WEB EXPERT SSEMWOGERERE JOEL ACATECH.

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BODABODA LOAN MANAGEMENT SYSTEM is an online loan management system that allows lending
businesses to manage their borrowers, loans, repayments, and collections with ease while being
affordable at the same time.

IT’S MADE OF THE FOLLOWING FEATURES

DASHBOARD

This is the landing page when you login. The dashboard widgets can be rearranged easily by hovering
your mouse on the widget that you want to resize or rearrange then performing your action.
LOANS
 Charges
 Loan Products
 Add Loan Product
 View Loans
 View Applications
 Add Loan
 Loan Details
 Account Details
 Repayment Schedule
 Transactions
 Charges
 Collateral
 Guarantors
 Files
 Notes
 Loan Calculator
 Loans

CHARGES

We support two types of charges—fees and penalties. Fees are charged for services—for example,
membership fees, loan disbursement fees, withdrawal fees. Penalties are charged to discourage clients
from deviating from the terms of a product—for example, late payment penalty for a loan account, early
withdrawal penalty for a fixed deposit account. Charges may be associated with a product. When an
account is opened based on a product that charges have been associated with, the account will include
(inherit) all charges that are associated with the product. In addition, charges that are not defined for a
product may be associated with individual client accounts.

ADD CHARGE

To add new charge , click on Loans->Manage Charges->Add Charge. This will open the charge create
page offering a series of text inputs. The form contains:

NAME

The name of the charge

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CHARGE TYPE

This specifies when the charge should be applied. The following charge types are supported:

DISBURSEMENT

Gets charged at the time of loan disbursement, provide amount gets collected separately (Not from the
loan amount).

SPECIFIED DUE DATE

Gets charged on the provided date. This charge can manually be added later on the loan

OVERDUE INSTALLMENT FEE

Gets charged on every loan installment.

OVERDUE FEES

Gets charged if there is an overdue, this is a penalty charge.

DISBURSEMENT-PAID WITH REPAYMENT

Gets charged at the time of loan disbursement and also gets paid.

LOAN RESCHEDULING FEE

Gets charged when a loan is rescheduled.

AMOUNT
The charge amount

CHARGE OPTION

This is how the total amount of the charge will be calculated

Currency: Select the currency to be used when the charge is applied. The product and charge currency
must be the same to be valid. Set up multiple charges if the same charge is required for products set up
in different currencies.

PENALTY

If checked, this charge is marked as a penalty, rather than a fee

OVERRIDE

If checked, loan administrators can change the charge amount when creating a loan

ACTIVE

If checked, this charge is available to associate with products and accounts. If unchecked, this charge is
not available to associate with products and accounts.

Loan Products

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LOAN PRODUCTS define the rules, default settings, and constraints for a financial institution's
lending offerings. A loan product provides a template for multiple loan accounts for the financial
institution's clients.

Navigate To LOANS->MANAGE PRODUCTS to open the Loan Products list page. On this page you will see
a table with columns below:

NAME

The name of the product

SHORT NAME

The short name to be used when the name cannot fit

FUND

These are funds that will be used for lending

ACTIVE

Whether the product is active or not. If not active then it will not be available for selection

ACTION

Further actions that you can take on the row like edit or details

ADD LOAN PRODUCT

To add new loan product , click on Loans->Manage Products->Add Product. This will open the product
create page offering a series of text inputs. The form contains:

NAME

The name of the product

SHORT NAME

The short name to be used when the name cannot fit

DESCRIPTION

The description is used to provide additional information regarding the purpose and characteristics of
the loan product.

FUND

Loan products may be assigned to a fund set up by your financial institution. If available, the fund field
can be used for tracking and reporting on groups of loans.

CURRENCY

he currency in which the loan will be disbursed. Only charges with the same currency as the product will
be available for selection

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DECIMAL PLACES

The number of decimal places to be used to track and report on loans.

DEFAULT PRINCIPAL

The principal that will be pre entered when creating a loan with this product

MINIMUM PRINCIPAL

The Minimum principal allowed when creating a loan with this product

MAXIMUM PRINCIPAL

The Maximum principal allowed when creating a loan with this product

DEFAULT LOAN TERM

The Loan Term that will be pre entered when creating a loan with this product

MINIMUM LOAN TERM

The Minimum Loan Term allowed when creating a loan with this product

MAXIMUM LOAN TERM

The Maximum Loan Term allowed when creating a loan with this product

REPAYMENT FREQUENCY

This field is input to calculating the repayment schedule for a loan account and is used to determine
when payments are due.

