After studying this chapter, students will be able to: * Describe the qualities of a good presentation * Know how to create a presentation * Learn to work with slides * Format the text in presentation © Create and use table in presentation © Insert and format image in presentation Work with slide master INTRODUCTION A presentation is a product of the digital age. The effects that can be added to today’s digital presentations is really eye-catching. You must have seen many movies with special effects added like Jurassic Park, Avatar, Guardians of the Galaxy, Transformers, Finding Nemo, etc. These are movies of the modem age. On similar lines, presentations can also be made to dazzle the human eye. Previously also, hand-made slides were often used to discuss in a seminar or give a talk or market a product. Now, hand-made slides are replaced by computer-made slides The software that will be taught in this chapter is LibreOffice Impress. The OpenOffice suite contains a software of the same name i.e. Impress. Some of the other well known presentation software are Google Slides, Canva, Adobe Spark, Keynote, etc. SESSION), DESCRIBE THE QUALITY OF A GOOD PRESENTATION It is perceived that a well made presentation generally impresses the audience. This is the reason that such software is being used. A presentation software is generally used to display information in a sequence of slides, which is called slide show. The essentials of a presentation are: 1. Confidence: In a way, standing before a group of people to speak for a good duration of time is a difficult task. You need to prepare yourself psychologically for the occasion and be ready to stand your ground. This is what confidence amounts to. If you are sure of yourself and sure about your message, you find it easier to carry your audience with you 2. Sincerity: When does a preacher succeed in preaching? When he means what he says and has the interests of the listeners in his heart. Your inner state, your attitude needs to be translated into the delivery. The ability to convey your sincerity is the ability of a speaker. 150)o his subject. ery effective speaker vouche at he went deep into peak vouehes for this that he went deep into Bs SH re information than may be required for the speech. That is ‘S and opinions on which his speech stands. Saat When you stand before a group of people, many of whom ples A Ni their own opinions, you can be elfective by rating sounding ational speaker sated het speech before a large crowd 0 the eee oras “love this audience.” This was said in a radiant tone, ers. Instantly, a friendly bond was established. 4, A friendly feeling for the For example are strangers t a friendly feeling. For Exa restless. youths with the re and eye-to-eye contact wit Know Your Topic od Making @ good presentation is only half the job done. Presenting the topics to the audience effectively and correctly is the remaining half. Someone who ha: chance of sling his idea than someone who is novices on aR? of Mit being presented has beter Choose Effective Phrases for Each Slide i een phrase, then it would be possible to remember a part of the slide due to the phrase , since you are talking, your words are important ppt fin tt ce 3 oe portant to the audience and you can guide their Avoid Writing Too Much in One Slide There is no limit on the number of slides you can have, So, do not be affaid and break up lengthy ideas into more than one slide. A presentation is meant to be for even a non-technical person. Your aim should be that even someone non-technical can grasp what is being said, What you say should be in your mind.not on the slide Plan the Layout of the Slide Make your slides easy to follow. Important topics should be near the top. Flow of topic should be from left to right or top to bottom. Avoid Gaudy Fonts In a professional presentation, you should steer clear of too much variety in the style of presentation, Different kinds of fonts for different slides is most unweleome. Use font which is elegant and simple However there is no rule as to which font should be used when, However, you must keep the style of the content consistent throughout the presentation. Use Contrasting Colors for Text and Background Colors used in presentation should have the quality that they aid visibility. The text color should be in a dark color and the background color should be light. Keep the color of the slide consistent throughout the presentation. Use a Slide Design Template to Keep Your Presentation Look Consistent Use a single background on all slides. While using different backgrounds with different slides may look stylish, it is easy for the audience to lose focus due to varying backgrounds 151.Use Animations and Transitions Sparingly While it may look flashy to use animations and transitions in the slide, the audience may find this distracting. Use this feature carefully. After following these rules in creating the presentation, you may proceed to reviewing the presentation, Follow these further guidelines in reviewing the presentation * Do a thorough spell check across all slides * Perform a manual spell check for terms that are not included in the spell check. Such terms can be technical terms not included in most dictionaries. # Remove the irrelevant content on slides in the presentation, like pictures, Clip Arts, terms, etc. if they are not required. © It is perceived that a well made presentation generally impresses the audience. * You must have confidence to present the topic. * You have to be sincere in your responsibility to present. * A good speaker gathers more information than may be required for the speech. * A friendly bond must be struck with the audience. * You should avoid writing too much in one slide. * You should plan the layout of the slide. * You should use animations and transitions carefully. Ze OC ee ‘A. Multiple choice questions. 1. A presentation software is generally used to display information in a sequence of slides, which is called (a) Ideas show (b) Glam show (c) Slide show 2. Which of these is an essential skill to deliver a presentation? (a) Mastery of the subject (b) Talk quickly (c) Think quickly 3. Which of these is NOT required to present effectively? {a) Confidence (b) Sincerity (c) Be authoritative ‘Answer the following questions. 1, Howis sincerity important for delivering a presentation? 2. Why must you avoid gaudy fonts in a presentation? 3. How is knowing your topic helpful? Practical work. 1. Open LibreOffice Writer. 2. Write down four points on the characteristics of good quality presentation. 3. Save the file with name “Presentation tips”. 