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Guidance for

ACA students
PROFESSIONAL AND
ADVANCED LEVEL EX AMS

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Contents

1 Professional and Advanced Level exams

2 Your exam checklist

3 Exam software

4 Live and practice software: what you need to know

5 Exam guidance and support: before the exam day

6 Exam guidance and support: on the exam day

7 Exam top tips

icaew.com/cbe

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Professional and Advanced Level exams

GUIDANCE FOR ACA STUDENTS SOFTWARE VARIATIONS BETWEEN CERTIFICATE, PROFESSIONAL AND
All Professional and Advanced Level exams are computer-based. Getting to know the ADVANCED LEVEL EXAMS
exam software before sitting your exam is essential.
The exams at the Certificate Level contain a variety of question styles, which may include:
Please read this guidance before you sit an exam. You should remember that the exam • multiple choice (choose one answer);
software is an assessment tool created especially for ICAEW. It is designed to test your
ability to answer the questions and because of this some standard keyboard shortcuts • multiple response (choose more than one answer);
are not supported. • multi-part multiple choice (choose one answer for each part of the question);

This guide will help you to understand: • numeric entry (key in a number); and

• what to expect on the day of the exam; • scenario-based.

• how to navigate through the software;


At the Professional and Advanced Level, the exam questions contain both structured and
• key functionality within the software; and unstructured detail in scenarios that you have to read, assimilate and understand. The
information will be presented in a business context, with varying technical complexity. You
• top tips for the exam software.
may need to assimilate information from various sources within the question.

You can also access practice exams, sample answers and more at icaew.com/cbe
See page 15 for key variations between the Professional and Advanced Level exam software.

If you have a question, please contact our student support team on +44 (0)1908 248 250
or email studentsupport@icaew.com

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Your exam checklist

Alongside your usual exam preparation, you will need to become familiar
with the exam software, you can do this by completing this checklist:

Read the exam guidance Question practise

1 This guide is ideal to help you to understand what to expect on the day,
how to navigate within the software and key functionality.
4 Vital to exam success, practise using the ICAEW question banks within the practice
exam software and sample exams. You can also view sample answers and the
suggested ways to present your answers in the exam.

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Read the Instructions to Candidates

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Watch the exam webinars
A series of webinars are available for you to watch on-demand. The Instructions to Candidates contain important information regarding the
administration of your ICAEW exams. Read them carefully so you know our
processes and procedures before you attempt your exams, they are available
to download from icaew.com/exams

Use the practice exam software

3 You must practise with the software in advance of your exam. Being
unfamiliar with the functionality and formatting may cost you valuable
Get started
time in the live exam. Find all the above guidance, support and
exam resources at icaew.com/cbe

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Exam software
2 12 13 8 14 7 9 1

OVERVIEW
Here is an overview of what to expect from
the software on the day of your exam.

This screenshot shows an example of the


response area where you will add your answers
to each exam requirement. There is a response
area for each requirement of the exam.

The response area has all the essential 3


functions that you need during the exam and
you will already be familiar with most of them.

Follow the guidelines on pages 6-11 for a


description of each function and how to
navigate the response area.
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Pages 12-14 detail the software for the
Case Study exam.
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‘ The most useful support


materials came in the
form of prior exams and
the computer-based exam
software. It really prepared
me for what I was going to
face in the exam.’
Daniel Webb 4 5 6
ACA student

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Exam software
Guidance on the response area functions and how to navigate your way through the exam
software is described here on pages 6-11. See pages 12-14 for the Case Study exam software.

NO. FUNCTION DESCRIPTION NO. FUNCTION DESCRIPTION

Candidate/ Once you have confirmed your name, it will appear here. Navigate to each You can access the questions by clicking on the numbered
1 3 exam question
student ID Please note that the examiner will not and does not need to tabs on the left-hand side of the screen. In this example,
number see this, so please do not write your name anywhere within and requirement question 1 has been selected.
your answer.
The remaining questions are blue, as they have not yet
You can use the left click on your mouse to select a cell. Once been viewed.
Spreadsheet you have selected a cell, you can use the arrow and tab keys You can also use the ‘Back’ and ‘Next’ buttons to move
navigation on your keyboard to move from one cell to another. Your between questions.
answers will be recorded in the response area only.

