Interview Procedures

Manpower Requisition must be from Dept head to HR ( HR Inform MD /GM

received Manpower requisition format ) – HR can take decision whether cam
move forward based on actual requirements ( so that HR can avoid conflict I
later stages of hiring process )
1. Sending Interview call letter to candidate – Email /whatsapp
2. Fill Interview evaluation sheet ( check his gestures , mannerism,
Language , Knowledge - everything while Interview )
3. Comment your remarks in Interview evaluation sheet / rating be done
4. If selected do reference check ( last employer or reference given by
candidate)
5. If approved by GM/MD – issue letter of offer ( letter of offer once given
be commited , organisation should not deviate unless having sufficient
valid reason ) m
6. Appointment approval letter must sign by management (HOD, HR ,
GM,MD )
7. Letter of offer – must contains what are documents should carry while
joining
8. Candidate need to send acceptance of offer to HR ( with in 5 days or
offer liable to be cancelled )
9. While Joining fill up – Employment form
10.Job Description to be signed by candidate – Conditions of employment
11.Collect – Certificate copies + Adhar Card copy + Pan Card Copy + 8/10
PP
12.Issue Appoint Letter (Make this letter ready for candidate)
13.Appoint Letter ( Middle level employees) (Appt order – Top Level
executives)
14.If age above 58 – keep retainership Agreement ready (ensure that not
issue appointment letter to above 58 candidates )
15.Sending him /her for induction format
16.Induction feed back from candidate
17.Original Appt Letter duly signed by MD be given to candidate
18.Duplicate copy of Appt. Letter must be in employee file , one copy in
Box file named Appt Letters
 19.Copy of JD will be in JD – Box file
20.Issue of Uniform if any , Punching number allocation ,
21.IF executives positions Official email + visiting card be given
22.Joining report – Prepare & sent to MD /GM

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