4, Close the file eeeceeeCREATE A PRESENTATION Impress is the presentation (slide show) program included in LibreOffice. You can create slides that contain many different elements, including text, bulleted and numbered lists, tables, charts, and a wide range of graphic objects such as clipart, drawings and photographs, Impress also includes a spelling checker, thesaurus, text styles, and background styles. starting Impress from any open component of LibreOffice. Click on the triangle to the right of the New icon on the main menu bar and select Presentation from the drop-down menu or choose File > New >Presentation on the spain menu bar. O tiotce |Ble_eo_ tip FIG, 10.1: STARTING PRESENTATION When you start Impress for the first time, the Select a Template window is shown by default (Fig. 10.2). Here you can chose a particular template from the given templates. If you prefer not to use the Select a Template Window, deselect the Show this dialog at startup option. You can enable the dialog box again later under Tools > Options > LibreOffice Impress > General > New document on the main menu bar and select the Start with Template Selection option. iw Frc FIG. 10.2: SELECT A TEMPLATE WINDOWMain Impress Window The main Impress window has three parts: the Slides pane, Workspace, and Sidebar. Additionally, several toolbars can be displayed or hidden during the creation of a presentation. separator line (indicated by ee eee re BAe to rt tem Pah ee ia Oe Soo as Oe Oe be g-a-\00 FIG, 10.3; MAIN WINDOW OF IMPRESS Slides Pane The Slides pane contains thumbnail pictures of the slides in your presentation, in the order the slides will be shown, unless you change the slide show order. Clicking on a slide in this pane selects it and places it in the workspace. When a slide is in the workspace, you can make any changes you like. Several additional operations can be performed on one or more slides simultaneously in the Slides pane © Add new slides to the presentation. Mark a slide(s) as hidden so that it will not be shown as part of the presentation. Delete a slide(s) from the presentation if it is no longer needed. Rename a slide. Duplicate a slide (copy and paste) or move it to a different position in the presentation (cut and paste). Sidebar The Sidebar has seven sections. To expand a section you want to use, click on its icon or click on the small triangle at the top of the icons and select a section from the drop down list. Only one section at @ time can be opened.On Sr OOO = Properties Shows the layouts included within Impress. You can choose the one you want and use it as it is, or modify it to meet your own requirements. However, i "Tis not possible to save customized layouts. 1 Here, you define the page (slide) style for your presentat u ion, Impress incl al designs of Master Pages (slide masters). One of them ~ Default ~ is blank reat aces several design: and the rest have background and styled text Custom Animation slide simply replaces the existing one. However specify the transition speed (slow, medium, fast), choose between an automatic or manual mee Ne Hoe We lett oils ior be dhe fea transition only) Styles and Formatting Pere You can edit and seply goubies myics, tt you con only edit presentation styles. When you edit a style, the changes are automatically applied to all of the elements formatted with this style in your Bee a Li auto enamts that the stylex an a speci slide ane ast updated, create a new master page for the slide. Go to Format > Styles and Formatting on the main menu bar or press the F11 key to. | open the Styles and Formatting dialog re modify the styles used in any master page to suit your purpose. This can be done at any time. reflected in the link. Navigator Opens the Impress navigator, in which you can quickly move to another slide or select an object on a slide. Iris recommended to give slides and objects in your presentation meaningful names so that you can easily identify them when using the navigator. Closing Impress You may close the Impress application by pressing the Close |SOxuext x button on the top-right comer of the window. This action will 9 ‘Seve changes to document “Untied 1° before desing? Prompt the window to close immediately, if there are no unsaved | \escugeniinlettyudertuma tun changes, and will prompt you to save the file for the latest Re ES | Benton, | Sanct changes before closing the application. | ‘ : FIG, 10.4: THE PROMPT THAT SHOWS UP IE The prompt window will look as given alongside: THERE ARE UNSAVED CHANGES sr eeClick on Save to save the file, Don't Say; hi ‘ancel to 7 Save to close Impress saving the file a eee esi ess without saving the file and Caneel to abort ‘Working With Template is template is a special type of document that you use as a basis to create other documents. For example, you can create a template for business presentations so that any new presentations has your company logo and name oon the first slide and the remaining slides in your presentation only show the company name. Templates can contain anything that regular documents can contain, such as text, graphics, a set of styles, and user-specific setup information such as measurement units, language, the default printer, and toolbar and menu customization, All documents created using LibreOffice are based on templates. You can create a specific template for any document type (text, spreadsheet, drawing, presentation). If you do not specify a template when you start a new document, then the document is based on the default template for that type of document. If you have not specified a default template, LibreOffice uses the blank template for that type of document that is installed with LibreOffice. However, Impress is a little different from other LibreOffice components, in that it starts with the Presentation Wizard, unless you have decided to tum off this wizard. When you choose File > New > Presentation from the menu bar and, if the wizard is active, it opens offering several choices for a new presentation, one of which is From template. If you have tumed off the Presentation Wizard, when you start @ new presentation by choosing File > New S Presentation from the menu bar, LibreOffice uses the default presentation template. If you have not defined your own default template, LibreOffice uses the blank template supplied with Impress. In order to create a presentation using template, follow these rules: 1. If the presentation window is already open, click on File menu > New > Templates option. The ‘Template dialog box opens showing various templates. 