ARRANGEMENT OF DOCUMENTS ( A4 Management File-different file for every 80 pages)

Document Reference
FILE A: TASK MANAGEMENT
Standard Cover
Table of Contents
1 Site Profile F9
2 Announcement/advertisement (Individual Counseling) APPENDIX B
3 Announcement/advertisement (Group Counseling) APPENDIX B
4 Site Needs Assessments F6
5 3 Clients' Stories
6 Verbatim/Session Evaluation F5
7 Case Presentation Write Up F4
8 Case Presentation Slide
9 Journal 1- pre-practicum
10 Journal 2- first 2 weeks
11 Journal 3- after 1 month
12 Journal 4- before case presentation
13 Journal 5- after case presentation

FILE B: LOG BOOK

Standard Cover
Table of Contents
14 Log book: Listing Contact Hours (Individual) F12
15 Log book: Listing Contact Hours (Group) F13
16 Log book: Listing Contact Hours (Counseling Programmes/Activites) F14
17 Log Book: Daily Entry F7

FILE C: Individual Counseling

Standard Cover
Birth Certificate for Client (for each client)
18 Intake Form C1
19 Informed Consent Form for Counseling Services C3
20 Informed Consent Form for Video/Audio Taping C4
21 Request for Information C7
22 No Harm Contract C8
23 Parental Approval Sample Letter APPENDIX A
24 Sessions Notes C2
25 Treatment Plan C5
26 Client Evaluation of Individual Session (clients) C9/E1
27 Termination form C6

FILE D: Group Counselling & Group Guidance

Standard Cover
Table of Contents
28 Proposal for Group Counseling F1
Required documents for Group Coumseling
29 a) Membership Application CG1
30 b) Parental Consent Form for Group Counseling APPENDIX A
31 c) Informed Consent & Rules/Regulation Sample APPENDIX C
32 d) Termination Form
33 Report for Group Counseling
34 Client Evaluation of Group Counseling Session CG/E
35 Program Proposal F2
36 Program Evaluation
37 Classroom Guidance lesson Plan F3
agement File-different file for every 80 pages)

Remarks

refer to page 45 of the handbook

by week 3 (refer to 'Surat Pelaksanaan Program Minda Sihat')

4 slides in 1 page

refer to page 5 of the handbook

refer to page 45 of the handbook

2/3 of the overall hours must come from here

Daily record

refer to page 45 of the handbook

refer to page 45 of the handbook

at least 1 session, based on needs assessment

at least 1 program, based on needs assessment

at least 3 sessions
 e

rn me

rn me

rn me

rn me

e
m

m
na

na

na

na

in s na

na

na

na

na
's

's

's

's

's

's

's

's
'
rn

rn

rn

rn
rn
te

te

te

te

te

te

te
te

te
DOCUMENT

in

in

in

in

in

in
in

in
FILE A: TASK MANAGEMENT
Standard Cover
Table of Contents
1 Site Profile 1 1 1 1 1 1
2 Announcement/advertisement (Individual Counseli 0 1 1 0 1 1
3 Announcement/advertisement (Group Counseling) 0 0 0 0 0
4 Site Needs Assessments 1 1 1 1 1 1
5 3 Clients' Stories 1 1 1 1 1 1
6 Verbatim/Session Evaluation 1 1 1 1 1 1
7 Case Presentation Write Up 1 1 1 1 1 1
8 Case Presentation Slide 0 0 0 1 0 1
9 Journal 1- pre-practicum 1 1 1 1 1 1
10 Journal 2- first 2 weeks 1 1 1 1 1
11 Journal 3- after 1 month 1 1 1 1 1 1
12 Journal 4- before case presentation 1 1 1 1 1 1
13 Journal 5- after case presentation 1 1 1 1 1 1

FILE B: LOG BOOK

Standard Cover
Table of Contents
14 Log book: Listing Contact Hours (Individual) 1 1 1 1 1 1
15 Log book: Listing Contact Hours (Group) 1 1 1 1 1 1
16 Log book: Listing Contact Hours (Counseling Program 1 1 1 1 1 1
17 Log Book: Daily Entry 1 0 1 0 0 1

FILE C: Individual Counseling

Standard Cover
Birth Certificate for Client (for each client)
18 Intake Form 1 0 0 0 0 1
19 Informed Consent Form for Counseling Services 0 0 0 0 0 1
20 Informed Consent Form for Video/Audio Taping 1 1 1 1 1 0
21 Request for Information 1 1 1 0 0 1
22 No Harm Contract 1 1 1 1 1 1
23 Parental Approval Sample Letter
24 Sessions Notes
25 Treatment Plan 0 0 1 1 1 0
26 Client Evaluation of Individual Session (clients) 1 0 1 1 1
27 Termination form 0 0 0 0 0

FILE D: Group Counselling

Standard Cover
Table of Contents
28 Proposal for Group Counseling 1 1 1 1 1 1
Required documents for Group Coumseling
29 a) Membership Application
30 b) Parental Consent Form for Group Counseling
31 c) Informed Consent & Rules/Regulation Sample
32 d) Termination Form
33 Report for Group Counseling
34 Client Evaluation of Group Counseling Session
35 Program Proposal
36 Program Evaluation
37 Classroom Guidance lesson Plan
Completed documents 19 17 20 0 18 0 18 19
Missing documents 18 20 17 37 19 37 19 18
% of completed documents 51 46 54 0 49 0 49 51

Legend:
'1' is for completed document
'0' is for missing document
 n' e
sn
in
te am
rn e
's
in na
te
rn me
's
in na

1
1
1
1
te
rn me
in 's n
te a
rn me
's
in na
te m
rn e
in 's n
te a
rn me
's
in na
te m
rn e
's
in na
te
rn me
's
na
m
e
 4 0 0 0 0 0
33 37 37 37 37 37
11 0 0 0 0 0