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Asset management
ESG Questionnaire
UBS (Lux) Equity Fund – Global Sustainable
ESG Questionnaire 2015
UBS (Lux) Equity Fund – Global Sustainable
Does the fund management company apply any exclusion in its general investment
process, for example related to the manufacture, maintenance and trade of
controversial arms?
Yes. Under the UBS Sanctions Policy, business activities concerning certain countries, regimes or
named individuals are restricted. All measures outlined in the UBS Sanctions Policy apply globally
throughout the entire UBS Group irrespective of whether the local country has imposed any such
sanctions.
In addition, UBS complies with the revised Swiss Federal Act on War Materials, which bans the
use, stockpiling, production and transfer of cluster munitions and anti-personnel mines. The Swiss
law integrates and goes beyond the Oslo convention banning cluster munitions and anti-
personnel mines (hereinafter referred to as “controversial weapons”), to include the ban on
direct and indirect financing of controversial weapons. In effect, the ban prohibits the range
activities ranging from provision of credit facilities, capital market transactions, to the buying and
holding of equity and/or bonds (including derivatives thereof) of companies that are involved in
the development, production or purchase of controversial weapons. The ban does not prohibit
business relationships with executives of such companies.
Based on this regulation and awareness of the potentially significant damage to its reputation
when supporting companies which are involved in Controversial Weapons, UBS will not directly
or indirectly finance companies involved in the development, production or purchase of cluster
munitions and anti-personnel mines of such companies determined to fall within the ban. This
will include terminating the holding of any long or short positions in securities of such companies
in its proprietary trading book or to include them in its actively-managed retail and institutional
funds and in discretionary mandates.
Is the fund Manager a signatory or a member of other international and/or national
initiatives supporting SRI practices? Please answer if you deem this information to be
useful.
UBS has endorsed and signed several charters, including UN Global Compact, the UNEP Finance
Initiative and the Wolfsberg Group. UBS is a member of further organizations that promote
corporate responsibility and is actively engaged in their activities. Please refer to the UBS
Corporate Responsibility webpage for more details.
http://www.ubs.com/global/en/about_ubs/corporate_responsibility/commitment_strategy/external
/further_commitments.html
Has the fund management company established an ESG engagement policy? If yes,
describe the policy by outlining its objectives and its methodology and/or, if it is public,
insert a link to the policy. If not, explain why not.
Yes, for our equity investments, our written corporate governance principles apply globally. We
believe voting rights have economic value and should be treated accordingly. Where we have
been given the discretion to vote on clients' behalves, we exercise our delegated fiduciary
responsibility by voting in a manner we believe will most favourably impact the economic value of
their investments. We vote globally so long as there is no conflict with the efficient management
of client portfolios.
On behalf of our clients, we aim to be supportive, long-term shareholders. We seek to develop
both a long-term relationship and an understanding of mutual objectives and concerns with the
companies in which we invest on behalf of our clients. Through regular meetings (around 7 000
globally each year) we make an assessment of management performance and monitor
development over time. In the year to 31st December 2014, we voted at 7 325 company
meetings globally on a total of 74 655 separate resolutions. We declined to support management
on 5 246 or some 7% of these resolutions.
Engagement with company management on environmental, social and governance issues is
undertaken by our own investment professionals to varying degrees according to local
customs/regulations. Our Corporate Governance Director leads our governance engagement with
companies and works closely with the in-house analysts and portfolio managers. We maintain a
comprehensive database of our governance engagements, votes cast and the reasons for voting
against management or abstaining.
As a general rule we believe the effectiveness of such policies is considerably increased when we
find common ground with other shareholders. We are thus willing to work with collective bodies,
such as the ABI Investment Committee, or collaborate with other major shareholder groups if we
believe this will increase the chance of success. We are also members of the Conference Board's
Council on Corporate Governance, which brings together asset managers and companies for
constructive debate.
Has the fund management company established a voting policy? If yes, describe the
policy by outlining its objectives and its methodology and/or, if it is public, insert a link
to the policy. If not, explain why not.
Yes. We believe voting rights have economic value and should be treated accordingly. Where we
have been given the discretion to vote on clients’ behalves, we will exercise our delegated
fiduciary responsibility by voting in a manner we believe will most favourably impact the
economic value of their investments.
