Stanford Library

STAKEHOLDERS

ACTOR What he can do on the Software Created

• Student can easily search reading material, on site and via web access.
• Student can Check out and Return materials available for issue.
Student
• Student can identify materials currently issued to their unique identifier.
• Student can return issued materials at several conveniently located return
stations

• Library Staff can easily search reading material.

• Library Staff can easily re-deploy accessed material to their subject matter
area.
• Library Staff can Check Out and Return materials available for issue.
Library Staff • Library Staff can calculate materials due dates.
• Library Staff can generate materials reporting, both Standardized Reporting
and Ad Hoc Reporting.
• Library Staff can determine accurate penalty calculations for clients.

• Able to manage millions of records.

• Database will be secured and will grant access via multiple entry points,
for both Student and Staff users.
• Reporting interface will allow users to access materials data via
Management
Standardized Reporting and Ad Hoc Reporting.
• User Interface will allow users to manage materials access, regarding
search/location of materials, Issue and return materials, penalties calculations,
locate/map return stations, determine scheduled return dates

PROBLEM DEFINITION AND SOLUTION

This LMS system is needed for Library management for the cases:
1. Reduce costs associated with staff, materials tracking, maintenance.
2. Allow for materials metadata reporting.
3. Trend analysis
4. improve benefits for both school, management and staff.

This LMS system is needed for Students for the cases:

 1. Improved learning experience, and educational benefits associated with ease of use.

2. Time reduction for accessing, using, managing and returning materials.

3. Avoid penalties.

4. Multiple access via, physical, desktop workstation, or mobile.

Advantages of LMS

Advantages of Library Management System:

Advantages of Library Management System for the library:

1. Cost reduction
2. Reduce overheads and increase productivity of library staff
3. Up-to-date records of all books, research papers, magazines, and other materials available in the
library
4. Improve student engagement in the library
5. It will generate dynamic reports for better decision-making

Advantages of Library Management System for the student:

1. Improve student experience in the library.

2. Improved learning experience, and educational benefits associated with ease of use.
3. Time reduction for accessing, using, managing and returning materials.
4. Avoid penalties expenditures.
5. allows preferred access point, physical staff, kiosk, desktop workstation, or mobile

EXISTING SYSTEM

Existing System is totally manual system which requires more human efforts, time consuming and error-
prone system

PROPOSED SYSTEM

1. User friendly interfaces

2. Improved materials return via conveniently located return stations.
3. Improved experience with time costs for accessing, using, managing and returning materials.
4. Improved learning experience.
5. Improved educational opportunities with ease of use.
6. Saves a penalty by sending alert emails to Readers

Flowchart for LMS

SCOPE using Context Diagram

DATA FLOW DIAGRAM

IN SCOPE

1. Physical Kiosk access points on location will be used by students and staff to locate and
manage materials.
2. Browser application will be used to allow web access by students, staff, and management
actors, for materials activities.
3. Mobile application will be used to allow web access by students and staff, for materials
activities.
4. raid box locations will allow collections for materials, and transmit data to LMS system for
status and location updates
5. LMS System will track materials metadata.
6. LMS System will track materials location.
7. LMS System will track materials status.
8. LMS System will track materials overdue penalties debits and cred its.
9. LMS System will deliver reporting on materials metadata.
10. LMS database will conform to Stanford information systems non-functional requirements
standards regarding accessibility.
11. Autogenerated notifications for due-date, availability and penalties payments.

OUT OF SCOPE

1. LMS will not manage materials required for c lasses or otherwise not owned by the library.
2. LMS will not manage fees unrelated to the library.
3. LMS will not manage systems security unrelated to the library.
4. Browser access will be limited to Stanford-approved and -supported browsers and browser
versions.
5. Mobile application will be limited to and raid OS devices.
6. Materials not available in electronic formats will not be accessible within web and mobile
access points.
7. Materials access will be limited to items allowed by governing copywrite laws.
ER DIAGRAM FOR THE SOFTWARE

FUNCTIONAL REQUIREMENTS
1. The LMS should keep records of different categories of material available in the library like
books, magazines, research papers, journals, and newspapers.

2. The books should be classified subject wise in the software.

3. Each category like books, magazines, research papers, journals, and newspapers will have
different issuing periods. For example, a book can be issued for 3 weeks but a magazine only
for 1 week. Newspapers cannot be issued for use outside the library and so on.

4. Every reading material available shall have a RFID tag on it. The record of the same will be
stored in the data base. For each reading material record information like author, book
name, publisher name, book edition, date and year of publication, cost of the book, and date
of purchase of the book.

5. When a student wants a reading material from the library, they will select the material and
go to the checkout counter. The library staff will use a RFID reader to capture the details of
the book. The student's name is tagged along with the book they borrowed.

6. System will record the issue date and return date of the book.

7. System shall do an automatic calculation of fines in case of delayed return of books.

8. Library staff should be able to search for books on the LMS by search criteria like name of
the book or author.

9. Students should be able to access the library system on li ne to know the return date. They
should be able to access it via the web or mobile interface.

10. System shall send automated emails to the students 3 days before the return date to avoid
late return of books.

11. Access to free e-journals and e-books through the software.

12. Anti-theft detection: RFID readers are placed at the exit gate of the library and the RFID
reader tracks books to a range of 2 meters and would trigger the alarm with a loud sound in
case anyone tried to pass through the gate with an unissued book.
 13. Book drop box stations to be installed outside the library: Students can return books at any
time in the RFID enabled book drop box station. Student’s loan is immediately cancelled
once the student deposits the book in the drop box.

14. Management would like the following reports:

• Which books are most rented?

• Records of issued and unissued materials in the library (management will decide
whether to stock them or not)
• Amount of fine collected in a day, week, and month.
• Number of lost books
• Report on total number of books, journals, etc.
• Age of books, that is, which books are more than 20 years old.

NON-FUNCTIONAL REQUIREMENTS

System Requirement:

• LMS can be used on any MacOS run computers.

• Users will need an active internet connection.
• It will be RFID ready
• Auto scheduled tasks like emails and database maintenance
• Data should be stored in cloud.
• Highly secure, scalable, and reliable.

Usability:

• The screens should be self-explanatory and very user friendly

Environments

• Creating and maintaining a Program in Java

Wireframe: