Pees. ru? Zz Republic of the Philippines: Department of Education REGION VII ~ CENTRAL VISAYAS Division of Lapu-Lapu City Office of the Schoals Division Superintendent AUG 16 2022 No PT 2002 DISTRIBUTION OF CLIMATE CHANGE ADAPTATION AND MITIGATION (CCAM) POSTERS To: Assistant Schools Division Superintendent Chief Education Supervisors, CID and SGOD. Public and Private Elementary and Secondary School Heads All Others Concerned 1. Attached is Regional Memorandum No.: 0692, s. 2022 dated 10 August 2022 “Distribution of Climate Change Adaptation and Mitigation (CCAM) and Posters and OUA MEMO 00-0522-0110 “Guidelines on the Inspection and Acceptance, Distribution, and Display, of Climate Change Adaptation and Mitigation (CCAM) Posters, which is self-explanatory. 2. All school heads and school DRRM coordinators are advised to implement the guidelines of the memorandum. Further, the school DRRM coordinators are requested to pick up a copy of the poster from the division Records Section. 3. Immediate and wide dissemination of this Memorandum is highly desired. foc: WILFREDA D. BONGALOS PhD, CESO V Schools Division Superintendent i dD, CESOV Assistant ch P4§ Division Supeitendent wosyscoo/eay med ‘Address: 6M. Dimataga St, Poblacion, Lapu-Lapu City Telephone Nos.:(032) 340-7887 {mall Addressep=0 oul deped gowns Website hit: /sepecsoulaou net phLS _< Republic of the Philippines Department of Education REGION VIL - CENTRAL VISAYAS Office of the Regional Director 1 22 REGIONAL MEMORANDUM No. 06 +8. 2022 DISTRIBUTION OF CLIMATE CHANGE ADAPTATION AND MITIGATION (CCAM) POSTERS To: Schools Division Superintendents Regional and Division DRRM Coordinators All Others Concerned 1. This is to inform all Division Offices that we received Climate Change Adaptation and Mitigation (CCAM) Posters from Disaster Risk Reduction and Management Service (DRRMS). This poster shall be distributed to the schools within your area of responsibility {AOR} as soon as possible 2. The allocation per Division shall be as follows: DIVISION NUMBER OF COPIES Bais City =a) Bayawan City | 94 —_ 38 —1099 ‘Canlaon City 42 Carcar City 49 ‘Cebu 1116 ‘Cebu City Tt 126 City of Naga 48 ‘Danao City 61 Dumaguete City 26 ‘Guihulngan 99 Lapu-lapu 72 Mandaue City 47 Negros Oriental 513 - Siquijor 80 Tagbilaran City 25 Talisay City 45 Tanjay City 96 Toledo City 63 TOTAL 3,800 Address: Dona M1. Gaizano St. Sudion, Lahug. Cebu City Jetephone Mor: (032) 233-2433; (032) 414-7399 Email Address: rogion7 @deped.eouph3. Monitoring report of the distribution of CCAM posters shall be submitted on or before August 26, 2022 through email ad ranilo.edarvideped.gov.ph. 4. For the questions, clarifications, and monitoring template, may refer to the attached OUA MEMO 00-0522-0110 especially Annex 1 or contact Mr. Ranilo L. Edar through his mobile phone no. 09171566073. 5. Immediate distribution of these posters is highly appreciated. @ SALUSTIANO T. JIMENEZ JD, EdD, CESO V Director IV Regional Director‘Republika ng Pilipinas Kagawaran ng Edukaspon ‘Tanggapan ng Pangalawang Kalihim OUA MEMO 00-0522-0110 MEMORANDUM 10 June 2022 For: Regional Directors of Regions V, VII, VIII, IX, X, XI, XII, ‘XI and NCR Regional and Division DRRM Coordinators Concerned Heads of Regional Administrative Division Concerned Schools Division Superintendents Concerned Public Elementary and Secondary School Heads Concerned All Others Concerned Subject: GUIDELINES ON THE INSPECTION AND ACCEPTANCE, DISTRIBUTION AND DISPLAY OF CLIMATE CHANGE ADAPTATION AND MITIGATION (CCAM) POSTERS The Office of the Undersecretary for Administration (QUA), through the Disaster Risk Reduction and Management Service (DRRMS), issues the guidelines on the inspection and acceptance, distribution and display of the developed Information, Education and Communication (IEC) material titled Climate Change Adaptation