Good corporate governance should, in the long term, lead towards both better corporate
performance and improved shareholder value. Thus, we expect board members of companies in
which we have invested to act in the service of the shareholders, view themselves as stewards of
the company, exercise good judgment and practice diligent oversight of the management of the
company. A commitment to acting in as transparent a manner as possible is fundamental to
good governance.
In serving the interests of our clients, some investment capabilities within UBS Global Asset
Management may at times pursue differing approaches towards particular corporate governance
issues, including how to vote or abstain on proposals. This reflects the diverse nature of our
capabilities.
However, in all cases the interests of clients will be paramount. Underlying our voting and
corporate governance principles we have two fundamental objectives:
We seek to act in the best financial interests of our clients to enhance the long-term value of
their investments.
As an investment advisor, we have a strong commercial interest that companies in which we
invest, on behalf of our clients are successful. We promote best practice in the boardroom.
To achieve these objectives, we have established a set of Principles to guide our exercise of voting
rights and the taking of other appropriate actions, and to support and encourage sound
corporate governance practice. These Principles are applied globally but also permit us the
discretion to reflect local laws or standards where appropriate.
While there is no absolute set of standards that determine appropriate governance under all
circumstances and no set of values will guarantee ethical board behaviour, there are certain
principles, which provide evidence of good corporate governance. We will, therefore, generally
exercise voting rights on behalf of clients in accordance with the following principles:
Board Structure
Some significant factors for an effective board structure include:
An effective Chairman is key.
The roles of Chairman and Chief Executive generally should be separated.
The Board should be comprised of individuals with appropriate and diverse experience
capable of providing good judgment and diligent oversight of the management of the
company.
The non executive directors should provide a challenging, but generally supportive
environment for the executive directors.
Board Responsibilities
Some significant factors for effective discharge of board responsibilities include:
The whole Board should be fully involved in endorsing strategy and in all major strategic
decisions (e.g., mergers and acquisitions)
The Board should ensure that at all times:
Appropriate management succession plans are in place.
The interests of executives and shareholders are aligned.
The financial audit is independent and accurate.
The brand and reputation of the company is protected and enhanced.
A constructive dialogue with shareholders is encouraged.
That it receives all the information necessary to hold management to account.
Describe how the fund management company or the group contributes to the
promotion and the development of SRI.
UBS has a company-wide commitment to leading-edge sustainability research and initiatives
across all of its divisions. This includes the UBS Investment Bank’s award-winning sustainability
research unit, UBS Wealth Management’s thematic research team and UBS Global Asset
Management’s Sustainability Equities team.
In addition, UBS is a leader in advancing sustainability analysis with its membership in two key
steering committees, the Sustainability Accounting Standards Board and the Global Initiative for
Sustainability Ratings. Shawn Lytle, Head of UBS Global Asset Management in the Americas was
recently added to the SASB (Sustainability Accounting Standards Board).
1.3 Describe/List your SRI products and the specific resources allocated to your SRI activities.
Briefly describe the SRI fund range (number, assets under management, strategies,..)
In addition to the UBS (Lux) Equity Fund – Global Sustainable, we offer a number of other
sustainable equity strategies:
As at 31 March 2015, we managed a total of 1 042 million USD in dedicated Sustainable / SRI
strategies.
Corporate Governance
Ian Pitfield is Corporate Governance Director, responsible for setting and implementing UBS
Global Asset Management’s corporate governance and SRI policy, working closely with the
investment teams. Ian has wide investment experience both as an analyst and portfolio manager,
and has worked at UBS Global Asset Management since 1986. Ian leads our global voting team
and the engagement on corporate governance with the companies in which UBS Global Asset
Management invests on behalf of clients.
Ian is a member of the ABI Investment Committee, the International Corporate Governance
Network, the Conference Board’s Council on Corporate Governance and the CFA Society of the
UK. He was a member of the CFA Institute global corporate governance taskforce and chaired
the NAPF Case Committee on Shell.
Paul Clark, who joined UBS Global Asset Management in 1994, is Head of Corporate Governance
Services, and is responsible for a team of three that handle the day-to-day aspects of voting and
background research to company meetings. Paul has managed the team since 2000 and has
been involved in portfolio services since 1987. He is also a member of the International Corporate
Governance Network.
