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    © All Rights Reserved
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    12 views28 pages

    Guide For Database Preparation

    Uploaded by

    Ramesh Kumar
    Guide for Database Preparation

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
    Flag for inappropriate content
    of 28
    GUIDE TO PREPARE A DATABASE FOR ASSESSMENT OF A DENTAL TECHNOLOGY DEGREE PROGRAMME INTRODUCTION The database or documentation is a crucial step in the process of course approval, certification of minimum standards and accreditation, It should be read together with the relevant Malaysian Qualifications Agency (MQA} documents, The items for assessment used in the database relate to specific accreditation standards contained in the document Accreditation of Dental Technology Degree Programmes: Criteria and Standards. Each section of the database should be completed by the person(s) with the most intimate knowledge of the programme component and its results. Care should be taken to ensure accuracy and consistency of data across sections of the database (for example using a consistent base year for each data). A knowledgeable person should review the database as a whole to look for any discrepancies before submitting. For new schools seeking course approval, some data asked may not be available (e.g, data on student or graduate performance] or relevant. In such cases, write "Not applicable yet". In addition the full complement of resources may not be available as well (e.g. number of teachers and physical facilities). In such @ case, provide plans for acquiring the resources, The document must be submitted in English or Bahasa Malaysia in a printed version (hard copy) as well as a softcopy (CD). Institutions are requested to submit an institutional self- study report (refer to ‘Guide to Writing an institutional Self-Study Report’) together with this database. SUGGESTION ON HOW TO PREPARE THE DATABASE 1. Establish a task force responsible for preparing the database. 1.1 Comprise of members responsible for specific sections of the database. 12 Led by a senior person / coordinator familiar with the programme's policies, administration and the dental education process, and has an understanding of the support system, 1.3 The coordinator’s responsibilities!include distributing and collecting the database forms, as well as coordinating the operation and supervising the preparation of the final version of the database and report. 2. Prepare the database with relevant information according to the proposed format from Dental Accreditation Technical Committee and should be read together with COPPA from MQA. 3. Submit completed database together with institutional self-study report to MQA. Sie Pepa Oech for errno Dent Teshaey Dee heart /OH0/MOH/20:2 age tof 28 { CONTENTS OF DATABASE 1, PROGRAMME BACKGROUND ‘A. Programme Information Please provide the following information: Name of Institution Background of institution, its organizational structure and chart Name of course and degree awarded Language of instruction Mailing and website addresses Telephone and fax numbers, email addresses Name of site visit Coordinator and telephone and fax number and email address Name of Chairman / President / Chief Executive Officer, telephone and fax number and email address 9. Name of Dean/Director, telephone number, fax number and email address 10. Date programme was established 11, Duration of Programme 12. General breakdown of student learning time / contact hours for the whole programme. Breakdown of Subject Student Learning Percentage Classification Time (SLT) in hours EMQA courses coe c (programmes in Malaysia oniy) University courses Major/compulsory courses Electives courses {Total 13. State the rationale of having this dental technology degree programme 14, Describe how recommendation(s) and suggestion(s) that resulted from the last accreditation survey report (if any) have been addressed, B. Status of Programme 1. Check the mode by which the course is conducted, Mode of Course Mark [v'] Where Appropriate Internal to the Programme td Collaboration (specify) td ue to evan Detae for ssn 22 Dama Techy Dees reramae/OHO/MOH/IO18 age 2of 28 2. Ifthe course is conducted in a mode other than internal to the programme, please provide the following information: 2.1 Name of partner programme and name of equivalent degree(s) awarded. 