and Mitigation (CCAM) Poster. (Kindly refer to the annexes for details.) ‘This IEC material covers basic information on climate change and how learners, with their creativity and strong will, are fueling movements relating to climate change adaptation in their local communities. For questions and clarifications, please contact Ms. Angela De Guzman of the DRRMS through phone number (02) 8637-4933 or by email at drrmo+ccam@deped.gov. ph. For your information and guidance. ALAIN DE! Undergecretary Office of the Undersecretary for Administration (OUA) (Administrative Service (AS), Information and Communications Technology Service (CTS) ‘Disaster Risk Reduction and Management Service (DRRMS), Bureau of Learner Support ‘Services (BLSS}, Baguio Teachers Camp (BTC), Central Security & Safety Office (CSSO}Annex A GUIDELINES ON THE INSPECTION, ACCEPTANCE, DISTRIBUTION AND DISPLAY OF CLIMATE CHANGE ADAPTATION AND MITIGATION (CCAM) POSTERS I. _ Inspection and Acceptance of Posters Delivered to Regional Offices Table 1 shows the process flow in inspecting and accepting the Climate ‘Change Adaptation and Mitigation (CCAM) Posters in compliance with DepEd Order 041, s. 2021.1 Table 1. Process Flow for Inspection and Acceptance of Posters for Delivery to the Regional Offices ‘OFFICER IN cme |. Ae (CHARGE/OFFICE Upon receipt of the notice of delivery and final detailed technical specifications of the CCAM Poster from the DepEd Central Office's Contract Management Division (CMD), issue a Field Inspection Order (Annex B) to the Regional Se TE cae Region! | Regional Director/ Ege | tes et sree ith the following | Office of the Regional 3 * Detailed technical specifications; and Director 3 | © Approved Sampling Plan (Please see Annex & c) ‘The attached Annex B may be modified to provide details and instructions. Call for a Pre-Inspection Meeting at Teast one day before the scheduled date of delivery, as may be Fonedreemred-ieng RO) necessary. Upon delivery, sign the Transfer Manifest Outbound from the third-party logistics service | RO Property and Supply | provider, and forward the signed document to the | Officer Inspectorate Team. _ | NOTE: The inspection and acceptance processes within the RO must g commence within twenty-four (24) hours from the delivery of the a posters and shall complete the task as soon as practicable. £ [inspect the items as to physical form or condition B | and quantity. 3 If the items are in order, the Inspectorate 3 Team shall prepare and sign the RO Inspection Report (Annex D) and | RO Inspectorate Team recommend the acceptance of the posters to the RO Property and Supply Officer. + Rejected items, if any, shall be briefly __described in the RO Inspection Report Department of Education, “inspection and Acceptance Protocols for the Procuremst the Department of Education” (2021).and returned to the supplier for rectification or replacement. Prepare and sign the RO Acceptance Report. | RO Property and Supply (Please see Annex E.) Officer Sign the ‘Received by’ portion of the Requisition and Issue Slip (3 copies of the slip are delivered | RO’s identified focal together with the Transfer Manifest Outbound.) | person (Please refer to to document the transfer of the posters from the | Table 2.) CO to the RO. ‘After inspection and acceptance of the RO, the | AMD Chief in the CO and the Head of Asset | Head of Asset Management Section or Property and Supply Office | Management Section or in the RO shall prepare and sign the Certificate | Property and Supply of Final Acceptance (Annex F) to be noted by the | Office in the RO Director of DRRMS. ‘NOTES: + During the preparation and accomplishment of the abovementioned forms and reports to document the inspection and acceptance activity, the officers concerned in ROs must comply with the relevant provisions of the Government