The Corporate Governance team is part of our Equities investment area and is responsible for
voting for all clients globally in all worldwide markets. The only exception to this will be locations
where legal restrictions prevent us from either voting for clients, or do not allow voting powers to
be exercised outside the local jurisdiction. This approach has enabled us to ensure that our
corporate governance and voting service is integrated and closely aligned with our investment
teams and ensures that we have a consistent, robust process when acting for our clients.
Describe the content, frequency and resources allocated/used by the fund management
company to inform investors about the ESG criteria taken into account.
UBS strives to report openly and transparently about the firm's corporate responsibility strategy
and activities both via a section in the UBS Annual Report and, in more detail, on the UBS
corporate responsibility website. Additional relevant information is provided in an employees
section in the annual report and on the UBS employees website.
We use the Global Reporting Initiative (GRI) as the basis for our corporate responsibility reporting
and apply a careful process weighing up the materiality and relevance of the information
reported and the expectations of all our stakeholders.
UBS's reporting has been reviewed by Ernst & Young Ltd (EY) against the GRI Sustainability
Reporting Guidelines. The content has been prepared in accordance with the comprehensive
option of GRI G4 as evidenced in the EY assurance report. This assurance was conducted by EY.
http://www.ubs.com/global/en/about_ubs/corporate_responsibility/information-
center.html#par_title_6
1.4 Provide the name of the fund(s) to which this Code applies and its (their) main
Characteristics
Describe the main characteristics of the fund(s): geographical focus, asset class, SRI
strategy used (use the classification provided by Eurosif/EFAMA).
The UBS (Lux) Equity Fund – Global Sustainable invests worldwide in companies that generate
above-average environmental, social and governance performance and offer interesting growth
potential. It is an all-cap strategy that seeks to access the full range of sustainable investment
opportunities, allocating approximately 80% to large caps, up to 10% to mid-caps and 10% in
small caps. These proportions will vary depending on our assessment of relative return
opportunities.
Sustainable
fundamentals
+ Attractive
valuation
+ Portfolio
construction = Sustainable
Source: UBS Research Focus 2006
US-I 8
We also use industry surveys and glean information from external sources. Our team of investors
also stress-tests sell-side broker financial models. The facts finding process, Sustainability checks,
and fundamental analysis for the Global Sustainable strategy are performed internally.
The team also has access to many external fundamental ESG data sources including rating
services such as MSCI ESG, Sustainalytics, Sustainability, Reprisk, and Governance Metrics. In
addition we have access to sustainability research from brokers and data providers such as
Bloomberg ESG data. UBS Global Asset Management also has a regular dialogue with
sustainability experts from many organizations including Deloitte Consulting, Accenture
Consulting, the Sustainability Accounting Standards Board, NGOs, and other sustainability
organizations.
The strategy also benefits from a company-wide commitment to leading-edge sustainability
research and initiatives across all of UBS's divisions. This includes the UBS Investment Bank's
award-winning sustainability research unit as well as UBS Wealth Management's thematic
research team. In addition, UBS is a leader in advancing state-of-the-art sustainability analysis
through its membership in two key steering committees: the Sustainability Accounting Standards
Board and the Global Initiative for Sustainability Ratings.
2.3 Which ESG analysis criteria are used?
Indicate what the main criteria for each of the environmental, social/societal and
governance dimensions are. Specify if these criteria differ according to sectors, the
geographical zones, and the type of company… If appropriate, provide an example.
Socially Responsible Investing (SRI) is historically associated with negative screening. The most
common screens (including ours) excludes companies with more than 5% in sales in defence,
GMO, tobacco, alcohol, nuclear, gambling, adult entertainment and water bottles. Because these
excluded companies are limited to about 7% of the ACWI universe, their exclusion does not
materially affect investment results or our process.
We believe that ESG factors are best assessed as part of the company research process. These
factors are fundamental in nature and need to be analyzed as an integral part of the due
diligence process, included in our estimation of cash flows and valuation metrics. Our proprietary
analysis covers each of the environmental, social and governance dimensions to arrive at an
overall ESG score for each company:
While we do not have a “check list” approach, we have identified industry group-specific Key
Performance Indicators (KPIs) which are weighted according to their importance for the sector.
