Tap Classroom .
3. Tap the box next to each student whose assignment you want to return.
4. Tap Return and confirm.
Note: If an assignment is incomplete, you can return it without a grade. In that

case, the grade status shows Assigned—or Missing if it’s late—and the grade
field is empty.
b. Return an ungraded assignment

When you return an ungraded assignment:
● Rather than a grade, next to the student’s name, you see Done .
● The student’s assignment is marked Returned.
227
Before you return the assignment, you can add a private comment.
1. Tap Classroom .
in Classroom, your Workspace administrator has to turn on Meet for your school.
1. Tap Classroom the class Settings .
2. Under "Manage Meet link," tap More Generate Meet link.

3. A Meet link appears for your class.
4. Tap Save.
If you make the link visible to students, it appears in their class stream.
b. Show or hide a Meet link for students
Students in the same organization as the primary teacher can find the class
Meet link on the Stream and Classwork pages. You can hide the link from
students until you want to share it.
228
2. Next to "Visible to students," select an option:
● To hide the Meet link from students, tap the switch Off .
● To make the Meet link visible to students, tap the switch On .
3. Tap Save.
c. Copy a Meet link
message.
2. Next to the Meet link, tap More Copy.

2. On the Stream page, tap Share with your class.
3. Enter your announcement and at the top, tap Add Link .

4. Paste the Meet link tap Add.
5. Tap Post .
2. On the Classwork page, tap Create Assignment or Question.
229
3. At the top of the assignment or question details, tap Add Link .
5. Tap Post .
After you create a Meet link for your class, you can start a video meeting in
Classroom.
1. Tap Classroom .
2. Tap the class.
● At the top of the Stream page, tap Meet .
● At the top of the Classwork page, tap Meet .

● In an announcement or post you shared, tap the link for the class video
meeting.
with your Classroom account. If you need to switch accounts, tap Switch
select the Classroom account.
6. If you’re the first to join the meeting, you can add others. If you already
shared the meeting link with your students, you can close the window.
7. When the meeting is over, tap the meeting window End call to
leave the meeting.
230

To be able to invite, remove, or email guardians:
● Your admin must verify that you're a teacher, turn on summaries, and give
you permission to manage summaries.
● You need to use the web or Android version of Classroom to invite guardians.
1. Tap Classroom .
3. Next to Class guardian summaries, tap the switch On Add class or

tap the switch Off .
Note: If you turn summaries on for all classes, it doesn't affect any classes
where you previously turned off summaries.
5. Tap Done.
231
If you can’t invite or remove a guardian, contact your admin for help.
1. Tap Classroom .
3. Tap the student’s name.
4. At the top, tap More Invite guardians.

5. Enter the guardian's email address.
6. Tap the name or tap Add recipient.
7. (Optional) To invite another guardian, repeat steps 5–6.
8. Enter your message tap Send.
232
1. Tap Classroom .
4. At the top, tap More Remove guardians.

● To only remove one guardian, tap Remove.
● If a student has multiple guardians, select the correct email addresses
tap Remove.
You, the removed guardian, and the student get a confirmation email when
you remove a guardian.
233
1. Tap Classroom .
3. At the student’s name, tap More Email guardians.

An email window opens with the email addresses populated in the To field.
4. Enter your message and tap Post .
5. (Optional) To email all guardians, next to Students, tap More Email all
guardians.
234
5.2.12.1. View assignment due dates
1. Tap Classroom .
2. At the top, tap Menu .
3. Tap Calendar.
4. Tap an assignment or question to open it.
5.2.12.2. Add class events in Google Calendar
1. Tap Classroom .
235
3. Tap Calendar.
4. At the bottom, tap Add Event .

5. Enter your event details and tap Save.
236
5.2.13.1. Create an announcement
You can post announcements to one or more classes or to specific students in a

class. You can also add attachments.
1. Tap Classroom .
2. Tap the class.
3. Tap Share with your class and enter your announcement.
1. Follow the steps above to create an announcement.
2. Tap Post to immediately post the announcement.

