wre Wr fewre oe ‘CENTRE FOR DEVELOPMENT OF ADVANCED COMPUTING en wi gen seifred nee at nfs den, ae aT A Stlentte Sac fhe rst of Conmuncsons and infomation Techlogy, Goverment fala asa pt fanataere ufewz, aa ee ae ‘WHF / Tel: +01-20- 2570 4100, ei C-DAC:Corp-HRD:2013 vmonzdacin June 12, 2013 To Executive Director(s) / Director(s) (Head of Centres) C-DAC ~All Centres Sub. : Engagement of Consultants, JRF/SRF, Trainees/Apprentice and Outsourced resources at various centres. Dear Sir(s), Certain discrepancies were brought to the notice with reference to engagement of Consultants, JRF/SRF, Trainees/Apprentices, Outsourced resources etc., at various centres. There is a lack of uniformity in terms of these engagements. The matter stands discussed in the Corporate office based on which the following clarifications are issued with respect to mode/pattern of engagement of the respective category, for compliance. 1) 2) Consultants: Consultants are to be hired for rendering professional services out of specific professional expertise which are normally not available within the organization. All payments including reimbursements, in whatsoever mode it is paid, are to be treated as professional fee for the tax purpose and the service tax as applicable has to be deducted on all such payments. For consultants, Form 16A is to be issued. JRF/SRF: JRFs / SRFs are to be engaged only by those centres which have authorization from DST/DSIR/Any other approved body. There has to be exemptions on payment as per the provisions of Income Tax Act. The payments/reimbursements are to be made strictly as per the entitlements ‘of such candidates as approved by DST/DSIR, vide guidelines issued by DST/DSIR. All such fellowship payments are to be received from the appropriate approving / sponsoring agencies. Intake of JRF/SRF are to be done only through proper established procedure as per the guidelines of approving body/sponsoring agency. Contd...2 oe (ew / Banglore (rece Pr: 181-8025 1215100 se (eee / Bangalore Sectors Cy: £02852 2800 fo Bet / Chensksot254 228 @ tee / Hygeabad 8140250 151/52 “See / Ketala17-392557 55/80/3581 ohh / Maha: 1-72229 527 © el! Mumba 91-22-2820 1806 © =f Re / Mew De: +1 88102113, 26510217 0 em) Nola 1120-24025 69 © rowige /Thiwananhapram: 18471272335 356/220asa Continuation Sheet GAC 3) Trainees: Trainees engaged should be a bonafide and continuing student/scholar of an Institute / University / R&D organization and the training should be extended only as part fulfillment need of the course / research the student/scholar is undergoing in his/her respective institute. The trainees should be taken in only when they are nominated by their respective institutes with a letter specifically mentioning the training as a requirement for fulfillment of the course / research. Such engagement would automatically end as soon as the studentship of the recipient is over or the duration of training is over (whichever is earlier). 4) Apprentice: Apprentice is to be engaged only as per the Apprentice Act 1961 and are to be engaged in association with the concerned governing body viz. Regional Directorate of Apprentice Training (RDAT) or Board of Apprentice Training (BAT). The payment / benefits etc., to be done strictly as per the entitlements as per the Act. 5) Outsourced Resources: The outsourcing model does not establish any direct relationship with the individual resources. The resources are employees of the agency who deploy them and C-DAC is hiring only the services of such resources from the respective agency. Therefore, there shall not be any payment made directly to such resources including reimbursement on travel, communication etc. Such expenses incurred by the outsourced resources for delivering official work of C-DAC are to be claimed by them from their respective employer (the agency) and the agency, in turn could claim the same from C-DAC as part of their professional bill. In none of the above models, employee-employer relationship is to be established. All concerned are requested to adhere strictly in compliance to the above. This is issued with the approval of the Competent Authority. Rai Varghese Joint Director (HRD) cc: Director General, C-DAC Director (Finance), C-DAC Registrar, C-DAC HR Heads, C-DAC Centres Finance Heads, C-DAC Centres iHRMS Team, C-DAC, Pune