2. Choose the required template and click on Open. 3. The presentation opens up. Start working on it. CIQTeny non FIG, 10,5: TEMPLATES OPTION BEING ACCESSED FIG, 10.6; THE TEMPLATES DIALOG BOX OPENS AND A TEMPLATE CHOSEN[CS {i selecting Slide Layouts Click on the Properties icon at Layouts section and display the layouts included in Impress range six contents boxes and a title to the active slide. Saving a Presentation anne Chak here Ose wtpewont Dieenpticrey tag eft {oa — FIG, 10.8: THE SAVE AS DIALOG BOX TO SAVE THE FILE FOR THE FIRST TIME 3. Click on Save button to save the file as specified in the chosen location. SideShow Jeet Window Hep Running a Slide Show As a slide show presentation is about good execution on the day, it helps to [i Sartomamensise sin-rs check the slide show view of the file from time to time. It is not hard to check © Beteae Tings the slide show. Pressing the FS key or clicking Slide Show menu >Start from © Setensiteew. First slide, or Slide Show menu >Start from the Current Slide (use Shift + 2 stew seings. FIG, 109: THE SLIDE sHOW FS for this), as per your need. ne ne ae 157The slide show view on a computer sereen looks like below FIG. 10.10: THE SLIDE SHOW V Save a Presentation in PDF The task of saving a presentation file as a PDF is easy. For doing so, click on ie cee roe option. The PDF Options dialog box opens. Choose the checkboxes as required, an file gets saved as a .pdf file % oF ops HF ive on ene tc ns ety ihe ptr 1B sactone. 7 pa . Tara tn oF a cae () Bir nso9 bas one Ciba PF cmt rd — omer tom lek Here ~ sm Opteen Cee ci ome Sey my Beene Select the ) fa , Epcos © Prion in We rover Drsctinopmion 09" 5] Qeomanwrne swore itm Tretorn pions 2 Dspren tenet Clty at poe @ Pie stings. ie eee esas Dye ror aeons BD Properties. @ epebreorice ced FIG. 10.11: EXPORT AS PDF OPTION AS PART OF FILE MENU FIG. Using Help Help system: LibreOffice comes with an extensive Help s line of support for using LibreOfice. To display the full Help system, press FI or select LibreOffice Help from the Help menu, In addition, you can choose whether to activate Tips, Extended tips, and the Help Agent (using Tools > Options > LibreOffice > General), If Tips are enabled, place the mouse pointer over any of the icons to see a small box (“tooltip”) with a brief explanation of the icon’s function. For a more detailed explanation, select Help > What’s This? and hold the pointer over the icon. 10.12; THE PDF OPTIONS DIALOG. BOX OF IMPRESS. yystem, This is your first lick Here tra lfemation Src ler pate Boat Leomice FIG, 10.13: LIBREOFFICE HELP FROM MENU BARClosing a Presentation jacrienen itis easy to close a presentation. For that rel” Click on File menu >Close option, Soe OR ® =... Press on Ctrl + W from the keyboard 7 : D mom This closes the presentation currently open, % aee - FIG. 10.14: THE CLOSE OPTION FROM FILE MENU * Impress is the presentation program included in LibreOffice. © Choose File > New > Presentation from the main menu bar to ‘open a new Impress file. * The main Impress window has three parts: The Slides Pane, Workspace and Sidebar. . Thegstiss Sees aaumbnall Benes Of the slides, in the order the slides will be shown, * A template is a special type of document * All documents created using LibreOffice ar @ It is a good practice to save the file perio that you use as a basis to Create other documents. @ based on templates. dically while working on the file, a ST ‘A. Multiple choice questions, 1. Whats the default transition set for a slide in Impress? (a) Wipe (b) Wheel (c) None 2. On opening the Impress + YoU can quickly move to another slide or select an object on a slide. (a) Slide (b) Navigator (c) Status bar 3. In order to save a file as PDF, you need to click on File menu > option. (a) Save As POF (0) Import as POF (c) Export as POF B. Answer the following questions. 1, What are the steps needed to save an Impress file? 2. What are the different ways of starting the slide show of an Impress file? 3. What are the ways to access LibreOffice Help system? ©. Practical work. 1. Open an already made Impress presentation. 2. Open the Properties page of sidebar. 3. Insert any layout by clicking on it 4. Save the presentation with its previous name. [SESSION'S) work wiTH sLiDEs Inserting a Duplicate Slide i i ew, right-click on a slide. The context With the presentation file in Normal view or Slide Sorter view, right-click on a s! ex menu ipsa Choose Duplicate Slide from the menu. A duplicate slide is inserted immediately after the current slide. 159om = ee = cz 2 om a ym Nee tion? wee FIG, 10,15; SLIDES IN FIG, 10.16: TO FIG. 10.17: SLIDES PANE AFTER NORMAL VIEW DUPLICATE THE SLIDE DUPLICATION OF SLIDE Inserting New Slides Follow these steps to do so. It is easy to insert new slide anywhere in the file. after which you want 1. In Normal or Slide Sorter view, make the slide active, to insert a new slide. 2. Right-click on the active slide and choose New Slide from context menu, OR Press Ctrl + M from the keyboard. ‘Adding Slide Layout After a Slide is created (before entering text into it), it is possible to change its layout to what you wish. Follow these steps: 1. After the slide is created, right-click on it 2. Click on Layout and choose your layout for the slide from the drop-down menu. * FIG. 10.18: TO INSERT OR ANEW SLIDE Choose the sidebar, then click on Properties > Layouts. Choose any layout. FIG, 10.19: TO CHANGE THE SLIDE LAYOUT For the slide layouts choices in sidebar, look at Fig. 10.7. (160_ / copying and Moving Slides r the dupheanon, otd for copying in noma elih om the slide te copied er Te STAle. Tis easy ta copy slides in normal oF she SOT Fallow these stops Ta 2 Chose Copy trom the contest menu 3. Take mouse punter between the Wo slides where the slide i 4 Rightelich with mouse and click on Paste For copying slides in Slide Sorter View 1, Click on the slide to be copied 2. Hold down the Ctrl key Drag and drop the slide to where it is to be copied. Both of the above steps are for copying of slide only. For moving of slides, in normal view, follow these steps: 1. Click on the slide to be moved and right-click on it. 2. Choose the Move option from the context menu. 3. Between the two slides where the slide needs to be pasted, take the mouse pointer and right-click 4. Click on Paste. The slide gets moved or cut-pasted. For moving of slides, in slide sorter view, follow these steps. 1. Make the slide active in Slide Sorter view, to be moved. 2. Drag and drop the slide to between the slides where the slide is required to be pasted. So, the slide gets moved. to be pasted. Deleting and Renaming Slides in Presentation Deletion is probably the easiest operation in Impress. To do so, 1. Make that slide active which you want to delete. 2. Press the Delete button from the keyboard. OR. 1. Make that slide active which you want to delete. 2. Right-click on the slide and choose Delete Slide option. OR. 1. Make that slide active which you want to delete. 