Note: If you don’t enter text in the announcement, the Post link is not active
even if you add attachments.
Announcements to multiple classes are shared with all students in those

classes.


237

3. Tap each student’s name to select them.
4. Tap Done.
5.2.14. Manage student permissions
1. Tap Classroom .

Note: You can only access Settings from the Stream page.
3. Under General, tap Stream settings select a permission:

● Students can post and comment—This option is the default.
Students can create a post and comment on any item.
● Students can only comment—Students can comment on an existing
● Only teachers can post or comment—Students can't post or
comment. This option mutes all students.
4. At the top, tap Save.
238
1. Tap Classroom .
2. Tap the class People.
3. Next to the student's name, tap More Mute.

4. Tap Mute again to confirm.
Mute a student from their post or comment
1. Tap Classroom .
2. Tap the class.
● For a post on the class stream, next to the student's name, tap More
Mute.
● For a reply to a post, tap # class comment the student Mute.

4. Tap Mute to confirm.
239
1. Tap Classroom .
2. Tap the class.
Delete.
● For a reply to a post, tap # class comment the student Delete.

4. Tap Delete to confirm.
To invite teachers using Google Groups, you don't have to be the owner or a
member of the group. However, you must be able to view group members and
email addresses. If you can't view the list, contact your administrator to change
the permissions.
1. Tap Classroom .
240
3. Tap Invite teachers .


As you enter text, Classroom shows matching addresses that you can
choose from.
5. Tap the name or email.
7. Tap Invite.
241
242
5.3. Google Classroom (iOS)
5.3.1. Install the Classroom app on iOS
Your device must have iOS 11 or later to get the latest version of the Classroom
app.
1. On your device, tap App Store.
2. Find and install the Google Classroom app.
1. Tap Classroom .
2. Tap Add Create class.
243
4. (Optional) To enter a short description, grade level, or class time, tap
5. (Optional) To enter the location for the class, tap Room and enter the
details.
6. (Optional) To add a subject, tap Subject and enter a name.
7. Tap Create.
Classroom automatically creates a class code that you can use to invite students
to the class. You can always get the class code at the top of the class stream.
5.3.3. Add materials
2. Tap Classwork .
3. Tap Add Material.
244
You can add attachments, such as Google Drive files, YouTube videos, or links, to
your material.
2. Tap Attach choose an option:
● Drive
● Link
● File
● Take photo
● Record video
● New PDF
3. If you see a message that you don’t have permission to attach a file, tap
Copy. Classroom makes a copy of the file to attach to the material and
saves the copy to the class Drive folder.
245
4. (Optional) To delete an attachment, next to it, tap Remove .
5.3.5. Post to additional classes
Materials posted to multiple classes are shared with all students in those classes.
246
Unless you’re posting to multiple classes, you can post material to individual
students. You can’t post to more than 100 students at a time.

7. Tap each student's name to select them.

8. Tap Done.
Note: You’ll see the number of students you posted to in the class stream.
To view the students’ names, tap number students on the material.
When you share an invite link, students can tap the link to join your class.
1. Tap Classroom .
247
3. Next to Invite link, choose an option:
● To automatically add the link to a message, tap Share select an

app, such as Gmail.
The link is automatically added to your message.
● To copy the link so you can paste it into a message, tap the link.
The link copies to your clipboard. Paste it into a message for your
students.
4. Send the message with the link to your students.
248
You can send students an email invite so they can join your class. Students can
accept the invite in their email or in Classroom.
Note: On iOS devices, you can invite individual students but not groups. To
invite a group, use the web version of Classroom.
1. Tap Classroom .

