Language Based Digitization

Consult with Project Owner Reach out to

Digitization & to review pre-project Bibliographic Initiatives, Original inventory
Coordinator intakes
Start Process Preservation Heads information they have copyright, digital needed from project
proposal form
review form gathered/ask questions preservation, and IT for proposer
about project review

Cataloger:
Digitization Head takes spreadsheet
Check MARC records Network connection from Linux and generates a separate copy with
Correct or enhance them if necessary computer must be established and info we need and adds in workflow
Update call number in OCLC and on book streamer if necessary working, IT (Infrastructure?) needs to process steps
Mark streamers when work is complete help establish this connection

Project Assistant route Project Assistant write call

Department Coordinator Make project spreadsheet Train Project Assistant
books to Bibliographic numbers on work process
pages books to be sent to accessible to all project on how to use project
Initiatives cataloger with streamers and place inside of
LTC partners and Assistants spreadsheet
the language expertise each book

Digitization Head filters bib numbers and Digitization Head, Preservation

Project Assistants update
Books are returned to
call numbers in project
Department Coordinator
spreadsheet as needed
Project Assistant prints
page-progression data from project Head, and Project Assistant
Sierra bib records, writes the
spreadsheet, exports a 2-column CSV review book condition, decide if
record number from the
encoded in UTF-8, emails CSV to books need repair or stabilization
project spreadsheet on the
Internet Archive so metadata records prior to scanning; determine
paper, and places printout in
can be created from OSUL MARC appropriate scanning equipment
each book
records for each book

Preservation Assistants perform Digi Head marks streamers Preservation Head writes
Digitization Head routes Preservation Head
Labeling Assistants treatment of books. Boxes if equipment other than a treatments to be
books to LTC 131, 133, routes books and/or
relabel books and route made if needed. Marks TableTop Scribe scanner completed before
or THO 21 for boxes needing new
to Digitization Head streamer to show Preservation will be used. Updates digitization on
digitization labels to Labeling
treatment is complete project spreadsheet streamers.

If books are not uploaded in 2 weeks:

Department coordinator sends email with list of links to

empty website for items indicating missing images on the
website,
Internet Archives uploads the images and sends department
coordinator a response that they are now up

Digitization Assistants digitize

Digitization Head receives Digitization Project Coordinator Digitization Assistant packs
books, quality check page images,
email messages from Internet Digitization Assistants email Internet Archive about any books in bins for return to
and upload content to metadata
Archive about any missing, re-digitize any pages issues with online content, STX or THO, updating Sierra
records at Internet Archive; updates End Process
focused, or incomplete with problems and add including books that do not records to show IN TRANSIT
project spreadsheet with camera
images, and forwards them to content to the upload appear online within 2 weeks of status; labels bins and moves
settings, number of pages, date of
Digitization Assistants upload to drop off point for transport
upload, and status of items