Workshop Conceptual Information Model Rev1.0

PROJECT 6
WORKSHOP 1 – CONCEPTUAL INFORMATION MODEL
17th November 2021

Michael Patterson, Mat Oakey, Jessie Wang
© Copyright 2021. All rights Reserved Asset Management Consulting Limited is a Turner and Townsend Company 1
ROADMAP
AI Principles Improvement Actions / Initiatives 2021 Q3 2021 Q4 2022 Q1 2022 Q2 2022 Q3 2022 Q4 Year 2023+
Asset Information Standard Centric Principles
Strategic Alignment & Direction Align AIS with SAMP & Continuous Improvement (CI) Align AIS with SAMP Embed CI
Requirements Specifications Align AIS with ITMP, Align Gov with Archi Review Align AIS with ITMP Align AI Governance with Architecture Review & Approval Process
Asset Information Standards Develop Key Asset Information Standards High Level Asset Information Standard Asset Register Standard Work Order Std (Corporate & Division)
Asset Information System Centric Principles (Core)
Fit for purpose Info Systems Review ITMP and Procedures for Alignment ITMP Review
Defined Source of Truth (SoT) Incorporate SoT into HLAIS, AI Model, SoT Std Incorporate SoT into High Level AI Standard Conceptual Asset Information Model Source of Truth Standard
Open Data vs Data Security Ensure AIS & Standards align with IT Policies Ensure AIS and Asset Information Standards align with Corporate IT policies for data security (ongoing)
Asset Information System Centric Principles (Advanced)
Automation & Mobility Align AI Business Requirement with ITMP Align AI business requirements with ITMP (ongoing)
Data and Information Management Centric Principles (Core)
Formal Info Governance Implement Asset Info Governance Framework Corporate Implementation Divisions Implementation
Structured KPIs & Reporting Establish KPI Framework KPI Framework (12 months from completion of AM objectives)
Continuous Improvement (CI) Include CI in Policy & AI Doc, PDCA in AI & AM AI Policy PDCA Approach within AI and AM Continuous Improvement in AI documents
Roles & Responsibilities Develop RACI Matrix RACI Matrix
Skills & Qualifications Develop AI Competency Management Framework AI Competency Management Framework
Training Conduct AI Training & Awareness Training AI Training & Awareness Training
Dimensions of Quality &
Define Dimensions of Quality, Condition Assessment AI Dimensions of Quality AI Metrics & Audit Plan
Condition Assessment
Data and Information Management centric principles (Advanced)
Info Managed as an Asset Define scope and plan for Info as an Asset Longer term initiative (to be reviewed in 12 months)
Information Certification (IC) Establish IC Process & Procedure, Proof & Rollout Plan Longer term initiative (to be reviewed in 12 months)
Configuration Change Mgmt Establish Info Change Control Group & Governance Longer term initiative (to be reviewed in 12 months)
Digital Twin Develop High Level Model of Digital Twin Longer term initiative (to be reviewed in 12 months)
GENERATIONAL APPROACH
“…PT PLN (Head Office) is at the early stage in the Developing Asset Management Capability
development of Asset Management capability, and
the use of Asset Information and Asset Information
Systems to optimise decision making and business Ongoing Business Engagement
processes.”
“….AMCL proposes a phased approach to improving
Asset Information by starting with a High-Level Asset Phase 1 Phase 2
Information Standard, followed by supporting
information standards over time”
AIS AI Standard
Supportive
AI Standard Standards e.g.
High-level AI Standard Asset Register Std
Work Order Std
AI Standard
Project Scope
WORKING SESSIONS EXPLANATION
We will be asking the following key questions for