3. Tap Invite students .
4. Enter the student’s name or email address.

5. (Optional) As you enter text, an autocomplete list of students might appear.
To add a student from the list, tap their name or email address.
6. (Optional) To invite more students, repeat steps 4 and 5.
7. Tap Invite.
Note: If you have trouble adding an email address, it might be outside of your
school’s domain.
249
After you send the invite, your class list updates to show the names of invited
students.
Each class you create has a class code. You share the code with students so
they can join your class. To share the code, paste it into an email or write it on
the board.
1. Tap Classroom .
3. Under General, next to Class code, choose an option:

● To copy the code so you can paste it into an email, tap the code.
● Write the code on the board in your class.
4. Along with the code, give students these instructions:

● Sign in to Classroom at classroom.google.com.
● On the homepage, tap Add .
● In the box, enter the code that I gave you and click Join.

2. Tap Classwork.
250
3. Tap Add Question .
● Students can edit answer—To allow students to edit their answer
after submitting, tap the switch to the on position .
comment on classmates' answers after answering the question, tap the
switch to the on position .
To prevent students from seeing each other's answers, tap the switch

Note: You can’t post to individual students across multiple classes. Posts to
multiple classes are shared with all students in the classes.
1. Tap All students and then All students again to deselect it.
2. Tap the students who you want to post the question to.
3. Tap Done.
251
Note: You’ll see the number of students assigned the question in the class
stream. To view the students’ names, tap number students on the question.
You can assign categories on a mobile device, but you can only create new
categories on a computer.
1. Next to Grade category, tap No category.

2. Select a category.
1. Next to Points, tap the value.

2. Enter a new point value or tap Ungraded.
Note: For ungraded work, students tap Turn in. If students miss a due date,
the workstatus shows Missing or Turned in late.
3. Tap Save.
1. Tap Short answer Multiple choice.

2. Tap Option 1 and enter the first answer option.
3. Tap Add option and add as many options as you want.
4. (Optional) To delete an option, next to it, tap Remove .

answers. To turn off this feature, next to Students can see class summary,
tap the switch to the off position .
252
By default, the question has no due date. To change this:
1. Tap No due date, select a date, and tap OK.

2. (Optional) To add a due time, tap Time, enter a time, and tap OK.
Note: Work is marked Missing or Turned in late as soon as the date or time
due arrives.
1. Tap No topic.
● To create a new topic, tap Add topic and enter a topic name.
● To select a topic in the list, tap it.
3. Tap Save.
You can add Drive files, links, images, or photos to your question.
Tap Attach and choose an option:
Note: If you see a message that you don’t have permission to attach a file, tap
Copy. Classroom makes a copy to attach to the question and saves it to the
class Drive folder.
● To attach a link, tap Link , enter the URL, and tap Add.
● To attach a file from your device, tap File and select the file.
● To attach a photo, tap Pick photo and choose the photo.
● To take a photo, tap Use camera. Take the photo and tap Use Photo.
● To delete an attachment, next to it, tap Remove .

253
Before viewing a student's assignment, you can see the status of student
work, and the number of students in each category.
1. Tap Classroom .

3. On the Student work page, you see the status of student work:
unsubmitted work
4. To view a student’s submission, tap their name and then any files they
attached.
color coded:
254
status.
1. Tap Classroom .
3. (Optional) The default point value is 100. To change it, at the top, tap the
point value.
Enter another value or select Ungraded Save Update.
Note: For decimal grades, Classroom supports 2 digits after the decimal
point. If you enter more than 2 digits, the grade is rounded to the nearest
2-digit decimal form. For example, if you enter 88.725, it’s rounded to
88.73.
4. Tap the student's name.