4 ‘Preferences’ icon Located at the lower left side of your screen, you can
View the exam Left click on the ‘Question’ icon: select ‘Preferences’ to change the colour of your screen,
2 questions and
if required.
requirements The exam question and requirement will be displayed in a
‘pop-up’ window.
5 ‘Introduction’ icon Select the introduction icon to return to the candidate
The window can be moved around the screen to enable you
instructions which are available at the beginning of the exam.
to position the question next to the response area to view
them simultaneously. It can also be resized by ‘grabbing’ the
bottom right corner and moving the corner to the desired
size. You can copy text and numbers from the question
window and paste them into the response area.
See page 11 on how to highlight and add sticky notes within TOP TIP
the exam requirement. You can also watch a webinar on
Getting to know the exam software in advance is crucial; use it for question practice and
how to move and resize the question and answer window at
to get to know the functionality. Becoming familiar with the new format will help with any
icaew.com/cbe
on-the-day nerves.

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Exam software

NO. FUNCTION DESCRIPTION NO. FUNCTION DESCRIPTION

6 Flag Here you can flag answers you would like to return to during 10 Enter a narrative Select any cell in column A.
your exam. response
Left click on this icon and you will be able to add a
narrative response.
Simply start typing and the size of the cell will automatically
7 Progress bar This indicates the number of marks associated with the
increase as you type.
exam questions you have viewed. It does not reflect whether
you have completed your responses to the questions you
11 Increase the size Cells can be increased by enlarging the size of the column or
have viewed.
of a column or row headers (left click to drag).
In this example, a student has accessed questions totalling row
22 marks:
12 Bold, italic To format text, highlight the text and select the relevant button
and underline to apply formatting.
formatting
Keyboard shortcuts or by selecting bold, italic or underline
Timer The timer will count down during your exam and will display and then typing will not format the text. Please note that the ‘-’
8 key can be used as a bullet point if you wish to produce a list.
the time remaining. A warning will pop up on screen when
there are five minutes remaining.
13 Superscript Use this function to apply superscript to your answers.
If you have been awarded additional time due to access
arrangements, the timer will automatically show the time you
have been allocated.
14 Decimal places Use these buttons to increase or decrease the number of
9 Finish Only click on ‘Finish’ when you have finished the exam and decimal places displayed.
want to submit your answers.
Please note that in a live exam, your response to each exam All exams will follow standard rounding rules to the nearest
question will be submitted for marking either when you whole number by default, with the exception of Financial
click on ‘Finish’, or when your exam time has ended. When Management which will round to two decimal places by
the timer ends, your exam will automatically finish and your default. You can also watch a webinar on decimal places at
answers will be submitted. icaew.com/cbe

Enter numbers Select cell and enter number. Commas can be used in
If you are viewing the exam practice software, you can select
within a cell number entry and numbers will be right aligned. Brackets
‘Finish’ to export your practice exam responses.
can be used to indicate negative numbers.

7
Exam software
23 17 24 20 15

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16 25 18 19 21 22

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Exam software

NO. FUNCTION DESCRIPTION NO. FUNCTION DESCRIPTION

Formulae Can be entered within a cell and basic formulae can be used, 17 Font size Use this function to adjust the font size of your answers or to
ie, +,-, /,* create headings.
When a different cell is included in the formula, select
this by:
• left clicking on the target cell; 18 Font and cell This function will enable you to select different colours for
colour your cell or font.
• using the arrow keys to navigate to the cell; or
• manually typing the cell reference. Examiners can’t see
formula when hidden within a cell, so it is important you
always show your workings.
19 Function border When you have been asked to draw a diagram please use
column form or table by selecting the border function.
15 Auto sum Select cells to be summed and then left click on the auto
sum icon.
A total will be displayed to the right-hand side if the numbers
are selected in a row. A total will be displayed below if 20 Function indent Use this function to indent text to the left or right of the cell.
numbers are selected in a column.

16 Undo, cut, Click on the ‘Undo’ button to undo the last action. The last five
copy, and paste actions can be undone.
Function Use this to align text to the top, centre or bottom of the cell.
formatting 21
Select the cells that you wish to ‘Cut’ or ‘Copy’, then click alignment
in the new destination to paste in a separate cell using the
‘Paste’ button.
Please note there is no redo function.