elements of the Information Model:
• Who is the data owner, steward and custodian?
• Why do we need this information?
• Do we currently use this information?
• Is it clearly defined – if so, where?
• Is there a process in place to maintain this
Information over the data lifecycle (onboarding,
search, update etc)?
• Is this information specific to a directorate/site or
is it needed across Generation and Storage?
• What information is missing?
CONCEPTUAL INFORMATION MODEL – LEVEL 1
CONCEPTUAL INFORMATION MODEL – LEVEL 2
Information Description Who is Who is
Group responsible user
Asset Work Plans & Includes information types that describes the nature and timing of the future project or maintenance work planned for PT PLN’s assets
Projects
Who is the team Who is the
Assets Includes information that identifies, classifies, and describes specific assets. or person user of the
responsible for information
Classifications Includes information that describes the underlying structures used by PT PLN to organize its Asset Information. setting what
Engineering Describes the technical design and actual configuration of PT PLN’s assets, including that of any related assets. Also includes information on information is
asset inspections, defects, standards and permits/permitting requirements. needed
corporately
External Includes information that originates externally and is used by, or influences, PT PLN’s Asset Management activities or decisions.
Finance Includes information that describes the planned and actual costs associated with PT PLN’s Asset Management activities and assets.
Inventory & Equipment Includes information that describes the inventory and equipment used for asset-related work, inventory, including actual inventory and approved
items.
Labour Includes information that describes PT PLN’s Asset Management workforce, including their availability, planned and actual allocation to work,
competencies and actual time spent on work or other tasks.
Operations Includes information that describes the operational performance and utilization of the assets, failures or events that occur to the assets, and asset
access and operating plans.
Organisational Includes information that describes the organizational entities that are involved with, or ownership of, PT PLN’s assets and Asset Management
activities.
Performance Includes information that describes the performance of PT PLN’s assets, its operational services and its Asset Management processes.
Risk Includes information that describes the risks associated with managing PT PLN’s assets across their lifecycle, along with PT PLN’s risk appetite
and insurance measures.
Safety, Security and Includes information that describes asset-related safety, security and environment issues.
Environment
Strategic Includes information that describes PT PLN’s organizational and Asset Management priorities and strategies.
Suppliers & Partners Includes information that describes the vendors, contracts and purchases used to support or perform PT PLN’s Asset Management activities.
Work Includes information that describes the actual work performed on PT PLN’s assets.
Work Instruction & Includes information that provides standards, guidance, and instructions on how PT PLN’s asset-related work should be performed.
Guidance
ID Information Type Description (“Information about…”)
A1 Maintenance Work Plan The specific maintenance work planned for a location, asset, asset system,
or fleet including but not limited to preventive and corrective
maintenance and inspections.
A2 Program & Project Work Plan The specific program or project work planned for a location, asset, asset
system, or fleet including but not limited to expansion, enhancement,
renewal, and refurbishment.
A3 Project Scopes The specific assets, goods and services supplied to PT PLN by a project,
including the associated project costs of those items
A4 Capital Improvement Plan The capital projects planned to occur over the next six years.
(CIP)
A5 Construction Management The construction of physical assets, such as vendor submittals, RFIs, site
logs, and work coordination information
B1 Asset Identification & The unique identification and associated description of an asset
Description
B2 Asset Nameplate Static characteristics of an asset such as its make, model, date of
manufacture, and serial number/VIN
B3 Asset In-Service Date When the asset was first commissioned or put into operation.
B4 Asset Acquisition Date When the asset was first acquired by PT PLN, such that PT PLN takes
ownership.
B5 Asset Classification The association of the asset with a specific grouping of asset types that
have common attributes or characteristics in accordance with a defined
asset / location breakdown structure.
B6 Asset Condition The historical, current or predicted future asset condition measured in
accordance with relevant condition methods and scales.
B7 Asset Failure Modes & Effects Potential ways in which an asset can fail, defined in accordance with
failure classifications, along with resultant consequences of that failure
B8 Asset Status The current and historical operational state of an asset such as operating,
standby, out of service, decommissioned etc.
B9 Asset Replacement Cost The expected cost of replacing an asset at a defined point in time.
B10 Asset Historical Cost The historical cost of an asset at a defined point in time.
B11 Useful Life Benchmark The expected life or expected period of use of an asset.
B12 Asset Criticality The relative importance of an asset (or location) to PT PLN.
B13 Asset Function The intended operational purposes or activities for an asset or asset