5. Tap Add grade and enter the grade. The grade saves automatically.
6. Choose one:
● To return to the Student work page, in the top-left corner, tap Close
.
● To return the assignment to the student, in the top-right corner, tap
Return.
Students get their grades when you return their assignments. You can
return assignments during another grading session.
255
b. Change a grade
6. Tap Classroom .
8. Tap the name of the student whose grade you want to change.
9. Tap the grade and enter a new one.
The grade saves automatically.
10. Choose one:
● To return to the Student work page, in the top-left corner, tap Close
.
● To return the assignment to the student, in the top-right corner, tap
Return.
Note: The student can view their new grade when you return their
assignment.
Students can’t edit any files attached to an assignment until you return it.
When you return work, students get notifications if they’re turned on. You can
return work, with or without a grade, to one or more students at a time.
256
1. Tap Classroom .
Note: If an assignment is incomplete, you can return it without a grade. In that

case, the grade status shows Assigned—or Missing if it’s late—and the grade
field is empty.
b. Return an ungraded assignment
When you return an ungraded assignment:
● Rather than a grade, next to the student’s name, you see Done .
● The student’s assignment is marked Returned.
Before you return the assignment, you can add a private comment.
1. Tap Classroom .
in Classroom, your Workspace administrator has to turn on Meet for your school.
257
2. Under "Manage Meet link," tap More Generate Meet link.

3. A Meet link appears for your class.
4. Tap Save.
If you make the link visible to students, it appears in their class stream.
b. Show or hide a Meet link for students
Students in the same organization as the primary teacher can find the class
Meet link on the Stream and Classwork pages. You can hide the link from
students until you want to share it.

2. Next to "Visible to students," select an option:
● To hide the Meet link from students, tap the switch Off .
● To make the Meet link visible to students, tap the switch On .
3. Tap Save.
c. Copy a Meet link
message.
258
2. Next to the Meet link, tap More Copy.

3. Enter your announcement and at the top, tap Add Link .

5. Tap Post .
2. On the Classwork page, tap Create Assignment or Question.
3. At the top of the assignment or question details, tap Add Link .

5. Tap Post .
After you create a Meet link for your class, you can start a video meeting in
Classroom.
1. Tap Classroom .
2. Tap the class.
259
● At the top of the Stream page, tap Meet .
● At the top of the Classwork page, tap Meet .

● In an announcement or post you shared, tap the link for the class video
meeting.
with your Classroom account. If you need to switch accounts, tap Switch
select the Classroom account.
6. If you’re the first to join the meeting, you can add others. If you already
shared the meeting link with your students, you can close the window.
7. When the meeting is over, tap the meeting window End call to
leave the meeting.

To be able to invite, remove, or email guardians:
● Your admin must verify that you're a teacher, turn on summaries, and give
you permission to manage summaries.
● You need to use the web or Android version of Classroom to invite guardians.
1. Tap Classroom .
260
3. Next to Class guardian summaries, tap the switch On Add class or

tap the switch Off .
Note: If you turn summaries on for all classes, it doesn't affect any classes
where you previously turned off summaries.
5. Tap Done.
If you can’t invite or remove a guardian, contact your admin for help.
1. Tap Classroom .
261
4. At the top, tap More Invite guardians.

5. Enter the guardian's email address.
6. Tap the name or tap Add recipient.
7. (Optional) To invite another guardian, repeat steps 5–6.
8. Enter your message tap Send.
1. Tap Classroom .
262
4. At the top, tap More Remove guardians.

● To only remove one guardian, tap Remove.
● If a student has multiple guardians, select the correct email addresses
tap Remove.
You, the removed guardian, and the student get a confirmation email when
you remove a guardian.
263
1. Tap Classroom .
3. At the student’s name, tap More Email guardians.

An email window opens with the email addresses populated in the To field.
5. (Optional) To email all guardians, next to Students, tap More Email all
guardians.
264
5.3.12.1. View assignment due dates
1. Tap Classroom .
3. Tap Calendar.
4. Tap an assignment or question to open it.
5.3.12.2. Add class events in Google Calendar
1. Tap Classroom .
265
3. Tap Calendar.
4. At the bottom, tap Add Event .

5. Enter your event details and tap Save.
5.3.13.1. Create an announcement
You can post announcements to one or more classes or to specific students in a

class. You can also add attachments.
1. Tap Classroom .
2. Tap the class.
3. Tap Share with your class and enter your announcement.
266
1. Follow the steps above to create an announcement.
2. Tap Post to immediately post the announcement.

