3.by Laws

TAMILNADU STATE ‘ACCOUNTING AND TAXATION SERVICES CO-OPERATIVE SOCIETY LIMITED (XNC - 895) BY-LAWSO/o the Deputy Registrar (Non - Credit), Kuralagam II Floor, Chennai — 108. R.C. No, 3211 / 2018 / SF2 (2) Date 25.03.2019. Certificate of registration issued under section 10 of the Tamil Nadu Cooperative Societies Act 1983 (Tamil Nadu Act 30 of 1983) [See sub-rule (7) of rule 7 of the Tamil Nadu Cooperative Societies Rules 1988] T hereby certify that the “Tamil Nadu State Accounting and Taxation Services Cooperative Society Ltd.,” XNC 895 in 23/1, I* Floor, Alagiri Nagar, 5% Street, Vadapalani, Chennai - 26 in Guindy Taluk Chennai District is registered by me as a Cooperative Society under sub section (1) of section 9 of the Tamil Nadu Cooperative Societies Act 1983, (Tamil Nadu Act 30 of 1983) on the basis of the society liability and that the Bylaws of the aforesaid society are registered by me under the said sub — section (1) of the section 9 of the said Act. ‘A copy of the Bylaws of the society above mentioned as registered by me is appended to this certificate. 4 Signature of walk @ Authority sane Registrarof ~ Designation :Ormag cles ‘Non-Credit) Chennai-600 198. as Date of Registration : 25.03.2019 Place : Chennai - 108 Date : 25.03.2019PROCEEDING OF THE DEPUTY REGISTRAR OF COOPERATIVE SOCIETIES (NON CREDIT) CHENNAI-108 PRESENT: Thiru.V.Selvaraj, M.A., HDC., DEPUTY REGISTRAR (NON CREDIT) CHENNAI 108 RC.NO. 3211/2018/SF2 (3) Dated: 25.03.2019 Sir, Sub: ’ Organisation — Tamil Nadu State Accounting and Taxation Services Cooperative Society Ltd., (XNC 895) - Constitution of Interim Board of Management — Orders ~ Issued. Ref: 1. Application dated: 29.10.2018 from Thiru.A. Vijay kumar, Chief Promoter , Chennai ~ 26. , 2. Certificate of Registration issued by the Deputy Registrar (Non Credit), Chennai — 108 wide RC. No.3211/2018/SF2 Dated : 25.03.2019. seneeees In Exercise of the powers conferred under section 33 (1) of the Tamil Nadu Co-operative Societies Act. 1983, “I hereby Constitute an interim board with the following office bearers to conduct the affairs of the Tamil Nadu State Accounting and Taxation Services Cooperative Society Ltd.; (NC 895) which has been registered by me ‘on 25.03.2019 wide registration certificate read as (2) above for a period of three months from the registration date 25.03.2019 or till a newly elected board is Constituted in accordance with the provisions of the Tamil Nadu Co-operative Societies Act, Rules and the Bylaws of the Society whichever is earlier. SLNo. Name of the Promoters Post 1. Thiru.A.Vijay kumar President 2. Thiru.G.Kudhupudin Vice President 3. ‘Thiru.Itta Parthasarathy Director 4, ThirK.S.Kumar Director 8. Miss.Jenifer Mary Director se 39 Deputy Re} (Non Credit) ‘Chennai -108. Be Vijay kumar, President Tamil Nadu State Accounting and Taxation Services Cy Cooperative Society Ltd., XNC 895 oy 23/1,First Floor, Alagiri Nagar, 5" Street, ‘Vadapalani, Chennai — 600 026. Copy Submitted to 1). Registrar of Cooperative Societies, Chennai — 10. 2) Additional Registrar, Chennai Region, Chennai ~ 18. 3) Managing Director, Central Co-operative Bank, Chennai — 104. Copy To 1). Assistant Director of Cooperative Audit (South), Chennai — 4, 2) District Cooperative Union, Chennai ~ 10. 3) Branch Manager, Chennai Central Cooperative Bank, Vadapalani, Chennai ~ 26.COOPERATIVE DEPARTMENT From ‘0 Thiru.V.Selvaraj,M.A.,H.D. fim President , , Deputy Registrar (Non Credit), Tamil Nadu State Accounting and Taxation Kuralagam 2™ Floor, Services Cooperative Society Ltd., (XNC 895) * Broadway, Chennai — 600 108. 23/1,First Floor, Alagiri Nagar, 5" Street, ‘Vadapalani, Chennai — 600 026. Re. 3211/2018/SF2 (1) Dated: 25.03.2019 Sir, Sub : Organisation - Tamil Nadu State Accounting and Taxation Services Cooperative Society Ltd. (XNC 895) — Registration of a New Service Co-operative Society Certificate of Registration — Issued ~ Regarding, Ref : Application dated: 29.10.2018 from Thiru.A. Vijay kumar, Vadapalani, Chennai ~26, The Tamil Nadu State Accounting and Taxation Services Cooperative Society Ltd., (XNC 895) has been registered by me a Cooperative Society under sub section (1) Sec 9 of the Tamil Nadu Co-operative Societies Act, 1983. (2) A copy of the registration Certificate and registered bylaws of the Society are enclosed herewith. (3) I request you to take necessary action to start the functioning of the society within a month and report the date staring forthwith Deputy Registrar(Non Credit) EPe~AV). os3006 For Deputy Registrar(Non Credit) Copy To 1) The Assistant Director of Cooperative Audit, Chennai (South), Chennai ~ 2. 2) The Managing Director, Chennai Central Co-operative Bank Ltd., Chennai — 108. 3) The Branch Manager, Vadapalani Branch, CCC Bank, Chennai ~ 26. 4) The Managing Director, District Cooperative Union, Chennai — 10. 5) CC Section in this Office. Copy Submitted to 1) Registrar of Cooperative Societies, Chennai - 10 for kind i 2) Additional Registrar of Cooperative Societies, Chennai Region, Chennai — 18 for kind information 3), Spare 2 (Reference Copies)OOO0CCOOOCOOOOO BY-LAWS OF Acc AND TAXATION CO-OPERATIVE SOCIETY LIMITED INDEX Bylaw PAGE N CONTENTS No. CHAPTER 1 - PRELIMINARY 1 _| Name, Address and Area of Operation T 2_| Definitions 1 3_| Objects 2 4_| Liability 3 3 | €apital 3 6 | Fund 4 7_| Borrowing Powers 4 CHAPTER 2 - MEMBERS AND MEMBERSHIP 8__ | Qualifications for Membership of Society 3 9_ | Admission of Members 6 10 _| Disqualifications for membership of the Society 6 11 _| Right of Members 7 12_ | Cessation of Membership 7 13 _| Expulsion 3 14_| Associate members 9 15 _| Shares & Entrance fees 9 16 _| Transfer of Shares 40 17 _| Restriction on Transfer of Share or Interest it 18 _ | Share not to be Hypothecated to the Society 2 19 _| Withdrawal of Shares and Resignation 2 20_| Removal 12 21_ | Charge and Right to set off 18 22,_| A Liability of the Past or Deceased Member B CHAPTER 3 - MANAGEMENT 23_| General Body it 24_| General meetings 4 25 | Special General meetings 15 26 _| Board of Management 16 27_| Powers and Duties of the Board 16 28_| Meetings of the Board 18 29 | Disqualifications for Membership of the Board 19 30 _ | Cessation from membership of the Board 20 31_| Board to decide disqualifications for Membership of Board a90008 COGCOOCOOOCOCO0CO00E By law co! PAGE No. TENTS No. Members of the Board not to hold certain Financial interests 32 | Failure to Attend the Meetings of the Board 21 33_| Term of office of the members of the Board 2 34 | Resignation from the membership of Board 22 35 | Removal of elected or Co-opted Member of the Board 22 36 Office Bearers 23 ~_37__| Removal of an Elected Office Bearers 23, 38 | ‘Constitution of Sub Committees 23, 39 | Delegate of the Society 24 40 | Term of Office of a Delegate 24 Payment of Traveling Allowance, Daily Allowance & Sitting Fees to the 4. Members to the Board and Delegates 24 42 Powers & Duties of President & Vice President 25 CHAPTER 4 - PAID OFFICERS AND SERVANTS 43, Paid officers & Servants 27 (CHAPTER 5 - PROPERTY & FUNDS 44 ‘| Deposits 28 45 | Other Borrowings 28 46 _| Reserve Fund 8 47 Investments 28 CHAPTER 6 - MODE OF CONDUCTING BUSINESS 48 Services 29 49__ | Transacting business with members and others 30 50 | Opening Branches 30 51 Cash or Credit services basis to others 30 52 | Business Premises 31 53 _| Use of Premises & Immovable Properties 3 (CHAPTER 7 - PROFITS 54 | Disposal of Net Profits 32 55 | Disposal of reserves and surplus assets upon winding up of the society 33 CHAPTER- 8- GENERAL 56 | Appropriations of moneys remitted to the society by member 34 57 | Annual statement 34 58 _| Settlement of Disputes 34 59 | Affiliation of the society 35 iiOo Oo oO Qo oO oO oO oO oO oO oO oO Bylaw PAGE . uae No. 60 _| Right to inspect the accounts and fees payable 35 61 _| Amendment to By-Laws 35 62_| Honorarium to Members of the Board 35 63_| Writing off Non- Recoverable Assets 35 64 | Receipts for the Amounts Received 35 65 _| Interpretation of Act, Rules and By Laws 36 66 _| Society to Keep copy of the Act, Rules and By Laws 36 67_| Power to Make Regulations 36 68 _| Preparation of List of Members 36 69 _| ‘Subsidiary & Service charges/Fees regulations framed under bylaw No.67 37 70 _| Deposits Regulations framed under bylaw No.44 2BY-LAWS OF ‘TAMILNADU STATE ACCOUNTING AND TAXATION SERVICES CO-OPERATIVE SOCIETY LIMITED. CHAPTER I - PRELIMINARY. 1. NAME, ADDRESS AND AREA OF OPERATION Tamil Nadu State Accounting and Taxation Services Co-operative Society Limited is registered as a Co-operative Society under the Tamilnadu Co-operative Societies Act, 1983. The registered address of the Society shall be at No.23/1, 1" floor, Alagiri Nagar 5" Street, Vadapalani, Chennai — 600 026. The area of operation of the Society extends to the whole of the State of Tamil Nadu. 2. DEFINITIONS In these by-Jaws unless the context otherwise requires:- a) “Society” means “Tamil Nadu State Accounting and Taxation Services Co-operative Society Limited, b) “Act” means the Tamil Ni time. ©) “Rules” means the Tamil Nau corpemnane soil wy Rules, 1988 as amended from time to time. ees d) “By-laws” means the By-laws of the-sdeiety- Z time being in force which have been duly registered or deemed to have been registered and includes amendments thereto which have been registered or deemed to have been registered under the Tamil Nadu Co-Operative Societies Act, 1983. ©) “Board” means the Board of Directors or the governing body of the registered society by whatever name called, to which the direction and control of the Management of the affairs of the Society is entrusted. f) “Financial Year” means the period from 01% April to 31 March. ®) “Financing Bank” means the Bank has as its Principal Object of lending the money to the other registered societies. 1h) “Regulations” means the regulations adopted by the board and approved by the Registrar. i) “Registrar” means an officer of the Government appointed to perform the duties of a Registrar of Co-Operative Societies under this act and includes any other officer of the Government on whom all or any of the powers of a registrar under this Act have been conferred under section 3 j) “Member” means a person joining in the application for the registration of the society and a person admitted to membership after registration in accordance with the provisions of the Act, Rules and By-laws and includes an Associate Member. 1W) “Associate Member” means a member who possesses only such privileges and rights of a member and who is subject only to such liabilities of a member as may be specified in the Act, Rules and bylaws. }) “Office Bearer” means a president or a vice-president of the board by whatever name called such as chairperson or vice-chair person. m) “Officer” includes a President, Vice-President, Managing Director, Secretary, Assistant secretary, Member of Board and any other person empowered under the Act, Rules or By-laws to give directions in regard to the business of the society. 3. OBJECTS A. Principal Objects: ‘The principal objects of the Society are: i i ill iv, To promote the interests of all its members to attain their social and economic betterment through self-help and muttal aid in accordance with the cooperative principles, To provide or find suitable and profitable employment to members having experience in the field of accounting and taxation ‘To render services in relasicie 18°preparatitin> ah filing of TDS returns, GST returns, Income Tax returns and ofhier periodical returns a Fequired under any law for the time being in force, to all t¥ped.of co-operative sacigties, central or state government organizations, local nua Sovernment es public sector undertakings, private sector units and employees UF sue organizations. To render services relating to accounting, taxation and statutory compliances under any Jaw in force from time to time in India, to all types of co-operative societies, central or state government organizations, local authorities, government authorities, public sector undertakings, private sector units and employees of such organizations. To assist all types of co-operative societies, central or state government organizations, local authorities, government authorities, public sector undertakings, private organizations and employees of such organizations in obtaining various statutory registrations under all Indian Laws and regulations including Central Goods and Service ‘Tax Act (GST), ESI, PF, Companies Act and Income Tax Act ete. ‘To develop software, online websites, mobile applications or any other technology related products in the field of accounting, taxation and statutory compliances to ease the accounting, taxation and compliances work for all types of co-operative societies, central or state government organizations, local authorities, government authorities, public sector undertakings, trusts, private organizations, firms and Individuals.oo: ° coocooono B. Other Objects: ‘The other objects of the Society are: i. To disseminate the knowledge of Co-operative principles and their realization as far as ii iii. iv. vi vii. vill BR xiv. x. practicable. To encourage thrift, self-help and co-operation among members. To conduct training in the areas of accounting, taxation and statutory compliances. ‘To set up a commerce lab and provide practical knowledge to teachers, school students, college students and general public in the areas of banking, insurance and stock exchange Distribution of forms, registers, books, journals and newsletters in the areas of accounting, taxation and statutory compliances. ‘Toensure compliance of the Co-operative principles To assist members in organizing on a self-help, mutual aid and to promote harmonious relations amongst members. To promote one or more subsidiary institutions for furtherance of its stated objects. To work in collaboration with Chartered accountants, Advocates, Cost Accountants, Company Secretaries or other peotesionals fo forthe purpose of execution of works undertaken by society. fe = ON To accept deposits or to borraiiy funds fromthe fin: icing bank or from others for the purpose of carrying on the business. Zo} To own or hire any computer, server any a its intended services. ‘To own or hire vehicles for the purpose of carrying on its business. ‘To own or hire buildings, yards etc. for the purpose of carrying on its business. ‘To open branches at suitable places within the state of Tamilnadu. To do such other lawful act as are incidental or conducive to the attainment of the above principal and other objects of the Society. \inery for the purpose of rendering 4. LIABILITY ‘The Liability of the members of the Society on its liquidation shall be limited to the share capital subscribed by them. 5. CAPITAL The capital of the Society shall be Rs. 50,00,000/- consisting of 5,000 shares of Rs.1,000/- each. The amount of each share shall be paid in one lump sum on allotment.c © c c DO0 oO E ie} © oO Oo oO oOo Coo°0 6. FUNDS 1. The funds of the Society shall comprise of:- (@) Share subscriptions (b) Borrowings from the State Government, financing bank or other Co- Operative institutions and others by way of loans, advances, cash credit or overdrafts “(© Deposits (@) Entrance fees, Admission and other fees (©) Donations, gifts, subsidies of any mode as approved by the Registrar (© Other miscellaneous receipts (@) Accumulated earnings 2. The funds will apply for the following purposes:- The society shall use the funds to meet day to day operating expenses of the society which includes paying off salary and-othge business.expenses. Any surplus after incurring the above expenses shall be tra Ifo the funds:as required under by law no 46. cadicomsoe —)*)) The total borrowings of the Society by way of loans, deposits or otherwise shall be Ten times of paid up share capital plus reserve fund or the limit, if any, fixed by the Registrar in respect of the Society or any class or category of societies to which the Society belongs, ‘whichever is less.CHAPTER Il - MEMBERS AND MEMBERSHIP 8. QUALIFICATIONS FOR MEMBERSHIP OF SOCIETY ‘The following are the eligibility criteria to become a member of the society: 1 Any Individual competent to contract under section 11 of the Indian Contract Act, 1872 and who is working or residing within the area of operations of this Society, shall be eligible for admission as a member of the Society subject to possessing any of the additional qualifications referred to in clauses (i) to (v) mentioned below and subject to satisfying the provisions of by-law No. 10: i, vi if iv, Any individual possessing the qualification of Chartered Accountancy, Cost and. ‘Management Accountancy or Company Secretaryship. Any individual who has cleared Intermediatory examination conducted by the Institute of Chartered Accountants of India or Institute of Cost and Management Accountants of India or Institute of Company Secretaries of India. Any individual who has completed the Articleship training under any practicing chartered accountant as prescribed under the provisions of the Chartered Any individual wh6:has worked in anj-APaiecing Chartered Accountants firm having experience in filing ETDS ahd ys ims for a period of minimum five 6a practicing chartered Accountant is produced. Any individual who has experience in filing E-TDS and GST returns for government organizations and a certificate of experience of minimum three years is produced from at least three Government drawing and disbursing officer (DDO) / Treasury officers Any other registered society subject satistying the provisions of by-law No. 10. Government or any organisation whether incorporated or not and whether or not established by or under any law, if such organisation is approved by the Government in this behalf by general or special order9. ADMISSION OF MEMBERS 1. Every individual seeking admission as a member of the Society shall make an application in Form No.16 as prescribed in Rules 27(1). In case of a person other than an individual, the application shall be in the form prescribed by the Society for the said purpose. 2. The application shall be submitted to the Society either by Registered Post with Acknowledgement Due or personally handed over under acknowledgement of the Secretary or any other officer or servant authorized in this behalf by the Society. 3. Every person seeking admission as a member of the Society shall along with the application for admission, pay at least one share value and entrance fees. Such payment shall be made in the manner specified under by law No. 15(3). 4, The Secretary or where there is no secretary, the President shall place or cause to be placed alll applications for membership before the Board for its decision, Every individual eligible for admission as a member of the Society under provisions of the Act, rules and by-laws shall, on an application made in the manner specified in clauses (1), (2) and (3) above, be admitted by the board or by the general body where there is no board, as a member of the Society with effect from the date of receipt of such application in the office of the society. Provided that the board may oe ienerat SdH the case may be, for good and sufficient reasons to be recone in the minyes of fhe) meeting at which the application for admission is considered, reise ivifSsion to any individual 6, The decision of the board or Wie} ral bodys uxé case may be, granting or refusing to grant admission shall be comminicated-to'the applicant within a period of sixty days from the date of receipt of the application in the office of the society. If it is not communicated within a period of sixty days, the individual shall be deemed to have been admitted as a member of the Society on the sixtieth day after the date of receipt of the application in the office of the society. 7. The Society may send an application to the Registrar seeking removal of any individual deemed to have been admitted as a member if such individual is not eligible to be a member of the Society under the provisions of the Act, Rules or by-laws of the society. Any person who has been refused admission by the board may appeal to the Registrar under sec 152(2) (b) of the Act. 10. DISQUALIFICATIONS FO) No person shall be eligible for admission as a member of the Society, if he: a. is an applicant to be adjudicated as an insolvent or is an undercharged insolvent; or b. has been sentenced for any offence involving moral turpitude, punishable under any law with imprisonment for one year and upwards, such sentence not having been annulled and a period of one year has not elapsed from the date of expiration of the sentence; or c. isa paid officer or servant of the society or of its financing bank or of any registered society for which it is the financing bank; or 6a. has been expelled from membership under the Act and a period of three years has not elapsed from the date of such expulsion; or fe. is engaged directly or indirectly in a business or industry or activity similar to that of the Society or inconsistent with, or prejudicial to, the work of the Society; Provided that where a member is a practicing Chartered Accountant or Cost Accountant or Company Secretary, his practicing as a professional shall not be construed as, he is engaged in business or activity which is similar to that of the society. f._ has resigned from the membership of the Society and a period of one year has not elapsed from the date of such resignation; or g. is already a member of a registered society of the same class, or h. does not possess the qualification with reference to the principal object of the society ) prescribed in Rules or bylaws of the society. i, Has shifted his residence permanently, outside the area of operation of the Society. Any member of the Society ayctime-during office hours inspect the accounts of the Society in so far as they relaté'W-his-dransactions with it, either by himself or by an agent who is a member of the Society specially authorized by him in writing on payment, of a fee of rupees five for any Financial year to which the accounts to be inspected relates to; Rupees three for every such additional Financial year subject to a maximum of twenty five rupees for any one member at any one such inspection. ‘RIGHT OF MEMBERS TO SERVICE: Every member of the Society shall be entitled to the services available to the member of the Society under the provisions of these by-laws and such services shall, on application made by him, be rendered to him by the board. ‘A member, who is refused any services or where the decision of the board on his application for services has not been communicated to him within a period of Thirty days from the date of receipt of the application by the Society, may apply to the Registrar for redress in accordance with section 24 of the Act. 12, CESSATION OF MEMBERSHIP A member of the Society shall cease to be a member as such if he: Applies to be adjudicated, or is adjudicated as an insolve b. is sentenced for any such offence as is described in clause (b) of by-law 10. Provided that where a person ceases to be a member under this clause, he shall be restored to membership if and when the sentence is annulled on appeal or revision; or becomes a paid officer or servant of the Society or of its financing bank; or is expelled from membership under the Act, ore. Undertakes directly or indirectly any business or industry of activity similar to that of the Society or inconsistent with, or prejudicial to the work of the Society. Provided that where a member is a practicing Chartered Accountant or Cost Accountant or Company Secretary, his practicing as a professional shall not be construed as, he is engaged in business or activity which is similar to that of the society. {is already a member of a Society of the same class. 2, Authority which shall decide the question of disqualification for cessation of membership Any question as to whether an applicant for admission as a member of the Society is, or a member of the Society was, or has become, subject to any of the disqualifications mentioned in this by-law shall be decided by Registrar. , 13. EXPULSION 1. Ifa member of the Society has acted adversely to the interest of the Society he may be expelled by a resolution of the General Body passed at a special meeting convened for the purpose by the votes of not less thay shir we Total number ofthe members present and voting at the meeting/ ‘Special meeting shall be, a. Ifthe membership is not exceeding one tibia ‘ot less than one fourth of the total membership or one hundred ments whichever isles and fe quorum for suc b. Inany other case, two hundred members shail be the quorum. Provided that no such special meeting shall be called by the board except upon a requisition in writing by not less than one fourth of the total number of members of the Society or twenty five members, whichever is less. 2. On receipt of a requisition in writing, the Society shall, within fifteen days from the date of receipt of requisition on the office of the Society communicate a copy of such requisition to the member concerned calling upon him to make his representation, if any, within a period of fifteen days from date of receipt by him of such communication. The member concerned, shall also be given an opportunity of being heard at the special meeting, convened for the purpose. 