system.
B14 Asset Location The actual space, location or area in which assets are installed or held,
along with any associated geospatial identifiers
C1 Cost Charge Codes The classification of general ledger codes to which cost transactions can
be charged, including those arising from projects, labour and inventory
purchases.
C2 Failure Classifications The classification of potential failures to support systematic and
consistent coding of actual failures when they occur, including the nature
and severity of the failures.
C3 Asset / Location Breakdown The classification of asset types or locations at which assets can be
Structure installed, typically arranged in a parent-child relationship.
C4 Inventory Classifications The classification of inventory items to support the systematic and
consistent coding of inventory.
C5 Hazard Classifications The classification of potential hazards to support the systematic and
consistent codification of identified hazards.
C6 Work Order Classification The classification of work orders to support systematic and consistent
coding of work performed.
C7 Performance Metric The classification of metrics used to measure the performance of assets,
Classification operations and asset management processes.
D1 Asset Design The design of an asset or asset system, along with any design
requirements such as its function or performance.
D2 Asset Configuration The historical and current functional, performance, and physical
configuration of an asset or asset system
D3 Asset System & Interfaces A collection of interdependent assets, such as their emergent functions or
performance, and the nature of the interfaces between them.
D4 Asset Defects An asset's deviation from its requirements, specification, or intended
configuration such as when an asset’s performance is outside its specified
range.
D5 Engineering Standards & Engineering or technical criteria, methods, processes, and practices,
Requirements including any preferred options, for PT PLN's assets
D6 Permits & Permissions Authority to undertake work in accordance with a set of requirements.
D7 Asset Inspections Inspectional activities used to review, check, or determine asset conditions
and performance including the required inspection actions and any
resultant findings.
E1 Regulatory Requirements Requirements arising from applicable regulations associated with the
management of assets through their lifecycle.
E2 Stakeholder Needs & The needs and expectations of communities, partners, customers, and
Expectations other stakeholders relevant to the management of assets through their
life.
E3 Third-Party Plans and Events Plans, events, and decisions from external organizations that may have an
impact on the management of assets through their life.
E4 Manufacturer Guidance Original or updated manufacturer guidance, instructions or specifications
associated with an asset; this may take the form of service bulletins.
E5 External Benchmarks The performance of assets, operations, and business processes at
comparable peer organizations.
E6 Customer Feedback Feedback from customers on PT PLN’s assets, operations, or asset
management processes.
F1 Operating Unit Costs Operating unit costs associated with standardized and recurring work
activities.
F2 Capital Unit Costs Capital unit costs for commonly occurring asset construction,
replacement and/or refurbishment.
F3 Biennial Budget The approved biennial budget for departmental expenditure along with
any adjustments to it.
F4 Fixed Asset Register Fixed (capital) assets and corresponding information about book value
and depreciation.
F5 Grants Funds that were, are or may be provided by an external party for specified
asset-related purposes including any requirements placed on their use.
F6 Lifecycle Cost Historical and projected expenditures across the lifecycle of an asset or
asset system.
F7 Cost Charges Asset-related activities, events or transactions which carry an associated
cost classified in accordance with defined Cost Charge Codes
G1 Plant, Tools & Equipment Plant, tools, and equipment required to undertake standard tasks and
work activities.
G2 Inventory Inventory and warehouse stock holdings including quantity, location, and
related stock transactions.
G3 Approved Items The standard inventory and non-stocked items approved for use, based
on awarded contracts
H1 Time Records The actual time spent by the workforce on asset-related work, non-asset
related activities (such as training, etc.) and leave (such as vacation,
sickness, etc.).
H2 Competence The competencies (e.g., skills, craft, training records, qualifications,
certifications etc.) required to perform work activities as well as the actual
competencies held by individuals.
H3 Workforce Availability & The people available to perform asset-related work including their
Allocation location, trade, organizational unit, cost, and availability, and the planned
and actual allocation of those people to work
I1 Operating Schedule The specific transit schedules, routes, and stop times, used to manage the
operation of assets during regular service and periods of planned
disruption including the allocation of assets to services.
I2 Asset Failures A specific asset failure, such as where and when it occurred, its severity
etc. and its codification against its underlying failure classification
I3 Operational Service Demand Historical and anticipated future operational service demand including
alternative demand and service scenarios to aid operational and
expenditure decision making.