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Exam software

NO. FUNCTION DESCRIPTION NO. FUNCTION DESCRIPTION

22 Export When you are viewing the exam practice software, you will be View bar The view bar displays all text within a cell. It is essential you
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able to click on the ‘Export’ button to export your response to click on all cells to ensure all text within the selected cell is
each exam question. The exam responses will then appear in visible on screen, as examiners will only mark what they can
a new tab within the browser you are using. We recommend see presented to them.
that you view the exam practice software in Chrome. You can
export, save and print your practice answers. Space below This may vary depending on the size of screen. The display of
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Please note that this function is only available within the response area the response area will be consistent across all screens at all
exam practice software. This is because when you complete exam centres.
a live exam, your responses will automatically be saved
throughout the exam and uploaded onto our marking 27 For the Professional Level Financial Management exam only,
system when you finish. the Formulae and Discount Tables button is available which
will open the discount tables and formulae in a separate pop-
Inserting or You can insert or delete rows and columns by using the up window.
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deleting rows ‘Layout’ drop-down menu.
and columns The exhibits button is only available within the Advanced
You will be presented with 180 rows and you can add another
Level Corporate Reporting, Strategic Business Management
20 rows. The software will also show columns A-K. While you
and Case Study exams. The exhibits button enables you to
can add additional columns, we advise you stay within A-K so
open up the exhibits on screen.
your answers are clearly visible.
See pages 12 and 13 for more information on the exhibits
24 Visibility of Please ensure that all of your responses are visible on screen
button within the Case Study exam.
responses and are not hidden within cells.
Your answers will be presented to the examiner exactly as they
appear on screen ie, if you have not expanded the cells, to
show your answers, you could lose marks. Before your exam
starts, be sure to read and agree to this when the ‘Agree to
terms’ and ‘Introduction’ messages appear on your screen.

10
Exam software

Here is an overview of how you can annotate an exam requirement on screen. You can highlight content within
a requirement, copy and paste text and numbers to the response area and add sticky notes. You can also move
and resize the question window during your exam to view the question and your answer side by side. 1 2

NO. FUNCTION DESCRIPTION

1 Highlighting There are two ways to highlight text within a question.


question content
1. Click and drag to select text. Then click on the ‘Highlight’ icon. Click on the
downwards arrow to change the highlight colour.
2. Click and drag to select text. Right click and select ‘Highlight’ from the menu.

2 Add sticky notes There are three ways to add sticky notes within a question:
1. Click on the ‘Sticky note’ icon and drag the note to the required area on screen.
2. Click and drag to select text. Right click and select ‘Add sticky note’ from the
menu. Move the note by clicking and dragging it to the required area on screen.
3. A sticky note can be added to highlighted text. Hover over the highlighted
text, right click and select ‘Add sticky note’ from the menu.

The text you add within sticky notes can be cut, copied and pasted into the
response area.
To remove a sticky note, right click on the note you would like to remove and
select ‘Remove sticky note’ from the menu. Please note that content within each
sticky note will not be marked.

3 Moving and To move the question window, select the question button from the toolbar,
resizing the and the question will display in a pop-up window in the middle of your screen.
question window You can now drag the question window over to the left-hand side.
To resize the question window, grab the bottom right-hand corner and drag the
window in. Now your question and response area are side by side. You can also
watch a webinar on how to move and resize the question and answer window at
icaew.com/cbe

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Exam software
3 4 5

Here is an overview of what to expect


from the software on the day of your
Case Study exam.

This screenshot shows an example of


the response area where you will add 1
your answers to each exam requirement.
There is a response area for each
requirement of the exam. It is essential
that you write your response in the area
for the requirement to which it relates. 2
Follow the guidelines on page 13 for a
description of each function and how to
navigate the response area.

‘Practise, practise, practise.