2. Choose Delete Slide from the standard toolbar. -Fadia- OQ Q47:°89 DELETE SLIDE OPTION FROM STANDARD TOOLBAR FIG. 1021: THE 161In order to rename a slide, follow these steps: 1. Right-click on the slide (in Normal or Slide Sorter views), and choose Rename Slide option. The Rename Slide dialog box opens. (Fig. 10.22) Onn 2. Change the name of the slide and click on OK. ot Co Copying, Moving and Deleting Contents of Slide WE thew ste cay Any text used in slides is contained in text boxes. This chapter describes how to Coen te create, modify, use, and delete text boxes. It also discusses the various types of {ext that can be inserted and explains how to format the text. Finally, it provides information on how to insert special forms of text such as numbered or bulleted lists, tables, fields, and hyperlinks There are two ways of adding text boxes to slides: © Choose a predefined layout from the Layouts section of the Sidebar as shown in an earlier section. These text boxes are called AutoLayout text boxes. * Create a text box using the Text tool in the Text toolbar. Click Here Entering Text Into AutoLayout Text Boxes To enter text into an AutoLayout text box: 1. Make sure Normal view is selected 2. Click in the text box that reads Click to add text 3. Type or paste your text into the AutoLayout text box. After the text box has been formed and text entered, you may want to copy, move or delete the contents elsewhere (in that slide, another slide or another presentation). Follow These Steps to Copy Contents. 1. Click on the periphery or boundary of the text box. 2. Right-click with the mouse 3. Choose Copy option from the context menu. (Fig. 10.24)7 e Paste 4. Affer copying, go to the area where you want the text pasted. Right-click on the area and choose HIG, 1024 THE OPTION TO COPY TEXT HOX IN IMPRESS. ting on After pasting on the same slide. you may have to drag the copied (and pasted ) text box to the area you want. FIG, 10.25: THE PASTED TEXT BOX BEING DRAGGED TO ANOTHER PLACE ON THE SLIDE The moving process for content is almost the same. Only in step 3 above, you must choose the Cut option(instead of Copy option). The deletion process is pretty simple. Follow these steps: 1. Click on the periphery or boundary of the text box. Right-click with the mouse. 3. Choose Delete. OR Press the Delete key from the keyboard. Views of a Presentation You know about the normal and slide sorter views of a presentation by now. There are some more views of a presentation that will be discussed now. Each of the Workspace view is designed to ease the completion of certain tasks; it is therefore useful to familiarize yourself with them to quickly accomplish those tasks. Y=Each Workspace view displays a different set of toolbars when selected. These " sets can be customized by going to View > Toolbars, then check or uncheck the t ; you want to add or remove, scala Normal View Normal view is the main view for creating individual slides. Use this view to format and design slides ang to add text, graphics, and animation effects To place a slide in the slide design area of the Normal view (Fig. 10.15), either click on the slide thumbnaiy in the Slides pane or double-click it in the Navigator. Outline View Outline view (Fig. 10.26) contains all the slides of the presentation in their numbered sequence. It shows topic titles, bulleted lists, and numbered lists for each slide in outline format. Only the text contained in the default text boxes in each slide is shown. If you have added text boxes or graphic objects to the slides, then these objects are not displayed. Slide names are not included. Use Outline view for: 1. Making changes in the text of a slide: (a) Add or delete text in a slide just as in the Normal view. (b) Move the paragraphs of text in the selected slide up or down by using the up and down arrow buttons (Move Up or Move Down) on the Text Formatting toolbar (highlighted in Fig. 10,27) (©) Change the outline level for any of the paragrapis in a slide using the left and right arow buttons (Promote or Demote) on the Text Formatting toolbar. (@) Simultaneously move a paragraph and change its outline level using a combination of these four arrow buttons 2. Comparing the slides with your outline (if you have prepared one in advance). If you notice from your outline that another slide is needed, you can create it directly in the Outline view, or you can return to the Normal view to create it 1 contingent =a x Be St ow fot fort She Saon a etn ep [a-eAOe XB { at: set of instructions given toa computer is called a Program, These instrctions are writen in some specific languages called Programming Languages. Each ‘progrannming language bas its oan [ete omc emai, | - Notes option in the Workspace. 2. Select the slide to which you want to add notes, 3. Click on the slide in the Slide pane, or double-click the slide name on in the Navigator 4. In the text box below the slide, click on “Click to add notes’ and begin typing. You can resize the Notes text box using the resizing handles which appear when you click on the edge of the box. You can also move the box by placing the pointer on the border, then clicking and dragging. To make changes in the text style, press the FIl key to open the Styles and Formatting dialog or click on the Styles and Formatting icon on the Sidebar. Comma Language pp beOMi ere, [Be Yor Jet farm S444 Side en eos nor ip Gea Oe XB - 6: Qid-a\0 : Ee i 2 | | | - |__| | y e* ve SEs = (Bieta _ “Te od Cott Daw/nm 5 omsew | tag tnd) | = $+ gl jo 6 I. FIG. 10.28: NOTES PAGE VIEW Slide Sorter View | | The Slide Sorter view (Fig. 10.29) contains all of the slide thumbnails. Use this view to work with a group of slides or with only one slide. Click on View > Slide Sorter to launch this view: 165rt e 1 comp pep Us pa ox 1 (4 K6 wont Fama Se SeShow Teh idow tr _ ; deem De X% o- B-oO8 : Es "Sh = “= o sl B = e - - _ : 14 For FIG. 1029: A SLIDE SORTER VIEW * You may duplicate a slide in a presentation. © You may insert a new slide. So * You may add a slide layout to a slide ne * You may copy and move slides. re * You may delete and rename slides in a presentation. * You may copy, move and delete contents of a slide * Outline view contains all of the slides of the presentation in their numbered format. * Use the Notes view to add notes to a slide. * The Slide Sorter view contains all of the slide thumbnails. SELF ASSESSMEN A. Multiple choice questions. s 1. On right-clicking the slide, you may choose to duplicate the slide. 7 (2) Duplicate slide (b) Slide duplication _—_(c) To duplicate 2. For layouts part from sidebar, which part ofthe side 2ar needs to be selected? (a) Properties (b) Slide Transition (6) Animation. 