DATA RECONCILIATION AND PERFORMANCE EVALUATION OF

ALIB GROUP

Submitted by:
Md.Mustafizur Rahman
ID:2213401044
FDT DEPARTMENT

Submitted to:
H.M NADIM KHAN
Professor
Management In Apparel Industry
Uttara University
 ACKNOWLEDGEMENT

This report is the outcome of the extension of advice, suggestion and knowledge sharing of a
number of people without which it would remain incomplete.

At the very beginning ,I express our deepest thanks and appreciation to our honorable my
research guide H.M. NADIM KHAN, My dear SIR AND Lecturer, Department of Fashion Design
&Technology, Uttara University for giving me valuable time, guideline and advice for the
preparation of the report. His suggestions and comments have greatly inspired me to prepare
the report successfully.

Lastly, I like to give many special thanks and greetings to my B.Sc mates for giving me good
advice, suggestion and for inspiring me in some cases.Thanks from the core of my heart.
 Table of Contents

1) Introduction......................................................................................................... .............01
2) Management......................................................................................................................02
3) Function of Management...................................................................................................03
4) Flowchart of Management.................................................................................................0 4
5) Details function of Management........................................................................................05-06
6) About Alib Group.................................................................................................................07
7) Basic Products, vision & Mission..........................................................................................08
8) Organizational Organ gram..................................................................................................09
9) Buying Partner and Objective of the study..........................................................................10
10) Methodology of the study...................................................................................................1 1
11) Limitations of the study........................................................................................................12
12) SWOT ANALYSIS....................................................................................................................13
13) Details swot analysis(strengths,Weakness,Opportunity,threats).........................................14
14) Recommendation & Conclusion...........................................................................................15
Introduction:

As it stands today, ALIB Group became the name of lifestyle of its personnel,
suppliers & buyers. For the greater commitment & care ‐ ALIB Group always
plays a significant role in its every activity by protecting environment and has
earned an iconic image among the green corporate houses. These achievements
of ours prevailing due to the personnel of the ALIB Group are placed at their right
positions according to their caliber and inspiration.

Overview of the ALIB group:

ALIB Group started its journey as a house of Readymade Garments (RMG)

engaged in manufacturing and exporting of Knit Apparels since 1994 and has
been considered today as one of the biggest conglomerates with substantial
establishment of its backward linkage of all kinds of knit garments, textile, wet
processing & garments accessories. It has the state of art vertically integrated
garments manufacturing facility which ensures one stop service to the buyers.
Beginning only with 2 sewing lines and total of 200 work force at Mirpur, Dhaka.
ALIB Group has new swelled up with 13500 work forces with 92 sewing line in
several location of Dhaka and Gazipur. We have established ourselves as an
important garments manufacturer for a number of renowned brand apparels of
Europe, USA, Asia .

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 Management :
Management is essential for an organized life and necessary to run all types of
management. Good management is the backbone of successful organizations.
Managing life means getting things done to achieve life’s objectives and managing an
organization means getting things done with and through other people to achieve its
objectives.

‘Management is a problem-solving process of effectively achieving organizational

objectives through the efficient use of scarce resources in a changing environment.’

According to F.W. Taylor, ‘ Management is an art of knowing what to do when to do

and see that it is done in the best and cheapest way ‘.

MANAGEMENT in some form or another is an integral part of living and is

essential wherever human efforts are to be undertaken to achieve
desired objectives. The basic ingredients of management are always at
play, whether we manage our lives or our business.

For example, Let us look at the managerial of a simple housewife and how she uses the
managerial ingredients in managing the home. First, she appraises her household and
its needs. She forecasts the needs of the household for a period of a week or a month or
longer. She takes stock of her resources and any constraints on these resources.

She plans and organizes her resources to obtain the maximum benefits out of these
resources. She monitors and controls the household budget and expenses and other
activities. In a large household, she divides the work among other members and
coordinates their activities. She encourages and motivates them to do their best in
completing their activities. She is always in search of improvement, mentions goals,

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resources, and means to attain these goals. These ingredients, generally, are the
basic functions of management.

on where to go fishing and hunting and whom to go with, organizing these groups into
chiefs and hunting and fishing bands where chiefs gave directions, and so on, are all
subtle ingredients of management and organization.

There Are Basically Five Primary Functions of Management.

These Are:
1. Planning

2. Organizing

3. Staffing

4. Directing

5. Controlling

The controlling function comprises coordination, reporting, and budgeting, and hence
the controlling function can be broken into these three separate functions. Based upon
these seven functions, Luther Gluck coined the word POSDCORB, which generally

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represents the initials of these seven functions i.e. P stands for Planning, O for
Organizing, S for Staffing, D for Directing, Co for Co-ordination, R for reporting & B for
Budgeting.

But, Planning, Organizing, Staffing, Directing, and Controlling are widely recognized
functions of management.

Flowchart this Functions of Management:

Planning

Controll Organizin
ing g
Manage
ment
functions

Directin
Stuffing
g

Picture: Functions of management

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1.Planning
It is the basic function of management. It deals with chalking out a future course of action & deciding in
advance the most appropriate course of actions for achievement of pre-determined goals.