TYPE

This field is input to calculating the repayment schedule for a loan account and is used to determine
when payments are due.

DEFAULT INTEREST RATE:

The Interest Rate that will be pre entered when creating a loan with this product. The minimum, default,
and maximum nominal interest rates are expressed as percentages

MINIMUM INTEREST RATE

The Minimum Interest Rate allowed when creating a loan with this product

MAXIMUM INTEREST RATE

The Maximum Interest Rate allowed when creating a loan with this product

Per: The interest rate type

GRACE ON PRINCIPAL PAYMENT

The period for which the client will only pay interest

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GRACE ON INTEREST PAYMENT

The period for which the client will only pay principal

GRACE ON INTEREST CHARGED

The period for which interest is not charged

INTEREST METHODOLOGY

The Interest method value is input to calculating the payments amount for repayment of the loan

Amortization Method: The Amortization value is input to calculating the repayment amounts for
repayment of the loan.

Loan Transaction Processing Strategy: The transaction processing strategy determines the sequence in
which each of the components is paid.

Charges: You can choose applicaple charges here. The list will only be populated when you choose
currency.

Credit Checks: Here you can choose any checks that should be checked when creating a loan

Accounting Rule: By default, Accounting will be disabled - None:- Meaning If you are using this product
for various transactions like disbursement, repayment etc. These transactions are not passed in journal
entry.

To enable accounting, you should have created chart of accounts then select any rule which is not none.
You will need to Map accounts with respect to the loan product accounts.

Fund Source: An Asset account(typically Bank or cash) that is debited during repayments/payments an
credited using disbursals.

Loan Portfolio: An Asset account that is debited during disbursement and credited during principal
repayment/write-off.

Overpayments: A Liability account that is credited on overpayments and credited when refunds are
made to client.

Suspended Income: An Asset account that is used a suspense account for tracking portfolios of loans
under transfer.

Income from Interest: An Income account that is credited during interest payment.

Income from penalties: An Income account, which is credited when a penalty is paid by account holder
on this account

Income from fees: An Income account which is credited when a fee is paid by account holder on this
account

Income from recovery: an Income account that is credited during Recovery Repayment.

Losses Written Off: An expense account that is debited on principal write-off (also debited in the events
of interest, fee and penalty written-off in case of accrual-based accounting.)

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Interest Written Off: An expense account that is debited on interest writeoff

Auto Disburse: If checked, the loan will be disbursed on creation

Grace On Principal Payment: The interest rate type

Grace On Principal Payment: The interest rate type

Grace On Principal Payment: The interest rate type

Active: Whether the product is active or not. If not active then it will not be available for selection

VIEW LOANS

Clicking View Loans will open loans list page. On this page you will see a table with columns below:

System ID: The system id of the loan

Branch: The branch of the loan

Loan Officer: The financial institution representative who has responsibility for, and interacts with, the
client/group associated with a loan account

Client: The client who owns the loan.

Amount: The amount disbursed

Balance: The outstanding loan amount

Disbursed: The date when the loan was disbursed

Status: The current loan status

Product: The loan product

Action: Further actions that you can take on the row like edit or details

ADD LOAN

To add new loan , click on Loans menu then click Create Loan. This will open the loan create page
offering a series of text inputs. The form contains:

Client Type: The client type

Client: The client

Loan Product: The loan product. Once this is selected, some fields will be prepopulated with values from
the loan product

Principal: The loan principal

Fund: The loan fund used

Loan Term: The loan term duration. The duration type should be the same as the repayment frequency
type

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Repayment Frequency: This field is input to calculating the repayment schedule for a loan account and
is used to determine when payments are due.

Type: The repayment frequency and loan term type

Interest Rate (% Per Year ): The interest rate

Expected Disbursement Date: The date that the loan account is expected to be disbursed

Loan Officer: The financial institution representative who has responsibility for, and interacts with, the
client/group associated with a loan account

Loan Purpose: Provides an indication of how the funds provided through the loan will be directed and
can be used to group loans with the same purpose for reporting

Expected First Repayment date: The date that the first repayment is expected.