The practice software provided
on the ICAEW website is
crucial for computer-based
exams. You have to get used to
the software and make full use
out of it. If you can master the
software, it can really help you
in answering the exam.’
Ilyana Ibrahim
ACA student

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Exam software

NO. FUNCTION DESCRIPTION NO. FUNCTION DESCRIPTION


Exective summary You will see tabs numbered 1, 2, 3 and 4 on the day of your Exhibits 16-19b All other unseen exhibits are listed here.
1 and response to
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exam, similar to other ACA exams (see page 5 and 6).
requirements These are accessible from any response area.
Here is an overview of what each tab means and where
to add your response: The exhibits will be displayed in a ‘pop-up’ window, and
can be moved and resized to be viewed alongside the
• Tab 1 = Executive Summary response area.
• Tab 2 = Requirement 1
Please note that the exhibit numbers may change for every
• Tab 3 = Requirement 2 Case Study exam.
• Tab 4 = Requirement 3

TOP TIP
Each tab will be The first cell in each tab will be labelled with ‘Executive
2 labelled summary’, ‘Requirement 1’, ‘Requirement 2’ or ‘Requirement 3’ The Case Study exam is open book, so you can take any hard copy material in to
so you will know where to add your response. the exam with you, subject to practical space restrictions. If you feel that you need a
reference to the exam software or a guide to any of the key functions during your exam,
print this guide and take it in to the exam with you.
List of exhibits This lists all exhibits (from both the Advance Information and
3 and requirements the unseen exam exhibits), as well as the exam requirements.
These are accessible from any response area.
The list of exhibits and requirements will be displayed in
a ‘pop-up’ window, and can be moved and resized to be
viewed alongside the response area.

Exhibit 15 This is where you will find the first unseen exhibit.
4
These are accessible from any response area.
The exhibit will be displayed in a ‘pop-up’ window, and
can be moved and resized to be viewed alongside the
response area.
Please note that the exhibit numbers may change for every
Case Study exam.

13
Exam software

It is possible to have
multiple tabs open at one
time during the Case Study
exam, as shown here.

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Live and practice exam software
WHAT YOU NEED TO KNOW

You will use the same software for your Professional and Advanced Level exams, both VARIATIONS BETWEEN THE PRACTICE AND LIVE EXAM SOFTWARE
in your practice sessions and on the day of the exam. However, you should note the • The practice software has an export button so you can export your answers for marking.
variations below. This is not available in the live exam, as your answers are automatically sent to the
examiners when you finish.
VARIATIONS BETWEEN EXAMS
• When you export your answers in the practice software, your cells will automatically
Professional Level – Financial Management exam only expand. This will not happen in the real exam so it is crucial you check all cells are
All exams will follow standard rounding rules to the nearest whole number by default, with expanded as examiners will only mark what they see on screen. See point 24 on page 10
the exception of Financial Management which will round to two decimal places by default for an illustration of this.
(see page 7).
• When you use the practice software make sure you save and export your answers after
Professional Level – Financial Management exam only each question. You do not need to do this in the live exam.
You will only see the Formulae and Discount Tables button in the Financial Management • Question banks are not timed, but in the real exam the timer will count down. You will not
exam. This will open the discount tables and formulae in a pop-up window (see page 10). be able to take a watch into the exam with you, so it is important you check your timing
regularly with the timer on screen.
Advanced Level – Corporate Reporting and Strategic Business Management exams only
You will only see an exhibits button if you are sitting the Corporate Reporting or Strategic • After you have opened the practice software, you may need to zoom out to see the
Business Management exams. This button will enable you to open up the exhibits so you software correctly. You will not need to do this in the real exam.
can see this on screen (see page 10). • The live exam is delivered in a locked down system so may take a few seconds longer to
perform functions, compared to the practice software. If you select the undo button, for
Advanced Level - Case Study exam only example, do wait for the function to take place before clicking the button again.
You will see four tabs numbered 1, 2, 3 and 4. Tab 1 is where you will add your Executive
Summary. You will add your response to Requirement 1 in tab 2, Requirement 2 in tab PRACTICE SOFTWARE TOP TIPS
3 and Requirement 3 in tab 4. The first cell in each tab will be labelled, so you will know • You can use the question banks both online and offline. If you want to use them offline,
where to add your response. See page 12 and 13 for more information. you just need to download them. For more information visit icaew.com/cbe
• We recommend that you use Chrome when using the exam resources, including the
The list of exhibits and requirement is separated from the exhibit buttons (see page 12
practice software.
and 13). Please note that the exhibit numbers may change for every Case Study exam.
• Remember to close all other programmes when you use the practice software.

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Exam guidance and support
BEFORE THE EXAM DAY

INSTRUCTIONS TO CANDIDATES CAN I DOWNLOAD A COPY OF THE SOFTWARE ON MY OWN COMPUTER?


