What is an invitation? An invitation is a written or verbal request inviting someone to go somewhere or to do something. An invitation is a request, a solicitation, or an attempt to get another person to join you at a specific event. When you ask people to attend a party, visit your beach house, or witness your marriage, you invite them by giving them an invitation. It can be in the form of an invitation card which is generally considered as formal invitation or it may be in the letter format which is more informal. Scanned with CamScan ear an >cannea witn LamscanFormat ot Invitation and reply Writing Format for CBSE Class 12 Format of a formal invitation The format shall include- i, Name of the host ii. Standard expression (E.g., request the pleasure of your company, solicit your gracious presence) iii. Purpose of the invitation iv. Name of the honouree v. Day, date and time of the event- Dates must be written in letters and you should not use abbreviation. vi. Name of the place, location with complete address- Enter the address, the venue of the party or event vii. RSVP (Respond if it pleases you)- Include an RSVP - this elegant abbreviation comes from the French phrase "Répondez, s'il vous plait"; which in English means "Please respond". An RSVP is essential at parties where you need to know exactly who will come, so you can organize things accordingly on the basis of their convenience. viii. Telephone or mobile number or © address of the host S Garren aiiScan Seariiieu viun Lairiocan >cannea witn LamscanName of the host Standard expression Purpose of the invitation Name of the honouree Day, date and time of the event Name of the place, location with complete address | RSVP (Respond if it pleases you) Telephone or mobile number or address of the host | Scanned with CamScan cari an >cannea witn Lamscan= It should answer to the 5Ws: = WHAT- The occasion = WHEN- Date and time = WHERE- Venue = WHO- Name of the host WHOM- Name of the person being invited scannea witn Lamsean Scanneg witn CamnacanFeatures of a Formal invitation are as follows- = The invitation should be written in third person and not in first or second person. = Simple present tense is used. » A polite and courteous tone should be used. = It is a single sentence presentation. = No signatures required. = Dates must be written in letters and you should not use abbreviation. However, date of writing must not be mentioned. = It ought to explain why the party or event is being held, "to celebrate..." or "to honour..." = Length as per CBSE guidelines is limited to 50 words. = It is generally enclosed in a box. ocannea with Camscan Seariiieu viun Lairiocan >cannea witn LamscanFormal invitations can be of two types: 1. Printed invitation cards inviting guests to be present on a particular occasion. Such invitations do not include the name of the addressee. 2. Formal typed (handwritten) letter addressed to a VIP invited to preside over a social, cultural and educational function. In these invitations to VIPs the name of the addressee appears prominently. Formal invitations are formal and polite, pleasant and courteous. Informal invitations generally take the shape and form of personal letters. We use these to invite our friends, relatives and dear ones with whom we have intimate, personal and friendly relations. In informal invitations the tone and treatment is relaxed, informal and friendly. deaninieu wit Carriscen >cannea witn LamacanMain Characteristics: 1. A formal invitation is normally a single sentence presentation in third person. 2. Formal invitations are generally printed invitation cards. We use them to invite guests on some auspicious occasion like birthdays, weddings, inauguration of shops, houses, etc. 3. The invitation answers the questions who, whom, when, where, what time and for what, i-e., o the occasion o name(s) of the invitee o name(s) of the host © date, time and venue 4. The other details include name, designation and address of the organiser, sponsor or host or the name(s) of the chief guest or special invitees, in case of an official invitation. dea u Scanneg wiun Carnscan5. Printed formal invitations don't include the name of the addressee. 6. Invitations to VIP to preside over a function do carry the name of VIP prominently. 