Configuration of Business Partner (BP) in

S/4 Hana
Contributed by

Mohan S N
Under the guidance of SAP GURU

Description
The master data of Suppliers and Customers is managed in S/4 Hana by using Business Partner master data. By
using this approach, it is possible to centrally maintain the master data for suppliers and Customers

When a business partner is created, the business partner category must be selected. The business partner
category is used to classify a business partner as one of the following:

1. Person (for example Private Person or an employee)

2. Group (for example, a community of heirs)
3. An Organization (a legal entity or part of a legal entity, such as company)
Maintenance of Business Partner in the SAP system

The business partner data is relevant for suppliers is subdivided into following Categories:

1.General Data

General Data is valid at Client Level. General Data includes data such as the supplier’s address, Bank details and
relationships

2. Accounting data

Company code data is maintained at the company code level. Company code data includes such as the number
of the reconciliation account, information for correspondence and withholding tax, and the payment
transactions

3.Purchasing Data

Purchasing data is maintained under Purchasing organization level. It can control Vendor subranges, it stores the
Vendor schema and also indicators such as GR Based invoice verification, Auto evaluate GR Statement retain,
Auto evaluate GR Statement delete, etc.

www.sapguruindia.com contact:+916360959192 Page1|

239
Configuration Steps Involved
1. Creation of number range for Business Partner

2. Creation of BP Account group with assignment of Business Partner

3. Creation of Supplier/Vendor Account Group

4. Creation of Number range for Supplier/Vendor account

5. Assignment of number range to the Supplier Account

6. Assignment of Business Account group with Supplier Account Group

Scenario-1: Mechanism to setup the different number for both BP and Supplier master

To demonstrate, I have taken the Vendor/Supplier account group as “VEND”, “VN” as the number range for
vendor, BP account group as “BPVN” and “VN” number range for BP

VEND supplier group was created initially

VN Supplier number rage was created

www.sapguruindia.com contact:+916360959192 Page2|

239
VN was assigned with Supplier account group VEND

VN number range was created for BP

VN was assigned with BP grouping

Assignment of BP account with Vendor account group, for this, the following path was followed

SPRO→ SAP Reference IMG → SAP Reference IMG → Cross Application Components→ Master Data
synchronization→ Customer/Vendor Integration→ Business Partner Settings→ Settings for Vendor
Integration→ Field Assignment for Vendor Integration→ Assign Keys→ Define number assignment for
Direction BP to Vendor

www.sapguruindia.com contact:+916360959192 Page3|

239
Assignment of BPVN BP group with Supplier Account group VEND

Creation of Supplier Master with BPVN BP group

Vendor master and BP of different number was observed

Scenario-2: Mechanism to setup the same number for both BP and Supplier master

For BP and Vendor number to get the same number when created, Ensure about the following Points:

1. The number range assigned for both BP and Vendor account group must be same

2. Vendor number range should be external

3. The “Same numbers” needs to be activated for the “Number assignment for Direction BP to Vendor” under
Master data synchronization

To demonstrate, I have taken the Vendor account group as “ABC”, “MN” as the number range for vendor, BP
account group as “ABC” and “MN” number range for BP

MN is the number range which was created for BP

www.sapguruindia.com contact:+916360959192 Page4|
239
Assign MN number range for ABC BP group

A vendor account group ABC was created

Number range MN with External number range allowed was created

MN number range is assigned to Vendor account group “ABC”

Then the following path has to be followed to activate the “Same Numbers”
www.sapguruindia.com contact:+916360959192 Page5|
239
SPRO→ SAP Reference IMG → SAP Reference IMG → Cross Application Components→ Master Data
synchronization→ Customer/Vendor Integration→ Business Partner Settings→ Settings for Vendor
Integration→ Field Assignment for Vendor Integration→ Assign Keys→ Define number assignment for
Direction BP to Vendor

For ABC BP group, ABC vendor group was assigned with “Same Numbers” being ticked

Then create a BP master using the account group. Same Vendor Master and the BP numbers could be observed

www.sapguruindia.com contact:+916360959192 Page6|

239
Scenario-3: Mechanism to setup the different number for both BP (external number range) and Supplier
master

To demonstrate, I have taken the Vendor account group as “0002”, “03” as the number range for vendor, BP
account group as “HDBP” and “HD” number range for BP

HD external number grouping was created

BP grouping-HDBP was created with HD external number grouping

Vendor number range “03” was selected

Vendor group 0002 was assigned with Number range 03

www.sapguruindia.com contact:+916360959192 Page7|

239
Then the BP account group HDBP was assigned with 0002 Vendor account

BP was created with HDBP BP account group

Then BP has been created with other number than Supplier

www.sapguruindia.com contact:+916360959192 Page8|

239
Scenario-4: Mechanism to setup the Same number fetched by BP (w.r.t external number) and Vendor number

To demonstrate, I have taken the Vendor account group as “HDVN”, “HD” as the number range for vendor, BP
account group as “HEBP” and “HE” number range for BP

BP external number range “HE” was defined

Defining BP group HEBP was created with HE number range

External Vendor number range “HD” was defined

Assignment of Supplier account “HDVN” with Number range HD

www.sapguruindia.com contact:+916360959192 Page9|

239
For HEBP BP group, HDVN vendor group was assigned with “Same Numbers” being ticked

Creation of BP with external number assignment

Indicators involved in BP grouping

1. External

2. Internal Standard Grouping

3. External Standard Grouping

4. Hide

“External” indicator gets activated by default and remains unchanged if External number range is assigned to the
particular BP Group and “Hide” is used to hide the BP group in BP screen.