According to KOONTZ, “Planning is deciding in advance - what to do, when to do & how to do. It bridges
the gap from where we are & where we want to be”. A plan is a future course of actions. It is an exercise
in problem solving & decision making.

2.Organizing:
It is the process of bringing together physical, financial and human resources and developing productive
relationship amongst them for achievement of organizational goals.

According to Henry Fayol, “To organize a business is to provide it with everything useful or its functioning
i.e. raw material, tools, capital and personnel’s”. To organize a business involves determining & providing
human and non-human resources to the organizational structure. Organizing as a process involves:

• Identification of activities.
• Classification of grouping of activities.
• Assignment of duties.
• Delegation of authority and creation of responsibility.
• Coordinating authority and responsibility relationships

3.Staffing:
It is the function of manning the organization structure and keeping it manned. Staffing has assumed
greater importance in the recent years due to advancement of technology, increase in size of business,
complexity of human behavior etc.

The main purpose o staffing is to put right man on right job i.e. square pegs in square holes and round
pegs in round holes. According to Kootz & O’Donell, “Managerial function of staffing involves manning the
organization structure through proper and effective selection, appraisal & development of personnel to fill
the roles designed un the structure”. Staffing involves:

• (estimating man power in terms of searching, choose the person and giving the right place).
• Recruitment, Selection & Placement.
• Promotions & Transfer.

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4.Directing:

It is that part of managerial function which actuates the organizational methods to work efficiently for
achievement of organizational purposes. It is considered life-spark of the enterprise which sets it in
motion the action of people because planning, organizing and staffing are the mere preparations for doing
the work.

Direction is that inert-personnel aspect of management which deals directly with influencing, guiding,
supervising, motivating sub-ordinate for the achievement of organizational goals. Direction has following
elements:

• Supervision
• Motivation
• Leadership
• Communication

5.Controlling:

It implies measurement of accomplishment against the standards and correction of deviation if any to
ensure achievement of organizational goals. The purpose of controlling is to ensure that everything
occurs in conformities with the standards. An efficient system of control helps to predict deviations before
they actually occur.

According to Theo Hayman, “Controlling is the process of checking whether or not proper progress is
being made towards the objectives and goals and acting if necessary, to correct any deviation”.

According to Koontz & O’Donnell “Controlling is the measurement & correction of performance activities
of subordinates in order to make sure that the enterprise objectives and plans desired to obtain them as
being accomplished”. Therefore controlling has following steps:

a. Establishment of standard performance.

b. Measurement of actual performance.
c. Comparison of actual performance with the standards and finding out deviation if any.
d. Corrective action.

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 About ALIB GROUP:

ALIB Group started its journey as a house of Readymade Garments (RMG)

engaged in manufacturing and exporting of Knit Apparels since 1978 and has
been considered today as one of the biggest conglomerates with substantial
establishment of its backward linkage of all kinds of knit garments, textile, wet
processing & garments accessories. ALIB textile Limited is engaged in
processing raw fabric to finished products and exports these products to
different countries. Its factory is situated in Gazipur, Dhaka and head office is in
Motijhil,Dhaka. I worked in the factory and paid occasional visits to the head
office in order to cope up with the production process. I worked with almost all
the departments; especially in Accounts and Finance Department, Knitting,
Dyeing, Finishing department. My basic responsibilities is data reconciliation
and find out process loss which increase the income statement of this company.
This paper will aim to find out the production process, business, cycle. strength,
weakness. threat, opportunities of ALIB textile limited. The significance of this
study is that now a particular research gap will be filled up and it will indicate if
any further related research is needed or not. I have tried my best to complete
this research but there are some limitations. I expect that those unintentional
mistakes should be overlooked.

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#Vision:

Our vision is to become a window through which all our interacting parties can
see and feel their prospect and dream about their success. Alib will become a
lifestyle towards its employees, suppliers, buyers and above all shall become a
role model of a green corporate house which will be regarded as an icon brand in
the country.

#Mission:

Alib will be known as an entity whose main driven force is its human resources.
With such a motivated, high skilled and professional workforce, Alib has started
marching towards its glory of success which is not the profit but to enjoy the joy
of life.

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#Organizational Organ gram:

Mr.Shawon

(Chairman)

Abul Hashem

Managing
Director

Rubayet Hasan Rezaul Hasan

Director Director

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Buying Partner:

1) Regetta
2) George
3) Next
4) Primark
5) Stadium
6) Hunkemoller
7) C&A
8) Matalan

Objective of the study

# By doing this project I have understood the business strategy of Alib Textiles Ltd. I will have a good
understanding about the management and production process of the organization. I have chosen this
topic because our economy is very much dependent on textile industry and Alib is one of the largest
conglomerates in our textile industry. I want to know their business process and how to reduce
production cost which will help me to implement in future.

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 #Methodology of the Study:

For my report I have collected information from both primary and secondary data.