3. The Society shall send a copy of such resolution expelling a member to the Registrar for approval and no member shall be expelled until the resolution is approved by the Registrar. 4, A copy of the resolution expelling the member as approved by the Registrar shall be communicated to such member. 5. A member so expelled or the society if the resolution expelling the member is not approved by the Registrar, shall have the right to appeal against the expulsion or refusal to approve the expulsion, as the case may be, to the appellate authority as specified in Sec.152 of the Act. 6. The Society shall refund the share capital and all moneys due to the expelled member after deducting there from the moneys due from him to the Society, if any.14, ASSOCIATE MEMBER Any person who is not eligible for admission as a member of the society under by-law no.8 but desiring to avail any service other than credit rendered by the society may be admitted as associate member of the society. An associate. member shall not be required to contribute to the share capital of the Society but shall pay an admission fee of Rs. 100 (Rupees One Hundred) which shall not be refundable. An associate member shall not be entitled to participate in the general meeting of the Society or in the elections to the board or, become an officer of the Society or to have any share in any form whatsoever in the assets or profits of the Society. An associate member of a society shall not be eligible for any patronage rebate, bonus or dividend. An associate member shall , irrespective of the liability of the Society be liable to Contribute to the assets of the Society on its being wound up only to the extent of any dues which he may be owing to the Society singly or jointly with any other debtor, ‘An associate member shall cease to be as stich on the expiry of ‘Two years from the date of his admission as associate ee shally Rany time, be eligible for re- admission as associate member of fhé'Society for the purpose specified in clause (a) of this By-law. (EC cectence-r08 ) Should an associate member ceases Wis. siithsander_clansé (f)above, all sums payable by him to the Society shall become due oi the-date-oF Stich cessation notwithstanding anything contrary in any other provisions of these by-laws or of the regulations. 15. SHARES AND ENTRANCE FEES Every member shall take at least one share; the value of each share shalll be paid in one lump sum. Every member shall pay an entrance fee of rupees Rs.100/- per share subject toa maximum of Rs.2500/- No entrance fee shall be payable by the following persons: @ Nominee ofa member (i) Nomination of deceased member for shares claimed by him either by nomination or by succession or (ii) Any Government. Payment of share capital and entrance fee, be made either by sending the required amount as Cheque or Demand Draft drawn in the name of the society or by making direct remittance into the Society’s bank account or by any other mode approved for the purpose by the Society or by Registrar. With the sanction of the Board, a member may at any time increase the number of shares held by him.5. (a) The Society shall issue a share certificate bearing a distinctive number and the seal of the Society to every member for the shares subscribed by him. Such certificate shall be signed by the President or Vice President and the Secretary of the Society. (b) In case if a share certificate issued by the Society is worn out or defaced or mutilated or destroyed or lost a new share certificate may be issued in lieu thereof on payment of a fee of Rs.100/- and on production of satisfactory evidence to the board, or where such evidence could not be produced, on production of such indemnity being given as the board may think sufficient. Every duplicate share certificate issued under this by-law shall be marked as such. acd SEER OF SHARE OR INTEREST UPON DEATH MEMBER 1. Ifamember dies, his membership shall Ipso-Facto cease. 2. (a) Every member of the Society may nominate any person to succeed, in the event of his death, to his share or interest in the capital of the Society. (b) The nomination shall be made in Form No.17 prescribed in the Rules and signed by the member in the presence of at least two members of the Society attesting the same and entered in the Nomination Register kept by the Society for the purpose. (© Any nomination made under this clause: may be revoked at any time by the member and a fresh nomination made‘iniilike Wanner, Such nomination shall, in the event of death of the member be given effect to by the board, 3. (a) Where nomination has beeri made by a mefiber in accordance with clause(2)above, the Society shall within ninety days from the date of knowledge of death of the member, by notice in writing require the nomiriee to state within thirty days from the date of receipt of the notice whether he desires: (@ the transfer of the share or interest of the deceased member in the capital of the Society and other moneys due to the said deceased member in his name; or Gi) to receive the value of the share or interest of the deceased member in the capital of the Society and other moneys due to the said deceased member. () () Where no nomination has been made, within ninety days from the date of knowledge of death of member, or Gi) Where the nominee is also dead and the death of the nominee is known after the issue of the notice to the nominee within ninety days from the date of knowledge of the death of the nominee, the Society shall, by a notice exhibited at the office of the Society invite claims for the share or interest of the deceased member in the capital of the Society and other moneys due to the said deceased member within 30 days from the date of such notice. After taking into consideration the claims so received, if any, and after making such enquiries as the board may consider necessary, the board shall decide the person who, in its opinion, is the heir or legal representative, of the deceased member. Thereupon, the Society shall issue notice to the said heir or legal representative as the case may be, to state within thirty days from the date of receipt of the notice whether he desires;- 10a, the transfer of the share or interest of the Deceased member in capital of the Society and other moneys due to the said deceased member in his name; b. to receive the value of the share or interest of the deceased member in the capital of the Society and other moneys due to the said deceased member. ir 4. (i) Where the nominee or the heir or the legal representative of the deceased member, as the case may be, requires for the transfer of the share or interest of the deceased member in the capital of the Society in his name, the Society shall make such transfer provided that such nominee, heir or legal representative, as the case may be being eligible for admission is admitted as a member of the Society. Gi) Where the nominee, heir or legal representative, as the case be, is not eligible for gdmission as a member of where such nominee, heir or legal representative, as the case may be so requires or where the nominee, heir of legal representative as the case may be has not given reply to the notice issued by the Society under clause (3) above within the time specified therein, the society shall issue notice to the nominee, heir or legal representative, as the case may be, to receive the value of the shares or interest of the deceased member in the capital-ef iesociely the Rules and all other money. ut€ (o the deceaseeRBber, within thirty days from the date of receipt of the notice, 5. If the nominee, heir of ‘léjal~representative4s the case may be, fails to receive the value of the share oF intaist Sf The-déceased member in the capital of the Society and the other moneys due to the said deceased member within the time specified in clause (4) above the Society shall forthwith credit such amount to a suspense account. Sscteoer-108 6. Nothing in this bylaw shall present a minor or a person of unsound mind from acquiring by inheritance or otherwise the share or interest of a deceased member in the capital of the Society. 17. RESTRICTIONS ON TRANSFER OF SHARES OR INTEREST No transfer by a member of any share held by him or his interest in the capital of a registered society or any part thereof shalll be valid unless:~ (a) The member has held the share or interest for not less than one year; and (b) The transfer is made to a member of the Society with the approval of the board. Every transferee of share shall pay transfer fee at the rate of Rs.100/- per share subject to a maximum of Rs.2500/- at any one time. 1118. SHARES OF THE SOCIETY NOT TO BE HYPOTHECATED. ‘The shares of the Society shall not be hypothecated as a security for loan. 1 19. WITHDRAWAL OF SHARES AND RESIGNATION No member shall withdraw any share unless such member has held the share for not less than two years. After such period, the board may permit withdrawal of share or resignation from membership provided that there is no due to the Society from such member either as a principal borrower or as a surety. The restrictions contained in clauses (1) of the by-law shall not apply in the following cases a. in the case of death or expulsion or removal of the member or the permanent shifting of his residence outside the area of operation of the Society; or b. in the case where a person joins the Society as a member and takes shares in the Society for the purpose of obtaining loan or service and the loan or service applied for by such member iemgtsancapnedor refused; or ¢, in the case where the per takes addi ANghares in the Society for the purpose of obtaining k a r serwieesandbthe lode Yr service applied for by such member is not cnet oy When a member resigns all send a letter or resignation to the Society either by registered post or by personal delivery under acknowledgement. The resignation shall take effect only from the date on which it is accepted by the board. Dea 3. For the purpose of making refund of share capital under any of the provisions of these by-laws, the Society shall ascertain the value of the share in the manner specified in Rule 44 of the Rules and make the refund according to the value so ascertained. 4, The total share capital which can be refunded in any financial year shall not exceed 10% of the total share capital held by the Society at the end of the previous cooperative year 20. REMOVAL () The Registrar may of his own motion or on application by an order in writing, under Rule 35 of the Rules, direct the removal of a member of the Society from such membership, if such member was or has become subject to any of the disqualifications specified in By-law No.10 and 12 (2) Upon the issue of such an order by the Registrar, the member concerned shall cease to be a member of the Society and the board shall remove the name of such member from the list of members and shall refund within thirty days his share capital and other money due to him by the Society after deducting the money due from him to the Society, ifany. 1221. CHARGE AND RIGHT TO SET OFF The Society shall have a charge upon the paid-up share capital, Deposits and any other moneys to the credit of a member or a past or deceased member in respect of any debt or money due to the Society from such member or past member or the heirs or the estate of past or deceased member and have a right to set off any sum credited or payable to a member or past or deceased member or heirs or estate of past or deceased member against payment of such debt or other moneys due. 22, A LIABILITY OF THE PAST OR DECEASED MEMBER (W) A past member shall be liable, as provided in By-law 4, for the debts due by the Society as they existed on the date when he ceased to be a member, for a period of two years from such date. Provided that the liability of the Government shall cease on the date on which the Government ceases to be a member. (2) The estate of a deceased member shall be liable as provided in By-law 4, for the debts die by the Socety as they existed on shedate of his death fora period of two years from AN such date oS @) When the Society is ordefei}£0 be wound up, the hdbility of a past member or of the estate of a deceased membhe ike EL Be a member or, as the case may be, died within two years immediatel}pre sding-th ofthe order, shall continue until the entire liquidation proceedings are tompleted; Hut such liability shall extend only to the debts of the Society as they existed on the date of his ceasing to be a member or on the date of his death, as the case may be. (4) An associate member shall be liable to contribute to the assets of the Society on its being wound up only to the extent of any debt which he may be owing to the Society singly of jointly with any other debtor. 