3. Which of the following is a valid way to delete a slide in Impress? (a) Make the slide active and press Delete key from keyboard (b) Make the slide active and right click on slide and shoose Delete Slide (c} Both of (a) and (b) are correct ways B. Answer the following questions. 1. How can you copy content that is part of a text box n Impress? 2. How can you move slides in the Slide Sorter view. 3. Explain the different views of the presentation.C. Practical work. 1, Open an already made Impress presentation, 2. Open the Slide Sorter view from View > Slide Sorter. 3. Drag and drop any slide to the last position among slides. 4. Now, drag and drop a slide with the Ctrl key pressed down, ‘What isthe difference between the two forms of drag and drops? |SESSION 4 FORMAT THE TEXT IN PRESENTATION The appropriate use of text formatting can give a presentation a consistent look and a dynamic feel and it can even enhance the understanding of an audience by preventing any distracting elements in your message. Formatting text may require some intervention in three areas: © Character attributes (for example font color) Paragraph attributes (for example alignment) List attributes (for example type of bullet) Sometimes, it is quicker and more efficient to apply manual formatting. However, in situations where you need to perform the same modifications to many different parts of the presentation, the use of styles is recommended. Both these techniques are described here. Unlike LibreOffice Writer, where it is recommended to use styles whenever possible, in Impress manual formatting has to be used more often. This is because presentation styles are fixed in Impress. Therefore, it is not possible, for example, to have two different levels or different types of bullet points for the same outline level. Also, the lack of support for character styles forces the use of manual formatting to modify sections of the text. Selecting Text Text must be selected before it can be formatted. Any formatting changes will apply only to the selected text © To format all the text in a text box, click once on the text, then click once on the border of the text box to display the selection handles. Now, any formatting changes will apply to all the text in the text box + To format only part of the text and after clicking once on the text, you can select text using one of the following methods: — Click and drag the cursor over the text to highlight the text — Double-click to select a complete word or triple click to select a whole paragraph. — Press and hold the Shift key and then use the keyboard arrow keys to extend your selection. To select text word by word, instead of character by character, press ‘the Ctrl key and Shift key together. To speed up the selection even further, you can combine the Shift key with the Home key or the End key to extend the selection up to the start or end id of the line in which the cursor is positioned, respectively. \s,Follow these steps to apply formatting on text 1. Select the text. 2, Click on Format menu > [Choice of formatting}. After this, the formatting is applied on the chosen text. Font Change of Text Follow these steps to change font of text 1. Select the text whose font is to be changed. (Fig. 10:30) | rg computers a fast, : accurate machine, 2. Click on Format menu > Character option. The mest nly as long as its Ctaracter dialog box opens. ig, 1051) . FIG. 1030: TEXT SELECTED FOR FONT CHANG 3. Choose the settings for the chosen text and click on OK. ere ts ot My ‘eae one pn | machine. It canno C~* ods a FIG. 1031: THE FORMAT MENU > CHARACTER —_FIG, 10,32: JUST PRIOR TO APPLYING COURIER NEW FONT ON TEXT FIG, 10.33: THE NEW FONT APPLIED ON THE TEXT Changing Line Spacing of Text Follow these steps to change line spacing of text. 1. Select the text that needs formatting, (Fig. 10.34) 2. Click on Format menu > Spacing > Line spacing : (Fig. 10.35) you want. [arlene einee The chosen text gets the line spacing as desired. FIG. 10.34: TENT SELECTED FOR CHANGING SPACING Tot selected + 1 Uipung2 ae 9» SE cnaPoagean pcg | 2 ceettomning OMIM Dacwnnpgn song | FIG, 1035: CHOICE OF SPACING FOR TEXT FIG, 10.36: TEXT AFTER APPLYING LINE SPACINGPutting Effects on Text Follow these steps to put some effects on the text in slide 1. Select the text to be formatted, 2. Click on Format menu > Tet > [Choose the effect} The chosen text gets the effect ay chosen ara Sb48 de Show Jo inden dp ‘Chosen effect Bw om ey 1 nme ow +) Shane B Gurgertoorating cvssniw | O- Ovting FIG, 1037; TEXT EFFECT BEING PUT ON TEXT FROM J+ The need fora compufer arises since quick] work and accurate worlcis required by anyone, The frst computers were made during the 1940's, | FIG, 1038; UNDERLINE EFFECT APPLIED ON SELECTED TEXT Text Alignment The alignment of text in Impress can be easily set by using the Format menu. 1. Choose the text to be aligned. 2. Click on Format menu >Align > [Make your choice] The choices are Left, Right, Center, Justified, Top, Center or Bottom. Text selected ne 7 2 ners Mi ee = te | line 2 Cuatomeny cond line, 1 mc Third line! Tree Fl aan FIG, 10.1: RIGHT ALIGNMENT FIG. 1039: TEXT CHOSEN TO FIG. 10.40; FORMAT i REMENT BE ALIGNED MENU > ALIGN OPTION APPLIED ON SELECTED TE Bullets and Numbering Itis easy to apply bullets and numbering on text. Follow these steps. 1. Choose Format menu >Bullets and Numbering. The Bullets and Numbering dialog box appears. 2. Choose the type of bullet or number (change the tab in the dialog box) you want. 3. Press Enter key. The bullet or number appears. 24. Type in the entry. Repeat steps 3 and 4 as many times as necessary, Loreena x ‘Choose this tab for numbered list LL (ter ang cholee, click here - || | | aCe | [+ Some of the computer languages used today | | are sce | save =a = “Pye FIG 1042: BULLETS AND NUMBERING DIALOG BOX FIG, 10.43: TEXT BEING ITEMIZED AS PART OF LIST ‘© The appropriate use of text formatting can give a presentation a consistent look and a dynamic feel and it can even enhance the understanding of an audience by preventing any distracting elements in your message © Text must be selected before it can be formatted. * From Format menu >Character , the font properties of text can be changed. © It is possible to put effects on the text from Format menu > Text > [Choose the effect]. © It is possible to apply bullets and numbering to text. eS sd ‘A. Multiple choice questions. 1. Left, Center, Right and Justified are just four types of (a) Effects on text (b) Bullets (6) Alignments 2. Which menu bar of Impress shows up bullets and numbering dialog box? (a) Insert menu (b) Tools menu (c) Format menu 3. What property of text is given by Top, Center and Bottom options? (2) Vertical alignment (b) Horizontal alignment —_(c) Types of bullets B. Answer the following questions. 