Charges: You can add additional charges here or override charge amounts.

LOAN PROCESS

The process of attaining a loan from an MFI begins with a loan application.

An MFI will have some financial credit service offering or loan products that may be suitable for a range
of customers.

Potential customers (loan applicants) who are interested in particular loan product will submit a loan
application (most likely through the help of a loan officer)

This loan application will be reviewed. The loan application process can differ widely from MFI to MFI
depending on their business process and the microfinance credit methodology they employ. But
eventually a person or persons (credit committee) take a decision to approve the loan application.

The following process is supported:

 Loan Application State Action Resultant Application Status

 Pending Approval Approve
 Reject
 Withdraw Awaiting Disbursement
 Rejected
 Withdrawn
 Awaiting Disbursement Disburse
 Undo Approval Active
 Pending Approval
 Active Undo Disbursement
 Write off Loan
 Reschedule Loan Awaiting Disbursement
 Written Off
 Rescheduled

LOAN DETAILS

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Clicking details will open the loan details page. You can perform various actions on the loan.

Account Details

This tab shows quick details about the loan settings like Loan Transaction Processing Strategy.

Repayment Schedule

This tab shows the loan repayment schedule. You can print, email and download the schedule.

Transactions

This tab shows all the loan transactions.

Charges

This tab shows all the loan charges. You can waive a charge. Only specified due date charge types can be
added to the loan.

Files

This tab shows all the loan files.

Collateral

This tab shows all the loan collateral.

ADD COLLATERAL

To add new collateral , click on Collateral Tab then click Add Collateral. This will open the collateral
create page offering a series of text inputs. The form contains:

Type: The collateral type. You can add these by clicking Settings->Orgaisation Settings->Collateral Types

Value: The collateral value.

File: Collateral file or picture

Description: Any additional details.

Guarantors

This tab shows all the loan guarantors. You can add a guarantor either from an existing client or adding a
new one.

Notes

This tab shows all the loan notes.

Savings Products

Add Savings Product

View Savings

Add Savings

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Savings Details

Account Details

Transactions

Charges

Savings

Charges

Charges may be associated with a product. When an account is opened based on a product that charges
have been associated with, the account will include (inherit) all charges that are associated with the
product. In addition, charges that are not defined for a product may be associated with individual client
accounts.

Add Charge

To add new charge , click on Savings->Manage Charges->Add Charge. This will open the charge create
page offering a series of text inputs. The form contains:

Name: The name of the charge

Charge Type: This specifies when the charge should be applied. The following charge types are
supported:

Savings Activation: Gets charged at the time of savings activation.

Specified due date: Gets charged on the provided date. This charge can manually be added later on the
savings

Withdrawal Fee: Gets charged on every savings withdrawal.

Monthly Fee: Gets charged at the end of the month.

Inactivity Fee: Gets charged when savings account has been inactive for a period.

Quarterly Fee: Gets charged every quarter of a year.

Amount: The charge amount

Charge Option: This is how the total amount of the charge will be calculated

Currency: Select the currency to be used when the charge is applied. The product and charge currency
must be the same to be valid. Set up multiple charges if the same charge is required for products set up
in different currencies.

Override: If checked, savings administrators can change the charge amount when creating a savings
account

Active: If checked, this charge is available to associate with products and accounts. If unchecked, this
charge is not available to associate with products and accounts.

Savings Products

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Savings products define the rules, default settings, and constraints for a financial institution's lending
offerings. A savings product provides a template for multiple savings accounts for the financial
institution's clients.

Navigate to Savings->Manage Products to open the Savings Products list page. On this page you will see
a table with columns below:

Name: The name of the product

Short Name: The short name to be used when the name cannot fit

Active: Whether the product is active or not. If not active then it will not be available for selection

Action: Further actions that you can take on the row like edit or details

Add Savings Product

To add new savings product , click on Savings->Manage Products->Add Product. This will open the
product create page offering a series of text inputs. The form contains:

Name: The name of the product

Short Name: The short name to be used when the name cannot fit

Description: The description is used to provide additional information regarding the purpose and
characteristics of the savings product.

Currency: The currency in which the savings will be disbursed. Only charges with the same currency as
the product will be available for selection

Decimal Places: The number of decimal places to be used to track and report on savings.