2.2. Accreditation status of the partner programme. 2.3 Is the degree of the partner programme recognised by the Malaysian Dental Council? 2.4 Indicate number of years of study in parent/partner programme and in your programme. 2.8 What are the credit transfer requirements? 2.6 Provide evidence/documents pertaining to the agreement between your programme and the parent programme, 3. Physical Resources and Finance 3.1 Give a brief description of source of financing and proportion budget allocation for the present year and the last two years. 3.2 _Listall members who are responsible for decisions on budget allocation and their positions in relation to the programme. 4, Management of the Programme 4.1 _Ust all committees, which are responsible for programme management, 4.2 List all members of these committees and their relationship to the programme. 5. _ Describe the mechanism for quality assurance by the programme/parent programmeties} / University. Il, DATABASE ACCORDING TO AREAS AREA 1: VISION, MISSION, EDUCATIONAL OBJECTIVES AND LEARNING OUTCOMES A. Vision & Mission 1. State the vision & mission of the university and the programme 2. list the parties involved in thelr formulation B, Educational Objectives 1. State general objectives of the dental technology degree programme 2. List the parties involved in their formulation © Learning Outcomes 1, _ List learning outcomes expected based on mission and objectives of the programme. ‘ube Prepeing Detcos for erento Et! Techn Degree resroneOO/MONRO3L Page 3028 2. Givea brief description of how these outcomes are measured, Please refar to COPPA pg. 11-12, No, 1.2 AREA 2 : CURRICULUM DESIGN & DELIVERY A. Curriculum Development & Management 1, Composition of Curriculum committee Composition of Curriculum Committee Iv] if present institution member C1 Programme members Dental Programme Members C C Members of the profession l Students [ 2. Membership in Curriculum Committee ‘Membership Namie &Titie ““[ Department? [Dateo =| Area of Expertise “Appointment — ] Chairperson coe ‘Members | 3. Description of scope and function of the curriculum committee, 4, Frequency of meetings in a year. Please provide evidence. 5. Curriculum implementation 5.1 Describe the monitoring mechanism used to ensure that the programme is implemented according to plan. 5.2 Number of teaching-learning sites. If more than one, describe mechanism Used to ensure equivalent educational experiences across the sites. 5.3. Number and proportion of students at any one time at each site, 5.4 Proportion of time student spent at each site. 5.5 Describe administrative linkages between the main and other sites {if any) 8B, Curriculum Models, Structure, Composition & Duration 1, List all courses by year and semester/term offered by the programme. For example: Course Year Semester Anatomy 1 1 Behavioural 2 Land2 Sciences Clinical Sciences 3 Land 2 Integrated Courses 3 Land2 ute t Preparing orbs fe Aertel Dental ech Dee fagremme/OHO/MOH/ 2021 Page of 28 2. For each unit/module/course including electives) of each year of the programme, provide current information with break down hours for SL’ For example: Year 1: (a) Course Structure (REFER TO KPT FORMAT) Face ace | Unit/Modte/ 2 Host. | | i 5) * [bale BS maton [Or | HLH | |S a @ x | : Z Paya Biochenisiy —| 1 Ora okey — Tt ae F i T Year 3: (b) Course Assessment (Tek {¥] wherever possible) fasten Mint Somes compe: profes Other unity ments OSCE/test/ ter Cnthuous tency sional Method Module/ Course fTasks OSPE Quis Test" Assesment teste? foam (Speci) Anatomy SVT oe eet du ste ty Piysoloay (cee TUM EECA ee eeettU ttc tc Pee Ce Biochemistry oC 1 C2 tr) tf) €) £1 ta 03 Oradiogy =f | CY fit) £3 £1 td 04 *may include ‘end of module test’, ete **may include fab/communication skill ete Year 1: (c) Course synopsis and course outcome Course/Unit/Module Dental Anatomy Name of coordinator orx Yeat/ semester(s} Year 1/semester 1 and 2 Synopsis This module introduces students to the anatomy of the oral cavity and its supporting structures Course outcome By the end of the course, students should be able to: 4. Describe the morphology and functions of the human dentition 2. Describe the anatomy of supporting tissues in the oral cavity 3 Matrix table to be Reference: Table matrix (LAMPIRAN 1 and 2) included ie to eptin Cobre fo Aseinent of Genta ely Stes Pogramme/OHD/ MONO Pages of 28 