13CHAPTER-IIL- MANAGEMENT 23. GENERAL BODY The ultimate authority of the Society shalll vest in the general body which shall consist of the members of the Society and the members of the board. The general body shall not however interfere with the exercise of the board or any officer of the Society of any power conferred on stich hoard of such officer by the Act of the rules or these by-laws The board may, by a resolution passed at its meetings, call for a general body meetings at any time. The General Body meeting of the Society shall however be held within six months from the close of the Financial year for the purpose of:- a. Approval of the budget for the ensuring year with reference to the program of the activities of the Society prepared by the board; b. Gonsideration of the audit report and annual report of the Society; c. Disposal of the balance of the net profits as specified in sub- section (2) of section 72 of the Act; 4. Appraisal of the prograname of the activities of the Society; Consideration of the details of the servites; if any-rendered to any member of the board or any such near relation preserfbellinrrule-48-of the Rules of any member of the board during the preceding year; ar} osdreer-t08 £ Consideration of any other mort swhich may be brought forward in accordance with the by-laws. Sr 24, GENERAL MEETINGS (1) The meetings of General Body shall be held either at the premises of the Society or at any public place at the headquarters of the Society to which all the members thereof shall have access. (2) Not less than seven days notice shall be given to the members for the general meetings. (8) The notice of the meeting shall be given to the members by one or more of the following modes, namely; (a) by giving or tendering it to the member under his acknowledgement; or (b) if the member is not found by giving or tendering it to some adult member of his family under his acknowledgement; or (©) by post under certificate of posting; or sending a e-mail acknowledged by member. (@ by publication in one or more local newspapers, having circulation in the area of operation of tile Society and approved by the Government for issue of Government advertisement. The Society shall, in addition to sending notice by one of the modes aforesaid, also display the notice in the notice board at the office of the Society or in one or more public places within the area or operation of the Society, 4C OC0000000 (4) The meetings shall be presided over by the President or in his absence the Vice- President. If both the President and Vice-President are absent, the members present shall choose one among them to preside over the meetings. (G) Save as otherwise provided under the Act and the rules, the quorum for the general meetings shall be not less than one fourth of the total members on the list at the time or twenty five members, whichever is less. (© No member present at a general meeting shall have more than one vote. No member of the Society shall vote by proxy. Every subject which may come before the meetings shall be decided by a majority of the members present and voting at the meetings and in every case of equality of votes the president of the meetings shall have a casting vote, except in the case of election. In the case of equality of votes in an election, the choice shall be by casting votes (D It shall be the duty of every member to attend the meetings of the General Body. But no member shall be entitled to attend and participate in the meeting of the General Body when a subject on which he is interested directly or indirectly is under consideration, Provided that it shall not apply to a member‘oF the society attending and participating in the special meeting of the goneray oily convened under by-laws No.13 for expulsion of such member. (8) Every member attending the.General meetings shall sign in the Minutes Book and every resolution of the meetings shall be ¥ecorded in the Minutes Book. The dissent of any member or members to any resolution passed at the General Meetings shall also be recorded in the Minutes Book, if he or, they so desire, The President of the meetings shall attest the minutes so recorded. (9) The proceedings of the general meetings shall not become invalid for the mere reason of non receipt of the meeting notice by any one or more members of the Society. 25, SPECIAL GENERAL MEETINGS 1. The Board may, at any time, call a special general meeting of the Society and shall call such a meeting within one month from the date of requisition in that behalf from: @ Not less than one fourth of the total number of member on the roll or one hundred members whichever is less; or (ii) The Board of the financing bank to which the Society is affiliated or Gi) The Registrar ‘The requisition referred to in clause (1) shall be in writing and shall specify the subject which shall be placed for consideration at the special general body meeting. 1526, BOARD OF MANAGEMENT The management of the affairs of the Society shall vest with the board consisting of eleven members. The election of members of the board shall be held in the manner specified in Rule 52 of the Rules. Provided that, of the members elected to the Board, there shall be thirty percent reservation for women and eighteen percent reservation for Scheduled Castes and Scheduled Tribes. Notwithstanding anything contained in clause (1) above, the persons who have signed the application to register the society, may constitute an interim board to conduct the affairs of the society for a period of three months from the date of registration or for such further period not exceeding six months, in aggregate, from the date of registration as the Registrar may consider necessary, but the interim board constituted shall cease to function as soon as a board has been constituted in accordance with the provisions of the Act, the rules and the by-laws. Srecaen-103 relating to the business of the Society and. to disband any sub-committee so constituted; d. Delegate any of its powers to such sub-committee or sub-committees and to withdraw at any time the powers so delegated. e. Make alter, rescind or abrogate regulations for the conduct of the business of the Society in accordance with the Act, the Rules and these by-laws which shall come into force only after approval by the Registrar and which shall be entered into the minutes book of the Society; f. Prescribe or revise from time to time the strength of the establishment subject to the cadre strength approved by the Registrar. g. Fix or revise the scales of pay and all other allowances admissible to each category of paid officers and servants of the Society subject to the budget allotment approved by the general body, with the prior approval of the Registrar h. Purchase or take on lease or otherwise acquire land, building, premises etc. as may be necessary for the conduct of the business of the society with the prior permission of the Registrar i, Secure membership of or affiliation to other registered societies; j. Consider proposals for opening of branches; k. Raise funds necessary for the purpose of carrying out the objects of the Society subject to the provisions of the Act, the Rules and these by-laws, 161. Approve investment of the funds of the Society subject to provisions of the Act, the Rules and these by-laws. m., Institute, defend, conduct, compromise, abandon or withdrew any suit or other legal proceedings hy or against the Society or the Board of its officers or employees; n, Sanction loans or advances to the paid officers and servants of the Society with reference to the financial conditions of the Society and availability of funds in accordance with the regulations framed by the Board for the purpose and approved by the Registrar. ©. Carry on such wholesale and retail trade as may from time to time be decided by it; Pp. Open branches and deposits and to make regulations for the conduct of thief affairs. g. Do such other acts and transact such other business as is consistent with the objects and the by-laws of the Society with the prior approval of the Registrar, wherever necessary, and r. Purchase books, Journals and newspapers for the library and reading room. 8. Allotment of work or services to a member or group of members. t. Fixation of service charges for availing the services of the society. B) DUTIES ‘The Board shall:- dé, a. Manage the affairs of the societsit cordance with the’provisions of the Act the Rules and these by-laws - b. Carryout the directions, orders and instructions issued by the Registrar or the financing bank from time to time; ¢. Prepare the annual budget of the Society and to place the same before the general body for the approval; 4. Refer the budget to the Registrar for approval if the General Body does not approve the budget before the commencement of the year to which it relates, even after the budget is. placed before it; €. Prepare the program of activities of the Society for the ensuing year and place the same before the general body; f. Call for the ordinary general meetings of the Society at least once in a year for the purposes specified in by-laws No.23(2); g. Rectify the defects pointed out and implement the suggestions made during audit or inspection by the Registrar or by the financing bank and send compliance report to the Registrar of the financing bank, as the case may be, within two months from the date of receipt of the audit memorandum or inspection note, as the case may be; h. Report to the Election Commission two months in advance the date of expiry of the term of office of the members of the board for which elections are to be held and the number of members to be elected and the particulars of casual vacancy in the office of the members of the board, office bearers of the board which may arise and which have to Wbe filled up by election as per the provisions of the Act within fifteen days of its occurrence. Scrutinize and approve the monthly income and expenditure statement of the Society Ensure that the properties and funds of the Society are not misused by any officer or servant of the Society or by any other person; - Review the expenditure on the maintenance of telephone and vehicle including repairs and replacements once in a quarter; Ensure that all services in the society are availed as cheaply as possible |. Consider cases of purchases made, from and dues to cooperative wholesale store and or the Tamil Nadu consumers cooperative Federation or private parties and approve the action to be taken to improve the purchases and or for payment of the dues 28, MEETINGS OF THE BOARD The ordinary meetings of the board shall be held at least once in every three months for which a notice of not less than three clear days shall be given. The President of the board shall convene the meeting of such board. (@) The President of the board may at-any;jNg;-eall.special meeting of the board and shall call such a meeting within pitee'days of a requis in that behalf from: i, notless than ong(thia ofthe members ofthe board; or ii, the board of the Feo iii, the Registrar, For which a notice of not less than three clear days shall be given to the members. Society is indebted ; or (b) The requisition referred to in sub-clause (a) above shall be in writing and shall specify the subjects that shall be placed for consideration at such requisitioned meeting. ‘The President shall arrange to send notice of the meeting of the board together with the agenda thereof to every member of the board by one or more of the following modes, namely: (@) by giving or tendering it to such member under his acknowledgement or (0) if the member is not found, by giving or tendering it to some adult member of his, family under his acknowledgement; or (© by post under certificate of posting or sending email with acknowledgement from member. ‘The board meeting shall be held at the premises of the Society or at any other public place within the area of operation of the Society to which all the members of board shall have access. The agenda for the meeting of the board shall contain specific subjects in brief. Each subject in the agenda shall be supported by a clear brief note where ever necessary. No-subject other than those included in the agenda sent to the members of the board shall be discussed of decided upon at the meeting of the board. 18eoooec oo0oo 10. 