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ICT654

INFORMATION TECHNOLOGY SERVICE MANAGEMENT

IT Service Design
Outcome
 By the end of this topic, students should be able to
 Demonstrate an understanding of IT service design and
its processes
 Demonstrate and understanding the benefits of IT
service design to the organization and business

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Service Strategy - Review
 Overview & Basic concept
 The phase of strategic planning of service management
capabilities, and the alignment of service and business
strategies.
 Processes
 Financial management
 Service portfolio management
 Demand management
 Business relationship management
 Governance, Organization, Implementation and
operation

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Outline
 Overview & Basic concepts
 Organization - Roles
 Processes
 Service Catalogue Management (SCM)
 Service Level Management (SLM)
 Capacity management
 Availability management
 IT Service Continuity Management (ITSCM)
 Information security management
 Supplier management

 Methods, techniques and tools

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Service Design
Overview
 The phase of designing and developing
appropriate IT services, including architecture,
processes, policy and documents; the design goal
is to meet the current and future business
requirements.

 Goal - the design of


new or changed
services for introduction
into a production
environment.

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Objectives
 To convert the strategic objectives defined during
Service Strategy into Services and Service
Portfolios.
 To use a holistic approach for design to ensure
integrated end-to-end business related
functionality and quality.
 To ensure consistent design standards and
conventions are followed in all services and
processes being designed.

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Benefits
 lower Total Cost of Ownership (TCO)
 improved quality of service delivery
 improved consistency of the service
 simpler implementation of new or modified services
 improved synchronization of services with the
needs of the business
 improved effectiveness of performances

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Service Design Processes
1. Service Catalogue Management (SCM)
2. Service Level Management (SLM)
3. Capacity management
4. Availability management
5. IT Service Continuity Management (ITSCM)
6. Information security management
7. Supplier management

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Organization
Process stakeholders
 The process owner is responsible for the
process results.

 The process manager is responsible for the


realization and structure of the process,
and reports to the process owner.

 The process practitioners are responsible


for defined activities, and these activities
are reported to the process manager.
RACI Model
 When setting up a service or a process, all roles need to
be clearly defined.
 RACI provides an authority matrix to define the roles
and responsibilities in relation to processes and
activities .
 Responsible - the person who is responsible for
completing the task
 Accountable – the person who has ownership. Just one
person who is accountable for each task
 Consulted – the person who are consulted and whose
opinions are sought
 Informed - people who are kept up to date on progress.
RACI Model
Roles
 The process owner is responsible for ensuring that the process is implemented as
agreed and that the established objectives will therefore be achieved

 The service design manager is responsible for the overall coordination and
inputting of the service designs

 The service catalogue manager is responsible for the production and maintenance
of the service catalogue.

 The service level manager ensure that the customers' existing and future
requirements have been identified

 The availability manager ensure that the existing services are available as agreed

 The security manager design and maintain the information security policy

 IT service continuity manager’s implement and maintain the ITSCM process in


accordance with overall requirements

 capacity manager’s ensure there is adequate IT capacity to meet required levels


of service

 supplier manager’s ensure value for money is obtained from all suppliers

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SERVICE SERVICE
CATALOGUE LEVEL
MANAGEMENT MANAGEMENT

CAPACITY AVAILABILITY
MANAGEMENT MANAGEMENT

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Service Catalogue Management
Service Catalogue
Database or structured document with information
on all live IT services, including those available for
deployment. It is part of the service portfolio and
contains information about two types of IT service:
customer-facing services that are visible to the
business; and supporting services required by the
service provider to deliver customer-facing
services.- ITIL

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Service Catalogue Management
The process responsible for providing and
maintaining the service catalogue and
for ensuring that it is available to those
who are authorized to access it - ITIL

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Service Catalogue Management (SCM)
 The purpose of the SCM is to provide and maintain
a single source of consistent information on all
operational services and those being prepared to
be run operationally and to ensure that it is readily
available to those who are authorized to access it.
 The service catalogue includes information about
deliverables, prices, contact points, ordering and
request processes.

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Service Catalogue Manager
 responsible for the production and maintenance of the
service catalogue.
 In addition, the service catalogue manager must
 ensure that the services are recorded in the service catalogue
 ensure that the information that has been included is up-to-
date and is consistent with the information in the service
portfolio
 ensure that the service catalogue is secure and that there are
backups

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Activities
 The service catalogue is the only resource which
contains consistent information about all services of the
service provider.
 The catalogue should be accessible to every authorized
person.