7. Length as per CBSE guidelines is limited to 50 words. I. PRINTED FORMAL INVITATIONS SOLVED QUESTIONS Question 1: M/s Shyam Lai & Sons are opening a new general store ‘Galaxy Novelties’ in Geetanjali Enclave, Dwarika, Delhi. The inauguration ceremony is fixed for Sunday, the 19th of October 20XX at 11 a.m. Prepare a draft of formal invitation letter for the purpose. Answer:|. PRINTED FORMAL INVITATIONS SOLVED QUESTIONS Question 1: M/s Shyam Lai & Sons are opening a new general store ‘Galaxy Novelties’ in Geetanjali Enclave, Dwarika, Delhi. The inauguration ceremony is fixed for Sunday, the 19th of October 20XX at 11 a.m. Prepare a draft of formal invitation etter for the purpose. Answer: M/S SHYAM LAL & SONS announce the opening of GALAXY NOVELTIES a general store in Geetanjali Enclave, Dwarika, Delhi IN€GGCRATION on SUNDAY, THE 19TH OF OCTOBER, 20XX At 11 am. All are cordially invited Visit for all kinds of Grocery & Domestic items AVAIL INAUGURAL DISCOUNT OF 10% ON ALL GOODS RS.V.P Galaxy Novelties Phone: 011-27543201Question 2: Draft an invitation on behalf of Mr & Mrs Raj Karan of 38, Kamal Kunj, Varanasi, which they may use to invite their friends and relatives on the 5th birth anniversary of their son Nikhil at their residence on 28 December 20XX. Answer: MR & MRS RAJ KARAN request the pleasure of your benign presence on the auspicious occasion of the FIFTH BIRTH ANNIVERSARY of their son at their residence 38, Kamal Kunj, Varanasi at 4.30 p.m. on 28TH DECEMBER, 20XX RSVP. Mr & Mrs Raj Karan Phone: 25234761 caniea win Cairiscan Scanneg witn LarnscanYour sister Nivedita is going to marry Akhilesh (S/o Mr & Mrs SM. Joshi, Nainital) Your father Mr K.S. Bhardwaj has planned to hold the wedding at Hotel Kunal, New Delhi on 25 May 20XX at 8 p.m. Write a formal invitation on behalf of Mr & Mrs K.S. Bhardwaj inviting guests to the auspicious occasion. Give other details. Do not exceed 50 words. Answer: Mr & Mrs KS. Bhardwaj request the pleasure of your company on the auspicious occasion of the MARRIAGE of their daughter NIVEDITA with AKHILESH (Slo Mr & Mrs SM. Joshi of Nainital) on FRIDAY, THE 25TH MAY, 20XX at HOTEL KUNAL, NEW DELHI PROGRAMME Friday, the 25th May, 20XX Reception of Barat 8.00 p.m. Dinner 9.00 p.m. Wedding Ceremony 11.00 p.m. Saturday, 26th May, 20XX Doli 5.00 a.m. RSVP With best compliments from Bhardwaj Chemicals, Faridabad All Relatives Nive Cosmetics, New Delhi & Phones: 25126457, 24752485 Friends dcaritieu wit LarrIscen >cannea witn LamscanQuestion 4: You are a student of Newton Public School, Nagpur. The school is holding its annual function on Saturday, the 15th November, 20XX at 11 a.m. The HRD Minister Dr M.M. Joshi has consented to be the chief guest. Design an invitation card to be sent to the parents and other invitees. Do not exceed 50 words. Answer: The Principal, Staff and Students of NEWTON PUBLIC SCHOOL, NAGPUR solicit the pleasure of your company on the auspicious occasion THE ANNUAL FUNCTION of thelr, school 11 am. on Saturday, the 15th November, 20XX Dr MM. Joshi, HRD Minister, Govt. of India will be the chief guest and give away the prizes to the students. RSVP Principal Newton Public School, Nagpur Phone: 325468 Seariiteu viii Lairiscan Scanneg witn CarnscanQuestion 9: You are the Principal of Zodiac Senior Secondary School, Ooty. The school has completed 25 years of its meritorious services to the society. The Silver Jubilee Celebrations are to be held on Sunday, the 26th October, 20XX. Mrs M. Kamath, the founder Principal will preside. Draft a suitable invitation to be sent to important dignitaries of the city and the parents of students. Answer: The Principal, Staff and Students of ZODIAC SR. SEC. SCHOOL, OOTY invite you on th SILVER JUBILEE CELEBRATIONS of their school on SUNDAY, THE 26TH OCTOBER, 20XX at 10 am. in THE SCHOOL AUDITORIUM MRS M. KAMATH FOUNDER PRINCIPAL OF THE SCHOOL has kindly consented to preside over the function and give away prizesimementoes RSVP Principal Phone: 0421-4521; 0421-3475 Programme overleaf Scaritiea viun Carriscan >cannea witn LamacanQuestion 6: You are the secretary of Haryana Civil Medical Doctors’ Association, 2345 Sector 15, Panchkula. You have organised a seminar on AIDS for the members of the association and invited a specialist guest speaker. Draft an invitation for publication in the newspapers. Answer: ® MEDICAL SEMINAR We take immense pleasure in inviting all the members of the HARYANA CIVIL MEDICAL DOCTORS’ ASSOCIATION to a talk on AIDS - A GLOBAL CONCERN on 17 August, 20XX at 11.30 a.m. at Hotel Ranjit, Panchkula-7 Guest Speaker: Dr P.S. Ahluwalia (HOD Medicine PGIMS Chandigarh) Note: The programme will be followed by lunch. Organised by HCMD Association 2345 Panchkula-15 Ph.: 2341023, 2342323 Seariieu viun Lairican Scanneg witn CamnacanQuestion 8: You are the Director of Apex Orientations, a leading name in postal coaching for competitive examinations including IIT-JEE and CBSE-PMT. Write letters to the principals of some prestigious schools inviting the names of two brilliant students from each institution to attend their Counselling Session free of cost. Answer: APEX ORIENTATION 38-A, Old Rohtak Road, Karol Bagh, New Delhi-110005 Ph: 25384077, 25381077 25th March, 20XX The Principal ABC School Delhi Sir/Madam Sub: Free Counselling Session Apex Orientation is a leading name in >canneaSub: Free Counselling Session Apex Orientation is a leading name in postal coaching for competitive examinations. We regard your school as one of the prestigious institutions of Delhi. We shall deer it a personal favour if you recommend any two of your brilliant students to attend our Career Counselling Session