Professional Documents
Culture Documents
Information
What is an Information System?
A business resource that:
System
● Needs to be appropriately managed, and
● a group of interrelated multiple
● Is vital to the survival of contemporary
components or subsystems that serve a
businesses
common purpose
1. Materials
1.2 Organizational Structure
● Materials Management
● An organizational structure is a system ➔ Incharge of Purchasing
that outlines how certain activities are ➔ Receiving Materials as well as;
directed in order to achieve the goals of ➔ Managing the Stores
an organization ● Production
● These activities can include rules, roles ➔ Manufacturing
and responsibilities ➔ Support
The structure of an organization helps to - Production planning which
allocate: involves scheduling the flow of
➢ Responsibility materials, labor and machinery
➢ Authority to efficiently meet production
➢ Accountability needs
- Quality control which monitors
Physical AIS the manufacturing process at
● is composed of technologies of various various points to ensure that
types and configurations, as well as the finished products meet the
people and tasks from across the firm’s quality standards
organization, thus there is a need for - Maintenance which keeps the
segmentation. firm’s machinery and other
manufacturing facilities in
Segmentation running order
● to divide the organization into parts, or
● Marketing
segments, which are definable,
➔ Sales
accessible, actionable and profitable
➔ Promotion
● Segmenting by business function is a very
➔ Advertising
common method of organizing
➔ Market Research
➔ Example: a sales processing system,
- Generates revenue
which is a subsystem of the revenue
- Main tasks: to thoroughly
cycle, includes the following
understand their potential
organization functions:
customers and to determine
- Sales, Credit, Inventory control,
how they will reach them
Warehousing, Shipping, Billing,
➔ Major function: sales
Accounts Receivable, General
Ledger, Data Processing ● Distribution
Main functions are:
➔ Warehousing
Functional Segmentation
➔ Shipping
● Business Organization considers the - Ensures that a product or
resources that they need to manage within service is available for the
the business consumers or business users
who needs it
Four Resources that a business must
manage:
2. Labor ➢ Information reliability requires
● Managed by the Personnel Group accounting independence
➔ Recruiting - Accounting activities must be
➔ Training separate and independent of
➔ Benefits the functional areas maintaining
resources
➔ Counseling
- Accounting supports these
- Supplies the organization with
functions with information but
personnel and takes care of their does not actively participate
well-being - Decision makers in these
- Ensures that each one is fit for functions require that such vital
the role they are chosen for information be supplied by an
independent source to ensure
3. Financial Capital its integrity
● Finance ● Technology
➔ Portfolio Management ➢ Enhanced the accountant’s ability
➔ Treasury to interpret data efficiently and
➔ Credit: ensures the credit worthiness effectively because of the readily
of the clients ability of data and info needed
➔ Cash Disbursement ➢ Accountant’s now has the ability to
➔ Cash Receipts interpret the language of business
- Concentrates on forecasting and with such ease that the accountant
budgeting of business revenues has become a corporation’s most
- Most business plans trusted business advisor
concentrate on this area ➢ The main role of technology in
because they need loans for business is to drive growth and
investments improve operations
➢ Its most vital task is the data
4. Information processing for external and internal
● Accounting users
➔ Inventory Control – to safeguard the I. Data Processing
asset Distributed Data Processing
➔ Cost Accounting - Recognizing the computer servicer
➔ Payroll function into small information
➔ Accounts Payable processing units that are distribute to
➔ Accounts Receivable end users and placed under their
➔ Billing control
➔ Fixed Assets - Users process transactions locally with
➔ General Ledger each user segment and an IT needs to
➢ Manages the financial resource of support their operations. Users function
the firm by: independently and tend not to share
- capturing and recording
data and information
transaction
- Distributes transaction Possible Disadvantages:
information to operations ➢ Loss of Control
personnel ➢ Mismanagement of company resources
➢ Value of information is ➢ Hardware and software incompatibility
determined by its reliability; ➢ Redundant tasks and data problems
unreliable information has NO - Data Storage
VALUE - Data Updating
- Currency of Information
- Task-Data Dependency IV.Network Administration
- Data Integration - Responsible for effective functioning of
Centralized Data Processing hardware and software
- All data processing is performed by ➔ Network: a collection of computers
one or more large computers housed at and communication devices that allow
a central site that serves users users to communicate, access data,
throughout the organization and applications, and share information
- Most organization employ a resources
combination of both types ● Due to highly technical and dynamic
changing expense of IT, many
II. System Development and Maintenance executives look towards IT
System development Outsourcing, where the organization
- The process organizations use to sells IT resources and leases back IT
acquire information systems services
System maintenance Cloud computing data centers deliver
- May be trivial or significant hosted IT services over the Internet:
- Between 80%-90% of system’s total ❖ Software as a Service (SaaS)
cost may be incurred because of ❖ Infrastructure as a Service (IaaS)
maintenance activities ❖ Platform as a Service (PaaS)
Custom software
- Built to individual specifications 1.3 Role of an Accountant in an
- Systems development life cycle is the Information System
software development process
- Requires an in-house team of qualified Information System Users
individuals and cost more expensive ● Accountants eventually accesses the
than the other type data in the company’s AIS in order to
- Custom systems are more expensive perform their job functions
than commercial packages ● This includes preparing and analyzing
- *Enterprise resource planning (ERP) is a budgets and financial statements,
system assembled of prefabricated preparing tax returns and examining
software components records for accuracy
★ SUPREME USERS
Commercial software
- Pre-coded software that a user
Information System Designer
purchases from a software vendor
● Domain experts
- It is available for general accounting
● Accounting function – responsible for
and industry specific application
Conceptual System
- Sometime called turnkey systems
Conceptual system
because they often can be
- Determines the nature of the
implemented by the user with little or
information required, its sources, its
no modification
destination, and accounting rules that
III. Database Administration must be applied
- Centrally organized companies with ● Computer function – responsible for
shared data use database Physical System
administration to ensure security and Physical System
integrity - The medium and method for
capturing and presenting the
information
Systems Auditors SOX legislation
● An expert who expresses an opinion about ➔ Restricts non-audit services that auditors
the fairness of company’s financial may provide and prohibits them from
statements providing:
● Accountants perform audits which ● Other accounting services including
typically involve the AIS bookkeeping, financial information
➔ Internal Auditing systems design and implementation,
- An independent, objective assurance appraisal or valuation, actuarial, and
and consulting activity designed to add internal audit outsourcing
●
Surge Protector
● Can defend computer equipment from spikes,
surges, and noise
Risks
● Reading wireless transmissions
● Viewing or stealing computer data
● Injecting malware
● Downloading harmful content
Precautions
● Only connect to an approved wireless network in
public
● Limit the type of activity you do on public
networks to simple web surfing or watching online
videos
● Configure routers for a high level of security
Data Backup
➔ creating data backup means copying files from a
computer’s hard drive that are then stored in a
remote location
➔ can protect against hardware malfunctions, user
error, software corruption, natural disasters, and
cyberattacks
➔ Options: online or to external hard drive
SHORT ASSESSMENT
2. The following are parts of the subsystem of the Accounting Information System, except?
a. Management Reporting System
b. Transaction Processing System
c. Enterprise Resource Planning System
d. General Ledger/Financial Reporting System
5. All of the following cycles are included in the Transaction Processing System except?
a. Revenue Cycle
b. Expenditure Cycle
c. Administrative Cycle
d. Conversion Cycle
6. Portfolio management and Cash disbursement are part of which business function?
a. Distribution
b. Finance
c. Accounting
d. Materials Management
7. Which of the following is not part of the production function?
a. Capturing and recording transactions in the database.
b. Monitors the manufacturing process at various points to ensure that the finished products
meet the firm’s quality standards
c. Schedules the flow of materials, labor and machinery to efficiently meet production needs.
d. Keeps the maintenance of the firm’s machinery and other manufacturing facilities in running
order.
10. Which audit function provides independent attestation and opinion regarding financial statement
preparation?
a. Fraud auditing
b. Internal Auditing
c. External Auditing
d. IT Auditing
11. It involves the sale of goods and services to the general public such as online shops.
a. Consumer-to-consumer
b. Business-to-consumer
c. Business-to-business
d. None of the above
12. The impact of technology on healthcare has led to the use of the following except?
a. mHealth
b. Robotics
c. 3D printers
d. Medical monitoring devices
13. It is a device that processes raw data instruction into information.
a. Output device
b. Storage device
c. Storage device
d. Processing Device
14. Roger wants to store his data where he could access it remotely, which storage solution should he
use?
a. External drive
b. Cloud storage
c. Internal drive
d. All of the above
15. Marian needs to upload her vaccination card to the ThOMedSS website to update her vaccination
records, what device could she use to efficiently perform the task?
a. Scanner
b. Digital camera
c. Webcamera
d. All can be used to perform the task
16. All data processing is performed by one or more large computers housed at a central site that
serves users throughout the organization.
a. Centralized Data Processing
b. Distributed Data Processing
c. Decentralized Data Processing
d. None of the above
17. The following are possible disadvantages of Distributed Data Processing except?
a. Redundant tasks and data problems
b. Loss of control
c. Hardware and software incompatibility
d. None of the above
1. C 6. B 11. B 16. A
2. C 7. A 12. B 17. D
3. B 8. D 13. D 18. B
4. A 9. B 14. B 19. D
References:
Hall, J.A. (2010). Accounting Information Systems Seventh Edition. Cengage Learning.