Cash Journal (1GO_MX) PUBLIC

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Test Script PUBLIC

SAP S/4HANA - 28-09-21

Cash Journal (1GO_MX)

Table of Contents

1 Purpose

2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data and Organizational Data

3 Overview Table

4 Test Procedures
4.1 Post Cash Journal Entries
4.2 Cash Journal
1 Purpose

The cash journal is a subledger of Financial Accounting. It is used to manage a company's cash transactions. The system automatically calculates and displays the opening and closing balances and
the receipts and payments totals. You can run several cash journals for each company code, and you can run a separate cash journal for each currency. You can also carry out postings to G/L ac -
counts, supplier accounts, and customer accounts.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must be
added.
Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as appropriate.

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2 Prerequisites

This section summarizes all prerequisites to conduct the test in terms of system, user, master data, organizational data, and other test data and business conditions.
● Vendor master data has been created.
● Invoices have been posted to accounting.
● Complete Business Conditions.
● Execute Preliminary Steps.

2.1 System Access

System Details
System Accessible via the SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with pages and predefined apps for the SAP Fiori
launchpad and assign the business roles to your individual test users.
These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with SAP Best Practices .

Name (Role) ID (Role) Name (Space) ID (Space) Log on

General Ledger Accountant SAP_BR_GL_ACCOUNTANT General Ledger SAP_BR_GL_ACCOUNTANT

2.3 Master Data and Organizational Data

Default Values

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The organizational structure and master data of your company was created in your system during implementation. The organizational structure reflects the structure of your company. The master
data represents materials, customers, and vendors, for example, depending on the operational focus of your company.
The business process is enabled with this organization-specific master data, examples are provided in the next section.
Using Your Own Master Data
You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Proce -
dures documentation.
Use the following master data in the process steps described in this document:

Master Data Sample Value Details Comment

Company Code 5510

Chart of Accounts YCOA

Controlling Area A000

Cost Center 55101001

For more information about creating master data objects, see the following Master Data Scripts (MDS):

Master Data ID Description

BNM Create Cost Center and Cost Center Group

BNG Create G/L Account and Cost Element

BNH Create Profit Center

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3 Overview Table

This scope item consists of several process steps provided in the table below.
If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.

Process Step Business Role Transaction/App Expected Results

Post Cash Journal Entries [page ] 6 General Ledger Accountant Post Cash Journal Entries (FBCJ) Cash Journal entries are posted.

Cash Journal [page ] 9 General Ledger Accountant Cash Journal (S_P6B_12000118) Cash Journal entries are displayed.

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4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Post Cash Journal Entries

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you enter cash-related journal entries. You use the cash journal to record bank transfers, customer receipts, supplier payments, and expenses like office supplies.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-
countant.

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 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
2 Access the SAP Fiori Open Post Cash Journal Entries (FBCJ) The Cash Journal view displays.
App

3 Cash Journal Choose the Change cash journal button. The Cash Journal: Initial Data dialog box displays.

4 Company Code Make the following entries and choose Continue: The Company Code entered in the Enter Company Code selection
Company Code: 5510 screen is transferred into the Basic Data tab.

Cash Journal: for example, 0001

5 Select Display Period In the Data selection area, make the following entries:
Display period: for example, <current period>
Note You can choose from three predefined display periods:
Today, This Week, Current period

6 Cash Receipts Choose the Cash receipts tab.

7 Post Bank Transfer to
Journal
Make the following entries, then press Enter: The bank transfer is entered into the cash journal.
Business transaction: Transfer Bank to Journal
Amount: 1000
Posting Date: for example, <current date>
Document Date: for example, <current date>

8 Post Customer Receipt
On a new row, make the following entries and press Enter: The customer receipt is entered into the cash journal.
Business transaction: Customer
Amount: 100
Customer: for example, 55100051
Posting Date: for example, <current date>
Document Date: for example, <current date>

9 Save Selection Select the entries and choose Save Sel. The selected entries are saved.

10 Post Choose Post Sel. Your cash journal entries are posted.

11 Cash Payments Choose the Cash payments tab.

12 Post Supplier Payment Make the following entries and press Enter: The supplier payment is entered into the cash journal.
Business transaction: Vendor

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 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
Amount: 300
Supplier: for example, 55300001
Posting Date: for example, <current date>
Document Date: for example, <current date>

13 Post Office Supplies On the new row, make the following entries and press Enter: The office supplies expense is entered into the cash journal.
Expenses Business transaction: Office Supplies
Amount: 150
Tax Code: 4D
Posting Date: for example, <current date>
Document Date: for example, <current date>
Cost Center: 55101101

14 Post Journal Transfer On the new row, make the following entries and press Enter: The journal to bank transfer is entered into the cash journal.
to Bank Business transaction: Transfer Journal to Bank
Amount: 500
Posting Date: for example, <current date>
Document Date: for example, <current date>

15 Save Select the cash journal entries and choose Save Sel. Your cash journal entries are saved.
When cash journal documents are saved, the system data is not up-
dated. Data is only updated after posting.

16 Post Choose Post Sel. Your cash journal entries are posted.

17 Reverse Journal Entry Select the cash journal entry to be deleted. Choose More > Edit The cash journal entry is reversed.
(Original) > Delete entry .
In the dialog box, make the following entries before the journal
entry is reversed and choose Continue:
Reversal reason: for example, 01 wrong posting
Posting Date: for example, the wrong postings’ date

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4.2 Cash Journal

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you display the cash journal entries by company code, cash journal, and date interval.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Fiori Open Cash Journal (S_P6B_12000118). The Cash Journal screen displays.
App

3 Select Cash journal to be Make the following entries and choose Execute: The Cash Journal for the selected
displayed Company Code:5510 interval is displayed

Cash Journal: 0001

Date interval: for example, <current period>

4 Export Cash Journal From the menu, choose More > List > Export > Local file (CtrlShiftF9). The Save list in file dialog box dis-
plays.

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 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
5 HTML Format Select HTML Format and choose Continue. A dialog box displays export file
location details.

6 Export Cash Journal Make the following entries: The Cash Journal export file is gen-
File name: for example, Cash Journal erated

Choose Generate.
Choose Extend.
Note The Cash Journal export file can be downloaded locally by choosing Save a copy to
the native file system in the directory selection.

7 Print Cash Journal Open the exported file in your Web browser. Print the file from your browser. The Cash Journal is printed.

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menu paths, and menu options.
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EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and
key concepts of a programming language when they are surrounded by body text, for example, SELECT and IN-
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eters, source text, and names of installation, upgrade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documenta-
tion.
<Exam- Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to
ple> make entries in the system.
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