In advance of your exam, you need to read the Instructions to Candidates. It will No, but you can access the practice software online at icaew.com/cbe or head straight to
provide you with everything you need to know ahead of sitting your Professional and the question banks at icaew.com/examresources. Navigate to the exam you are studying
Advanced Level exams, including important processes and procedures. Read them at by selecting the level and exam, you can then view a question to be tested within the
icaew.com/exams practice software.

HOW DO I APPLY FOR ACCESS ARRANGEMENTS? WHERE CAN I FIND THE ANSWERS TO THE SAMPLE QUESTIONS ONLINE?
If you feel your exam performance may be hindered due to a health condition, All sample exams and sample answers can be found within the individual exam resource
disability, or specific learning difficulty (SpLD), we may be able to put access pages on our website at icaew.com/examresources, simply select the level and exam you
arrangements in place to support you. Your application for access arrangements must are studying.
reach us by the published exam entry closing date for Professional and Advanced
Level exams.
Appropriate evidence should be provided for us to assess your situation and make ‘When I eventually bit the bullet and used the exam
the necessary arrangements for you. To find out more about access arrangements and
read the guidance in full, visit icaew.com/accessarrangements format it was strange at first, but it really prepared
me for what I was going to face in the exam.’
HOW DO I FAMILIARISE MYSELF WITH THE EXAM SOFTWARE?
Use the practice software and all of the resources provided at icaew.com/cbe. These Daniel Webb
include webinars, online/offline question banks, illustrative exam answers, exam top ACA student
tips and more. You can also find more exam resources at icaew.com/examresources.
See pages 6-14 for an overview of the software.

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Exam guidance and support
ON THE DAY OF THE EXAM

CAN I USE PEN AND PAPER FOR WORKINGS? WHAT SHORTCUTS ARE PERMITTED IN THE EXAM?
You will be provided with a pen and paper in the exam room to make notes. Your notes The software allows for cut, copy and paste. You can find more information on functionality
will be collected by the invigilator, but will not be marked. You will be expected to show all on pages 6-14.
workings as part of your response on screen.
DO I NEED TO INCLUDE COMMAS IN MY ANSWERS? EG, 16000 OR 16,000
CAN I HAVE A PAPER COPY OF THE EXAM? You do not need to include commas in your answers, view sample answers at
No. As soon as an exam moves to computer, the paper-based exam is no longer available. icaew.com/examresources
The exam software provides the necessary functionality to produce answers to the exam
requirements and encourages you to produce well-structured responses and to show all DO I NEED TO TAKE MY PERMITTED TEXTS INTO THE EXAM ROOM?
workings as would be expected of a report prepared for a client. Yes. You are required to take your own copy of the relevant permitted text into the exam
room, as these will not be displayed on screen. No spare copies will be available at the
HOW SHOULD I STRUCTURE MY ANSWER? venue. View the list of permitted publications at icaew.com/permittedtexts
All of your workings must be shown, rather than just included as formulae within a cell.
You need to ensure that all of your responses are visible on screen and not hidden within CAN I TAKE IN A CALCULATOR?
a cell. The examiners will only mark the content that is visible on screen. Yes. You are allowed to take your own calculator into the exam room. However, please note
Before your exam, view the sample answers from the examiners for guidance on exam that your calculator must not be capable of being programmed to hold alphabetical or
technique, how to structure your response and how to show your workings. Access numerical data and/or formulae or capable of automatically computing net present value
sample exams and sample answers at icaew.com/cbe (NPV) or internal rate of return (IRR).

DO I NEED TO EXPAND THE CELLS SO ALL MY WRITING SHOWS?


Yes, the examiners will not be able to expand any cells to see any text or calculations that
may be hidden.

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Exam guidance and support
ON THE DAY OF THE EXAM