Primary Data: I got the data or information through following ways‐ Directly from the employees and
the head of the departments By observing the environmental behavior, facts, record and present
condition of the industry . Through conversation with the Line Managers and regular employees

#Secondary data: I have collected secondary data from EFL Profile, audit reports, related
books and articles on garments Industry, BGMEA, BKMEA, etc. Besides I tried to collect data
through browsing internet also.

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 # Limitation of the study:

I tried my level best to enrich and complete this although there are some limitations which are
follows:

1)Unfortunately due to the company’s limitations (business secrecy and

confidently),I was unable to acquire sufficient informations.

2)Personal barriers like inability to understand some official terms; office decorum
etc.created a few problems for me.

3)Time was also a limitation.Gathering a huge amount of information during working

for only three months was really a difficult job.

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SWOT ANALYSIS:

#Strengths: ISO 9001‐2000: BGMEA&BKMEA Award, HSBC Export Excellence Award. Epyllion textile is
certified under ISO 9001‐2000 and so it meets the requirement of international standard and has a value
in the mind of concern people.

Strong Security System :

Alib textile limited has a greater security system. There are different hidden security cameras which
capture the all moments

Quality Assurance (Not Quality Control):

In Alib, all of us culture the mindset of positive but inquisitive attitude even for our day to day work.
Since qualities are not necessary quality innate, to establish these kind of mindset we often reward
outstanding performances and achievements. We have spared some of our resources for the clients to
inspect our goods, working procedure and environment, because we belief in customer driven
marketing in order to be effective. Our customers are our prime focus, because through them we reap
the rewards.

Good Compliance:

Alib Textile Limited compliance is very good that is why some days ago several counties ambassador
&BGMEA group visited in our factory.

Highly qualified and skilled management:

The management of Alib is skilled they have hired the foreign graduate people in their management
and also experienced people from all over the country.

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Weaknesses:
Old model Machineries There are some machinery that are old model for this sometime not to maintain
lead time . ¾ Knit based setup Alib textile only produce knit based product, woven based product absent
so that there are deprived from huge profit. Less promotional activities The advertising and
promotional cost of the Alib textile is very low it can take advantage for more turnouts. Absence of
Spinning Plant: Most of the big Garments industries that are well‐established have their own Spinning
Plant. As a result they can sell their product more cheaply but Alib Knitwear Limited doesn’t have any
Spinning Plant. For that reason their cost of production is high.

Opportunity:
Organization can expand product lines Currently the Alib not dealing in spinning they can expand their
product line by producing spinning mill. They have plants and the extra cost for the production will be
low for Alib. And they also have better market repute. Organization can reduce the cost by proper
utilization of resources If the cost of different matters which is not utilizing properly is controlled by the
Alib management they can produce more in a few costs. It has to develop a further systematic process
for controlling and managing resources. Organization can hire more well‐educated and experienced
person They can take advantages by hiring more skilled people and they should hire young, fresh and
energetic staff for their betterment

Threats:
Buyer needs demands changes Because of the research and development the design and the product of
Alib is just satisfactory as compare to competitors in the globally and they are not fulfilling the demand
of customer 15 ¾ Political instability Political instability effects the Alib because of the quota system the
company can be restrict by the government to export ¾ Changed of government policies Government
policies are changing day to day so it is a threat for the Alib to survive in such a changeable situation ¾
Globally Economic instability Because of the economic instability the Alib affected a lot. Dumping system
which is rising on daily basis in the world can create many problems for the company and any
uncertainty in the world like 9/11 may affect also the overall export

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Recommendation :

ecommendation: From the analyses and findings interpreted above, I would like to recommend the
following factors to be taken seriously by Alib management. * Alib should increase their loom efficiency
and install higher quality foreign machineries in order to avoid different types of fabric fault as well as
avoid compensations, which incurs huge amount of losses sometimes. * In order to avoid mismatch
between samples and bulk, Alib should install fully automated computerized software and machineries
because these problems usually arise from errors in manually input data and confusions from those. It is
sometimes seen the pantone numbers are in correct ,sample numbers are incorrect in the labels. So,
they should work seriously on this issue. *Many more looms should be installed in order to avoid
minimize the lead time for production. Otherwise the regular buyers will get delivery on time and local
irregular buyers will not. Ultimately they will lose interest in Alib and in future if there’s any scarcity of
foreign buyers and orders at Alib, those dissatisfied local buyers will not place orders either. * Efficiency
should be maximized by employing more professional management personnel so that fabric price can be
reduced because the yarn prices are increasing on a weekly basis now. * In Audit Department MIS
should be improved because this department do not use update software.

Conclusion:
From the above stated analysis, it can be said that product quality of Alib Textiles Ltd. Plays most
significant rule for customer satisfaction. In addition to this, Good co-operation of Alib and their verities
of product also play crucial rule for customer satisfaction. Furthermore, to some extent buyers become
satisfied when their requirements are fulfilled. Moreover, Buyers also become satisfied when they get
good co-operation from Alib Textiles Ltd. In order to avoid mismatch between samples and bulk, Alib
should install fully automated computerized software and machineries because these problems usually
arise from errors in manually input data and confusions from those.eat Alib fabrics industry.

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