 Activities include:
 Defining the services.
 Producing and maintaining an accurate service catalogue.
 Providing information about the service catalogue to
stakeholders.
 Managing the interaction, mutual dependency, consistency
and monitoring of the service portfolio.
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Inputs and outputs
 Inputs:
 business information and organization plans
 IT plans and financial plans
 Business Impact Analysis (BIA)
 service portfolio
 Outputs:
 service definition
 updates for service portfolio
 service catalogue

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 https://www.youtube.com/watch?v=AbVWeQRLXw0

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Service Level Management
Service Level Management (SLM)
 SLM - Process responsible for negotiating achievable
SLAs and ensuring they are met; responsible for
ensuring all IT service management processes, OLAs
and underpinning contracts are appropriate for the
agreed service level targets; monitors and reports on
service levels, holds regular service reviews with
customers, identifies required improvements. – ITIL v3
 SLA - An agreement between an IT service provider and
a customer. An SLA describes the IT service, documents
service level targets, and specifies the responsibilities of
the IT service provider and customer. A single SLA may
cover multiple IT services or multiple customers – ITIL v3

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Purpose & Objectives
 The purpose of SLM is to ensure all current /
planned services are delivered to agreed
achievable targets.
 The objective of the SLM process is to agree on the
delivery of IT services and to make sure that the
agreed level of IT service provision is attained.

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Basic concepts
 The SLM process entails planning, coordinating, supplying,
agreeing, monitoring and reporting on Service Level
Agreements (SLAs).
 The SLA is a written agreement between the Service Provider
and a customer containing mutual goals and responsibilities.
 Service based – the SLA covers one service for all customers of
that service
 Customer-based – the SLA covers all services used by a specific
customer group
 Multi-level - for example, a three-layer structure: Corporate
Level: all generic issues for all, Customer Level: all issues for a
particular customer and Service Level: all issues to a specific
service

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Basic concepts
 An Operational Level Agreement (OLA) is an
agreement between an IT service provider and another
part of the same organization. An OLA defines the
goods or services to be provided from one department
to the other, and the responsibilities of both parties.
 An Underpinning Contract (UC) is a contract with a third
party, in support of the delivery of an agreed IT service
to a customer. The UC defines targets and
responsibilities that are required to meet agreed service
level targets in an SLA.

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Activities
1. Design of SLM Frameworks
2. Determining, documenting and agreeing on the
requirements for new services
3. Monitoring the performance with regard to the
SLA and reporting the outcome
4. Improving client satisfaction
5. Review of the underlying agreements
6. Reviewing and improving services
7. Developing contacts and relationships

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The Service Level Manager
 have an insight into the changing demands of the customer
and the market
 ensure that the customers' existing and future requirements
have been identified
 negotiate and make agreements on the delivery of services
 assist in the production and maintenance of an accurate
service portfolio
 ensure that the objectives that have been ratified in
underlying contracts are synchronized with the SLA

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Inputs and outputs
 Inputs:
 information arising from strategic planning
 Business Impact Analysis (BIA)
 service portfolio and service catalogue
 Outputs:
 service reports
 Service Improvement Plan (SIP)
 standard document templates
 SLA, SLR and OLAs
 Service quality plan

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 https://www.youtube.com/watch?v=2USKF2jOeqw

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Capacity Management
Overview
 Capacity - The maximum throughput a configuration
item or IT service can deliver. For some types of CI,
capacity may be size or volume, e.g. a disk drive. – ITIL
v3

 Capacity Management - The process responsible for


ensuring that the capacity of IT services and the IT
infrastructure is able to meet agreed capacity- and
performance-related requirements in a cost-effective
and timely manner. Capacity management considers
all resources required to deliver an IT service, and is
concerned with meeting both the current and future
capacity and performance needs of the business. – ITIL
v3

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Overview
 Purpose - Ensure the capacity of IT services and IT
infrastructure meets agreed capacity and
performance-related requirements in a cost-effective
and timely manner
 Capacity Management is the process that manages:
 the right capacity,
 at the right location,
 at the right moment,
 for the right customer,
 against the right costs.

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Basic concepts
 The Capacity Management Information
System (CMIS) provides relevant
information on the capacity and
performance of services in order to
support the capacity management
process.
 The CMIS information is used by the
service provider in a capacity plan, to
administer the current usage of service
and components

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Activities
 reactive activities:
 monitoring and measuring
 responding and reacting to capacity related events

 proactive activities:
 predicting future requirements and trends
 budgeting, planning and implementing upgrades
 seeking ways to improve service performance
 optimizing the performance of a service

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Activities
 Capacity management can be a extremely technical,
complex and demanding process that comprises three
sub-processes
 Business capacity management - Translates the customer’s
requirements into specifications for the service and IT
infrastructure; focus on current and future requirements.