Accounting Manual Volumes I and II. ‘* Original and duly signed copies of the following shall be submitted by Regional Offices within one (1) week from the delivery to: Supplier: ‘Omel Printing Press Proprietress: Francisca B. Romero Address: No. 30-A E. Mendoza Street, Buting, Pasig City Phone Number: (02) 8643-7170 1. Transfer Manifest Outbound 2. RO Inspection Report 3. RO Acceptance Report 4. Requisition and Issue Slip (2 Management 5. Certificate of Final Acceptance ‘+ Expenses to be incurred by the RO Inspectorate Team in the performance of its functions shall be charged to their Maintenance and Other Operating Expenses (MOOE), subject to the usual auditing and accounting rules and regulations. Post-delivery Upon issuance of the Certificate of Final | RO Inspectorate Team Acceptance, conduct a post-delivery inspection within the warranty period (3 months after the issuance of Certificate of Final Acceptance) and prepare the Post-Delivery Inspection Report. (Please see Annex G.) The report shall briefly state the condition of the posters as inspected and the recommendation to the Director of the DRRMS for claims against warranty should manufacturing defects be discovered. Ordinary wear and tear due to normal usage of the posters is excluded from the coverage of the supplier's warranty obligation.‘After the warranty period of 3 months, issue a | Regional Office Certificate of No Claim Against the Warranty. | « Asset Management (Please see Annex H.) This shall be prepared by| Personnel the Asset Management Personnel and certified by | « Property and Supply the Property and Supply Officer. Officer NOTE: Original and duly signed copies of the following shall be submitted by the Regional Offices ome (1) week after the 3-month warranty period to: Contact Person: Gil Versoza Office Name: ‘Risk Reduction and Management Service ‘Address: 2nd Floor, Mabini Department of ion Central Office, DepEd Complex, a es ‘Table 2. Delivery Details of CCAM Posters FOCAL PERSON & NUMBER OF er DESIGNATION COPIES Perlito G. Manalad eae Regional DRRM Coordinator ee . Deo R. Moreno DepEd Region V Regional DRRM Coor . 3,850 Ranilo L. Edar DepEd Region VIL Regional DRRM Coordinator ae) DepEd Region VIII TBD* by the Regional Office 4,200 DepEd Region IX ‘TBD* by the Regional Office 2,600 Ricardo G. Dragon ee eee Regional DRRM Coordinator coe) . John Arnel P. Villacorte DepEd Region XI aReeE Bae Co 2,200 Jann Earl Wendell J. Lope DepEd Region XIl Jann Earl Wendell J Lope 2,250 Megnon P. Beldad Pepa Region XIN _| Regional DRRM Coordinator aaa Total 24,500 "To Be Determined Il. Distribution of CCAM Posters Distribute CCAM Posters — After the CCAM posters have been inspected and accepted, the Regional DRRM Coordinators shall facilitate the allocation and distribution of these posters according to the ranking of priority recipients of the posters shown in the succeeding table.RANKING REGIONAL OFFICES 1 DepEd schools 2 | DepEd offices (these include regional and division offices) 3 External partners Please note that one (1) CCAM poster must be provided to each school. If the number of posters allocated for the region is greater than or equal to the total number of schools in the region, the remaining copies of posters shall be distributed to the next priority recipient (i.e., DepEd offices), and finally, to RO’s external partners. Regional DRRM Coordinators shall seek assistance from the Schools Division Offices in distributing the posters to the schools. Accomplish and Submit the Monitoring Template - After distributing the posters to the intended recipients, the Division DRRM Coordinators shall accomplish the Monitoring Template (Annex 1) by filling out each of the fields. Do not leave blank entries. Put N/A if not applicable. Accomplished and duly signed Monitoring Template in pdf and excel formats shall be transmitted