For clinical/laboratory training add the following information: Laboratory Training Number Provide adequate laboratory training to ensure minimum competency is achieved: 4.1 Average no. cases/ appliances managed per student in the present year 4.2 Case log kept/reviewed to assure adequate number of cases, Provide timetable and/or other relevant schedule of teaching-learning activities, Provide information on laboratory requirement /schedule or other competency determinants for the variaus relevent courses? Yes No. If yes, provide evidence, Scientific Foundation Provide proof of evidence-based practice in the curriculum. Specify by academic year. Application of Basic Sciences Provide proof of incorporation/integration of basic sciences in the clinical/laboratory dental practice. subjects = ‘Describe Clinical Settin “Applied chemistry Applied biology Applied physics ‘Anatomy and physiology Dental anatomy Oral biology _ Dental material science Medical microbiology Dental Diseases Infection control Nutrition Application of Behavioural Sciences, Law and ethics in dentistry and dental technology Dental Professionalism and practice management, Provide proof of incorporation/integration of Behavioural Sciences, Law and ethics in dentistry and dental technology Dental Professionalism and practice management, Suit ering tear fr ecaent alone Thy Eevee Powe fOHO/ONYR013 Page 60128 Components | Describe Laboratory/clinical Setting 10. Application of Dental Sciences in dental laboratory practice skill. 10.1 Provide proof of incorporation/integration of Dental Sciences in dental laboratory practice. Components Describe laboratory Setting Clinical Science subjects must include, general dental practice, restorative dentistry, oral -& — maxillofacial surgery, orthodontics, paediatric dentistry, _periodontology, Prosthodontics, medical emergencies and first Aid, preventive and community dentistry,; The laboratory science subjects are mandatory subjects and must include; ‘* Dental Prosthodontics (fixed and removable prosthesis) * Orthodontics + Maxillofacial prosthesis, * Dental Implantology (laboratory technique) 10.2 For hospital/laboratory training provide the following information: Name of Hospital/laboratory: Hospital/lab Training Prosthodontics orthodontic Manillofacial Others (specify) No. of sessions per week Percentage of students per rotation No. of academic staff per rotation eeeeeeee 10.3 Academic calendar Provide information on the following: |. = Academic] = Wor of Academic T "No. of Weeks for rie repaints fo sessment ofa Oe esas) Osis Pcromne/OHEMON20%: Page? of 28 10.4 Linkage with general dental practice List sections of the programme which are allocated to dental practice management. indicate whether they are lectures (L), practical {P) or site visits (S). Unit/Module | LEP / $= C. _ Instructional/Teaching-Learning Approach Describe the teaching-learning approach adopted in the curriculum. Community-based placement for observational posting Describe student-community-based programmes and formal linkages with appropriate health sectors or agencies, if any. AREA 3 : ASSESSMENT OF STUDENTS A. Assessment methodology 1, Standards, Procedures, Rules and Regulations. Please attach @ copy of the programme's standards, procedures, rules and regulations for the evaluation, advancement and graduation of students; a copy of the procedures for disciplinary action; and a copy of the due process policies and procedures for dealing with an adverse academic action involving a dental student, {if the credit system is used, please refer to section 2.2 B of “Buku Kecil Bimbingan Menyediakan Dokumen Memohon Kelulusan dan Perakuan Akreditasi Kursus Pengajian IPTS ( or the English version) for an explanation on how to calculate the credits). 2. Assessment of learning outcomes Describe how the programme assures that each student achieves satisfactory performance in the following areas, 2.1. State assessment methods employed 24.1 Theory 2.1.2 Laboratory Competency 24.3. Soft skills 2.2 Learning support 2.2.1 Does the programme provide a period of study before examination? Yes/No 2.2.2 Does the programme provide students with revision classes or other ie repaig &Onatr fr scent of 0 Cet Tecan Dare Peronme/OHD/MEN/O3 Page 8 of 28 organized preparatory sessions for the examination? Yes/No 2.2.3 Does the programme provide special remediation classes for students who fall examinations? Yes/No 3. Marking system Indicate how student performance is recorded. Mark [] where appropriate. Marking System Basic Clinical laboratory sciences Sclances Sciences Pass-fail (or variant) Te C4 ti Narrative evaluation ey tJ C4 Letter grade {1 Ci} {J Numerical grade t) et eat Rank {0 C1 ty i td ti Others (specify) 4, Results Provide the following information for the last four years of terminal or final examinations beginning with the most recent academic year, for all years of the curriculum, For example: Year One Number examined | Percentage Passes.” Percentage Failures _ 2011 2010 2009 2008 5. Graduation Profile 5.1 What percentage of a class eventually in a year’ % 5.2 Provide the percentages of & class graduating in the last 4 years | Percentage Graduating 6. External Evaluation 6.1, Do you have external examiners in the assessment system? If 'Yes', list the following details for the last two years. leo repaig Bebe for Assman of Cet Testy Dees Megrem/OHOMMDN/DO1 Page 9 of 26 Name Course Designation: ~ Institution 6.2 Do you use any other form of external evaluation? If ‘Yes’, provide evidence 8B. Minimum exit requirement 1. Graduation requirements Describe University and Programme graduation requirements (e.g. Pass all subjects, fulfil all payments) 2. Minimum and maximum time frame AREA 4: STUDENTS SELECTION & SUPPORT SERVICES A. Rectuitment & Admission 1, State the policy(ies) for selecting students for admission List the foundation courses or equivalent, subjects and minimum scores/grades that are required for admission: Subjects ‘Mibinium Score/Grade 3. State any other criteria for selection {if any). Describe the selection process (provide flow chart, if any). 5. Provide information on the Admission Committee E =< | Programme/University Position = Chairperson Members Describe how the program was publicized for student recruitment, B, Student Intake 1, Provide the following information about the last intake (academic year ‘Academic Year Total number of applicants Number of applicants fulfilling the programme's criteria ot Praprng Database Arermentf Det Techy eye Pronrnne/OHOMADH Poge 00f28 ‘Number of applicants actually considered by the admissions committee ‘Number of applicants offered enrolment Number of applicants who accepted enrolment until closing admission date of the year 7 Provide the entry background of the present first year class (exclude repeating students) for all types of entry qualifications. For example: Malaysian Matriculation program CGPA Score Number of students Percentage 35-40 3.0~3.49 25-299 <25 Please give the number and percent of students in the most recent entering class with the following qualifications: Class entering academic year .. Diploma Bachelors Degree Masters Doctorate Others (specify) “if None Tor Unknowns TU please ndetewcorlingy we "hambe oF student cau Provide projection for student intake in the next five years. Transfer students Do you have a system for student transfer? If yes, describe the system Foreign Students Does your system recruit foreign students? If yes, provide the following information in the last three (3) years Pepe 33 of 28 . Student Support & Counselling State support services for the students in the following areas: 1 Academic Counselling 1.1 Describe your academic advisory system for dental technology students 1.2 Describe approaches used to assist students with academic difficulty. 1.3 Describe your career and residency counselling system 1.4 Describe procedures for disciplinary action. Financial Aid 2.4 State designation of person in charge of financial aid for students, 2.2. To whom the financial aid director/officer reports, 2.3 Location of financial aid director 2.3.1 Dental programme campus: 23.2. University campus 2.4 State policy for refund of tuition payments to students who withdraw or are dismissed from enrolment 2.5 State the number of students who request for loans and grants/scholarships 26 27 In the current academic year. | year Enrolment No. requesting aid from all sources Number receiving loans Number receiving scholarships Total monetary aid provided in the last 3 years (RM/USD) Ae Total assistance determined necessary Total amount funded by loans Total amount funded by scholarships ‘Amount of needed assistance NOT funded Describe the system for counselling students about financial aid and debt management. ut rep ota fa Asse of Det een Dale Pogemme/MEIMON2011 Page 12 0f28 3, Student Recreation/Amenities/Co-Curricular Activities 3.1 Describe the amenities for students, including study space, lounge and relaxation areas, food service, recreational/fitness facilities, housing, parking and means of transportation. 