11 12 13, 14, The quorum, for the meeting of the board shall be four or forty percent of the total number of members of the board as per specified in the Act, the Rules or the by laws, irrespective of vacancy if any whichever is higher. While calculating forty percent of the strength of the board, the fraction if any, shall be rounded off to the nearest whole number, if its equal to or more than half. Every decision of the board shall be taken only at an ordinary or special meeting of the board convened, in accordance with these by-laws and in no case a resolution of the board shalll be passed by circulation of papers among the members of the board. It shall be the duty of every member of the board to attend the meetings of the board. But no member shall be entitled to attend and participate in the meeting of the board ‘when a subject on whom he is interested directly or indirectly is under consideration. Provided that it shall not apply to an office bearer or a member of the board from attending and participating in the special meeting of the board called for the purpose of removing him from his office or membership of the board. Every member of the board attending the meetings of the board shall sign in the minute book. Signing the minutes of the board meeting without actually attending such meeting shall be an offence punishable under of the Act. The dissent of any member or members of the board to any resolution passed by the meeting shall also be recorded in the minutes book, if he or they so desirs =resolution of the meeting shall be recorded in the Minutes Book and the-#fsieht-Of ten sss sll atest the mintes so recorded. a oenson \ Save as otherwise provided Nid actor or the rules, every subject which may come before the meeting of the board shall he deeittet bya majority of the members present and voting at the meeting and in every case Of equality of votes the, President of the meeting shall have a casting vote. Provided that in the case of equality of votes at an election, the choice or the decision, as the case may be shall be by casting votes. ‘The proceeding of the board shall not become invalid for the mere reason of any vacancy or vacancies in the board which remain unfilled. 29. DISQUALIFICATIONS FOR MEMBERSHIP OF THE BOARD No person shall be elected or Co-Opted or nominated to the board if: a, He is such a near relation of a paid employee of the Society as specified in Rule 63 of the Rules or b. @) He is in default to the Society or to any other registered Society in respect of any loan or advance taken by him or dues under credit purchase made by him for a period exceeding three months : or Gi) He is a representative of a registered Society which is in default to the financing bank or to any other registered Society in respect of any sum due by the registered Society for a continuous period of one year provided that the default exceeds thirty percent of the sum due by that registered Society, or 19(iii) He is a person against whom any decree decision award order of certificate referred to in section 143 of the Act has been obtained or against the Society which he represents such decree, decision, award, order or certificate has been obtained jor Gv) He is a person against whom proceedings have been initiated under section 118, 119,120 or 144 of the Act for the recovery of any debt; or he is employed as legal practitioner on behalf of or against the Society; or Gi) he was employed in any registered Society or was working as Government Servant engaged in administration or audit of co-operative societies and a period of two years has not elapsed from the date of his ceasing to be such employee or Government Servant ;or hes an associate member; or he isa minor or of unsound mind ; or () he has been sentenced for any offence under the Act and such sentence not having been annulled and a period of three years has not elapsed from the date of expiration of the sentence; or i) he has been sentenced for any offence involving moral turpitude punishable under any law with imprisonment for one year and upwards, such sentence not having been annulled and 2 ATES not elapsed from the date of the expiration of the senten€@r~ Lem, has been removed or disi{ialifiedstrom:holding the office of the member of the board of the Society or any vihr registered Society under sec.36 of the Act; or Does not know to read and write Tamil or English or such other language as the Government may notify in this behalf in relation to any particular area. 2, No person shall, at the same time, be a member of the boards of more than five registered societies or more than two apex societies or more than two central societies. No member of a board which has been superseded under section 88 and no person who ‘was a member of such superseded board on the date of issue of notice of supersession shall be eligible for election or nomination to any board for a period of three years from the date of expiry of the period of supersession. No member of the board of the society in respect of whom proceeding under section 87 of the Act is pending and no member of the board in respect of which proceeding under section 88 of the Act is pending, shall be eligible for election or nomination to the board till the termination of such proceeding, 30. CESSATION FROM MEMBERSHIP OF THE BOARD. A member of the board shall cease to hold his office as such if he: (a) Becomes subject to any of the disqualification mentioned in bylaw 29. Provided that a member of the board who ceases to hold office by reason of having incurred the disqualifications mentioned in items (0, (ili) or (iv) of sub clause (b) of (1) of by-law No. 20C Sooede oo ooo 29, he shall not be eligible for re-election or co-option or re-nomination as a member of the board of the Society election or co-option or nomination to the board of any other registered society for a period of three years from the date on which the dues have been fully cleared or discharged. Provided further that where a member of the board ceases to hold office as such for reason of having been sentenced for any offence under the Act and the sentence is annulled on appeal or revision, he shall be restored to office for such portion of the period for which he was elected or co-opted as may remain unexpired on the date of such restoration and any person elected or co-opted to fill the vacancy in the interim period shall on such restoration vacate office or (b) ceases to be a member of the Society or (©) Purchases directly or indirectly any property of another member of Society brought to sale for recovery of any money due from such other member of the Society: or Failure to attend meetings of the Board A member of the board shall cease to hold his office as such if he absents himself from four consecutive meetings of the board or from all meetings of the board for a continuous period of three months, whichever is longer. The fact shall be intimated to the member concerned immediately and to the board at its né@.meeting Tysthe secretary or where there is no secretary, by the President. Provided that the member ceasing td hold office"unter this clause, be restored by the board if such member makes an applicatign within fifteen das fom the date of the last meeting for condonation of his absence specifying the réasons foF such absence. 31. BOARD TO DECIDE DISQUALIFICATIONS FOR MEMBERSHIP OF BOARD The Board of the Society may suo-motu, and shall, on an application made by any person, consider whether any member of the board was or has become disqualified to hold office as such under bylaw No.29 or 30 and take a decision. Such a decision shall be communicated to the member and the applicant concerned if any: Provided that no decision shall be taken unless the member of the board is given an opportunity of making his representation. Provided further that pending such decision, the member of the board shall be entitled to continue as such as if he fs qualified or is not disqualified. 32. MEMBERS OF THE BOARD NOT TO HOLD CERTAIN FINANCIAL INTERESTS, Every person shall, prior to his election or Co-option or nomination as a member of the board, give intimation of, and shall, before taking charge of his office as such member of the board sell or divest himself of any interest (Other than investment and borrowing) which he may have for his own benefit whether in his own name or otherwise, in any contract made with the Society or in any sale or purchases made by the Society privately or in any auction or in any contract or transaction of the Society; and it shall not be lawful for a member of aOOCOCOOCOCOCOOCOSO the board of the Society, so long as he holds office to acquire or purchase any such interest (other than investment and borrowing) and if he, under any will or by succession or gift becomes entitled for his own benefit to such financial interest, he shall sell the same within three months after becoming so entitled there to any he shall also within three months, sever any connections he may have and cease to have any such financial interest direct or indirect (other than investment and borrowing). Provided that nothing contained in this clause shall apply to such class of contracts, sales, purchases or transactions which is in pursuance of or in relation to a service rendered or to be rendered by the Society to it members in accordance with the bylaws and is in furtherance of the principal object of the Society. 33. TERM OF OFFICE OF THE MEMBERS OF THE BOARD ‘The term of office of the members of the board shall be five years. For the period of office of the members of the board the year shall begin from 1* April and shall end with 31% March irrespective of the date of election or assumption of charge. 34, RESIGNATION EROM THE MEMBERSHIP OF BOARD 1, An elected or co-opted member/of the board may at-any time resign from his office by sending a letter of resignation to the hoard. Stich resignation shall be placed before the next meeting of the board by the secretary oF where there is no secretary by the President. The resignation shall take effect only on its acceptance by-the board. 2, The board shall decide whether or not to accept the resignation of the member of the board and the decision of the board shall be communicated by the secretary or where there is no secretary by the president to the concerned member within seven days of the decision of the board but not later than sixty days from the date of receipt of the resignation letter in the office of the Society. 3. Where the decision of the board is not communicated to the concerned member within a period of sixty days, it shall be deemed that the board has accepted the resignation on the sixtieth day from the date of receipt of the resignation letter in the office of the Society. R.CO-OPTED MEMBER OF THE BOARD. 1. An elected member of the board may be removed by a resolution expressing no confidence in him passed in a special meeting of the members of the Society or of the constituency which elected him in the manner specified in Rule 61 of the Rules. 2. A co-opted member of the board may be removed by a resolution expressing no confidence in him. The provision relating to the removal of an elected member of the board under rule 64of the Rules shall, as far as may be, apply in relation to the removal of a co-opted member of the board. 22eeooeecedccoooo 36. OFFICE BEARERS ‘The office hearers of the board of the Society shalll be the President and Vice President. ‘The office bearers shall be elected in the manner specified in Rule 53 of the Rules. The office bearers shall hold office till their respective term of office as a member of the board. 37. REMOVAL OF AN ELECTED OFFICE BEARER An elected office-bearer may be removed by a resolution expressing no confidence in him passed in a special meeting of the board in the manner specified in Rule 62 of the Rules. 