@LEASE Republic of the Philippines Department of Coucation «MAN 24 2021 Cordillera Administrative Region 0 Schools Division of Apayao PED- ABAD 9g — Capagaypayan, Luna, Apayao Office of the Schools Division Superintendent January 21, 2021 DIVISION MEMORANDUM NO. __p| ___s. 2021 TO: OIC Office of the Asst. Schools Division Superintendent CID - Chief and Education Program Supervisors ‘SGOD - Chief and Education Program Supervisors Public Schools District Supervisors All Public Elementary and Secondary School Heads and Teachers Al Public Elementary and Secondary Teachers Implementing Units UPDATED FUNCTIONS, RESPONSIBILITIES OF DISTRICT AND SCHOOL ICT COORDINATORS AND SUBMISSION OF OFFICIAL ICT ‘COORDINATORS DESIGNATION FORM 1 In relation to OUA Memo dated June 26, 2019, re: DESIGNATION OF DISTRICT AND SCHOOL INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT) COORDINATORS and for an effective management and implementation of ICT-related programs and projects, all Schoo! Heads are directed to designate two (2) School ICT coordinators to handle the following: ‘a. Preventive maintenance of the school’s ICT Equipment and be in-charge of other ICT- related programs and projects, and b. Data Management and various Information Systems (eg, LIS/EBEIS, DCP MONITORING TOOL, WINS, LSIS, TAMS, etc.) If the Administrative Assistant is available, the School Head has the discretion to assign hinvher to handle the Data Management. All other duties and functions of Administrative Assistant pursuant to previous issuances of whether shall remain enforced. 2 ‘Toensure the proper implementation on the designation ofthe School ICT Coordinators, the following guidelines are issued: a. For Teachers designated as School ICT Coordinators but continue to have regular teaching loads (of atleast 2 but not beyond 4 hours) shall render services on part-time basis and shall remain in the teachers’ leave basis. Any work done within the school premises in excess of 8 hours during the regular school days shall be given additional ‘compensation or overtime pay; Sra ——— aa OemeRSarET LO wren iy memmnaneionn OMT: meget Qox£2 me Ave oa Scanned with CamScannerRepublic ofthe Philippines Department of Education Cordillera Administrative Region Schools Division of Apayao Capagaypayan, Luna, Apayao ’D. When funds are not available for the grant of additional compensation or overtime pay, vacation service credits may be granted for services rendered beyond the required Working hours during regular school days, which is exclusive of the 15 days limitation under DepEd Order No. 53, s. 2003, c.. The specific provision of DepEd Memorandum No, 291, s 2008 and the addendum under DepEd Order No. 16, . 2009 shall be enforced in this regard, and; 4. Teachers designated on part-time basis as School ICT Coordinator and who are required to render services during the summer vacation to conduct preventive maintenance of E- Classroom/ Computer Laboratory and ICT Equipment Inventory after the closing and before the opening of classes for each semester shall likewise be granted vacation service credits of not more than 15 days, also of the exclusive 15 days’ limitation. 3 ‘The following procedures! requirements must be observed: “The designation of a teacher to perform as the School ICT Coordinator whether on part- time of full-time basis shall be recommended by the School Head to the Schools Division ‘Superintendent (SDS) for approval; ». Only duly designated School ICT Coordinator may be paid additional compensation or ‘overtime pay or may be granted vacation service credits under these guidelines; ‘The School Head shall submit tothe SDS the request to grant of vacation service credits, clearly indicating the total number of days served by the designated School ICT Coordinator during the summer vacation together with the duly signed daily time record (DTR) for approval; 4. The discretion to determine the allowable number of vacation service credits that may be allowed is vested with the SDS; ‘The accumulated vacation service credits of teachers shall be used to offset absences of teachers due to illness. Subject to availability of funds and approval of the SDS, monetization or payment of the money value of unused vacation service credits may be allowed, using the approved formula for the computation, conversion, and reversion under existing CSC rules and regulations. f Furthermore, designated Distric’School ICT Coordinators shall perform duties and responsibilities related to DepEd ICT programs and shall not be treated merely as DistricvSchool secretariat. @ eaincal Goverment Agaa0 | mnseneday.0p vom ccoy nt © Sposonayon ton, Apes lag mop p n -. oowsh Q 0017 711 8959 italy mend dpa ec soap iuacere oof OrmtsH Ae90 ote Scanned with CamScannerRepublic of the Philippines: Department of Education Cordillera Administrative Region Schools Division of Apayao Capagaypayan, Luna, Apayao 4 Attached herewith are the following: 8. New National Format of the School/District ICT Designation Order, an editable copy can be downloaded at hntp/bit lv2KvFvwy D.ICT Preventive Maintenance Form, an editable copy can be downloaded at ntp/bit.vi3sDIMPK 5. ‘Submission of accomplished designation form is on or before February 1, 2021 at the records section for proper recording and routing. 6 Specific concems can be channeled thru Information Technology Office I, Silver lan P. Dimaano at 09260855253. 