CAN I TAKE MY OWN COMPUTER OR LAPTOP INTO THE EXAM? HOW WILL MY EXAM BE SAVED?
No. All students will use the technology available at the exam centre. A computer will be The exam software will automatically save as you navigate through each question.
allocated to you on the day of the exam.
HOW WILL I KNOW HOW MUCH TIME I HAVE LEFT?
ARE EARPLUGS PERMITTED IN THE EXAM? At the top of the response area, a timer will count down the exam time for you. In a live
Yes, but these are not provided. If you are distracted by noise, you can wear earplugs to exam, your responses will automatically be submitted for our team of examiners to mark.
help you concentrate. As stated within your Instructions to Candidates, they must not
plug into or be capable of wirelessly connecting to any device. WHAT SHOULD I DO IF I EXPERIENCE TECHNICAL DIFFICULTIES?
The exam will be delivered via a secure, locked-down application that is resilient to internet
connectivity problems. In the unlikely event that you encounter any technical difficulties,
HOW DO I START THE EXAM?
the invigilator will be able to provide support. You must make the invigilator aware as soon
Once you have arrived at the exam centre and completed the administrative processes
as possible, you will then be required to complete an invigilator report. In the unlikely
you will be shown into the exam room. You will be provided with an individual keycode
event that your computer does crash, your exam will automatically save and you will be
which gives only you access to the exam. When instructed to do so, you will enter the
able to pick up where you left off by re-entering your keycode.
keycode and check the details on screen are correct.
When all students in the exam room have checked their details on screen, the invigilator IF YOU RUN OUT OF TIME OR FORGET TO CLICK ‘FINISH’
will provide everyone with specific exam information and announce a pin code. You will A message will appear stating that the exam time has ended and will automatically force
enter the pin code to start your exam. As soon as the exam starts, your exam timer will the system to save your answers and then close the exam. As soon as you complete a
begin and you will be able to view the exam questions and each response area. computer-based exam, your exam will automatically be uploaded onto our marking
system. For all exam result dates, download the ACA planner at icaew.com/acaplanner
WHAT WILL I SEE ON SCREEN?
When the exam starts you will see the response area for the first question on your
screen. There will be a response area for each requirement of the exam and this is where
you will add your answers. Your answers should be clearly labelled. When adding the ANY QUESTIONS?
requirement number you will need to add a bracket before the requirement number,
Our student support team is here to help, please contact them if you have any questions:
for example, (1.3, otherwise the software will round up/down the number. The response
area has all the essential functions that you need during the exam. Go to pages 6–14 for T +44 (0)1908 248 250 E studentsupport@icaew.com
an overview of the exam software. If you’re browsing our website, look out for the live help boxes.
You will be able to speak directly to an adviser.
WILL I BE ABLE TO SEE THE EXAM QUESTION AND ANSWER WINDOWS
Do you live outside of the UK?
SIDE BY SIDE?
You can also contact us using Skype. Search ‘icaew_uk’ on Skype and speak to our
Yes. All of our exam centres have a minimum screen resolution they need to adhere to.
student support team free of charge.
This allows your response area and question to be seen side by side.

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Exam top tips

Examiners will not see your name, but it will be displayed to you on your Where you are asked to supply a diagram, use a column/table. Have a look at how
Name
screen, so please do not write your name anywhere within your answer. examiners are asking you to lay out your answers in the sample answers.

If you accidentally hit the ‘Insert’ key on your keyboard and write over Show your working within the software.
Insert your answer, your answer will be lost. Copy your new text, then select the
‘undo’ button to return your deleted text. Make sure you paste your new
text and hit the ‘Insert’ key before typing again. Please note that there is Remember to expand your cells!
no redo function.

Standard keyboard shortcuts are not supported within the software – make sure you
If you insert a row or column, interrupting a formula, you will need to discover the key functionality within the practice software.
reset your formula to include the new cells.

If you wish to indicate a ‘square root’ as part of your answer, you should use ‘to the
Remember that the examiner can only see what you have written on the 1/2 power of 1/2’ eg, a ½.
screen, and not any formulae that are used to arrive at totals. Therefore,
ensure there is an audit trail for numerical answers.
Depending on which country you sit the exam in, you may not have all the currency
P=£ symbols on your keyboard. Sensible abbreviations should be used instead, for
Use a list approach. Consider using dashes for your answers to improve example, P = £, D = $, E = €.
presentation.

The exam is part of your professional career, present it as you would to


a client. Good luck!
We wish you the very best in your exams.

ABC Be aware there is no spelling check function, so do a check of your


spelling and grammar.
SHARE YOUR TOP TIPS

Join in the conversation, share your exam tips and meet ACA students across
If you are easily distracted by noise, you can use earplugs to help you
the globe online via your student community at icaew.com/studentcommunity
concentrate in the exam room.

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and sustainable future.

Over 181,500 of these are ICAEW Chartered


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