38. CONSTITUTION OF SUB COMMITTEES The board may, by a resolution passed at its meeting, constitute one or more sub committees and delegate any of the powers, functions, or duties to such sub- committee, The board may withdraw any of its powers, functions or duties so delegated to any sub-committee at any time without notice. @ast three,aij@smaximum of seven members of the board. Provided that the Presiden.and Vice President’shiall be members of every Sub- committee. { resi Pursuant to sub-clause (1) above,°theboard shall“ constitute three sub committees permanently: - : a, Advisory committee: + Itshall consist of President, Vice President and any three other members of the board. * The main functions of this committee are to update the board members on the latest developments in the field of Accountancy, Law and Taxation. * This committee member will give suggestions to the board for improvement / developments in all aspects of the society. + Every fortnight the committee should report the updates to the board. b. Executive committee: + Itshall consist of President, Vice President and any three members of the board. + The main functions of this committee are to oversee the allocation and execution of ‘works allotted/to be allotted to the members. + This committee shall be responsible for the smooth completion of the works undertaken by the society. c. Marketing committee: + Itshall consist of President, Vice President and any two other members of the board + The main functions of this committee are to look forward for the government tenders, Request for Proposals and take necessary actions to apply and get the works from government departments /co-operative societies and other organisations. + The committee shall ascertain the nature and value of services and ensure the reasonable price to be quoted for the proposals/tenders. 23Q000 1 39. DELEGATE OF THE SOCIETY Where the Society has invested any part of its funds in the shares of, or is a member of, any other Society (a) in case of a Society of the same class or category, the president of the Society and (b) in case of any other Society, one of the members of the board, of the society not disqualified for such election under the Act, rules or the bylaws of such other Society elected from among themselves by a majority of the members of the board present and voting at the meeting, Shall be its delegate and entitled to vote-in the affairs of the other Society. 40. TERM. LOR OREICE, Ora ‘DELEGATE The term of office of the delégaté shall be the Same as the term of his office as president or as a member of the Board which éléctéd hitn, as the case may be: Provided that a delegate shall, nothdiitanding the”expiration of his term of office as president or as a member of the board which elected iim, as the case may be, continue to be the delegate until his successor is elected, so however his term of office shall not exceed Five years. Provided further that the delegate shall cease to be as such where an administrator is appointed under section 88 or 89 or a liquidator is appointed under section 138 to the Society which he represents. 41. PAYMENT OF TRAVELLING ALLOWANCE, DAILY ALLOWANCE AND SITTING FEES TO ‘THE MEMBERS OF THE BOARD AND DELEGATES Every delegate of the Society attending the general meeting of another Society shall be entitled to traveling allowances to and from the place where he ordinarily resides and daily allowances by the Society but he shall not be entitled to any sitting fees. Every member of the board shall be entitled to traveling allowance to and from his ordinary places of residence and daily allowances or sitting fees for attending the meetings of the board. Every member of board proceeding on tour for the business of the society shall be entitled to traveling allowances and daily allowances in respect of such tours by the Society. 248 No traveling allowance shall be paid: 4, Where any person has performed any journey to attend meeting of any other Society and has claimed traveling and daily allowance in respect of that journey from that other Society, he shall not be entitled to claim any traveling allowance in respect of the same journey during which he had also attended meeting of the Society. 5. Where a member of the board or a delegate, after having attended the meeting of any other Society, has to attend the meeting of the Society or its board in the same place, such member may at his option, remain in the same place to attend the meeting of the Society. Provided that no period exceeding seven days shall intervene between the last day of the meeting of the other Society and first day of the meeting of the Society. Provided further that claim for the daily allowances shall be limited to the traveling allowance and daily allowance admissible for the journey from the place of meeting to the placg where he ordinarily resides 6. Every claim for travéling allowance, daily allowance or sitting fees under this by-law shall be made in form No.25 prescribed in the Rules. No claim shall be entertained after a period of three months from the date of completion the journey. 7. The traveling allowance and the daily allowance fees shall be payable at such maximum. rate as the Registrar may specify in respect of the society or of any class or category of societies to which the Society belongs. The Board of Directors who attend the Board meeting may be paid Rs.300)- each (Rupees three hundred only) as sitting fees. ihe"SSciety to the members of the Society or members of the board including the président or vice- président or delegate for journey connected with study tour, conferences seminaf ahd stich other matters to places outside the state, unless prior permission of the Registiar has been obtained for undertaking such journey. 42, POWERS AND DUTIES OF PRESIDENT AND VICE PRESIDENT ‘The President shall have a general control over the affairs of the Society. 2, The President shall exercise all the powers and functions vested with him under the Act, rules and bylaws:- Provided that he / she shall not interfere with the day to day administration of the Society by the Secretary, other paid officers and servants of society or with the exercise of the powers or the performance of the functions vested with them under the Act, the Rules or the bylaws. 3. If there is no paid secretary, the President shall be the ex-officio treasurer of the society and shall have joint custody of the cash and other valuables along with any other officer or employee of the society as authorized by the board. 4. The President shall preside over the general meetings. 5. The President shall preside over the meetings of the board and other sub committees.6. The President and the Secretary, if there is no paid secretary, the president and any other C officer or employee of the society authorized by the board shalll sign, endorse and negotiate c cheques and other instruments on behalf of the Society. c 7. The Secretary or if there is no paid secretary, the president: (@) shall be the officer to sue or be sued on behalf of the Society and all bonds in Favour of the Society shall be in the name of the President; (b) shall have the custody of all properties of the Society other than cash and other valuables; (© shall be bound to keep and maintain such accounts and books relating to the Society in such manner as prescribed in the rules: and (@ shall be responsible for the correct and up to date maintenance of such accounts and books and for producing them when called for in connection with audit or enquiry or inspection or investigation or inspection of books under the provisions of the Act 8 The Vice President shall exercise all the powers and functions of the President when the office of the President is vacant, until the election of a successor to the office of the President. c 9. If the President is continuously absent from the area of operation of the Society or otherwise unable to exercise his powers or perform his functions or any other reason for more than fe ten days, it shall be open to the board to authorize the Vice President to exercise the powers c and perform the functions of the President during such absence or inability. 10. When the offices of both the Président and Vice-President are vacant, or if both, the President and Vice-President are ‘canttinuously.absent from the area of operation of the Society or unable to exercise the powers-or perform the functions of the President for more than ten days, it shall be open to theShaakd, ta! authorize any member of the board to exercise the powers and perform the functions of the President during such vacancy, C absence or inability. Provided that no member so authorized shall exercise the powers and perform the functions of the President for a period exceeding three months without the specific approval of the Registrar. eoo0°o oooo eo 26 ooc C ROO eooocoeocooo0eoodcnno CHAPTER 4- 1D SERVANT! 43, PAID OFFICERS AND SERVANTS Subject to the financial position and annual budget allotment, the board may, with the prior approval of the Registrar, prescribe or revise or modify from time to time, the strength, scale - of pay and other allowances of paid officers and servants under each category of the Society, Subject to the provisions of section 73 to 77 of the Act andl the rules framed there under, the paid officers and servants shall be appointed by the President. The conditions of service of all paid officers and servants of the Society other than the officers and servants on deputation, shall be governed by the provisions in rules 148 and 149 of the rules and the special by laws and the staff regulations adopted by the Society with the approval of the Registrar. 27eCoo00o0ocdc oO oO ood CHAPTER 5 - PROPERTY & FUNDS 44, DEPOSITS Deposits may, at the discretion of the board be received at any time from members only. There may be two classes of Deposits namely Fixed Deposits and Thrift Deposits, Fixed Deposits: A fixed deposit is the deposit of fixed amount of money for a fixed period of time. No fixed deposit shall be received for a sum less than Rs.100/- or an exact multiple thereof or for a period less than six months. The board shall, with the approval of the Registrar frame regulations governing Fixed Deposits and such regulations shall also deal with rate of interest and other relevant matters. ‘Thrift Deposits: Every member shall, so long as he continues to be a member pay at the rate of 5 rupees for every 100 rupees of wages earned by him. When the thrift fund, to the credit of a member has amounted to Rs.1000/- it shall be carried to his share capital amount 45. OTHER BORROWINGS 4. It shall be competent to the board to borrow funds otherwise than buy way of deposits from members, from the Government or the financing bank. Provided that the interest payable on the borrowed amounts shall not in-any-¢ase, exceed the lending rate of the co operative central bank. 5 Ss 2. The board may, with the prion approval, of.the,Registirar and subject to such limits and conditions as may be imposed, financing bank. 3. It shall also be competent to the board to obtain open cash credit/ over draft from the financing bank not exceeding the value of sundry debtors plus stock in trade. Such cash credit/ over draft may be renewed from time to time 46, RESERVE FUND 1, The Reserve Fund shall belong to the Society as a whole and is intended to meet unforeseen losses. It shall be indivisible and no member shall have any claim of share in it. It may be drawn upon with the special sanction of the Registrar to meet unforeseen losses. 2. The Reserve Fund of the Society shall not be invested or deposited except in one or more of the modes mentioned in clauses (a), (b),(c),and (@) section 68 of the Act. Provided that when the reserve fund of the Society exceeds twenty percent of its working capital, the excess may, with the sanction of the Registrar be utilized in its business, Provided further that, the Society may, with the previous sanction of the Registrar utilize the Whole of its reserve fund in its business. 47. INVESTMENTS The Society may invest its funds in such a manner as prescribed under section 68 of the ‘Tamil Nadu Co-operative Society Act, 1983. 28CHAPTER 6 - MODE OF CONDUCTING BUSINESS 48. SERVICES 1. General Accounting and Bookkeeping Services: Preparation and maintenance of day-to-day accounting records and preparation of monthly or quarterly accounts, Preparation of annual accounts for the statutory annual audit for any organizations. The Society shall act as accounting service provider by using popular accounting software owned, developed or hired as may from time to time be decided by the board. 2, Preparation and filing of TDS returns:- Preparation and filing of regular and correction E- TDS/TCS/Form 24G / AIR statements as well as PAN application, The Society either by online or offline can render the services by using the software which may be owned, developed or hired as may from time to time be decided by the board. The Society may undertake to operate as Tax Information Network facilitation centers. 3. Preparation and filing of GST returns:~ Preparation and filing of GST returng/for ay organization mentioned in By Law no.3. The Society either by online or offline cgfsténder the services by using the software which may be owned, developed or hired as maaan time to time he decided by the board. The Society may become GST Suvidha Provider (GSP}to facilitate the above. 