Category: Whether the product is voluntary or mandatory

Auto Create: If auto create is selected, then when client is activated then savings account is also opened

Compounding Period: The period at which interest rate is compounded

Interest Posting Period Type: The period at which interest rate is posted or credited to a saving account

Interest Calculation Type: The method used to calculate interest

Lockin Period Frequency: Used to indicate the length of time that a savings account of this saving
product type is locked-in and withdrawals are not allowed

Lockin Period Frequency Type: The lockin period frequency type

Automatic Opening Balance: The balance when an account is opened

Minimum Balance for interest calculation: Sets the balance required for interest calculation

Allow Overdraft: Indicates whether saving accounts based on this saving product may have an overdraft

Charges: You can choose applicaple charges here. The list will only be populated when you choose
currency.

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Accounting Rule: By default Accounting will be disabled - None:- Meaning If you are using this product
for various transactions like disbursement, repayment etc. These transactions are not passed in journal
entry.

To enable accounting, You should have created chart of accounts then select any rule which is not none.
You will need to Map accounts with respect to the savings product accounts.

Savings Reference: An Asset account (typically a Cash account), to which the amount is debited when a
deposit is made by the account holder and credit when the account holder makes a withdrawal

Overdraft Portfolio: An Asset account (typically a Cash account), that increases when a client makes an
overdraft withdrawal

Savings Control: A Liability account which denotes the Savings deposit accounts portfolio and is credited
when a deposit is made and debited when a withdrawal is done

Interest on Savings: An Expense account, which is debited when interest is due to be paid to the
customer

Write-off Savings: An Expense account, which increases when a client does not repay overdraft balance

Income from fees: An Income account which is credited when a fee is paid by account holder on this
account

Income from penalties: An Income account, which is credited when a penalty is paid by account holder
on this account

Income from interest (Overdraft): An Income account, where income generated when client pays
interest on overdrafts

Active: Whether the product is active or not. If not active then it will not be available for selection

View Savings

Clicking View Savings will open savings list page. On this page you will see a table with columns below:

System ID: The system id of the savings

Branch: The branch of the savings

Savings Officer: The financial institution representative who has responsibility for, and interacts with, the
client/group associated with a savings account

Client: The client who owns the savings.

Interest Rate: The interest rate of the product

Balance: The current savings amount

Status: The current savings status

Product: The savings product

Action: Further actions that you can take on the row like edit or details

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Add Savings

To add new savings , click on Savings menu then click Create Savings. This will open the savings create
page offering a series of text inputs. The form contains:

Client: The client

Savings Product: The savings product. Once this is selected, some fields will be prepopulated with values
from the savings product

Savings Officer: The financial institution representative who has responsibility for, and interacts with, the
client/group associated with a savings account

Interest Rate: The interest rate of the product

Automatic Opening Balance: The balance when an account is opened

Lockin Period Frequency: Used to indicate the length of time that a savings account of this saving
product type is locked-in and withdrawals are not allowed

Lockin Period Frequency Type: The lockin period frequency type

Submitted On: The date when the account was submitted

Charges: You can add additional charges here or override charge amounts.

Savings Process

The process of attaining a savings from an MFI begins with a savings application.

An MFI will have some financial credit service offering or savings products that may be suitable for a
range of customers.

Potential customers (savings applicants) who are interested in praticular savings product will submit a
savings application (most likely through the help of a savings officer)

This savings application will be reviewed. The savings application process can differ widely from MFI to
MFI depending on their business process and the microfinance credit methodology they employ. But
eventually a person or persons (credit committee) take a decision to approve the savings application.

The following process is supported:

Savings Application State Action Resultant Application Status

Pending Approval Approve

Reject

Withdraw Awaiting Activation

Rejected

Withdrawn

Awaiting Activation Activate

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Undo Approval Active

Pending Approval

Active Undo Activation

Close Savings Awaiting Activation

Closed

Savings Details

Clicking details will open the savings details page. You can perform various actions on the savings.

Account Details

This tab shows quick details about the savings settings like Savings Transaction Processing Strategy.

Transactions

This tab shows all the savings transactions.

Charges

This tab shows all the savings charges. You can waive a charge. Only specified due date charge types can
be added to the savings.

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