General procedures for cash collection: domestic source

1. The national government agency collect revenue of the government from whatever sources
2. the agency remits the collections to the bureau of treasury through authorized government
depository Banks
3. The authorized government depository banks advises the Bureau of treasury
4. Bureau of treasury records the collection in its books
5. The Bureau of treasury replenishes the modified disbursement system account with the bank for
checks negotiated

13

Types of collections as to authority to use:

without authority to use

with authority to use
authority with limitations
income from sale of equipment
grants and donations intended for an agency use
miscellaneous collections

14

According to NBC number 556 dated January 5, 2015 the following fees and income maybe use by the
agency:

Fees collected from seminars, trainings and conferences conducted

Proceeds from the sale of official publication
Service fees collected from yes I asked GSIS, HDMF, PHIC, mutual benefits associations/cooperatives..
excess income

15

The receipt and collection process

1. The collecting officer receives payment from creditors and issues official receipt
2. The collecting officer records collections in the Cash Receipt Record
3. The collecting officer deposit collection
4. The Collecting officer records deposit in cash receipt record
5. The Collecting officer prepares the report of collections and deposit and forwards to the accounting
unit with copies of official receipts and validated deposit slips
6. Accounting unit prepares journal entry vouchers and records in cash receipts journal