4 Preparation and filing of Income Tax returns:- The Society shall carry on the services of preparation and filing of Income Tax returns to all, categories of assesses, who do not require an audit to be performed for their books of accounts as required hy the Income Tax Act 1961. The Society either by online or offline can complete the services by using the software platforms which may be owned, developed or hired as may from time to time be decided upon by the board. ‘The Society may obtain all the services like e-Return intermediary, External Agency, third party software utility Developer etc from Tax Information Network of Income Tax department to facilitates the above. 5. Registration services:- The Society shall carry various statutory registrations under any Indian Laws and regulations including Central Goods and Service Tax Act (GST), ESI, PE, Companies Act and Income Tax Act ete. for all the organizations mentioned as per By Law No.3. 29oO c C ¢ @oc eeooococno 6. Trade: The Society may Sell and Distribute of any forms, registers, books, software, journals and Newsletters in the areas of accounting, taxation and statutory compliances. 7. Training:- ‘The Society may set up a commerce lab and provide practical knowledge to teachers, school students, college students and general public in the areas of banking, insurance and stock exchange and also conduct training in the areas of accounting, taxation and statutory complianees. 49, TRANSACTING BUSINESS WITH MEMBERS AND OTHERS The thanner in which the society shall allocate works to its members, execution of works and sharing of fees etc are governed by the subsidiary regulations framed under the by-law no 67, The nature of transactions and manner in which such transactions are to be carried out shall be decided by the board from time to time. 50. OPENING OP. BRA) ES ‘The Society may open branches at one Or itiore centers in the area of operation to carry on the business as may be decided upon by theboard fromtime to time. 51. CASH OR CREDIT SERVICES BASIS TO OTHERS. The board may allow credit services to Government Departments, local bodies such as Corporations, Municipalities, Panchayat Unions, Schools, Colleges, Hostels, Hospital, Religious or Charitable Institutions, Jail Departments, private parties and such other body of persons approved hy the board in this behalf subject to the following conditions. @ The Department or the institution concerned shall be within the area of operation of the Society (i) The board shall fix a limit up to which credit services may be allowed to each such department or institution and the credit sales or services outstanding against any department or institution shall not at any time exceed the limit so fixed by the board. (ii) If the department of institution has committed default in the repayment of the dues under credit services and if the default continues for more than a year, the accounts of the Department or institution concerned shall be closed and action taken forthwith for the recovery of the amount together with the interest due. Gv) All transactions under credit services to Government Departments and institutions shall be placed before the board at its next meeting 30( NOO00 OANNnO @eao0o c »O0O0 ooo00o0 52. BUSINESS PREMISES No private building shall be taken on rent by the Society for its business where a suitable building of another Society is available in the locality for the purpose. Provided that if the Society proposes to take a private building on rent before occupying building on rent for the use of the Society, a reference to be made by the Society to the _ Superintending Engineer or such other atithority of the Public Works Department affiliated to the Co-operative department for assessing the fair rent for the premises to be occupied by the Society and for regulating payment of advance to the building owners, in such a manner as may be prescribed by Register of Co-operative Societies from time to time. , 53. USE OF PREMISES AND IMMOVABLE PROPERTIES : (a) The Society shall not, except with the previous sanction of the Registrar, use or allow to be used any of its immovable properties or premises wholly or partly, for any purpose other than its business or other co-operative activities. (b) Regulations for the use and collection of charges in respect of guest houses or other places intended for use of others shall be framed by the Society with the approval of the registrar, (© The Society shall not dispose of aff immovable property (other than a property purchased at a sale held for recovery/af ary sum due to the Society) acquired by the Society without the prior sanction of the genezal body-and the Registrar, 3oo IOOOCADAD OC ooooeooon CHAPTER 7- PROFITS 54, DISPOSAL OF NET PROFITS The Society shall pay, from out of the net profits, as declared by the Registrar in respect of any Financial year: (a) three percent of the net profits, to the Co-operative Research and Development Fund; and (b) two percent of the net profits to the Co-operative Education Fund. ‘These contributions shall be remitted by the Society to the Co-operative Union of which itis a member within one month from the date of receipt of the audit memorandum. ‘The balance of the net profits as so declared shall be appropriated in the following order: Order | Nature of fund Limit 1 Reserve Fund Not less than twenty percent of the net profits. Payment of honorarium to the members of | as may be decided by the general body ii | the board including the President and Vice- | subject to the provisions of Rule 94 of the President Rules. mr | Payment of dividend on shares to Not exceeding fourteen percent per members Za ‘grnum on the paid up value of each share. Bonus to members with refeyence, to the extent of business done by. tlie members with it or the Value of Yhé “Services. rendered by such members to the Sotiety==| qv __ | Provided that the Society shall not utilize | Maximum of fifty percent of the net any portion of the bonus accruing on the | profits. business done by non members for payment of bonus to members but shall carry the entire amount so accrued to the reserve fund or business loss reserve as may be decided by the general body. V___ | Bonus to employees ‘As per Rule 97 of the Rules (Divided Equalization Fund; Gi Business Loss Reserve — eee 3% - 4% for each fund, however it shall not aoe exceed ten percent of the net profits Shall not be drawn upon except with previous sanction of the Registrar. vit__| Common Good Fund 1% of the net profits i divisible net var | Reminder, itany. All un-disbursable and indivisible net profits shall be added to the Reserve Fund 3255. DISPOSAL OF THE RESERVE FUND AND SURPLUS ASSETS ON THE WINDING UP OF THE SOCIETY i. On the dissolution of the Society, the reserve fund together with the other funds constituted by the Society in accordance with its bylaws, including the common good fund and the dividend equalization fund shall be applied by the liquidator in the manner specified in Rule 100 of the Rules. fi, Any amount due by the Society and not claimed within the period of limitation allowed by the India Limitation Act shall be added to the Reserve Fund of the Society. 33CHAPTER 8 = GENERAL 56. APPROPRIATION OF MONEY RECEIVED BY THE SOCIETY FROM MEMBER When a member from whom any money is due pays any sum, it shall be appropriated in the following order: (a) Firstly to fees, fines, postal registration and other miscellaneous charges due by him; (b) Secondly to penal interest and interest due by him; 57. ANNUAL STATEMENT 1. The Society shall prepare annually in such from as may be prescribed by the Registrar: (@) a statement showing the receipts and disbursements for the year; (b) a profit and loss account; (©) abalance sheet; (@ such other statements as may be prescribed by the Government 2, ‘These statements shall be made up to 3ist March of every year and a copy of each statement shall be sent to the Registrar and financing bank within three months from the close of the Financial Year. 3. After the Registrar (Audit) has granted the audit certificate, the society shall publish the certificate and any other prescribed statefifents asthe Registrar (Audit) may direct in the manner prescribed by him and shall also Keep them opestfXinspection for member of the Society. : Any dispute arising on the constitution of the Board, or the management or the business of the Society (other than a dispute regarding disciplinary action taken by the Registrar or the Society or its board against a paid servant of the Society). (a) Among members, past members and persons claiming through members and deceased members, or (b) Between a member, past member or persons claiming through a member, past member or deceased member and the Society, its board or any officer, agent or servant of the Society; or (©) Between the Society or its board and any past board, any officer, agent or servant or any past officer, past agent or past servant or the nominee heirs or legal representatives of any deceased officer, deceased agent, or deceased servant of the Society, or (@) Between the Society and any other registered Society such dispute shall be referred to the Registrar in the manner specified in the Act and Rules for decision. 34c o o eoo' 59. AFFILIATION OF THE SOCIETY The Society shall not affiliate to a financing Bank or any other Institution. 60. RIGHT TO INSPECT THE ACCOUNTS AND FEES PAYABLE Any member of the Society may, at any time during office hours inspect the accounts of the Society in so far as they relate to his transactions with it, either by himself or by an agent who is a member of the Society specially authorized by him in writing on payment of a fee of rupees five for any Financial year to which the accounts to be inspected relates to; Rupees three for every such additional Financial year subject to a maximum of twenty five rupees for any one member at any one such inspection. '1. AMENDMENT TO BY-LAWS. No amendment to, alteration, or cancellation of, a bylaw and no enactment of new bylaws shall be made except by a'resolution passed at a general meeting of the members. No amendment shall be deemed to have been passed unless a majority of the members present in the general meeting vote for it. No amendment shail take effect until it has been registered by the Registrar. An application for registration of amendment to the bylaws-shall-be made to the Registrar in Form No.9 and it shall be sent to the Registrar,silii"a-periéd of tive months from the date of the general meeting in which the amendnierit hhas been passed.) 62. HONORARIUM TO MEMBERS OF THE BOARD. Services of the members of the Board are gratuitous. However honorarium may be paid to the members of the board including office bearers in accordance with the provisions of the Act and Rules. 63. WRITING OFF OF NON RECOVERABLE ASSETS If any sum or property belonging to the Society is either stolen or otherwise lost or found irrecoverable, it shall be open to the general body to write off such sum or the value of the property with the approval of the Registrar. 64, RECEIPTS FOR THE AMOUNTS RECEIVED Receipts shalll be issued for all money paid to the Society. The receipt shall be signed by the Secretary or such other employee of the society specially authorized by him to discharge this function. In the case of borrowings, the receipt or bond shall be executed by the Secretary and at least by two members of the board of whom the President or Vice-President shall be one. 38AAADDADTOD ¢ oO o »O0 eoce 65, INTERPRETATION OF ACT, RULES AND BYLAWS, Any doubt arises as to the construction of the act or the rules or By-laws, the board shall refer the same to the registrar for advice. The advice of the registrar shall be final, 66. SOCIETY TO KEEP COPY OF THE ACT, RULES AND BYLAWS ‘The Society shall keep a copy of the Act, Rules, its registered bylaws and register of members at the registered address of the Society and it shall be open for inspection by the members, free of charge at all reasonable times. 67. POWERS TO MAKE REGULATIONS It shall be competent to the committee of Management to frame subsidiary regulations for the conduct of the business of the Society consistent with the Act, the rules and these bylaws. Such subsidiary regulations shall be entered in the minutes book of the Society and they shall come into the effect after approval of the register. ‘The Society shall prepare a list of its memgberg-with their @ddress, as on the last day of each financial year and furnish a copy of it to Hie-Registrar-within one month from the close of the year. The list shall be kept open at the office of the Society during office hours for inspection by any member of the Society and it shall be the duty of the secretary to supply copies of the list to such of the members who desire to have them on payment of such fees as may be prescribed by the Board in this behalf. 