to the respective Regional DRRM Coordinator for consolidation within one (1) week after receipt of the CCAM Posters by the Schools Division Office. The Regional DRRM Coordinator shall then submit the consolidated and duly signed template in pdf and excel formats to DRRMS. through drrmo‘ccam(@deped.gov.ph within three (3) weeks after the delivery of the CCAM Posters to the Regional Office. rm atin fae hae Attn pn CCM Pts Moti Tenia Lo EES Se poe a ls ee | . Reproduction of CCAM Posters - Regional Offices (ROs) and Schools Division Offices (SDOs) may reproduce the developed IEC material using the following options: a. Utilize FY 2022 For Comprehensive Release Fund under Disaster Preparedness and Response Program Fund to reproduce posters for the use of DepEd offices and schools within their area of responsibility. For this, the Regional or Division DRRM Coordinators shall submit a project proposal, subject to review and approval of the DRRMS, through —_drrmo+pb@deped.gov.phdrrmo*ecam@deped.gov.ph. Kindly refer to OUA Memorandum No. 00- 0322-0001 for the format of the project proposal. b. Explore partnerships to mobilize funds to reproduce posters for the use of DepEd offices, schools and other stakeholders within their area of responsibility, according to the following conditions: i. If without any modification on the poster’s layout, the RO/SDO may proceed to reproduction of the CCAM posters. If with modification (i., the poster will bear the logo of the partner), the RO/SDO shall submit an official request letter to DRRMS, which is subject to approval. Soft copy of the poster can be accessed at bit.ly/DRRMS-CCAM-Poster. Display of CCAM Posters To permit maximum visibility of the CCAM posters, these shall be displayed in common and shaded areas of schools and offices. Expenses related to protecting the posters from discoloration, smudge and damage due to sun and rain exposure shall be charged to local funds, subject to the usual accounting and auditing procedures.Annex B (File/Reference No.) (Date) FIELD INSPECTION ORDER INSPECTORATE TEAM: Team Leader Regular Member ~ Property and Supply Office Regular Member — Accounting Section Unit Provisional Members — End-User Unit PROJECT: Procurement of Printing Services for CCAM Posters PROJECT NO. 2021-DRRMS(005)-AC-NPSVP-057 INSPECTION SITE: DATE AND TIME: The Regional Office Inspectorate Team composed of the abovenamed Inspectors is hereby authorized and directed to conduct the inspection of the: CCAM Poster A copy of the detailed technical specifications of the poster is attached to this Order. The Inspectorate Team must adhere strictly to the standards and procedures laid down in DepEd Order No. 041, s. 2021 or the Inspection and Acceptance Protocols for the Procurement of Goods in the Department of Education. The inspection and acceptance reports required thereunder must be accomplished without delay. Regional Director[REPUBLIC OF THE PHILIPPINES a ! passtennannencrovua unsoaesr serve D@ UE D ‘Rn0QMABIN BLDG. OEPED COMPLEX, MERALCO AVENUE, PASIG CITY INSPECTION SAMPLING PLAN FOR THE CLIMATE CHANGE ADAPTATION AND MITIGATION (CCAM) POSTERS. Procurement of Printing Services for CCAM Poster 2021-DRRMS(005)-AC-NPSVP-057-P040 Supplier ‘Omel Printing Press Prepared by: Reviewed by: uaa foie (. ANGELA M. DE gee LDA R. CO Technical Assistant I/Project Focal Director 1V Climate Change Adaptation and Disaster Risk Reduction and Mitigation Management Service Disaster Risk Reduction and Management ServiceRO INSPECTION REPORT (To be accomplished by the RO Inspectorate Team in the inspection of goods procured by the DepEd DRRMS upon delivery.) [ Supplier: Omel Printing Press Project: Procurement of Printing Services for CCAM Posters purchase Order | 2921-DRRMS(005}-AC-NPSVP-0S7-P040 Inspection Order Date of Inspection: Unit _| Quantity | Remarks