1. What are the methods of selecting text in Impress? 2. How can you change the line spacing in Impress?C. Practical work. 1. Open a new Impress presentation » Write down some text inside a slide, There sh 2, ould be different lines in the slide 3. Select the text by pressing Ctrl +A, 4 “SESSION 5 CREATE AND USE TABLE IN PRESENTATION Tables are often used in a presentation, It j Dimensions of a table have to be chosen Inserting Tables in Presentation Follow these steps to insert a table. |. Click on Insert menu >Table option, An Insert Table dialog box opens up. 2. Choose the number of rows and columns to be kept in the table. 3. Click on OK. A table with these dimensions gets created, lick x FIG. 10.44: THE INSERT MENU > TABLE OPTION FIG, 1045; THE INSERT TABLE DIALOG BO) FIG, 10.46: AFTER THE TABLE OF ENTERED DIMENSIONS IS CREATED Entering and Editing Data in a Table | lis oy to enter or edit data in a table. In an empty cell, (to enter data), click inside the cell. The insertion pointer is within the table in the cell. Type in the data. The above steps will insert the data. 171In order to edit data inside the table, you need to: 1, Click inside the cell where you want data to be edited 2. Do the required changes and the data of the cell will be edited. Repeat steps 1 and 2 for editing of other cells too. * peice baa wan Sal. a emcee HO, 1047. AFTER ENTRY OF DATA IN A CELL OF TABLE Selection of a Cell, Row, Column and Table In order to select a cell, bring the mouse pointer on the text in the cell, Next, Click to have the insertion pointer at the position. oR Double-click to select the word on which there was the mouse pointer. OR Triple-click to select the entire data of the cell. In order to select a row , take the following steps: Either, click on the first cell of the row and drag the mouse till the last cell. OR Click inside the first cell of the row, and use the arrow keys and Shift key pressed down to select multiple cells or the whole row. In order to select a column, the process is similar and intuitive i.e. click on the first or last cell and drag the mouse till the last or first cell. OR Click on first or last cell and use keyboard to select upto the other end of the column. Selecting the Table Clicking on the boundary of the table, selects the table. After the selection, you may copy or move the table Right-clicking on the table after its selection, gives the context menu. The context menu looks like this. Adjusting Row Height In order to adjust the row height of the table, follow these steps: 1, Hover the mouse pointer over the line separating the two rows. 2. When the mouse pointer changes to a double-headed arrow, left click and drag the mouse pointer up or down to change the row height. 3. Release the mouse button, 7 FIG. 10.48: THE CONTEXT MENU ON These steps will change the row height. RIGHT-CLICKING ON TABLE FIG, 1049: AFTER THE CHANGE OF ROW HEIGHT FOR TABLE OF FIG. 10.47 The steps for changing column width are similar. TaJable Borders and Background To bring up the Table borders and background controls, you may: 1, Either, select the table and right-click on it 2, Choose the Table Properties option, 3, In the Table Properties dialog box that opens, click on Borders or Background tabs for further formating. OR, 1, Click on Table Properties icon from Table toolbar. 2. In the Table Properties dialog box that opens, click on Borders or Background pages for further formatting a nce the Table Properties dialog box opens up, the Borders"! OCH HOE OF TABLE PROPERTIES page can be opened up, as below. OM TABLE TOOLBAR The above set of options are easy to understand. ‘The Background tab looks like the following. font Fer Sr cn emp ‘the iy = = a ea a Pacers = eal —S [nose amen pzappea com Sant Desc) Sse FIG, 1051: THE BORDERS PAGE OF THE TABLE PROPERTIES DIALOG BOX FIG. 10.52: THE BACKGROUND TAB FROM TABLE PROPERTIES Ta—_ The upper pane shows the types of background possible for the table. If you choose Pattern from uppe, pane, the lower pane options change. For example, below is the dialog box with choice of background as Pattern as FIG, 10.53: PATTERN AS CHOICE OF BACKGROUND Tables are often used in a presentation. Dimensions of a table have to be chosen at the time of creation of table. It is easy to enter or edit data in a table. If you double-click, you can select the word on which there was the mouse pointer. Multiple choice questions. 1. What is the command path for the Insert Table dialog box to show up? (a) Insert menu > Table (b) Format menu >Table —_(¢) View menu > Table 2. Which of the following is the way to select a table? (a) Insert menu > Table (b) By clicking on the boundary of table (c) None of these 3. To modify table borders, select the table and righ*-click on it, and: (a) Choose the Table Borders _(b) Choose the Table Properties (c) Choose the Border 8. Answer the following questions. 1. What are the various ways to bring up the Table Properties dialog box? 2. How can you put a pattern as the background of a table? 3. How will you adjust the row height of a table? es Inst Thi an pre it Inipractical work prafasert 2 2X2 table in aside of Impress fle * enter data into all the cells, for example put 1,2,3.4 in the cell select the table by clicking on its boundary, | san 2 3 2 Move the table to other parts of the side, INSERT AND FORMAT IMAGE IN PRESENTATION nserting a7 IMAe from a File section describes several ways to insert i i is mage from an external source into. the Click to add Title st zeation. Once the image has been inserted, * Click io add Text an be formatted extensively. Cinsertaie ) os ipseting an image fom a file is quick and easy follow these steps: 1, Go to Insert > Image > From File on insert Movie ties sealuea| ea slide, click on the Insert Image icon and the Insert Image dialog opens. FIG. 10.54: SLIDE SHOWING DIFFERENT PLACEHOLDERS Navigate to the directory containing the desired image and select the file. LibreOffice recognizes 2 large number of image types. If the Preview option is selected, a thumbnail of the selected file will be displayed in the preview pane on the right. F oetinoe | Se Mat + te) + CE + cag pe 0 enencnerionet ommee> Nt B30 058 beep dome 2 moe FIG, 10.55; THE INSERT IMAGE DIALOG BOX 3. Click on the Open button to place the image on the current slide and it is displayed on the slide with selection handles displayed around the image border. Inserting an Image from the Gallery The Gallery contains a collection of images that you can use in a presentation. You can also add your own images to the Gallery, making it an essential tool for creating presentations quickly and with a consistent look. The Gallery is available in all components of LibreOffice. 