7 For dissemination and compliance. BENEDICTA B. GAMATERO PhD ‘Acting Assistant Schools Division Superintendent OIC, Office of the Schools Division Superintendent 4 Ifration aed orraycaton (© evince Goverment ot nao ww cepedaara0.oh ediology unt © Copmparpayan Lon, Aonyao Zia cetrr atin Mapapoktuadepedgovph ONT 7118559. adel ren Qoeve: Taye Apaya0 et ae Scanned with CamScannerevict the Dhippnes Department of Education Cordillera Administrative Region Schools Division of Apayao Capagaypayan, Luna, Apayao ‘ANNEX A DESIGNATION OF SCHOOL INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT) COORDINATOR U1 School ICT Coordinator (\CT-related programs and projects) [School ICT Coordinator (Data Management and Information Systems support) District: School: Address: In the exigency of service, you are hereby designated as the Information and Communications Technology (ICT) Coordinator of effective immediately. You are also being unloaded of your usual teaching load to four (4) hours daily to focus and concentrate on ICT Functions and Duties in your school/dstrict with specific provisions of DepEd ‘Memorandum No, 291 s. 2008 and addendum under DepEd Order No. 53 s, 2003. (Reference: RA 1880, (CSC 9155, Magna Carta for the Public School Teachers, Civil Service Code). QUALIFIACTIONS: 4 Minimum 3 years Teaching experience Oriented in Basic Computer Software and Applications © Oriented in basic Software and Hardware Installations Extensive interpersonal, communications, analytical and problem-solving skills. DUTIES AND FUNCTIONS: A. On ICT and infrastructure Management > Ensure utilization and maintenance of E-classroom including ICT equipment such as laptop, projectors, and speakers among others. > Report problems and concerns about ICT packages on school to the supplier and S00 ICT unit. Coordinate with the School Property Custodian the inventory of all school ICT equipment. > Assistn the preparation of Schoo! Improvement Plan or Annual implementation Plan. B. On ICT Programs and Projects ‘Spearhead the implementation of ICT Literacy via school LAC session, Maintain the effective use ofthe E-classroom and monitor the utilization ofthe other ICT equipment such as laptops, projectors, and speakers, among others. Maintain school US/BEIS, DepEd Emall, Microsoft 0365 and DepEd Commons account of their respective school, Update DepEd Information Systems (DCP Monitoring Tool, LSS, WINS, etc. Provide ICT TA and/or faclitate in the early accomplishment of different \CT-related DepEd Programs like LRMDS and TA on the creation/reset of DepEd user accounts and the lke. voy 2 On Partnership and Stakeholders Management CESS G wmtoneen ee O cspoporpvan La, sooo MapmacicuBdeped gph «0917 711 6959 yb an @oepes Taye Apaye0 ™ pie Scanned with CamScannerRepublic o the Philippines Department of Curation Cordillera Administrative Region Schools Division of Apayao Capagaypayan, Luna, Apayao > Forge iCT-related MOU / MOA with private organi Schools, is, SUCS, LGUs, and/or Public/Private D. OnICT Technical Assistance > Provide technical assistance among peers, learners, and school heads with regard to the positive 4, ¥8e of ICTin teaching and learning, and governance. > Coordinate with District ICT and Division IT officer on the monitoring and evaluation of ICT Programs and projects to ensure effective feedback and collaboration. SPECIFIC FUNCTIONS 2. Manage and maintain the ICT system and infrastructure ofthe School/District to support ‘operations. 'b. Manage and implement ICT programs and projects inthe Schools/ District to ensure data validity and effective utilization ofthe system. & Formulate plans for the School/District to effectively allocate the necessary ICT resources ofthe division to support regional and national strategy, operations, programs, and projects. 4. Participate and communicate with the Division and other ICT District and Schools ICT Coordinators with regard to the implementation/accomplishment ofthe Division/Region/NationalICT-related programs. Recommended by: ‘School Head Publi Schools District Supervisor Recommending approval: SILVERIAN P, DIMAANO Division IT Officer GINADINE L. B Assistant Schools Divisions Superintendent APPROVED: BENEDICTA 8. GAMATERO PhD Schools Divisions Superintendent ‘CONFORME: Signature over Printed Name (Designated District/School ICT Coordinator) Trvorration ond ommaricaton Qc cmermart ones GB wm destnayansh "ena Unt Ecpoosypyen ans Mpayso “typi tan Mapavecituddenet oven 0917 7116959 sil Stn Qeves me Apo ae Scanned with CamScanner\ ANNEX B. ICT PREVENTIVE MAINTENANCE FORM FOR SCHOOLS [serio DISTRICT: ‘SCHOOL HEAD: EQUIPMENT | BRAND ian DESCRIPTION: NAME/s: acriviry requxcy| ——scmepute “siete DATE REMARKS =| Wipe monitor screen Weekly | Woday Ti Crean keyboard Weekiy | Wonday Ti Clean none Weekly] Wendy Ci Ciean speakers Weekly] Wonday MON ‘Di Conduct File Back-up “Monthly” TUploading/Updating of Backup inthe | Monthy Cloud (Google Drive, One Drive, etc.) TiDastthe CPU ‘Monthly Tast Working day othe Month Ti Sean removable storage ‘Monthly Tast Waring day of the Month Printer maintenance ‘Monthly | Tast Waring day ofthe Month Tr Update Operating System iy Teast Working dy of tie Month Ty Update Anti-Virus (Windows Defender) ily Taat Working dy ofthe Noa Ti Sean for viruses and Fam anti-malware Nonily Tat Working dy of he Moar TiEmpay Recycle Bin | ean Reale Monthly Tat Working dy of ie Moat \\_ PREPARED BY: \ \_ SCHOOL ICT COORDINATOR \ N= APPROVED BY: CHOOL 11 Scanned with CamScanner