Please find below an example of the KPIs that we analyse for companies in the Auto industry:
Each KPI is converted into a score using the weightings and a final score for the company is then
calculated. In theory our scores would be 0 to 100, but in practice the maximum score is currently
87 and this will change over time as the scores get updated. The rankings are broken into deciles
and it is important to note that these are industry group relative. So the breakdown of score
ranges will be different for each industry group. Each decile or bucket will have about the same
number of companies. This allows us to systematically focus on the most attractive stocks in our
universe from a valuation and sustainability perspective at the same time.
At this time UBS is working with several external organizations as well as its own quantitative
teams to build a quantitatively-driven ESG framework. This framework will eventually assemble
our internal data, external data from vendors and databases into a factor matrix that will allow us
to develop and backtest ESG ratings and factors for investment effectiveness. We believe that this
effort will further enhance our ability to have a proprietary and fundamental view of ESG factors
at the company level.
2.4 What is your ESG analysis and evaluation methodology (how the investment universe is
built, rating system…)?
Describe the ESG evaluation/rating system and how it is built by explaining how the
various ESG criteria are articulated. If appropriate, provide an example.
We have a negative screening process that excludes companies with more than 5% of revenues
in alcohol, tobacco, defence, nuclear, GMO, water bottles, gambling and pornography from the
portfolio. But the most important screening is positive in nature, seeking companies that are
fundamentally attractive, have superior valuation characteristics and that have a positive business
model that can benefit from sustainability trends.
We do not rely on outside ratings although we consult a diverse set of external inputs to ensure
that our own fundamental ESG assessment is reasonable. In some cases we have found that
external databases are out of sync with forward-looking assessments, either maintaining a high
rating when we believe the company is deteriorating in its ESG policy, or maintaining a low rating
when the management has made significant changes in ESG policy. We therefore rely on our
proprietary analysis which covers each of the environmental, social and governance dimensions to
arrive at an overall ESG score for a company. Please refer to our response to question 2.3 for a
more detailed description of this process.
It is important to understand that we are not using the sustainability score as a single basis for
decision making. Rather, we are comparing candidates for the portfolio that have both strong
valuation and sustainability criteria and we are looking at the sustainability data in detail to
compare the relative strength and weaknesses of companies. The sustainability score is a
simplifying initial step that enables us to prioritize our entire research universe.
UBS Global Asset Management‘s Applied Research unit in conjunction with outside experts has
built a leading edge database of fundamental sustainability data at the company and industry
group level that is used alongside valuation data from our analysts to rank the investment
universe on both fundamental and sustainability attractiveness. The database parallels the
approach taken by the Sustainability Accounting Standards Board in building its Materiality
Matrix™. We believe that this database is unique and gives us a significant proprietary edge in
the incorporation of fundamental, material sustainability data in the investment process. This
Sustainability KPI (key performance indicator) database is instrumental in ensuring that both
valuation and sustainability factors are taken into account simultaneously and that both receive
equal weighting in the decision making process.
2.5 How frequently is the ESG evaluation reviewed?
Please briefly explain the methodology update process and who is involved. If
appropriate, explain if the methodology has changed in the past 12 months and the
nature of the key changes.
The Sustainable Equity Team reviews the sustainability ratings on a weekly basis. The
sustainability ratings are not changing on a weekly basis, but our valuation rankings may change
frequently with price changes in the markets. That is why we review the ratings weekly at our
team meeting. See also answer to question 2.4 above which explains that we have built out a
leading edge database of fundamental sustainability data.
3.2 How do you take ESG criteria into account into the portfolio construction?
Describe how you link ESG selection with the financial analysis or with portfolio
management. More precisely, describe how the results of the analysis of each of the
dimensions (E, S and G) are integrated into the investment / divestment process. If
applicable, state where you provide information on divestments occurred in the past
year on the basis of ESG criteria? If appropriate, explain how potential ESG weightings
are defined and describe your treatment of companies that are not subjected to an ESG
analysis.
Our objective is to invest in companies that meet three important criteria:
First, the stock must be fundamentally attractive from a conventional valuation standpoint.
Second, we invest in companies that have strong, above-average, forward-looking ESG
profiles. We do not rely on outside ratings although we consult a diverse set of external
inputs to ensure that our own fundamental ESG assessment is reasonable. In some cases we
have found that external databases are out of synch with forward-looking assessments, either
maintaining a high rating when we believe the company is deteriorating in its ESG policy, or
maintaining a low rating when the management has made significant changes in ESG policy.