175Go to View > Gallery on the main menu bar or click on the Gallery icon on the Drawi toolbar to open the Gallery dialog (Fig. 10.56). The Gallery displays the available themes with ‘images thay are available for cach theme. Select a theme from the left pane and then scroll through the right pane to find a suitable image. - Click on the image and drag it onto the workspace. Be Release the mouse button and the image will be placed into your slide. If necessary, resize the image Click to add Title | * Click to add Text ~~ . ‘ FIG. 10.56: IMAGE INSERTED FROM GALLERY ONTO SLIDE : A Formatting Images is Moving images 1. Click on the image to select it and display the selection handles B 2. Move the cursor over the image until it changes shape. The cursor shape depends on the computer operating system, for example-a four headed arrow or a hand, 3. Click and drag the picture to the desired position, 4. Release the mouse button, Resizing images: 1. Click on an image to select it and display the selection handles, ‘ 2, Position the cursor over one of the selection handles, The cursor changes shape giving a graphical representation of the direction of the resizing, 3. Click and drag to resize the image 4. Release the mouse button when satisfied with the new size. Rotating an image: ‘As with the position of the image on the page, rotation of an image is done manually Steps to manually rotate an image are as follows. 1. Select the image to display the selection handles. 2. Click on the Rotate icon on the Line and Filling toolbar or click again on the selected image and the selection handles change shape and color (Fig. 10.57). The color change depends on the computer operating system and how your computer has been set up.v FIG. 10.57: IMAGE wr ITH ROTATION FIG, 10.58: THE IMAGE BEING HANDLES AND CENTRE OF ROTATION ROTATED. formatting Using the Image Toolbar Se ie ee pee, you may want to format the image inserted. If the Image toolbar is available, format the image using that is Sg te totes wp ge using that. Otherwise, you may click on View > Toolbars > Image, Below is an image of the Image toolbar as a floating one. #61 F PTO 9! 2 - aE) Fh < rome 3-H @ | FIG, 10.59: THE FLOATING IMAGE TOOLBAR We will discuss some of the features of the toolbar. Align - You may align the image from the Image toolbar, For that: 1, Select the image. 2. Click on Align drop-down. 3. Choose your alignment(s), relative to the slide. (0,40: VARIOUS ALIGNMENT OPTIONS FIG. 1After your choice, the selected image will get the desired alignment, To choose the alignment ot ang image, you must start by first choosing the image. The previous page shows some of the alignments of an jj image Click to add Title * Click to add Text . Click to add Title, * Click to add Text =» FIG, 1061: BOTTOM RIGHT ALIGNMENT OF IMAGE FIG, 10.62: HORIZONTALLY AND VERTICALLY CENTERED ALIGNMENT Types of Filters Available in the Image Toolbar To check the filters available: 1. Click on Filter | +| drop-down, 2. The following options are available as part of the Filter drop-down. Teon | Name Te Inverts the color values of a color image, or the brightness values | | GB — of a grayscale image. | @ smooth “Softens or blurs the image by applying a low pass filter A Sharpen Sharpens the image by applying a high pass filter, | Remove Noise Removes noise by applying a median filter. | 3 | Solarization | | Z Charcoal Sketch Opens a dialog for defining solarization. Solarization refers to an effect that looks like what can happen when there is too much | light during photo development. The colors become partly inverted. Parameters ~ specifies the degree and type of solarization. Threshold Value — specifies the degree of brightness, in percent, above which | the pixels are to be solarized. Invert — specifies to invert all pixels. | Displays the image as a charcoal sketch. The contours of the image are drawn in black, and the original colors are suppressed. Note: Other more advanced filters which are part of the drop-down will not be discussed. Flipping the Image Vertical You may flip the image in two ways. Horizontally or | Flipping icon Ss Vertically. If you have leamt about MS Paint, you will know about horizontal and vertical flipping of images. The control | Herzontaty in the toolbar looks like this. FIG, 10.63: FLIPPING OPTIONS FOR IMAGESDrawing Graphic Objects There are basically two methods, using which drawing of graphic objects is possible. To draw a graphic object (like line, shape , ete.), 1. Click on Insert menu >Shape > (Choice of graphic object] 2 Click and drag the mouse pointer on slide to draw the shape. OR, !. Open the drawing toolbar from View > Toolbars > Drawing, if not already open. 2. Click on the shape you want from the toolbar. 3, Click and drag on the slide to draw the shape, For example, the following figures display a shape being selected and then drawn, FIG. 1064: THE SMILEY BEING CHOSEN Grouping and Ungrouping Objects You can group objects so that the objects around as a group FIG, 10.65: CHOSEN SHAPE DRAWN BY CLICKING AND DRAGGING you can treat the group as one object. This will mean that you can move as if they were one object and can also format the group as one object. In order to group objects, following are the required steps: 1. Select each object with the Shift key pressed. 2. Click on the Format > Group > Group on the main menu bar or use the keyboard combination Ctrl + Shift + G or right-click on an object within the selected group and select Group from the context menu. The objects will be grouped. WO -Faele-nag nye atte feces SOP =D pe = ee —— = ea FG, 106 SELECTING MULTIPLE OBJECTS FIG, 1067. THE FORMAT FOR GROUPING ‘GROUP COMMAND (vy)eee one om OM FROlenG Gy, DP jcore BO BE OO Se Click to add Tide mre Tsao FIG, 10.68: OBJECTS AFTER GROUPING 4. all the objects out of the group. In order to ungroup ‘You may want to remove the grouped object and ge the objects, follow the given steps: ae : = 1. Click on any one of the objects in the group to g om , aa select the group. én eee 2. When the selection handles are displayed, go to Format > Group > Ungroup on the menu bar or use the key combination Ctrl + Alt + Shift + G or right-click on the group and select Ungroup from the context menu. FIG. 10.69: THE FORMAT > GROUP > UNGROUP COMMAND Inserting an image from a file is quick and easy. The Gallery contains a collection of images that you can use in a presentation. If the Image toolbar is available, it is easy to format the image using that. Open the drawing toolbar from View > Toolbars > Drawing. You can group objects so that you can treat the group as one object. A. Multiple choice questions. 