 Service capacity management - Identifies and understands


the IT services (including the sources, patterns, etc) to make
them comply with the defined targets.

 Component Capacity Management (CCM) - Manages,


controls and predicts the performance, use and capacity of
individual IT components.

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Capacity manager
 ensure there is adequate IT capacity to meet
required levels of service
 identify capacity requirements
 understand current usage
 perform sizing on all proposed new services
 forecast future capacity requirements

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Inputs and outputs
 Inputs:
 Business information, including information from the
organization plans (financial and IT-related)
 service and IT information
 change information from change management.

 Outputs:
 Capacity Management Information System (CMIS)
 capacity plan (information on the current usage of the
services and components)
 Workload analysis and reports

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 https://www.youtube.com/watch?v=qv1KSofB7m0

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Availability Management
Overview
 Availability - The ability of a service, component or CI
to perform its agreed function when required; often
measured and reported as a percentage. – ITIL V3

 Availability Management -Process responsible for


ensuring IT services meet current and future availability
needs of the business in a cost-effective and timely
manner; defines, analyzes, plans, measures and
improves all aspects of availability of IT services; ensures
all IT infrastructures, processes, tools, roles etc. are
appropriate for the agreed service level targets for
availability. – ITIL V3

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Purpose & Objectives
 Purpose
 Ensure availability levels delivered in all IT services
meet agreed availability needs and service level
targets in a cost-effective and timely manner
 Objectives
 Produce and maintain an appropriate and up-to-date
availability plan that reflects the current and future needs
of the business
 Provide advice and guidance to all other areas of the
business and IT on all availability-related issues
 Ensure that service availability achievements meet all their
agreed targets by managing services and resources-
related availability performance

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Scenario

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Scenario
 QUESTION: Why could users be happy with a 60
minute outage and unhappy with 30 minute
outage?
 A1: 30min outage during peak time, overtime being
paid to staff, urgent report required.
 A2: 60min outage on weekend, holiday, off peak, when
service not required.
 A3: 30min outage on critical IT Service, 60min outage on
non-critical IT Service.
 A4: 30mins unplanned outage, 60min planned outage
(e.g. maintenance).

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Scenario
 For a consumer / user of an IT Service, its
Availability and Reliability can directly influence
both the perception and satisfaction of the overall
IT Service provision.
 However when disruptions are properly
communicated and managed effectively the
impact on the user population’s experience can
be significantly reduced.

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Basic concepts

 The unavailability of services can be reduced by aiming to reduce


each of the phases distinguished in the extended incident
lifecycle.
 Services must be restored quickly when they are unavailable to
users. The Mean Time to Restore Service (MTRS) is the time within
which a function (service, system or component) is back up after a
failure.

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Availability measurement
 metrics for measuring availability include
 Mean Time Between Failures (MTBF) - The average time
that a CI or service can perform its agreed function
without interruption.
 Mean Time Between Service Incidents (MTBSI) - The
mean time from when a system or service fails, until it
next fails.
 Mean Time To Repair (MTTR) - The average time taken to
repair a CI or service after a failure. MTTR is measured
from when the CI or service fails until it is repaired. MTTR
does not include the time required to recover or restore.

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Aspects of Availability
 Availability is determined by reliability,
maintainability, and serviceability
 The reliability of a service or component indicates how
long it can perform its agreed function without
interruption.
 The maintainability of a service or component indicates
how fast it can be restored after a failure.
 The serviceability describes the ability of a third party
supplier to meet the terms of their contract, which
includes agreed levels of reliability, maintainability or
availability for a CI.

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Activities
 Availability management must continually ensure
that all services comply with the objectives.
 New or changed services must be designed in
such a way that they comply with the objectives
 Reactive activities - Executed in the operational phase
of the lifecycle: - monitoring, measuring, analyzing and
reporting the availability of services and components
 Proactive activities - Executed in the design phase of
the lifecycle: - risk analysis and management

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Availability Manager
 ensure that the existing services are available as
agreed
 assist in investigating and diagnosing all incidents
and problems
 contribute to the design of the IT infrastructure
 proactively improve the availability of services

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Inputs & Output
 Inputs
 Business information - organization strategies, (financial) plans
and information on the current and future requirements of IT
services.
 Risk analyses, Business Impact Analyses (BIA) and studies of
Vital Business Functions.
 Service information from the service portfolio and service
catalogue
 Outputs
 the Availability Management Information System (AMIS)
 the availability plan
 reports on the availability, reliability and maintainability of
services
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 https://www.youtube.com/watch?v=YCw8QeRWyuI