Internal standard grouping

Internal standard grouping if activated and when we try BP creation without selection of any BP group, then a
default internal number will be picked which is activated for “Internal standard grouping” will gets picked.

The following below path is followed for activating Internal standard grouping

SPRO → SAP Reference IMG→ Cross Application Components → SAP Business Partner → Business Partner →
Basic Settings → Number Ranges and grouping → Define Groupings and Number Ranges

www.sapguruindia.com contact:+916360959192 P a g e 10 |
239
To demonstrate this, BP number range “VN” was defined initially

BPVN BP grouping with VN BP number range was assigned and activated with Internal standard grouping
activated

Creation of BP was carriedout without any grouping

BP of 100800002 got created which falls within the VN BP number range

www.sapguruindia.com contact:+916360959192 P a g e 11 |
239
External standard grouping

External standard grouping if activated and when we try BP creation without selection of any BP group, then a
default external number will be picked which is activated for “External standard grouping” will have to be added
and BP should be created

The following below path is followed for external standard grouping activation

SPRO → SAP Reference IMG→ Cross Application Components → SAP Business Partner → Business Partner →
Basic Settings → Number Ranges and grouping → Define Groupings and Number Ranges

To demonstrate this, Initially BP “HD” number range was created

Asssignment of BP with Vendor account group with External standard grouping activated

Creation of BP without any grouping by adding external number was carried out

www.sapguruindia.com contact:+916360959192 P a g e 12 |
239
BP was created which falls under “HD” BP number range

Indicators involved in Master data Synchronization

1. Same Numbers

2. Flexible grouping

“Same Numbers” indicator will be used to generate both BP and supplier with same number

Flexible grouping

If flexible grouping is activated, there will be provision to select the different Vendor account while master data
creation

The below paths need to be followed for activation followed for Flexible grouping activation

SPRO→ SAP Reference IMG → Cross Application Components→ Master Data

synchronization→ Customer/Vendor Integration→ Business Partner Settings→ Settings for Vendor
Integration→ Field Assignment for Vendor Integration→ Assign Keys→ Define number assignment for
Direction BP to Vendor

To demonstrate this, For BPVN BP group, Flexible group was activated

Then when creation of BP, there will be flexibility to select the vendor account group.

www.sapguruindia.com contact:+916360959192 P a g e 13 |
239
Tables for BP

BUT000 is the Table used for viewing the General data of BP.

The “Business partner GUID” could be noted

CVI_VEND_LINK is the table used to view the Vendor linked to that respective Vendor. To see the respective
vendor linked, enter Business partner GUID

www.sapguruindia.com contact:+916360959192 P a g e 14 |
239
Then once executed, the respective Vendor linked for that BP can be viewed.

Configuration of BP Role with Company code and Purchasing view

Step-1: Creation of BP Role

The path to be followed for BP Role creation is as below

SPRO → SAP Reference IMG→ Cross Application Components → SAP Business Partner → Business Partner →
Basic Settings → Business Partner Roles→ Define BP Roles

VENDVN BP Role was created by copying FLVN00 BP Role

www.sapguruindia.com contact:+916360959192 P a g e 15 |
239
Enter BUSD transaction

Creation of VENDVN BP view by Copying from FLVN00

Subheader ID for company code data will be present, So Purchasing organization data needs to be added

The company code-based screen sequence could be observed for the view VENDVN

www.sapguruindia.com contact:+916360959192 P a g e 16 |
239
Assign the Screen sequence for Purchasing org data as before only the company code data will be present
initially

Then the missed Data sets from Purchasing org data view from FLVN01 needs to be added to VENDVN view.

Then assign the view in the custom BP role created

The Company code view and Purchasing organization view in the same screen and no need of extension could be
observed

www.sapguruindia.com contact:+916360959192 P a g e 17 |
239
www.sapguruindia.com contact:+916360959192 P a g e 18 |
239
 © Copyright SAP GURU INDIA
The copyright in this work is vested in SAP GURU INDIA. Please note and abide by
copyright laws. This presentation is for educational purposes only. All logos, photos and
information etc., used in this presentation are the property of SAP GURU INDIA

www.sapguruindia.com contact:+916360959192 P a g e 19 |
239