36oO eo o oe 6 ® e @ @ e e e e e 5. CO-OPERATIVE SOCIETY LTD, 69. SUBSIDIARY REGULATIONS FRAMED UNDER BYLAW NO. 67 - Subject to the control and direction of committee of Board Management, one of the elected Directors of the execution committee and the secretary may send proposal or participate in any tender, on behalf of the society. . It is the responsibility of the elected director, to ascertain the nature and value of services and ensure the reasonable of the proposal/tender in the prescribed format approved by the committee of management from time to time. ;. All the works undertaken by the society shall be executed through the members who possess minimum of five shares. Work may be executed either by giving sub contracts to individual member or a group of members either on a fee sharing basis or by employing them on daily rate basis along with an elected director for supervising/monitoring the work. } The execution committee of management can enter into agreement with individual member or group of members for the due executio se The work orders, inquiries or any prial received by t the Gelety shall be reviewed by the execution committee and will be allottéd\to any individual member or group of members based on the nature of work, experience Df te me {beEG, location of the client, location of the members and rates. If any individual me Fa group of members do not come forward to execute the work, the elected director who has signed the proposal/ tender or the group to which he belongs shalll execute the work. The work allotment to the individual member or group of members shall be made by the committee of management on the following basis: «If any individual member or a group of members brings lead in the name of society, then they are allowed to execute the work in the name of society along with an elected director for supervising/monitoring the work. + Each and every member who is executing work in the name of the society shall abide by the terms and conditions specified by the society/execution committee in relation to quality of the work, time of delivery and the quality of staffs. + Every member shall execute works to the highest standard of quality and delivery. No member shall be allowed to bring any dis-reputation to the society irrespective of whether the work is brought by him or not. * The decision of the execution committee shall be final when it comes to quality or execution of work. + No member who does not possess the requisite qualification for the execution of work will be allowed to execute any work independently or along with non-members. If required, execution committee may join other members to be execute the works jointly 37oo oro and members who have brought in the works but could not execute it may forego a full/a portion of their fees, to the member's) who is executing the work. * If any work is sourced directly by the society, such work may be allotted to any individual member or group of members as decided by the execution committee. If individual member or group of members is not willing to take up the work, it shall be allotted to the other individual member or group of members decided by the committee of management. The final decision of work allotment shall vest with the execution committee of management. 7. The society shall not be responsible for any financial loss or other commitments made by the individual member or group of members, in the course of execution of work. 8 The Individual member or group of members shall be responsible to execute the contract work within the time stipulated in the schedule by the department. If the Individual member or group of members fails to complete the work within the stipulated time, the individual member or group of members shalll be liable to bear any penalty imposed by the department and the society shall recover the same from the defaulting member or group of members. 9. Im case the individual member or groxpz@femtembers fails to carry out the work to the satisfaction of the department or leayésthe work unfinished, the society have the liberty to cancel the allotment of the work tthe in@ividwal-membet or group of members and complete the work through other individtalmember or.group of members at the risk and cost of the defaulting member(s). “Se 10.1f any fine or penalty is imposed by any client(s) / department for the reasons of delay in filing the return or wrong filing of returns, the individual member or group of members concerned with elected director or supervising member should pay the same or file the correction return at their own cost. The individual member or group of members shall indemnify the society for any damages incurred. Lt shall be the sole responsibility of the individual member/ group of members concerned to safe guard the files, records, registers, documents, return filed copies etc in the office of society. Any Loss of the above papers shall be borne by the individual member or group of members, 12. It shall be competent to the society to charge service charges at 25% of the bill /invoice amount before GST and deduction of TDS on each work. Such services charges shall be recovered from out of the payment or payments made to the society by the departinents. 13. The members or the group of members to which the contract work is allotted, is severally and jointly responsible for successful, proper execution and completion of work as mentioned in the schedule of work prescribed by the department within the stipulated time. In respect of individual member, he/she shall be solely responsible for the successful and 38leorene O c ic oO © oO Cc oO (2) oO o e e oe e e e oe @ eo proper completion of work as mentioned in the schedule of work prescribed by the department within the stipulated time. 14.The final amount of share after all deductions received from the society for the work done by the member(s) and by the supervising member shall be shared among them at the agreed “ratio-80:20. 15.The cost of services and maximum number of services a member can execute should be finalized every year in the annual general meeting or Special General meeting for the next year and shall be communicated to every organization to whom services have been rendered. 16.4 file should be maintained by the secretary for all the above updates with necessary documents. 17.No member shall, without the previous permission of the board in writing, should approach any organization for the first time to render services. 18.The member, desirous of approaching, dividual oF oeganizations for the first time shall intimate in writing, to the secretary/ board of the society; givitig all the required particulars. 19.While approaching any organization forthe first time, as“a representative of the society, a member shall take along with him, the Secretary or’any-member of board to represent the society and to enter into the valid proposals with prior intimation to the Individual or Organizations 20.The Secretary /Board member who has visited the client/potential clients, shall assess the nature of work, value of billing amount, estimated completion time, feasibility of completing the work within the agreed time frame, man hours required etc and shall make a report to the Committee. 21.However regulation no’s 18 to 20 shall not be applicable to any work involving the total billing amount of Rs. 1,000 or less. 22.Any Disputes arises on the allotment, execution of work, sharing of amount ete, the decision of majority of board members should be final. 39i O000000 OQ00000000 eo0oceceoecoeeocoooo0orren SERVICE CHARGES/ FEES REGULATIONS FRAMED UNDER BY LAW 67 ete (y using any — Software owned, developed or hired as may be decided by the Society) ve eS sl Nature of Service Periodicity Amount No. 1. | Preparation and maintenance | Daily/ Service Charges depends on the number of of accounting records (Book | Monthly/ | Vouchers/entries to be entered per day/ | Keeping) Quarterly/ | month/year. (By using any accounting | Annually _| Service Charges may also be charged based Software owned, developed or on the number of man-days spent. hired as may be decided by Subject to the Final Decision of the Board of the Organisation and the Management Society) 2 Preparation and filing of E-| Quarterly’ | 1. Upto 20 deductee records ~ Rs, 500+ TDS/TCS/24G/15G/15H or any | Annually Uploading charges @ NSDL other AIR reports required by 2. Between 21-50 deductee records ~ Rs. Income Tax Departments from 750+ Uploading charges @ NSDL. etait cUnEecuon! 8. Between 51-100 deductee records ~ Rs. statements for the above ‘e 1,000 Uploading charges @ NSDL Gy using any Software o-f4...Above 100 deductee records - Rs. owned, developed or hired as 1,000+RS. 10 per record. + Uploading may be decided by the Society) charges @ NSDL ‘Additional Rs. 3 per record will be collected for filling Annexure II details in Q4. The above charges are inclusive of generation of receipts and forms 16,16A and 27D. 3 | | Preparation and filing of GST | Monthly’ | 1. For filing Nil Returns ~Rs. 500/-pm ® | returns, Providing GST | Quarterly/ Upto 20 Invoices — Rs. 1,000/-pm consultation, Advance ruling, | Annually Between 21-50 invoices — Rs. 1,500/-pm Between 51-100 invoices — Rs. 2,500/-pm Above 100 invoices - Amount will be fixed by the board based on the quantum of work, complexity of the transactions and time required. 6 For filing annual returns and reconciliations charges is to be decided by the board of management based on the experience of the member in handling the issue, the time required to solve the issue and the complexity of the issue, 40C ¢ e@ecooccoooocooc Consulting Services - TDS / Income Tax / GST / Other areas AS and when required To be decided by the board based on the experience of the member handling the issue, the time required and the complexity of the issue. Preparation and Filing of Income Tax Returns “Annually 1. Rs. $00 for filing salaried Income Tax return -ITR-1 2. For other type of income tax returns, Board will decide based on the complexity of the transactions and the time required to complete the filing. Registration Services — Society / GST / PAN / TAN/Any other registration As and when required PAN - NSDL Charges + Rs. 100/- TAN —NSDL Charges + Rs. 100/- GST Registration - Rs. 1,250/- Other registrations -— To be decided by the Board Manpower outsourcing for Accounts Actual cost to the society + 8.33% service ‘Any other service relating to accounts and taxation required FBased-"on the complexity of the work, -experience-pf the person handling and the amount of time required, fees will decided by the Society. Not ‘The above stated charges/fees do not include reimbursement of any related expenses incurred actually. More over the above charges/fees are excluding GST. 41c 70. DEPOSITS REGULATIONS FRAMED UNDER BY LAW 44 1, Fixed Deposits:- (@ Society may receive Fixed Deposits at any time from Regular Members only, other than Associate Members. Gi) Society shall not accept any deposits from the non Members. Gi) Only if desired by the individual member, society shall accept fixed deposits from him, (iv) No fixed deposit shall be received for a sum less than Rs.100)- or an exact multiple thereof or for a period less than six months to maximum 3 years (v) Interest rates applicable for the deposits will be simple Saving Bank Interest (vi) The interest will be compounded on half yearly basis. (vii) TDS rate will be, as applicable from time to time as per the Income Tax Act, 1961 and Income Tax rules. (viii) If penalty or any financial loss made by the individual member or group of members, in the course of execution of work, then that Bofifigjconfinaay interest payable. If Interest is not sufficiéntt6Tecover the a from the principal amount of the Depesit@), orstere-108 2. Thrift Deposits: (@ Every member shall, so long as he continues to be a member pay at the rate of 5 rupees for every 100 rupees of wages earned by hirn. Gi) When the thrift fund, to the credit of a member has amounted to Rs.1000/- it shall be carried to his share capital amount p Registrar of En dt: Re. 3Qn|2018 SF 2 comes ‘Chennai-660 108. Dat. as. 03. 2019 Rogirteed. | Jy es o Deputy Registrar of Co-operative Societies (Non-Credit) | ‘Chennai-600 108, 42 Jee

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