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PART 1 - END
Review
 Overview & Basic concepts
 Organization - Roles
 Processes
 Service Catalogue Management (SCM)
 Service Level Management (SLM)
 Capacity management
 Availability management

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IT SERVICE
CONTINUITY
MANAGEMENT

INFORMATON
SECURITY
MANAGEMENT

SUPPLIER
MANAGEMENT
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IT Service Continuity Management
IT Service Continuity Management (ITSCM)
 The process responsible for managing risks that
could seriously affect IT services; ITSCM ensures
that the IT service provider can always provide
minimum agreed service levels, by reducing the
risk to an acceptable level and planning for the
recovery of IT services. IT service continuity
management supports business continuity
management. – ITIL v3

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IT Service Continuity Management
 IT Service Continuity Management (ITSCM) has to
support business continuity by ensuring that the
required IT facilities (computer systems, networks,
etc.) can be resumed within the agreed
timeframe.

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Purpose & Goal
 PURPOSE: Support overall business continuity
management (BCM) process by ensuring that, by
managing risks that could seriously affect IT
services, the IT service provider can always provide
minimum agreed business continuity-related
service levels.

 GOAL: To support the overall Business Continuity


Management by ensuring that the required IT
infrastructure and the IT service provision can be
recovered within required and agreed business
time scales.
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Activities
 Consists of 4 phases

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Activities
1. Initiation - This phase covers the entire organization
including defining policies, allocating resources, and
so on.
2. Requirements and strategies - Determining the
business requirements for ITSCM is vital when
investigating how well an organization can survive a
calamity – Business impact analysis & risk estimate
3. Implementation - The ITSCM plans can be created
once the strategy is approved. The organization
structure changes in a disaster recovery process.
4. Operationalization – education, awareness, review
and audit, and testing

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IT service Continuity Manager
 perform business impact analyses
 implement and maintain the ITSCM process in
accordance with overall requirements
 ensure that ITSCM plans, risks and activities align
with those of BCM
 maintain and develop the continuity strategy
 undertake reviews of the continuity plans

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Inputs and Outputs
 Inputs:
 business information (organization strategy, plans)
 IT information
 financial information
 change information (from change management)
 Outputs:
 reviewed ITSCM policy
 Business Impact Analysis (BIA)
 risk analyses
 plans for disaster recovery, testing and crisis management

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 https://www.youtube.com/watch?v=VuLyKE_7D0Q&t=41s

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Information Security Management
Information Security Management (ISM)
 The process responsible for ensuring that the
confidentiality, integrity and availability of an
organization’s assets, information, data and IT
services match the agreed needs of the business.
Information security management supports
business security and has a wider scope than that
of the IT service provider, and includes handling of
paper, building access, phone calls etc. for the
entire organization. – ITIL v3

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Information Security Management (ISM)
 Purpose
 Align IT security with business security and ensure that
the confidentiality, integrity, and availability of the
organization’s assets, information, data, and IT services
always matches the agreed needs of the business

 Goal
 To align IT security with business security and ensure that
information security is effectively managed in all service
and IT Service Management activities.

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Objectives
 Protect the interests of those relying on information,
and the systems and communications that deliver
information, from harm from failures of confidentiality,
integrity and availability
 For most organizations, the objective is met when:
 Information is observed by or disclosed to only those who
have a right to know (confidentiality)
 Information is complete, accurate and protected against
unauthorized modification (integrity)
 Information is available and usable when required, and the
systems that provide it can appropriately resist attacks and
recover from or prevent failures (availability)

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Basic concepts
 information security policy
 Information Security Management System (ISMS)
 comprehensive security strategy (related to the
business objectives and strategy)
 effective security structure and controls
 risk management
 monitoring processes
 communication strategy
 training strategy

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ISMS
 The ISMS represents the basis for cost-effective
development of an information security program
that supports the business objectives.
 The framework can be based on ISO 27001, the
international standard for information security
management.

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Activities
 Operation, maintenance and distribution of an
information security policy.
 Communication, implementation and enforcement of
security policies
 Assessment of information.
 Implementing (and documenting) controls that support
the information security policy and manage risks.
 Monitoring and management of breaches and
incidents.
 Proactive improvement of the control systems.