Note: If you don’t enter text in the announcement, the Post link is not active
even if you add attachments.
Announcements to multiple classes are shared with all students in those

classes.



3. Tap each student’s name to select them.
4. Tap Done.
267
5.3.14. Manage student permissions
1. Tap Classroom .

Note: You can only access Settings from the Stream page.
3. Under General, tap Stream settings select a permission:
● Students can post and comment—This option is the default.
Students can create a post and comment on any item.
● Students can only comment—Students can comment on an existing
● Only teachers can post or comment—Students can't post or
comment. This option mutes all students.
4. At the top, tap Save.
1. Tap Classroom .
268
2. Tap the class People.
3. Next to the student's name, tap More Mute.

4. Tap Mute again to confirm.
Mute a student from their post or comment
1. Tap Classroom .
2. Tap the class.
Mute.
● For a reply to a post, tap # class comment the student Mute.
4. Tap Mute to confirm.
269
1. Tap Classroom .
2. Tap the class.
Delete.
● For a reply to a post, tap # class comment the student Delete.

4. Tap Delete to confirm.
To invite teachers using Google Groups, you don't have to be the owner or a
member of the group. However, you must be able to view group members and
email addresses. If you can't view the list, contact your administrator to change
the permissions.
270
1. Tap Classroom .
3. Tap Invite teachers .

As you enter text, Classroom shows matching addresses that you can
choose from.
5. Tap the name or email.
7. Tap Invite.
271
272

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Guidebook - Google Workspace - 211108

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Google Workspace for Enterprise

Add live streaming to an event 20

Restore a deleted event 63

Create a shared calendar 69

Email without an internet connection 90

Create and send email 112

Create and send email 120

Sign in to Google Chat 126

Google Classroom 136

Add a rubric to an existing assignment 165

View overall grades for students in a class 193

Google Meet front page

1.1. Google Meet (Computer)

1.1.1. Initiate Meeting

2. Click Start an instant meeting.

1. In Google Meet main page, click New Meeting

2. Click Schedule in Google Calendar. You will redirect to the Schedule

1. Create an event in Calendar. In the event summary window, click More

You can distribute the live stream URL in two ways:

1.1.3. Join a meeting

1.1.3.1. Join a meeting from Meet

a. Select a scheduled meeting

1. In a web browser, enter https://meet.google.com/.

3. Check your audio or video and click Join now.

b. Join a meeting with a meeting code or nickname

2. In the Google Calendar app, open the event.

3. Click Join with Google Meet.

1.1.4.1. In a meeting layout

● You can turn your mic on or off during the meeting.

Turn on or off video

● You can turn your video on or off during the meeting.

Turn on or off captions

● This function can make it easier to follow what’s being said in a

● You can present your entire screen or a specific window in a

● You can see more options including Whiteboard, Recording,

Chat with everyone

● You also can communicate with participants by using chat.

● Some activities can make it in the meeting room including Breakout

● Host can manage meeting access control

1.1.5. During the meeting functions

1.1.5.1. Change background

1. On the bottom, click More options .

3. Select available background or upload your own background

a. To completely blur your background, click Blur your background .

d. To upload your own image for your background, click Add .

1. On the bottom, click More options .

2. Click Change layout

3. Choose layout from the list

1. On the bottom, click More options .

1. On the bottom, click More options .

3. You can manage Audio,Video and Host controls settings

Important: Recording is only available from Meet on a computer. Mobile app

5. When you finish, click Activities Recording Stop Recording.

1.1.5.6. Create breakout rooms

1. On your computer, start a video call.

2. At the bottom right, click Activities Breakout rooms

a. Enter the participant’s name directly into a breakout room.

c. To randomly mix up the groups again, click Shuffle .

1. In a meeting, at the bottom right, click Activities , then click

1. In a meeting, at the bottom right, click Activities , then click Polls.

c. View a poll report

1. In a meeting, tap Activities Q&A.

When you ask a question, everyone in the meeting gets a notification.