3.2 Describe the security system for students on the dental programme campus and at affiliated clinical/hospital sites, 3.3 Describe co-curricular activities dental students are involved in the programme/campus, 4, Student Health 4.1 Describe the student healthcare system 4.2 Describe your policies relating to exposure to contaminated body fluids, infectious disease screening and follow-up, hepatitis-B vaccination, and HIV testing etc. 4.3. Ishealth insurance required for students? Yes or no? If yes, state the scope of benefits and premium costs. Who pays the premium? 4.4 ts disability insurance made available to all students? Yes or no? If no, state the provisions made for students without insurance to receive health care. 4.5. Are students briefed on policies and procedures on cross infection control? 5. Personal Counselling 5.1 What kind of system is available for student's personal counseling? Comment on its accessibility, confidentiality, and effectiveness, 5.2 Is mental health professional support available for students with more severe mental condition? D. Student Representation & Governance 1. Indicate the student input in the following: Tyee oF input aia 1.2_[Curriculum committee 1,3 [Others (specify) I 2. List all student bodies and organizations that dental technology students are involved in, uit reper «Dotan fer Asesne oof Dee Teco Dare otonme/OMO/MOA/POE Page 15 0f 28 E. Student Exchange Programme (SEP) 1. Is there a mechanism to allow students to undergo SEP? 2 oe Yes/No «| Mechanism Z 11 Personal 1.2 Programme/university 13 Sponsorship (specify) 1.4 Commercial bodies 15 thers (specify) 2. |s there a mechanisin to take international? students from other institutions either local or participating institutions in the last one year. 3, Is there an organized programme designed for incoming students? AREA 5 : ACADEMIC & SUPPORT STAFF A. Recruitment and Staffing Policy 1, Programme Appointment, Promotion, and Tenure 1.4 State your staffing policy in terms of teaching, research and service, 1.2 Describe the institution-wide criteria and administrative procedures for Initial appointment, promotion, and tenure. 1.3 Provide a full page CV for each academic staff member in the respective units/departments. (Name, appointment status, academic positions, qualifications, citizenship, working experience, current academic responsibilities, research interest and projects, publications, involvement in professional organisations, particlpation in continuing education and community service). 2. Number of Programme Staff Provide the following information 2.1 Summary report of number of Programme Staff Reahk/ Bositio \ppintment Status” r | Vor-| Total Professor ‘Assoc, Prof Asst. Proff lecturer Tutor/ instructor Others TOTAL Sane Pr parttine id ‘eleva area te repo abe or ces: of Get! Teena Beats Foone/OMD/MONa082 age 14 of 28 2.2 Citizenship and work experience of academic staff “Y Restiernie [= Gitienship <=] Sf Rani = Retain] orale [ Peshion Total 4. University Required Welghtage of Academic Staff Activities Teaching Research Clinical Service ‘Administration (including Committee Work) Community/social Service TOTAL 5. Conflict of Interest Policy 5.1 Does your programme/university have a conflict of interest policy? Yes/No? if yes, check the area(s) of application, Conflict of interest in research Conflict of private interest of programme or staff with academic responsibilities Conflict of interest in commercial support of continuing dental education 5.2 State the policy (policies) 8. Staff evaluation and development 1. Professional Development LL Doesa system of "mentoring" exist for junior academic staff members? If Yes’ specify. 1,2 _ ts there a system for evaluating and improving the following for academic staff? System for Evaluating and improving Yes/No Lecturing skills Expertise in leading or facilitating discussions Knowledge of pedagogy ute to rearing Oats for ssn of Con! neon Dears Peroni /OHD/MOH/ 22 oa ssot2e knowledge of methods for measuring student performance {e.g. quality of tests, test item performance } Construction of a curriculum consistent with learning objectives Research Others (specify) 1.3 Describe the system identified in (b). 