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Information Security Policy (ISP)
 Policy that governs an organization’s approach to
information security management.
 Information security management activities should
be focused on and driven by an overall
information security policy and a set of
underpinning specific security policies

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Security controls for threats and incidents

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Security controls for threats and incidents
 A risk may result in a threat that in turn causes an
incident, leading to damage.
 Various measures can be taken between these phases:
 preventive measures - prevent effects (e.g. access
management)

 reductive measures - limit effects (e.g. backup and testing)

 detective measures - detect effects (e.g. monitoring)

 repressive measures - suppress effects (e.g. blocking)

 corrective measures - repair effects (e.g. rollback)

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The security manager’s
 design and maintain the information security
policy
 communicate with the involved parties on matters
pertaining to the security policy
 assist in the business impact analysis
 perform risk analyses and risk management
together with availability management and IT
service continuity management

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Inputs and outputs
 Inputs:
 business information (strategy, plans)
 information from the SLM process
 change information from the change management
process

 Outputs:
 general information security management policy
 Information security management system
 security controls, audits and reports
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 https://www.youtube.com/watch?v=XsgNlriPs40

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Supplier Management
Supplier Management
 Supplier - A third party responsible for supplying
goods or services that are required to deliver IT
services; examples include commodity hardware
and software vendors, network and
telecommunications providers, and outsourcing
organizations. - ITIL

 Supplier Management - The process responsible for


getting value for money from suppliers, ensuring all
supplier contracts and agreements support
business needs, and all suppliers meet contractual
commitments. - ITIL
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Supplier Management
 Supplier management manages suppliers and the
services they provide, it is aimed at securing
consistent quality at the right price.

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Supplier Management
 Purpose
 To obtain value for money from suppliers and provide
seamless IT service quality to the business by ensuring
all contracts and agreements with suppliers support
business needs and that all suppliers meet contractual
commitments

 Goal
 The primary goal of Supplier Management is to
manage suppliers and the services they supply, to
provide seamless quality of IT service to the business
and ensure that value for money isobtained.
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Objectives
 Obtain value for money from suppliers and contracts
 Ensure contracts with suppliers are aligned to business
needs, and support and align with agreed targets in
SLRs and SLAs, in conjunction with SLM
 Manage relationships with suppliers
 Manage supplier performance
 Negotiate and agree contracts with suppliers, manage
them through their lifecycle
 Maintain a supplier policy and a supporting supplier
and contract management information system (SCMIS)

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Supplier manager
 provide assistance with SLAs, contracts and
agreements for third-party suppliers
 ensure value for money is obtained from all
suppliers
 review and maintain Supplier and contract
database
 monitor and report supplier performance
 coordinate and support all IT supplier and contract
managers

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Activities
1. Identify business requirements
2. Evaluate and select new suppliers
3. Categorizing suppliers and contracts
4. Introduce new suppliers and contracts
5. Manage performance of suppliers and contracts
6. Renew or end contract

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Activities
 All activities in this process must result from the supplier strategy
and the Service Strategy policy.
 Create a Supplier and Contract Database (SCD) to achieve
consistency and effectiveness in implementing policy. Ideally, this
database would be an integrated element of CMS or SKMS.
 The data stored here will provide important information for
activities and procedures such as:
 • categorizing of suppliers
 • maintenance of supplier and contract database
 • evaluation and building of new suppliers and contracts
 • building new supplier relationships
 • management of suppliers and contracts
 • renewing and ending contracts

93 Dr. Ahmad Iqbal Hakim Suhaimi


Inputs and outputs
 Inputs:
 business information (strategy, plans)
 supplier and contract strategies
 business plan details

 Outputs:
 Supplier and Contract Database (SCD)
 information about performance
 supplier improvement plans (Supplier Service Improvement
Plans, SIPs)
 research reports

94 Dr. Ahmad Iqbal Hakim Suhaimi


 https://www.youtube.com/watch?v=18N6iDGhJj0

95 Dr. Ahmad Iqbal Hakim Suhaimi


IMPLEMENTATION AND OPERATION
97 Dr. Ahmad Iqbal Hakim Suhaimi
Implementation and operation
 Implementation and operation

98 Dr. Ahmad Iqbal Hakim Suhaimi


CHALLENGES & OPPORTUNITIES
Challenges
 The need for synchronization of existing
architecture, strategy and policy.
 The use of diverse technologies and applications
instead of single platforms.
 Unclear or changing customer requirements.

100 Dr. Ahmad Iqbal Hakim Suhaimi


Risk
 Maturity - if the maturity of one process is low, it is
impossible to reach a high level of maturity in other
processes.
 Unclear Business requirements.
 Too little time allotted for Service Design.

101 Dr. Ahmad Iqbal Hakim Suhaimi


Summary
 Good Service Design means it is possible to deliver
quality, cost-effective services and to ensure that
the business requirements are being met.
 It also delivers:
 Improved Quality of Service
 Improved Consistency of Service
 Improved Service Alignments
 Standards and Conventions to be followed
 More Effective Service Performance

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END

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