for IIT-JEE and CBSE-PMT to be held on 10th April, 20XX. The participation will be free of cost. Kindly send your recommendations by the 7th April. Ritu Nanda DirectorFeatures of an informal invitation are as follows- = They are written to friends, relatives and acquaintances. = They follow the pattern of ordinary personal letters. = They are written in first/second person. = The style and tone is relaxed and informal. = Different tenses are used as per the demand. = The letter can be elaborative explaining the details of the event. Scanned with CamScan Seariiieu viun Lairiocan >cannea witn LamscanB. INFORMAL INVITATIONS Main Characteristics: Informal invitations follow the pattern of ordinary personal letters. These letters are written to relatives, friends and acquaintances. 1. These letters are first/second person presentations. 2. Personal feelings and emotions find an expression. 3. The writer's address is given in the usual place. 4, The salutation is usually “Dear’ plus “Name’. 5. The date of writing is given, but the year is generally omitted. 6. The style and tone are relaxed and informal. 7. Different tenses are used as the sense demands. 8. The complimentary close is: Tours sincerely’. dean cen >cannea witn LamscanSSS ee ee Invitation Letter Format [Sender's Name] [Address] Date: [date on which the letter has written] Dear Sir/Mam, lam pleased to inform you that you are cordially invited to the [event name]. This event will be organized at [address of the event] and will be held on [event date] at [event time]. A lunch has arranged in between the event to make it more enjoyable. Please confirm your availability on or before [date] by contacting usat[contactnumber]orby emailing us at [email id]. We look forward to your presence at the event [event name].We look forward to your presence at the event [event name]. Yours Sincerely, [Signature] [Name ofthe Sender] 19-39 amvRohit has got success in CBSE-PMT. He wants to celebrate his admission to Shivaji Medical College, Nagpur by throwing a party to his friends. Write an informal invitation giving details of venue, time and date. Do not exceed 50 words. Answer: 33/427 Priya Vihar New Delhi 15 July 20XX Dear Varan You will be glad to learn that | have secured 80th rank in the CBSE-PMT competition. | have got admission in a prestigious institution — Shivaji College, Nagpur. | want to share a few happy moments of my life in the company of my old Mends at a dinner in the Hotel Kanishka at 9.00 p.m. on 23 July, 20XX. Please join the celebrations and merry- making. Yours sincerely RohitYou are Leena Sen. The wedding of your elder sister Reena Sen is going to be held on the 15th May, 20XX at Hotel Lake View, Udaipur. Write out an informal invitation to your friend Vinnie requesting her to attend the function. Answer: 4357, Vasant Kunj Raj Nagar 1 May, 20XX Dear Vinnie You will be pleased to know that the wedding of my elder sister Reena Sen is going to be held on the 15th May, 20XX at Hotel Lake View, Udaipur. The whole family will move there in the morning. | invite you to join us at lunch in the hotel on the 15th. The wedding ceremony will take place at 8 in the evening. | do hope you will join us on the auspicious occasion. Yours sincerely LeenaYou are Ankit Verma. Your friend from Malaysia is staying in the hostel. Invite him to join Diwali celebrations with you at your residence. Answer: 315/2 Raja Gardens New Delhi 25 October, 20XX Dear Surunayak You know that Diwali, the festival of lights, is approaching. It gives me great pleasure to invite you to Diwali celebrations at my residence. We shall have great fun. Do join us for the ‘Puja’ and Diwali celebrations. Yours sincerely Ankit Verma Question 14: Write a letter to your friend inviting him on the house-warming-ceremony of your newly constructed house. Answer: NT VieRKanw CatatanWrite a letter to your friend inviting him on the house-warming-ceremony of your newly constructed house. Answer: 27, Urban Estate Sector 15 Karnal 25 July, 20XX Dear Vineet | invite you at the house-warming- ceremony of our newly constructed house in Urban Estate. The ‘hawan’ ceremony is at 10 a.m. It will be followed by lunch at 1.00 p.m. Kindly do join us on this auspicious day. I'll introduce you to my parents and close relatives. Yours sincerely Arun GulatiYou are Roshan kKhera, a resident of Haryana. Invite your friend Hrishit Arora who lives in old Delhi to spend a part of his summer vacation with you at your farm house near Pinjore. Answer: Shivalik Farms Raj Pura Village Near Pinjore 25 April, 20XX Dear Hrishit | will be returning to my farm house after the examination. | invite you to spend at least a fortnight with me at my farm house. It is a pollution free place with lots of trees and greenery all around. The sylvan surroundings will have a refreshing effect on your heart and mind. We shall also visit Pinjore gardens and Kalka hills. Looking forward to your arrival. Yours sincerely Roshan Khera