1.4 How does the programme provide assistance to academic staff members for improving their skills as teachers and evaluators of dental technology students? 2. Continuing Education Activities 2.1. How does the programme organize continuing dental education activities for both internal and external audience? 2.2 Inthe last year, how many academic staff were involved/ participated? 2.3 In the last year, how many programmes were offered? List them down. 2.4 How does the programme finance continuing dental education? (RM/USD) 2.4.1 CDE Revenue from institutional Sources 2.4.2. CDE Revenue from Enrolment Fees 2.4.3 CDE Revenue from Other Sources 25 Describe how the CDE programme contributes to the education of dental technology students, 2.6 Is there a monitoring system of academic staff involvement/participation in coe? 2.7 Is there a system to evaluate the effectiveness of academic staff involvement/participation? © Research Activities 1, Research Policy Provide the following information: 1,1 At university level 1.1.1 Format policy for research activities. (Specify) 1.1.2 Policy on budget to conduct research ‘sv repro Oetabose fo: Asezientof Dene eho Degree onal OHOMMOH REA Page 260428 1.1.3. Promotion and/or dissemination of research activities/outcomes 1.2. At programme level 1.2.1 Is there a specific committee on research ethics? 1.2.2 Administratively, who is responsible to oversee research activities? 2. Research Attainment Provide the following information: 2.1 Research projects undertaken during the past three academic years. —o STeNoncdinieal [= 2 er “Amount [Amount = = E (RMi/usD)” | {RM/USD) individually supported Internally supported (e.g. department) Institutionally-funded grants Externally-funded grants 2.2. Publications in the last three years 2.2.4 Papers published in refereed journals 2.2.2 Books and book chapters 2.2.3 Scientific proceedings/abstracts/short communications 2.2.4 Other relevant meaningful writings in the media 2.3. Research recognition/awards 2.4 Other related research activities 2.4.1 Reviewers 2.4.2 Journal editors 2.4.3 Peer reviewers 2.4.4 Study /expert group leader/members 2.4.5 Research committee membership 2.4.6 Others Research Collaboration List any research collaboration partners your institution may have. D. Support Staff Provide the following information: Type, rank and number of staff in the following categories: ‘ae o Pepe © ote for ksznt of Oe! ely Gers Fopenne/OHO/MON/2012 Page a7 of 28 Type of staff Rank Dental technologist Dental therapist/Dental Nurse/Dental hygienist Dental surgery assistant Others (spe AREA 6 : EDUCATIONAL RESOURCES A. General Facilities Number Provide the following information on general infrastructure of the programme 1. Buildings | Function(s): Lecture Theatre/Auditorium Lecturers Rooms Classrooms Libary ‘Computer Labs Dental laboratory ‘Skill lab Others TOTAL 3, Evaluate the adequacy of facilities to meet current and future teaching, research and service needs. B, Specific Facilities 1. Laboratories Provide the following information: ue Pein Dae for exer Dai Tecncoy eae raprenan/ He MILO age 18 of 28 wd Numbers, Size and Capacity “Types of fabs “| Number: Dental Technology Labs (Clinical} Skill abs Ceramic lab Casting lab Plaster Lab 12 Describe the adequacy of major equipments eg ne Ceramic Furnace 13 Human resources and administration Provide the following information: Rank/ Position [-Appointmenestatas ‘Gualtication TS 7 | Rall T eart (totar Others. | see Time | Ye ‘(speciy) Lab Manager ‘Science Officer Dental Technologist Lab Attendant ‘Others 1.3.1 To whom does the laboratory manager report? 1.3.2 Provide organizational chart of each laboratory. 13.3 State opportunities available for laboratory staff to undergo Continuing Professional Development. ite Pressing eros fo assent of Denia Teche Dep Progranne/OROAMCHREH Page 18 0f 28 Facilities for Dental Laboratory Training 2.1 Teaching Hospitals/Clinics 2.1.1 List names of hospitals/clinics used in the teaching programme of the Programme. Indicate if owned* (0) or affiliated (A), and if it serves for clinical/laboratory training (CT/LT) and/or postgraduate dental education (GDE) in dental technology. Total No. workstations.| Student / Year Clinical/Laboratory.| O/A

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