Annex F C S l Government Service Insurance System Financial Center, Pasay City, Metro Manila 1308 To GSIS Memorandum Circular No. 027 _ Series of 2021 PPG 371-21 HEADS OF CONSTITUTIONAL BODIES, BUREAUS AND AGENCIES OF THE NATIONAL GOVERNMENT, LOCAL GOVERNMENT UNITS, GOVERNMENT OWNED OR CONTROLLED CORPORATIONS, STATE UNIVERSITIES AND COLLEGES, AND ALL OTHERS CONCERNED SUBJECT REVISED GSIS GUIDELINES FOR AGENCY AUTHORIZED OFFICERS (AAOs), ELECTRONIC REMITTANCE FILE (ERF) HANDLERS AND LIAISON OFFICERS (LOs) Pursuant to Board Resolution No. 69 _dated_11May2021_ approving Policy and Procedural Guidelines (PPG) No. 371-21 on the Revised GSIS Guidelines for AAOs, ERF Handlers and LOs dated 19 May 2021, the GSIS approved the following guidelines: ‘A. Types of AAO There shall be two types of AAO as follows: 1, Principal AAO — The AAO primarily responsible for certification of loan applications of member-employees in his or her agency. One (1) Principal AAO shall be designated per agency rogardicss of tho number of member-employees. However, a co-Principal AAO may additionally be designated for agencies with 1,000 or more member-employees following the ratio. 1:1,000 (Principal AAO:Number of Member-Employees). The Principal AAO shall certiy the loan application of his or her co-Principal AAO and vice versa 2. Alternate AAO - The AAO additionally designated by an agency with less than 7,000 member-employees who assumes the functions and responsibilities of he Principal AAO when he or she is net available and who acts as the loan approver if his or her Principal AAO applies for 3 loan. Both types of AAO are likewise responsible for providing GSIS updates on member records. Responsibilities of an AAO ‘The AAO shall be responsible for performing functions based on the type of his or her designation 1. Principal AAO. The Principal AAO shall be tasked to a. Certify the loan applications of members in his or her agency as to the following: 1) That the net take home pay of the member is sufficient to cover the regular monthly amortization of the loan applied for and is within the minimum nettake nome pay required by the General Appropriations Act after all monthly obligations have been deducted; 2) That the loan borrower is in active service in his or her agency and not on leave of absence without pay; 3) That the loan borrower has no pending administrative and/or criminal charge against him or her (for applicable loan windows of the GSIS in accordance with existing policies). Undertake the following actions: 1) That the loan monthly amorization shall be deducted from the borrower's, monthly salary; 2) That in case the loan borrower is subsequently separated from the service, the agency shall make the final payment to him or her only after clearance is obtained from the GSIS; and 3) That the information supplied by the loan borrower is true and correct based on the records of the agency Coordinate with the ERF Handlers on the following: 1) _limely aeauction of ne montnly amortization due on the loans certified or approved; 2) Changes in the membership records submitted to GSIS are duly reflected in the next goncrated remittance file; and 3) Exception reports generated through the Electronic Billing and Collection ‘System (@BCS) are addressed and the appropriate membership updating forms are prepared and transmitted to GSIS before the following month’s remittance. Promptly transmit electronically to the GSIS all membership updating request- forms (Membership Updating Forms A, B, C, D and E) prepared by the agency's authorized Human Resource personnel: Membership Updating | Descrieaan [| Form | _ ee - Form A Creation of record of a new member or reinstated or re-employed member FormB | Updating of record of member who transferred from one government agency to another Form | Updating of Salary - —| Form D ‘Updating of record of deceasedidismissed/ tetired/separatediresigned members/on leave of absence without pay/suspended from the Page 2 of 10Peele Description