2 Open Items

Open items are items which come from financial transaction postings and represent
transactions which aren't yet completed. For instance, an invoice that hasn’t been
completely paid off is an open item in an account and remains as an open item until
it's paid and cleared.

2.1 Open Item Management Options

When open items are managed in Central Finance, there are two distinct options to
avoid duplication of effort to payr and clear those open items: a clearing transfer sce-
nario and a central payment scenario. We'll discuss both options in the following sec-
tions.

Clearing Transfer Open Item Management Option

In the clearing transfer scenario, open items are replicated from the source systems
to the Central Finance system and retain their true Open Item status in the source sys-
tems. Those open items continue to be managed in the source systems. When an
item is cleared in the source system, the clearing is replicated to the Central Finance
system. Figure 2.] illustrates the Open Item status and Clearing status for the clearing
transfer scenario.

Source Systems Central Finance System

SAP Landscape
Openltem — Transformation —Il- Open Item
Replication Server

SAP Landscape
Clearing — Transformation —h- Clearing
Replication Server

Figure 2.1 Clearing Transfer Open Item Management Scenario

With this option, central dispute management, credit evaluation, and collections
worklist scenarios become possible, as well as a cross-system view of customer and
vendor accounts, shared services, and invoice management scenarios.

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