1. Clicking on insert > Image > From File brings up the: (2) From File dialog box (b) File dialog box (c) Insert image dialog box 2. Clicking View > Gallery or clicking on the Gallery icon gives the: (2) View Gallery dialog box (b) Gallery dialog box _—_(c) Gallery viewer diclog box 3. Can the center of rotation of a shape be changed in impress? (a)Yes (b) No (c) Sometimes8, Answer the following questions, 1. Explain how would you insert an image from a file in Impress. 2, How do you insert an image from gallery in Impress? 3. How would you align an image with respect to the slide? ¢. Practical work, 1. Open the Impress application, 2. From Image > Shape > Symbol > Smiley face, click, Click and drag on the slide to draw the chosen shape. 4. Click on the rotate handle, 5. Rotate the image using the selection handles of the shape, (SESSION?) Work With suDE masTER Slide master is used in Impress to give a uniform and consistent look to every slide of the Presentation For that, the slide master view has to be opened. Follow these steps to apply slide master to all the slides. 1. Click on sidebar, on the Master Slides icon, 2. In the pane that opens, you have the choices of Used in this presentation, Recently Used and Available for Use. Choose Available for Use section and any slide master of your choice. The chosen slide master is applied to all the slides, If you right-click on the slide master from sidebar, you will get a context menu. The choices in os menu are Apply to All Slides, Apply to Selected Slides and Show Large Preview. By default, the slide master design is applied to all the slides. ‘You may open the Master View toolbar from View > Toolbars > Master View. After you apply the master view, the Close Master View icon gets active in the toolbar. reer acme l@-=-B-00 8 (6--- AY OR OR B-ooW RQ Q-a-\00)\--5-1- 0-0-2-B IGA» Facig-6800- se FIG. 10.70; SELECTION OF SLIDE TO ACT AS MASTER SLIDE 181Computers are automatic, as tong as electric vis : ~ Computers are getting beter and faster. =” Computer work a fast electronic speeds. | Adding Transitions The transitions are the effects that happen on the slide when one slide changes into the next slide in a slide show. To choose transition, keep the active slide as the one after which you want the transition. Next, follow these steps: 1. In the Sidebar, select the Slide Transition icon to open the Slide Transition section, 2. In the Slides pane or Slide Sorter view, select the slides to which you want to apply the transition. If you want the transition to apply to all the slides, do not select any slides. 3. Click on Apply Transition to All Slides button. In the Apply to selected slides list, select a transition Potala You can apply a single type of transition to, me in nntation or apply a different transition any single slide in the slide show. While using many _ different transitions may be fun to do, it may not give your slide show a professional appearance. Pa) FIG. 10.72: THE SLIDE TRANSITION PANE FROM SIDEBAR * Slide master is used in Impress to give a unform and consistent look to every slide of the presentation * If you right-click on the slide master from sidebar, you will get a context menu. The choices in context menu are “Apply to All Slides”, “Apply to Selected Slides” and “Show Large Preview". * The transitions are the effects that happen on the slide when one slide changes into the next slide i" a slide show. ona A A Multiple choice questions. 1, By default, the slide master design is applied to: (2) Only active side (b) all the slides {c) The first slide 2. The. are the effects that happen on the slide when one slide changes into the next slide in a slide show. (a) Animation (b) Transitions (c) Background Answer the following questions. 1. How do you apply slide master to all slides? 2. Why should you not apply many different transitions between slides in an Impress file? Practical work. 1, Open an Impress file with at least three slides. 2, Inthe normal view, select the first two slides by holding down Ctl key. 3. From the sidebar, select the Master Slides option. 4, Choose any one from “Available for Use”, 5. Right-lick on the slide to choose and right-cl 6. Choose “Apply to Selected Slides.” ‘What do you observe about the application of master slides? Multiple choice questions. 41, If you choose Blank presentation from choices given by Presentation Wizard, (2) Blank document opens (b) You may choose layouts. {c) None of these 2. The ane contains thumbnail pictures of the slides in your presentation, in the order the slides will be shown. (a) Slides (b) Workspace (c) Sidebar 3. What is a special type of document that you use as a basis to create other documents from? (a) Document (b) Template (c) Document styles 4, What is the shortcut for starting slide show from the current slide? (a) FS (b) Shift + FS (6 5. The Export as PDF option is part of: (a) File menu (b) Slide Show menu (c) Format menu 6. What is the shortcut used to insert a new slide after the active slide? (a)ctrl +c {b) Ctrl +x (c)Ctrl +m 7. Any text in slides is contained in: {a) Text boxes (b) Images (c) Chart placeholders 18310. NS, 7 {HK DT 4: text box a" To copy the contents ofa text box, click on the boundary of the (a) Right-click and choose Duplicate (b) Right-click and choose Copy _(c) Right-click and choose Ct How can you use the Notes view for an Impress file? (2) By ai > Notes on Format > Notes (b) By clicking on View ? NOV (€) By clicking on insert > Notes Which view of impress is best for rearrangement of slides? Slide Sorter (a) Normal (b) Outline @ B. Short answer questions (I). How do you change the alignment of a text? How do you change the list to a bulleted form? How do you insert a table in a slide? How do you enter and edit data in a cell of a table? How can you bring up Table Properties for a table? . Short answer questions (II). a 2 3. 4 5. How do you rotate an image? How do you align an image in the slide using Image toolbar? How do you draw graphic objects on a slide, like a circle? How do you ungroup a set of grouped objects? How do you add transitions for a slide? D. Long answer questions. 1 2 3. 4 5. 6. How can you insert an image froma file? How do you select text from within a text box in a slide? Explain the Notes view of Impress. ‘What is the Outline view of Impress? Explain the steps to delete and rename slides in a presentation. How can you use the Help system of LibreOffice? E. Practical work. 1. 2 3. 4 5. 6. ‘Open the LibreOffice application suite. From the window that opens, File > New > Presentation, Open a new presentation from template, Choose a blank slide from Layouts (You may use sidebar for this). Insert text boxes from Insert menu and add text. After creating the presentation, check the slide show.