I4 Asset Access Plan Planned access arrangements to operational assets to enable the safe,
effective, and timely execution of project and maintenance work.
I5 Standard Operating Detailed instructions for performing asset operations.
Procedures
I6 Asset Utilisation Historical, current, and predicted future asset usage, such as mileage and
passenger count, including defined thresholds for warnings and actions.
I7 Operational Conditions and Historical, current, and future conditions and events, both internal and
Events external, that have affected, are affecting or may affect normal operations.
Such as the nature, location and timing of the condition or event, and the
nature and severity of the arising operational impacts.
I8 Service Requests Requests for service that may result in asset maintenance, including the
nature and priority of the request.
I9 Contingency Plans The documented plans for handling events with significant operational
impact, or emergency situations, along with any resulting lessons learned.
J1 Organisation The internal or external entities that have formal or informal involvement
with PT PLN’s asset management activities.
J2 Ownership The organizational ownership of an asset, asset system or location.
J3 Responsibility The organizational responsibility for any stage of an asset’s lifecycle.
K1 Asset Performance The historical, current and predicted future performance of an asset,
including any defined thresholds for warnings and actions.
K2 Operational Performance The historical, current and predicted future operational performance.
K3 Asset Management Process The historical, current and predicted future performance of asset
Performance management processes such as work management, materials
management etc.
L1 Risk Appetite Amount and type of risk that PT PLN is prepared to accept.
L2 Risk Assessments & The risks that could have an impact on agency priorities or goals, the
Mitigations assessment and evaluation of the risk (such as its likelihood of occurring,
or the nature of its consequence) and any associated measures used to
treat the risk.
L3 Insurance Insurance arrangements for which PT PLN, or a third-party doing business
with PT PLN, is the insured party.
M1 Hazards Hazards associated with assets or asset-related activities, categorized in
accordance with the underlying hazard classification.
M2 Safety Incidents & Near Safety incidents and near misses arising from assets or asset-related
Misses activities.
M3 Environmental Issues Environmental requirements and factors that affect the management of
PT PLN's assets
M4 Security Issues Security requirements and factors that affect the management of PT
PLN's assets
N1 Organisational Priorities & PT PLN's strategic priorities and related strategies for meeting them
Strategies
N2 AM Strategies & Objectives Objectives for the management of the PT PLN's assets through their life,
and associated strategies for meeting them
N3 Organisational Policies County or department-level policies applicable to the management of PT
PLN’s assets through their lifecycle
O1 Warranty The warranty for an asset or asset system, including its range of coverage
and expiry date along with any claims against that warranty.
O2 Purchases Purchases of asset-related goods or services, including what was
purchased, by whom and when, and what was subsequently provided by
the vendor.
O3 Contracts and Agreements Contractual agreements with vendors, regional partners, and other
stakeholders including scope of goods and services as well as associated
pricing where applicable. Also includes lessee and lessor agreements.
O4 Vendors Third-party vendors from which asset-related goods or services can be
purchased, including the nature and scope of historical interactions.
O5 Property Leases Agreements or contracts for property where PT PLN is either a lessee or
lessor.
P1 Work Order Identification & The unique identification and associated description of the work required
Description under a work order.
P2 Work Order Status The stage of the Work Order in the work management process (e.g.,
completed, in progress etc.)
P3 Work Type The codification of type of work performed, in accordance with its
underlying work order classification.
P4 Work Order Cost The costs associated with executing a work order, including that arising
from labour, materials, and any other relevant costs
P5 Work Order Breakdown A hierarchy that breaks down the top-level parent work order to multiple
Structure levels of child work orders, tasks or jobs
P6 Third-Party Service Receipts The receipt of services performed by third parties, including material,
labour, and description of work performed.
Q1 Standard Maintenance Detailed instructions for performing asset related work such as preventive
Procedures and corrective maintenance and inspections.
Q2 Standard Tasks Standard maintenance tasks applicable to each asset class, including
specific steps needed to perform the task, parts required, associated
hazards, and their triggers (e.g., time, utilization, condition, performance
etc.)

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PROJECT 6

WORKSHOP 1 – CONCEPTUAL INFORMATION MODEL

17th November 2021

Asset Information Standard Centric Principles

Asset Information System Centric Principles (Core)

Asset Information System Centric Principles (Advanced)

Data and Information Management Centric Principles (Core)

Roles & Responsibilities Develop RACI Matrix RACI Matrix

Data and Information Management centric principles (Advanced)

We will be asking the following key questions for

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