Finally, we invest in companies that have strong business models that can benefit from
Sustainability trends. We believe that companies with strong shared values with the
surrounding community can achieve a meaningful long-term competitive advantage.
This process is depicted in the graph below.
We use Key Performance Indicators to score companies in our universe. In theory our scores
would be 0 to 100, but in practice the maximum score is currently 87 and this will change over
time as the scores get updated. The rankings are broken into deciles and it is important to note
that these are industry group relative. So the breakdown of score ranges will be different for each
industry group. Each decile or bucket will have about the same number of companies. This allows
us to systematically focus on the most attractive stocks in our universe from a valuation and
sustainability perspective at the same time. Generally speaking, we only invest in companies that
are ranked in the 6th decile or above, both in terms of valuation and sustainability. This allows us
to systematically focus on the most attractive stocks in our universe from a valuation and
sustainability perspective at the same time.
Companies that no longer fulfil our ESG or valuation criteria are sold as soon as practical,
depending on liquidity and trading volume.
3.3 Does (do) the fund(s) have a specific ESG engagement policy?
Please explain what you mean by engagement. Describe how you select the companies/
themes for engagement activities and the impact on the portfolio management of the
fund(s). Who undertakes engagement on behalf of the fund (internal and/or service
providers)?
We are actively engaged with companies across a wide range of issues including ESG. UBS
Global Asset Management votes all of its shares across the firm except for those accounts that
are client-directed. Our Global Director of Governance manages engagement on behalf of the
firm and publishes an annual report on Governance activities. Please refer to our “Annual
Corporate Governance review” on the following link:
http://www.ubs.com/global/en/asset_management/responsible_investment.html
3.4 Does (do) the fund(s) have a specific voting policy integrating ESG criteria?
Yes/No
No. Our voting policy applies globally. Please refer to the description of our voting policy in
question 1.2.
3.5 Does (do) the fund(s) engage in securities lending activities?
If yes, (i) is a policy to recall the securities in place in order to exercise the voting rights ?
The fund may lend portions of its securities portfolio to third parties. In general, lending may only
be effected via recognized clearinghouses such as Clearstream International or Euroclear, or
through the intermediary of prime financial institutions that specialize in such activities and in the
modus specified by them. Such transactions may not be entered into for longer than 30 days,
however. If the loan exceeds 50% of the securities portfolio of the fund, it may only be affected
on condition that termination of the loan contract is possible immediately.
We believe that voting rights have economic value and should be treated accordingly. Our
Corporate Governance team under Ian Pitfield is responsible for setting and implementing UBS
Global Asset Management's corporate governance principles. As such, this team determines
whether or not it is relevant to recall a stock from loan in order to exercise voting rights. If
deemed relevant, the team will notify the Board of Directors of the fund. It is then for the Board
of the fund to decide whether to recall the stock dependent on whether they believe that the
issues being voted upon are of sufficient importance to offset the economic benefit of the loan.
(ii) does the counterparty selection process integrate ESG criteria ?
UBS operates securities lending on the principal basis, i.e. for every lending transaction only UBS
AG is the counterparty of the investment fund and guarantees all claims of the fund. As such, no
research is conducted into the ESG characteristics of the counterparty.
With regards to broker selection, this is primarily based on best execution criteria. Where multiple
counterparties offer equivalent best execution, then consideration may be given to research
provided and this may include work on ESG. However, ESG characteristics at the individual
counterparty corporate level are not directly a factor in counterparty selection.
3.6 Does (do) the fund(s) use derivative instruments?
If yes describe,
(i) their nature
(ii) the objective(s)
(iii) the potential limits in terms of exposure
(iv) if appropriate, their impact on the SRI quality of the fund
The fund may, while observing the following investment principles, buy or sell futures and
options on financial instruments or conduct transactions for non-hedging purposes involving
options on securities. These market techniques and instruments will only be employed if they are
in conformity with the investment policies and do not adversely affect their quality.
The use of derivatives has no influence on the SRI quality of the fund. Derivatives are mainly used
to manage cash holdings.
For further details, please refer to the fund prospectus.
3.7 Is a share of the fund(s) invested in unlisted entities pursuing strong social goals?
If yes, please provide a brief description of the objective(s) of this investment, in no
more than one or two sentences.
No.