Notes, if any: The above indicated items were inspected as to physical form or condition and quantity. We hereby recommend the acceptance of the items which passed the inspection procedure. Inspectorate Team (Signature over Printed Name) Team Leader Representative, End-User Unit Representative, Asset Management Representative, End-User Unit Division /Section/Property and Supply Office Representative, Accounting Section/UnitAnnex E RO ACCEPTANCE REPORT (To be accomplished by the RO Property and Supply Officer in the inspection of goods procured by the DepEd DRRMS upon delivery.) Supplier: Omel Printing Press Project: Procurement of Printing Services for CCAM Posters | Rurchase Order | 21-DRRMS{005)-AC-NPSVP-057-P040 Inspection Order Date of Acceptance: Ref. No. & Date: | _ Item No. Item Description Unit | Quantity ‘Remarks Notes, if any: Thereby acknowledge the delivery and physical acceptance of the above indicated goods. Property and Supply Officer (Signature over Printed Name)| Annex F CERTIFICATE OF FINAL ACCEPTANCE This is to certify that (quantity) units of CCAM Poster for the Project Procurement of Printing Services for CCAM Posters under Purchase Order No. 2021-DRRMS(005)-AC-NPSVP-057-P040 and with the total Price of Philippine Pesos Three Hundred Six Thousand and 00/100 (PhP306,000.00) were inspected and accepted as reflected in the Inspection and Acceptance Report dated It is further certified that the CCAM Poster conform to the technical specifications stipulated in the purchase order. This Certificate is issued for the purpose of releasing the performance security to the Supplier, Omel Printing Press. Issued this day of (month) (year) in _ E CERTIFIED BY: Head Chief Asset Management Section/ Asset Management Division Property and Supply Office DepEd Central Office DepEd Region NOTED BY: RONILDA R. CO Director IV Disaster Risk Reduction and Management Service DepEd Central OfficeAnnex G POST-DELIVERY INSPECTION REPORT Supplier: ‘Omel Printing Press Project: Procurement of Printing Services for CCAM Posters tae Order | 2021-DRRMS(005}-AC-NPSVP-057-P040 ‘Date of Acceptance: =z a Warranty Period: Date of Inspection: Item No. Item Description Unit | Quantity | __Remarks Notes, ifany: Inspectorate Team (Signature over Printed Name) Team Leader Representative, End-User Unit Representative, Asset Management Representative, End-User Unit Division /Section/ Property and Supply Office Representative, Accounting Provisional Member Section/UnitAnnex H CERTIFICATE OF NO CLAIM AGAINST THE WARRANTY This is to certify that (quantity) units of CCAM Poster for the Project Procurement of Printing Services for CCAM Posters under Purchase Order No. 2021-DRRMS(005)-AC-NPSVP-057-P040 and with the total Price of Philippine Pesos Three Hundred Six Thousand and 00/100 (PhP306,000.00) were delivered, accepted and found free of manufacturing defects during the maximum warranty period of three (3) months, specifically from — It is further certified that all conditions imposed under the Purchase Order have been fully satisfied. This Certificate is issued for the purpose of releasing the retention money to the Supplier, Omel Printing Press. Issued this day of (month) (year) in PREPARED BY: CERTIFIED CORRECT BY: Head Head Asset Management Section Property and Supply Office DepEd Region DepEd Region __Distribution of Climate Change Adaptation and Mitigation (CCAM) Posters Monitoring Template eau ctx ffl ne ont bun get. I iomaten hod sro az. Co tae Barkers pA apa. Teepe consis an uy Sed mening ‘oats: tena she aa tn Bes} wena oer very of he CZAM Posters te Regen Mee hs! wheel TECAM Ponta] fia, Daf ebm esse Ind SONED and EDITABLE vrion onl. ‘ies oration ‘Shoot nfomaton To Gopies | Die Racaved Sehool ame fuceied (DOMMEAR) Prepay: lb Sipe Sera NAME OF FOCAL PERSON Nae Deston ‘Se Dvn Sprite, SOO __/ po Dr On Re